HomeMy WebLinkAbout2015-09-02 Historic MIN
ASHLAND HISTORIC COMMISSION
Meeting Minutes
September 2,2015
Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room
.–SISKIYOU ROOM in the Community
REGULAR MEETING -CALL TO ORDER6:02p.m
Development/Engineering Services Building, located at 51 Winburn Way
Mr. Skibby, Mr. Swink, Ms. Kencairn, Ms. Renwick, Mr. Whitford,
Historic Commissioners Present:
Mr. Emery, Mr. Ladygo, Mr. Shostrom
Mr. Giordano (U)
Commission Members Absent:
Carol Voisin
Council Liaison:
Staff Liaison:Mark Schexnayder; Clerk: ReganTrapp
Staff Present:
APPROVAL OF MINUTES
Mr. Whitford motioned to approve minuteswith correctionfrom August 5,2015.Mr. Shostrom
seconded. No one opposed. Minutes were approved with correction by Mr. Shostrom for adding
not
a parkrow at the curbinPA-2015-01496.
PUBLIC FORUM
There was no one in the audience wishing to speak.
COUNCIL LIAISON REPORT
Ms. Voisin gave the Council Liaison report.
OLD BUSINESS
Update from Parks Department staff in regards to the Butler-Perozzi Fountain.
Michael Black, Parks Director and Bruce Dickens Parks Superintendant with Ashland Parks and
Recreationgave a presentationregarding the Butler-Perozzi Fountain to the Historic Commission.
Mr. Black and Mr. Dickensgave a short history on the funding process of the Butler-Perozzi
Fountain. They are looking at all avenues to save the fountain. They explained that Ashland Parks
Foundation did a fundraiser and raised a few thousand dollars towards theproject and there are
other fundraisersin the works.Mr. Dickens explained that they are questioning if the structureand
the stairs need to be fully restored or just repaired. At this time they are unsure. The Commission
hasrequested that if the fountain is ever on the Parks Commission agenda that they be invited to
attend. Mr. Dickensagreed.
Mr. Skibby read aloud the procedures for public hearings.
PLANNING ACTION REVIEW:
PA-2015-01115
PLANNING ACTION:
34 S Pioneer Street
SUBJECT PROPERTY:
Oregon Shakespeare Festival
OWNER/APPLICANT:
A request for a Conditional Use Permit to operate a temporary food vendor in the
DESCRIPTION:
Chautauqua Square plaza. The applicant has yet to decide on a vendor and, therefore, signage
and design of the food cart is in the conceptual design stages. The location of the proposed food
vendor is in a prominent area of the Oregon Shakespeare Grounds and is in the Downtown Historic
District. Downtown;C-1-D;
COMPREHENSIVE PLAN DESIGNATION:ZONING: ASSESSORS
39 1E 09BC; : 1100
MAP: TAX LOT
Mr. Schexnayder gave thestaff report on PA-2015-01115.
Mr. Skibby opened the public hearing to the applicant.
An email submitted on August 19, 2015 by Alan Harper requested to supplement their original
application materials.
Alan Harper, Attorney at Law, representing Oregon ShakespeareFestival, addressed the
Commission. He spoke in depth about the list of conditions from the Planning department and
defined the position of Oregon Shakespeare Festival in regards to these conditions.
Mr. Skibby closed the public hearing and opened to the Commission.
Mr. Shostrom motioned to approve PA-2015-01115 with the draftconditionsas written #1–7. Mr.
Ladygo seconded. No one opposed.
(Draft Conditions for PA-2015-01115)
Brig
1.ht or neon colors used extensively to attract attention to the food cart(s) or use are prohibited. Final
size, scale, color and materials of cart(s) to be reviewed by the Historic Commission Review Board and
approved by the Staff Advisor before commencement of the temporary use. The food cart(s) and other site
appurtenances associated with the temporary use (i.e. tables, umbrellas, etc.) should consist of colors that
blend into the adjacent surroundings and back drop buildings.
2.A plan establishing a six-foot wide pedestrian path through the plaza from the stairs adjacent to Pioneer St.
to the sidewalk on Main St., and a clear path to the front entrances of the Black Swan Theater and Chamber
of Commerce shall be submitted for review and approval of the StaffAdvisor before the commencement of
the temporary use. The temporary use (e.g., food cart, tables, chairs) shall be located outside of the
approved pedestrian path.
3.The seating walls around the existing planters shall be accessible and usable for pedestrians and the food
cart tables and chairs shall be located a minimum of three feet from the seating walls.
4.A maximum of 15 square feet of signage will be allowed. Any signage applied to the cart awning/umbrella is
limited to five square feet. Any remaining signage can be divided between two facades of the food cart, to
be installed flush with the cart body.
5.The food cart is allowed two exempt incidental signs, not to exceed five square feet in combined total. If the
temporary use utilizes a portable sign, the area of the portable sign shall be deducted from the five square
feet aggregate sign allowed for exempt incidental signs. Furthermore, portable signs must be placed
immediately adjacent to the food cart.
6.No signs shall use plastic as part of theexterior visual effects or be internally illuminated.
7.All applicable building and fire codes must be met before food cart can begin operation.
