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HomeMy WebLinkAbout2016-261 Contract - OBEC Consulting Engineers Contract for Personal Services less than $35,000.00 CITY OF CONSULTANT: OBEC Consulting Engineers -ASHLAND CONTACT: Jaime Jordan 20 East Main Street Ashland, Oregon 97520 ADDRESS: 831 O'Hare Parkway Medford, OR 97504 Telephone: 541/488-6002 Fax: 5411488-5311 TELEPHONE: 541-774-5590 DATE AGREEMENT PREPARED: 08122/2016 EMAIL: Jjordan@obec.com BEGINNING DATE: 08/22/2016 COMPLETION DATE: 06/30/2017 COMPENSATION: See exhibit C; not to exceed $12,900. SERVICES TO BE PROVIDED: Provide project scoping and cost estimating for the East Nevada Street pedestrian and emergency bridge project; see exhibit C. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said rime City of Ashland Contract. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows; 1. Findings 1 Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,283.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in Mpe a ge (including loss or destruction) to property, of whatsoever nature arising out of or incident to thnc of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs judgments, or other damages, directly, solely, and proximately caused b the negligence of City. Contract for Personal Services less than $35,000.00, Page 1 of 5 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination {regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties udder, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $250,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $100,000, $500,000, $1,000,000 or Not Applicable for each accident for Bodily Injury and Property Damage, Contract for Personal Services less than $35,000.00, Page 2 of 5 including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Professional Liability and Workers' Compensation, required herein, but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-insurance. 15. Governing Law, Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws s of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or ! proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated b reference. onsultant: City of Ashland ,p X. ~ By By Signature epartme Head Print Name Print Name Title Date W-9 One copy of a W-9 is to be submitted with ~j the signed contract. Purchase Order No. VE,D AS TO FORM d St. a orney Contract for Personal Services less than $35,000.00, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. i (2) Commercial advertising or business cards or a trade association membership are j purchased for the business. X (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. _ (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. 2 on actor 1-10' (Da e) Contract for Personal Services less than $35,000.00, Page 4 of 5 CITY OF ASHLAND, OREGON EXHIBIT B of Ashland City LIVING ~ 1 • 1- i'r WA E i 3MPer hour effective June 30, 2016 (Increases annually every June 30 by the Consumer Price Index) OW 11 err - . , portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by assistance for the projector the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20,283,20., include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,283.20 or more. ➢ If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland 50% or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Contract for Personal Services less than $35,000.00, Page 5 of 5 EXHIBIT C CONSULTING e ENGINEERS EUGENE, OR August 22, 2016 Corporate Office 541.683,6090 LAKE OSWEGO, OR Michael Faught s01620.61 03 Public Works Director SALEM, OR City of Ashland x03.589.4100 51 Winburn Way MEDFORD, OR Ashland, Oregon 97520 541.774.5590 VANCOUVER,WA RE: East Nevada Street Bridge Alternative II 360.314.2391 OBEC Proposal No. P6419-024 www.obec.com Dear Michael: OBEC Consulting Engineers appreciates the opportunity to respond to the City of Ashland with this proposal to provide project scoping and cost estimating in support of your East Nevada Street Pedestrian and Emergency Bridge Project. Project Background OBEC understands that the City of Ashland will be applying for funding to design and construct the East Nevada Street Bicycle/ Pedestrian and Emergency Bridge Project consisting of a new single-lane bridge over Bear Creek. This bridge will provide pedestrian/ bicycle facilities as well as emergency