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Home My WebLink About2015-04-08 Historic MIN ASHLAND HISTORIC COMMISSION Meeting Minutes April 8, 2015 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room . REGULAR MEETING -CALL TO ORDER6:00p.m SISKIYOU ROOM in the Community Development/Engineering Services Building, at 51 Winburn Way. COMMISSION MEMBERS PRESENT Mr. Skibby, Mr. Shostrom, Mr. Swink, Mr. Whitford, Mr. Giordano, Ms. Kencairn, Mr. Ladygo,Mr. Emery COMMISSION MEMBERS ABSENT Ms. Renwick (E) COUNCIL LIAISON Carol Voisin STAFF PRESENT Staff Liaison: Amy Gunter, Clerk: Regan Trapp APPROVAL OF MINUTES: Mr. Giordano approved minutesfrom March 4, 2015. Ms. Kencairn seconded. Mr. Whitford abstained. No one opposed. PUBLIC FORUM: There was no one in the audience wishing to speak. : COUNCIL LIAISON REPORT Ms. Voisin gave the council liaison report. She explained that the City Council will host an eventto honor volunteers on August 30.More info will be provided at a later date. Council appointed th Tighe O’Meara as the newacting police chiefin lieu of Chief Holderness’ retirement.Ms. Voisin stated that the City Council awarded a $75,000 grantto the Public Arts Commission for an art project that is near the Varsity Theater. She added that the Beautification Commission projects have been delayed until September of 2015. Ms Voisin went on to say that Capital improvement projectswerepassedtotaling 35 million dollars. She reported that the welcome centergovernment agreement will be negotiated for paid staff with some added stipulations that the council agreed on. Lithia artisans market will hangpenants on 2 light polesonWinburn Way.Thechamber has been exempted from paying the $1800 special event fee for the Children’s Halloween parade. The City council approved the 2reading of the short term rental ordinance. The decision states that there nd will be no short term rentals in R-1 zones and they extended short term rentals in R-2 and R-3 with no restrictions. Mr. Skibby read aloud the procedures for public hearings. PLANNING ACTION REVIEW: 2015-00374 PLANNING ACTION: 160 Lithia Way SUBJECT PROPERTY: Doug & Dionne Irvine OWNER/APPLICANT: A request for a modification of a previous Site Review and Conditional Use DESCRIPTION: Permit approval (PA #2012-00740)which allowed construction of a new 13,800 square foot, three- story mixed-use building on the vacant property located at 160 Lithia Way. The modification proposed is limited to enclosing six of the site’s seven parking spaces, which are located off of Will Dodge Way at the rear of the site and which are intended to provide required parking for hotel guests. Roll-up coil doors will be installed to provide added security for guest vehicles. These doors are proposed to remain open during typical business hours, but would close at night and allow for restricted guest access with the entry of a key code. A required ADA-accessible parking space would remain open at all times. Downtown COMPREHENSIVE PLAN DESIGNATION: Commercial; C-1-D; 39 1E 09 BA; 10800 ZONING: ASSESSORS MAP:TAX LOT: Ms. Gunter gave the staff report for PA-2015-00374. Mr. Skibby opened the public hearing.No one was wishing to speak.Mr. Skibby closed the public hearing and opened for commission comments. Mr. Shostrom motioned to approve PA-2015-00374. Ms. Kencairn seconded. No one opposed. PA-2015-00541 PLANNING ACTION: 345 Lithia Way SUBJECT PROPERTY: Kistler, Small, White Architects for Double R Products APPLICANT: Hays Oil OWNER: A request for a modification of a previously approved Site Review approval (PA- DESCRIPTION: 2014-01226) to convert the Lithia Way Texaco located at 345 Lithia Way into a retail and restaurant establishment. The proposal is to add an outdoor seating area adjacent to the building on the south façade adjacent to Lithia Way and a modification to the proposed exterior finishes. Commercial;C-1; COMPREHENSIVE PLAN DESIGNATION: ZONING: 39 1E 09BD;1801 ASSESSORS MAP: TAX LOTS: Ms. Gunter gave the staff report for PA-2015-00541. Mr. Skibbyopened the public hearing. No one was wishing to speak. Mr. Skibby closedthe public hearingand opened for commission comments. The Historic Commission found that the proposal did not comply with the Historic District design standards for commercial development (AMC 18.4.2.060.C)They found that the wood elements being added were out of scale proportion wise