HomeMy WebLinkAbout2016-272 CONT Addendum - Quality Fence Company
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 9th day of September, 2016, between the City of Ashland ("City")
and Quality Fence Company ("Contractor").
Recitals:
A. On July 29th, 2016), City and Contractor entered into a "City of Ashland Contract for
Goods and Services Less than $25,000 (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to Increase the compensation to be paid
to Contractor to include the cost of repairing the fence at the reservoir in Lithia Park.
This was quoted in the initial invitation to bid however did not get included in the
contract.
City and Consultant agree to amend the agreement in the following manner:
1. The maximum price as specified in Paragraph 4 of the agreement is increased to
$1,395.00
2. The scope of services will remain the same the only addition is the cost to repair the
fence in Lithia Park.
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: CITY OF LAND:
BY BY r v , D p2 r ent Head -7 rr,~f Its. Date
DATE
--T
Purchase Order
Acct. No 7 11 ' ~ Z ` C~ . C . ~
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES <$25,000
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Q UALIT"! .`a• B 3fy
CCB # 8936 Find us also w-
114 W. Pine Street r 497 SW Union Avenue
PO Box 3985 (541) 664-2281 Grants Pass. OR 97527
AO JOB TOO LAW Central Point, OR 97502 1-800-451-8883
O JOB TOO SWILL 2077 NE Diamond Late Blvd
Yax: (541) 664-2949 Roseburg, OR 97470
PROPOSAL SUBMITTED TO _ PHONE - DATE
City of Ashland Pare and Recreation 1 ~ duly 19, 2015
STREET JOB NAME t
340 S. Pioneer Street {
,QTY, STATE AND ZIP CODE JOB LOCATION
€ Ashland, OR 97520 ~ _ -
I - TENTION ENTAIL ICEL .
Jim hmp344iim @,yahoo.com 541-941-4754
a We hereby submit specifications and estimate for
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Reservoir Auto Damage ~
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l Replace car damaged fence to include
54° of 5` high all green gain link fence.
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s TO I AL_ $1,395.00
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ve Propose hereby to fimush materials and labor--complete in accordance with above specifications, for the stun of
THOUSAND THREE HUNDRED NINTY
-
Payment to be made. as follows.
i _ PAYMENT ON COMPLETION
Af; material is guaranteed to ne as sperahed. All work to be Completed in a worklnantike manner according to Authorized
standanf pradtces. Any alteration w deviation from above specifications involving wdra costs will be executed only _
upon written orders. and will became an extra charge over and above the estimate. All agreements contingent upon. Signature
I strikes, accidents nr delays beyond our control owner to carry fire, tornado and other necessary insurance Our
(workers are fully covered by Workmens Compensation nsurance This proposal is also subject to alt terms and Brad Rietmann 'ah
{ conditions contained on the reverse side hereof
Note his proposal may be withdrawn by us if not accepted within 14 days
Acceptance of PropDSaf -All prices, specifications and conditions are I
satisfactory and are hereby accepted. You are authorized to do the work as Signature
specified. Payment will be made as outlined above. ; have read the entire
contract and agree to its content.
li
Signature it
Note: Quality Fence Co. not responsible for any damage to anything in or
below the ground or concrete. This includes private water line, electrical line
sprinkler systems, etc. Your signature indicates that you fully understand the
limits of Quality Fence Co. responsibility Date of acceptance:
1
~y Purchase Order
Fiscal Year 2017 Page: 1 of: 1
~S $.REGR~P`"yy
B Ashland Parks Commission
ATTN: Accounts Payable
L Purchase r+
L 20 E. Main Order #
Ashland, OR 97520
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V QUALITY FENCE COMPANY H C/O Lithia Park Shop
N I 310 Granite Street
PO BOX 3985
D CENTRAL POINT, OR 97502 P Ashland, OR 97520
O Phone: 5411488-5340
O Fax: 541/488-5314
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n- orPff n~TVum Z~ls bUd vm~s - o = Q = = - - _
_ _ Bruce Dickens
Da-te Ord rid= _ =qhdqrNWM-Ve~jW Mena
08/11/20.16 176 FOB ASHLAND OR Parks Accounts Pa able
Ifem# = -Qe"It Fence Repairs
Repairs
1 MODIFIED: Fence Repairs 1 $6,237.0000 $6,237.00
Reservoir Tree Damage $795
Garfield Park $250
Garden Way Park $2495
Oak Knoll Yard Extension $2697
Contract for Goods and Services
Beginning date: August 8, 2016
Completion date: August 31, 2016
2 ADDED: Processed change order.09/22/2016 1 $1,395.0000 $1,395.00
Change Order No. 1
Additional cost of $1,395.00 to repair the fence in Lithia Park
GL SUMMARY
121200 - 704001 $7,632.00
By: _ Date: ism
Authorized Signature $7,632.001-
FORM to CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST R
Request for a Change Order ASHLAND
Name of Supplier I Contractor I Consultant: Quality Fence Company Total amount of this
contract amendment:
Purchase Order Number:
Title / Description: $ 1,395.00
® Per attached contract amendment
Contract Amendment
Original contract amount $ 6,272.00 100 % of original contract
Total amount of previous contract amendments 0 % of original contract
Amount of this contract amendment 1,395.00 22 % of original contract
TOTAL AMOUNT OF CONTRACT $ 7,667.00 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES X NO* (If "NO", requires Council approval 1 Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt- Reason:
❑ "YES", Direct appointment $35,000 ❑ Exempt - Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 25% of original contract amount. ® If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt - Reason: ❑ Exempt - Reason: ❑ Exempt - Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required, Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number - Account Number Account Number
'Expenditure must be charged to the appropriate account numbers for the financials to refrect tre actuai expenditures accurately. Attach extra pages if needed
Employee Signature. Department Head Signature: ,
(Total amount of contract? $5,000)
City Administrator:
(Equal to or greater than S25,000 cv 90°rG)
Funds appropriated for current fiscal year, YES / N0
Finance Director (Equal to org eaterthan $5,000) Date
Comments.
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 9/7/2016