access connectivity for neighborhoods along Mountain Avenue to the north end of Ashland. OBEC has prepared the following proposed scope of services for the project. Scope of Work Task 1 - Project Management and Coordination The major objectives of this task are to schedule, coordinate and supervise Project work, and to establish lines of communication between OBEC and City of Ashland staff. OBEC shall prepare and provide monthly project invoices with progress reports. Task 2 - Public Meetings Assistance OBEC staff will attend several project meetings, community meetings, and City council meetings to support City staff. For budgeting purposes, it is assumed that one (1) OBEC staff member will attend up to fourteen (l A) meetings; ten (10) resident meetings, two (2) public review meetings, and two (2) City council meetings for up to four (A) hours (including travel) to discuss the Project. Task 3 - Scoping Cost Estimating Based on direction from the City for acceptable access/bridge widths, OBEC will prepare detailed scoping estimate for a bike/ped and emergency access bridge project in spreadsheet format. The estimate will include all major project elements, including design and construction engineering, environmental clearances, bridge and roadway construction items, temporary items Michael Faught t! i £ONSU SG August 22, 2016 Page 2 like traffic control and erosion control, and contingencies. Calculations and assumptions will be provided to allow for easier review. Estimated escalation estimates will also be included. Fee OBEC proposes to complete the project on a time-and-materials basis with a not-to-exceed limit of $12,900. A breakdown of projected hours for each task is attached in Exhibit A. Project billings will be prepared on a monthly basis based per the attached 2016 OBEC rate sheet. We appreciate the opportunity to present this proposal to you for this project. Please do not hesitate to contact me if you have any questions or need additional information. Sincerely, r Jaime Jor n, PE Project Manager/Office Manager JUM Enclosures I r i • i j i I i , City of Ashland East Nevada Street Bridge Alternative II August 16, 2016 ESTIMATED COST OBEC Consulting Engineers EXHIBIT A OBEC Job No. P649-0024 TASK Division Manager Project Manager 1 Engineer 2 Conhad TOTAL TASK 2 Admintsiralar HOURS BUDGET JRB JLI PJDP SPC LJL TASK 1 Project Management and Coordination 6 1 7 $1,040.00 TASK 2 Pu4fic Meetings Assistance 52 56 $8,800.00 TASK 3 See I Cast Estlmatln 2 4 6 $668.00 TOTAL HOURS 4 60 4 1 69 NA NA AVERAGEHOIJRLYRATES 5198.00 5154.00 $90.00 $116.00 TOTAL LABOR ESTIMATE $792 $9,240 $360 $116 $0.00 $0.00 $101505 MISCELLANEOUS EXPENSES = $242 TOTAL OBEC PROJECT ESTIMATE = $10,750 20% Coniingenc = $2,150.0 Total Estimated Costs = $12,900 Company and Expense Design Cansirudtan I i Mileage 32x14 0.54 ermile) 5242 i I I I I I Totals $242.00 $0.00 i J ► CONSULTING ENGINEERS i i 2016 Salary Grade & Hourly Rates I I Personnel Classification Personnel Classification j i Principal/President $255 Principal/Vice President $245 Design Construction Division Manager 3 $215 Division Manager 3 $215 Division Manager 2 $198 Division Manager 2 $198 Project Manager 3 $198 Construction Project Manager 3 $198 Engineer 8 $198 Division Manager 1 $166 Division Manager 1 $166 Construction Project Manager 2 $166 Project Manager 2 $166 Construction Project Manager 1 $154 Engineer 7 $166 Assistant Project Manager 1 $133 Project Manager 1 $154 Construction Engineer 5 $154 Engineer 6 $154 Construction Engineer 4 $133 Utility Coordinator 3 $133 Construction Engineer 3 $116 Transportation Planner $133 Construction Engineer 2 $102 Engineer 5 $133 Engineering Tech 4 $116 Designer 4 $116 Engineering Tech 3 $90 { Engineer 4 $116 Engineering Tech 2 $72 Sr. Environmental Specialist $116 Engineering Tech 1 $66 Utility Coordinator 2 $116 CECOP $60 Utility Coordinator 1 $102 Designer 3 $102 Administration Engineer 3 $102 IT Manager/HR Manager/Marketing Manager $166 Environmental Specialist 3 $102 Proposal Manager $116 Designer 2 $90 Contract Administrator $116 Engineer 2 $90 Database Controller $102 Environmental Specialist 2 $90 Sr. Proposal Coordinator $102 Designer 1 $82 Project Accountant/Project Controller $102 Engineer 1 $82 Proposal Coordinator/Sr. Graphic Artist $90 Environmental Specialist 