and that the wood and the patterned tile were incompatible with the original architectural character of the building. It was suggested that the tile be monochromatic or a single color and that stucco with control joints or rivulets would create a simple façade, more appropriate for the downtown historic district. Mr. Shostrom motioned to deny PA-2015-00541. Mr. Whitford seconded. No one opposed. PA-2015-00493 PLANNING ACTION: 37 North Main Street SUBJECT PROPERTY: Robert Saladoff, Architect APPLICANT: Evye & Victor Szanto OWNER: A request for Site Design Review to permit a tenant improvement of the property DESCRIPTION: located at 37 North Main Street to include an interior remodel to create two tenant spaces, associated accessibility improvements, and changes to the façade including alteration to the entry and the addition of new awnings. Commercial COMPREHENSIVE PLAN DESIGNATION: Downtown;C-1-D;39 1E 09BB;8600 ZONING: ASSESSORS MAP: TAX LOTS: Ms. Gunter gave the staff report for PA-2015-00493 Mr. Skibby opened the public hearing. Robert Saladoff, architect, residing at3519 NE 15Ave, Portland,OR. Mr. Saladoff spoke about th the tenant improvement at 37 North Main Street. Mr. Skibby opened for questions from thecommission to the applicant. Mr.Skibby opened up to the public for comments. AnnWilton,renter of 37 N. Main,and owner of RenaissanceRose, reada letter from Grantland, Blodgett, Shaw & Abel, LLP into record. Ms. Gunter took the letter in for review by the planner and the legal department. Mr. Skibby opened up to commission comments. Ms. Kencairn motioned to approve as designed, Mr. Shostrom seconded. No one opposed. OLD BUSINESS: There was no old business to discuss. NEW ITEMS: A.Review Board schedule. B.Project Assignments for planning actions. C.Historic Preservation Week: Winner selection and description blurb assignments Mr. Shostrom, Mr. Emery 522&528 Rock Mr. Whitford 14 Calle Guanajuato- Mr. Shostrom 175 Lithia Way Mr. Giordano 5 B Steet Mr. Swink 56 Church Ms. Kencairn Civic Award - Mr. Ladygo Individual Award- The mayor will conduct the awards presentation along with Mr. Shostromand the consultant for the CLG(Matt Davis).Mr. Skibby will give a short opening statement.Mr. Skibby will take pictures of all the properties and awards recipients. The presentation to the City Council will be moved to May 5, 2015. Mr. Swink will give the presentation to Council. DISCUSSION ITEMS: A. Downtown Beautification discussion Ms. Kencairn suggested tabling this until May when she has more time to discuss this. B. Wildfire Lands update-Wildfire Hazard Zone Evaluation Brandon Goldman senior planner for City of Ashland and Margueritte Hickman Fire Marshall for City of Ashland gave the presentation. They discussed the wildfire lands overlayand existing standards for development in the wildfire land areas. They discussed this in depth and answered questions from the commission. They will develop a webpage for all ofinformationand data collected. They are interested inany feedback from the Commission and want to hear from everyone. Ms. Hickman requestedthat if anyone else has questionsor commentsto please email the fire department. COMMISSION ITEMS NOT ON AGENDA: The commission raised concerns about work being done without permits at 60 Alida and685 E. Main. Ms Gunter stated that she would look into this with Mr. Flynn, code enforcement officer for the City Of Ashland. Review Board Schedule April 9Terry, Bill, Andrew th April 16Allison, Terry, Tom th April 23Terry, Sam, Andrew rd April 30Allison, Terry, Kerry th May 7Terry, Sam, Keith th Project Assignments for Planning Actions Review Update PA-2014-01956Lithia & FirstAll PA-2014-01880280 LibertySkibby PA-2014-00725469 AllisonSwink PA-2014-00710/711143/135 NutleySwink and Whitford PA-2014-01283172 SkidmoreShostrom PA-2014-0025130 S. First StWhitford BD-2013-00813374Hargadine Swink PA-2013-0138814 Calle Guanajuato(Sandlers)RestaurantRenwick PA-2013-01421270 N. First St.Renwick PA-2013-01828310 Oak St. (Thompson) Shostrom PA-2014-02206485 A StreetRenwick PA-2015-00178156 Van Ness AveKencairn PA-2015-00374160 Lithia Way Not Assigned PA-2015-00541345 Lithia WayGiordano PA-2015-0049337 N. MainSkibby ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled for May 6,2015,6:00pm. There being no other items to discuss, the meeting adjourned at 8:06pm. Respectfully submitted by Regan Trapp