PA-2015-01496
PLANNING ACTION:
35 South Second Street
SUBJECT PROPERTY:
MPM Investments
OWNER/APPLICANT:
Kistler, Small & White, Architects
AGENT:
A request for Conditional Use Permit and Site Design Review approvals
DESCRIPTION:
to allow 3,051 square feet of additions including a new kitchen, new bar, laundry room, two
new second floor offices and an accessible lift, and the conversion of the existing kitchen
into bussing and storage areas for the Winchester Inn located at 35 S. Second St. Also
included are requests for Tree Removal Permits to remove two trees: a six-inch diameter
Plum tree located within the footprint of the proposed new bar, and an eight-inch diameter
Birch tree within the footprint of the addition at the rear of the main house; and Exception
to the Street Standards to retain the existing curbside sidewalk along the perimeter of the
property. Commercial Downtown;
COMPREHENSIVE PLAN DESIGNATION: ZONING:
-1-D;39 1E 09BD; : 5600-5700
CASSESSORS MAP: TAX LOTS
Mr. Schexnayder gave to staff report on PA-2015-01496.
Mr. Skibby opened the public hearing to the applicants.
Matt Small,with Kistler, Small,Whitepresented to the Commission.Mr. Small stated that the
proposal includes a new bar, two second floor offices, a new kitchen, a new laundry room and the
remodel of the existing kitchen into the bussing station and storage areas. The additions proposed
are a 360 square foot bar on the south side of the existing main building, adjacent to the existing
dining area. The new full service kitchen will occupy the first floor of the west side of the main
facility. The proposed new square footage of the kitchen is 869 square feet.Theexisting height
and setback of the building is unchanged. The massing of the building will continue to be
appropriate to the existing Victorian architecture, and smaller than the other commercial buildings
in the immediate neighborhood.
Mr. Skibby closed the public hearing and openedto the Commission.
Ms. Kencairn motioned to approve PA-2015-01496as submitted. Ms. Renwick seconded. No one
opposed.
PA-2015-01512
PLANNING ACTION:
198 Hillcrest Street
SUBJECT PROPERTY:
Britt Pearson
OWNER/APPLICANT:
A request for a Conditional Use Permit to alter a non-conforming structure. The
DESCRIPTION:
applicant proposes to add a second story balcony (6.5’ x 20’) extending out from the East side of
the existing two story dwelling.
Single-Family Residential;R-1-7.5;
COMPREHENSIVE PLAN DESIGNATION:ZONING:
39 1E 09CA; : 9900
ASSESSORS MAP: TAX LOT
Mr. Schexnayder gave the staff report on PA-2015-01512
Mr. Skibby opened the public hearingto the applicants. Theapplicants were not present. Mr.
Skibby closed the public hearing and opened to the Commission.
Mr. Shostrom motioned to approve PA-2015-01512 as submitted. Ms. Kencairn seconded. No
one opposed.
NEW ITEMS:
Review board schedule
Project assignments for planning actions
CLG study session, September 17, 2015 at 11am.
Mr. Schexnayder spokeregarding the CLG study session on September 17, 2015. The
Commission agreed that it would be a good idea to drive aroundthe Historic Districtand take
pictures of bad examplesof exterior work. They discussed and decided that a few Commissioners
would each take certain areasof the district and report back to Ms. Trapp with their picture results
for the CLG meeting.
OLD BUSINESS:
There was no old business to discuss.
DISCUSSION ITEMS:
Mr. Skibby addressed the Commission regarding appointing a liaison to attend the City Council
meetings. The Commission discussed this and decided that they would not want to appoint a
certain person and would like to take it on a case by case basis depending on the need.
Downtown Plaza project.
Mr. Schexnayder gave a report on the Downtown plaza project.
Katherine Thaldon, Landscape Architect, addressed the Commissionregardingher ideas for the
Downtown Plaza project.Ms. Thaldon statedthat she was approached by several members of the
City Council to help them in reading the plans for the Downtown Plaza project. She emphasized
that the plantingsin the Plazaare in good condition except for the bare area behind the information
booth.She spoke about fencing options and what would possibly work for the Plaza area. Ms.
Thaldonrecommendedusing substantial green plantings instead of ashorter fence.
After much discussion, the Commissionbriefly outlinedsome recommendations that they would
like to send to the City Council regarding the project.
The recommendation of the Historic Commission is to use substantial plantings of fencing
instead
to make the space look less confined. The plantings would be much more cost effective and safer
than a fence. The Historic Commission recommends 5 gallon plants, closely spaced together to
create a natural foliage barrier. By planting evergreen or big leafy type plants (drought tolerant if
possible) it would make the space lush and welcoming. Adding an anchor evergreen plant in each
pot for winter interest would be a nice touch.
COMMISSION ITEMS NOT ON AGENDA:
There was nothing to discuss.
Review Board Schedule
September 17Terry, Sam, Kerry
th
September 24Terry,Allison, Tom
th
October 1stTerry, Andrew, Bill
October8Terry, Andrew, Keith
th
Project Assignments for Planning Actions
PA-2014-01956Lithia&FirstAll
PA-2014-00710/711143/135NutleySwink & Whitford
PA-2014-01283172SkidmoreShostrom
PA-2014-0025130S.First StWhitford
BD-2013-00813374HargadineSwink
PA-2013-01828310Oak St.(Thompson)Shostrom
PA-2014-02206485AStreetRenwick
PA-2015-00178156VanNess AveKencairn
PA-2015-00374160LithiaWayEmery
PA-2015-00541345LithiaWayGiordano & Renwick
PA-2015-0049337N.MainSkibby
PA-2015-0087835 S. PioneerLadygo
PA-2015-01163868 A’ StreetKencairn
PA-2015-00980637 B’ StreetShostrom
PA-2015-00797266 ThirdLadygo
PA-2015-0111534 S. PioneerLadygo
PA-2015-0149635 S. Second-Winchester InnShostrom
PA-2015-01512198 HillcrestSwink
ANNOUNCEMENTS & INFORMATIONAL ITEMS:
Next meeting is scheduled forOctober 7,2015,6:00pm.
There being no other items to discuss, the meeting adjourned at 8:45pm
Respectfully submitted by Regan Trapp