1 $82 Network Administrator 1 $90 Drafting Supervisor $133 Administrative Assistant 4/Sr. Billing Clerk $82 Sr. CAD Drafter $102 Marketing Coordinator 1 /Graphic Artist $82 CAD Drafter 4 $90 Administrative Assistant 3/Sr. Accounting Clerk $72 CAD Drafter 3 $82 Administrative Assistant 2/Accounting Clerk 2 $66 CAD Drafter 2 $72 HS Interns/File Clerks $40 CAD Drafter 1 $60 Surveying Division Manager 1 $166 Project Surveyor-Team Lead $133 Project Surveyor $116 Survey Tech 3 $90 Survey Tech 2 $72 Survey Tech 1 $60 Travel/Reimbursable Expenses: Mileage: ODOT Current Rate Equipment Charges: Reimbursable job costs will be invoiced at cost. Special equipment @ direct rental cost ® DATE (MMIDDIYYYY) AC'G7RO CERTIFICATE OF LIABILITY INSURANCE 08/23/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Marsh Sponsored Programs PHONE 800-338-1391 A/c No:888-621-3173 a division of Marsh USA Inc. E-MAIL A/C PO Box 14404 Ext: ADDRESS: acecclientrequest@marsh.com - Des Moines IA 50306 INSURER(S) AFFORDING COVERAGE NAIC# INSURER A: Sentinel Insurance Company Ltd 11000 INSURED INSURER B: Hartford Casualty Insurance Company 29424 OBEC Consulting Engineers INSURER C : 920 Country Club Road Eugene, OR 97401-2231 INSURERD: INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MMIDDIYYY MM/DD/YYYY A GENERAL LIABILITY y 84SBWPA4035 03/20/2016 03/20/2017 EACH OCCURRENCE $2,000,000 DAMAGE TO R1717EU- X COMMERCIAL GENERAL LIABILITY Prof. Liab. Excl. PREMISES (Eaoccurrence) $2,000,000 CLAIMS-MADE 7X I OCCUR MED EXP (Any one person) $10, 000 PERSONAL & ADV INJURY $2,000,000 GENERAL AGGREGATE $4,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OPAGG $4,000,000 7 F_ POLICY X PRO- $ JECT LOC A AUTOMOBILE LIABILITY y 84UEGPF0127 03/20/2016 03/20/2017 COMBINED SINGLE LIMIT Ea accident $2,000,000 X ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS NAUTOS ON OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident $ B X UMBRELLA LIAB X OCCUR 84XHGYH1723 03/20/2016 03/20/2017 EACH OCCURRENCE s5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000 DED X RETENTION $ 10, 0 0 0 $ A WORKERS COMPENSATION 84WBGBJ0746 03/20/2016 03/20/2017 X TOCRYSTATU LIMITS OT AND EMPLOYERS' LIABILITY ~ ER ANY PROPRIETOR/PARTNER/EXECUTIVE YIN E.L. EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? ❑ N/A (Mandatory in NH) E.L. DISEASE- EA EMPLOYE $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1, 000, 000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) RE: East Nevada Street Pedestrian and Emergency Bridge Project. City of Ashland is included as additional insured on the above referenced policies when required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland AUTHORIZED REPRESENTATIVE 20 East Main Street 4"~ Ashland, OR 97520 '.1" ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD Client#: 331197 OBECCONE ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 8/22/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Kibble Sc Prentice, a USI Co PR PHONE 206 441-6300 (A/C, No): 610-362-8528 (A/C, No Ext): 601 Union Street, Suite 1000 E-MAIL ADDRESS: pi.certrequest@usi.biz Seattle, WA 98101 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : XL Specialty Insurance Company 37885 INSURED INSURER B : OBEC Consulting Engineers, Inc. - INSURER C 920 Country Club Rd, #100B INSURER D Eugene, OR 97401 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBR M/DD YYYYMM/DDYYYY LIMITS LT R TYPE OF INSURANCE INSR WVD WVD POLICY NUMBER M COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE F-] OCCUR PREMISES (Ea occur ence $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY Y/N TAT TE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? ❑ N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Professional DPR9725532 09/25/2015 09/25/201 $5,000,000 per claim Liability $5,000,000 annl aggr. DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: East Nevada Street Pedestrian and Emergency Bridge Project. This Certificate is issued in respects to above referenced. CERTIFICATE HOLDER CANCELLATION City of Ashland SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 20 East Main Street ACCORDANCE WITH THE POLICY PROVISIONS. Ashland, OR 97520 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) 1 of 1 The ACORD name and logo are registered marks of ACORD #S18459854/M16280482 SSKZP DATE (MM/DDIYYYY) ACORO CERTIFICATE OF LIABILITY INSURANCE 08/23/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Marsh Sponsored Programs PHONE A/C No E)Ig00-338-1391 AC No: 888-621-3173 a division of Marsh USA Inc. E-MAIL PO Box 14404 ADDRESS: acecclientrequest@marsh.com Des Moines IA 50306 INSURERS AFFORDING COVERAGE NAIC# INSURERA:Sentinel Insurance Company Ltd 11000 INSURED INSURERB:Hartford Casualty Insurance Company 29424 OBEC Consulting Engineers INSURER C : 920 Country Club Road Eugene, OR 97401-2231 INSURER D: INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER MMIDD/YYY MMIDD/YYYY A GENERAL LIABILITY Y 84SBWPA4035 03/20/2016 03/20/2017 EACH OCCURRENCE $2,000,000 DAM ETORENTED X COMMERCIAL GENERAL LIABILITY Prof . Liab . EXC1 . PREMISES Ea occurrence $2,000,000 CLAIMS-MADE 77, OCCUR MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $2,000,000 GENERAL AGGREGATE $4,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $4,000,000 $ X PRO- POLICY J T LOC A AUTOMOBILE LIABILITY Y 84UEGPF0127 03/20/2016 03/20/2017 COMBINED SINGLE LIMIT Ea accident $2,000,000 BODILY INJURY (Per person) $ X ANY AUTO ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED Per Oa c den DAMAGE $ HIRED AUTOS AUTOS B X UMBRELLA LIAB X OCCUR 84XHGYH1723 03/20/2016 03/20/2017 EACH OCCURRENCE $5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000 DEC X RETENTION $ 10, 0 0 0 $ A WORKERS COMPENSATION 84WBGBJ0746 03/20/2016 03/20/2017 WCSTATU- OTH- AND EMPLOYERS' LIABILITY X TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE Y/ N E.L. EACH ACCIDENT $1,000, 000 OFFICER/MEMBER EXCLUDED? ❑ NIA (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1, 0 0 0, 0 0 0 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) RE: East Nevada Street Pedestrian and Emergency Bridge Project. City of Ashland is included as additional insured on the above referenced policies when required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland AUTHORIZED REPRESENTATIVE 20 East Main Street L~^ Ashland, OR 97520 , ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD Purchase Order Fiscal Year 2017 Page: 1 of: 1 mom B City of Ashland I ATTN: Accounts Payable L 20 E. Main Purchase 262 L Ashland, OR 97520 Order # T Phone: 541/552-2010 O Email: payable@ashland.or.us V OBEC CONSULTING ENGINEERS, INC H C/O Engineering Division E 920 COUNTRY CLUB ROAD 1 51 Winburn Way N SUITE 100B P Ashland, OR 97520 D EUGENE, OR 97401-6089 Phone: 541/488-5347 O T Fax: 541/488-6006 R O ,Ven Qr Phone I =AMerrd 541 683-6576 Scott Fleur Qte~r~~rsi_ pr_---M~mt?r- =@ae- cs _ _ - 09/23/2016 679 FOB ASHLAND OR Cit Accounts Pa able E Nevada Bridge Project 1 Provide project scoping and cost estimating for the East Nevada 1 $12,900.0000 $12,900.00 Street pedestrian and emergency bridge project. Contract for Personal Services less than $35,000 Beginning date: 08/22/2016 Completion date: 06/30/2017 GL SUMMARY 081200 - 704200 $12,900.00 By w.,.:..M s. Date a Authorized Signature - $12,900.00 FORM #3u CITY OF ASHLAND REQUISITION Date of request: 08/22/2016 Required date for delivery: ASAP Vendor Name CgFC' Address, City, State, Zip 831 O'Hare Parkway Medford, OR 97504 Contact Name & Telephone Number Jaime Jordan 541-774-5590 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached _ Attach co of council communication -(If council approval required, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council; Contract # 1-1 Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ® Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until; Date - (Attach copy of council communication) Description of SERVICES Total Cost Provide project scoping and cost estimating for the East Nevada $12,900.00 Street pedestrian and emergency bridge project. Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quote/proposal $ Project Number Account Number 260.08.12.00.704200 Account Number Account Number _ _ _ - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: /T Director Date Support -Yes / No By signing this requisition form, I certify that the City's public contracting requirements have been satisfied. 14 (2P Employee: Department Head:; (Eq al to or greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year: ~ YES / NO Finance Director- (Equal to or`'greater than $5,000) Date Comments: Gnrm ftl - Ramkitinn