HomeMy WebLinkAbout2014-11-05 Historic MIN
ASHLAND HISTORIC COMMISSION
Meeting Minutes
November 5,2014
Community Development/Engineering Services Building –51 Winburn Way –Siskiyou
Room
REGULAR MEETING -CALL TO ORDER: 6:01p.m
.–SISKIYOU ROOM in the
Community Development/Engineering Services Building, located at 51 Winburn Way
Historic Commissioners Present:
Ms. Renwick, Mr. Skibby, Mr. Whitford, Mr. Shostrom,
Mr. Emery, Mr. Swink
Commission Members Absent:
Mr. Giordono (E),Ms. KenCairn (U)
Council Liaison
: Mike Morris, Absent
Staff Present:
Staff Liaison: Amy Gunter, Clerk: Regan Trapp
APPROVAL OF MINUTES:
Mr.Whitford motionedto approve the minutes from October
8, 2014. Ms. Renwick seconded. No one opposed.
PUBLIC FORUM:
There was no one in the audience wishing to speak.
COUNCIL LIAISON REPORT
:No report was given
Mr. Skibby read aloud the procedures for public hearings.
PLANNING ACTION REVIEW:
PLANNING ACTION:
PA-2014-01695
SUBJECT PROPERTY:
488 N Main Street
APPLICANT:
Michael Lisk
OWNER:
Vic and Claudia Lively
DESCRIPTION:
A request for a Site Review approval for a change of use to convert the
existing office / residential building located at 488 N Main into a medical marijuana
dispensary. No changes to the structure are proposed. The location complies with the
recently adopted standards regarding location and is considered as special permitted
use in the zone. An exception to the Site Design and Use Standards for parking lot
COMPREHENSIVE PLAN DESIGNATION:
landscaping buffering is also requested.
ZONING:ASSESSOR’S MAP: TAX LOTS
Employment;E-1;39 1E 05DA; : 3500
Mr. Skibby opened the public hearing for staff comments. Ms. Gunter gavethe staff
report. She stated thatthe only changes to the building would be achangefrom
residential usage back to office and mercantile/retail. The building had previously been
used for offices and retail. Unit 1 & 3 will be used as office space and unit 2 would be
used as retail/merchantile, this would eliminate any need for fire separation between
different uses. She stated that due to the size of the lot and the placement of the
existing structures, an exception will not negatively impact adjacent properties and is
consistent with the stated purpose of the standards. The existing handicap parking spot
in the front will stay as is and the parking in the back will be moved immediately to the
south, allowing the old parking spaces to be used as a place to backup and turnaround.
Ms. Gunter mentionedthat there will be no new landscaping but that some will be
removed to allow for additional parking spaces. The covered parking space in the back
will be converted into a covered bicycle parking area and a screened area for trash. Ms.
Renwick motioned to approvePA-2014-01695and Mr. Skibby seconded, no one
opposed.
PLANNING ACTION:
PA-2014-01837
SUBJECT PROPERTY:
95 Winburn Way (“The Ice Rink parking lot”)
OWNER/APPLICANT:
City of Ashland, Ashland Parks & Recreation
DESCRIPTION:
A request for Site Review approval to place a canopy over the Ice
Rink, a recreational facility within Lithia Park, located at 95 Winburn Way. The
application includes requests for Exception to the Site Design and Use Standards (II-C-
1-a and IV-C ) and for a Variance to allow the canopy structure to be placed within the
COMPREHENSIVE PLAN
required ten-foot side yard setback along Winburn Way.
DESIGNATION:ZONING:ASSESSOR’S MAP:
Single Family Residential; R-1-7.5; 39
TAX LOTSTAX LOTS
1E 09; : Part of Tax Lot #100 (Lithia Park lot) E 05DA; : 3500
Mr. Skibby opened the public hearing for staff comments. Ms. Gunter gave the staff
report. She noted that Winburn Way is part of our local Historic district and is outside
the boundaries of the national zone. She stated that this is being treated as a site review
butthatin the past was treated as strictly a building permit. Ms. Gunter said that since
then the codes have changed and they have had todo asite/land use review. Ms.
Gunter emphasized that the primary reason for concernis the white material from the ice
rink cover, reflecting sunlight on the neighbor,directly behindthe rinkon Granite. The
hope is that spectators can enjoy this facilityduring the season, butthatthe cover is an
eyesore to some neighbors. Mr. Skibby asked if this was the same cover that has been
used in years pastand Ms. Gunter replied that yes, it was the same one used last year.
Mr. Skibby opened up the public hearing to the applicants. Michael Black, Parks and
Recreation Director,for Ashland Parks and Recreation addressed the Commission
about the planning actionandbriefly outlined the history of the ice rink cover. Mr. Emery
questioned what the monthsof operation of the ice rink are andMr. Black told the
commission that the cover would need to be on for 4 months. He stated that they
replace the cover with something more adequate that better fit the rink itself. He went on
to say that the ice rink has a history inLithia Park and he felt, they better replaced what
was damaged in the past. Mr. Skibby asked what the material of the cover was and Mr.
Black commented that it is a white vinyl and manufactured to serve all kinds of purposes.
Mr. Shostromasked if they have contacted the manufacturer to see if there is anything
they could do to the cover to prevent glare. Mr. Black stated that there is an option to
drape it with some sort of material, called dura-last,but is not sure of the look, or if the
tent would hold it, or if the manufacturer would cover it under the warranty.
Ruth Kennedy,homeowner at,94 Granite Street, addressed the Commission and went
on to say that she opposes the application of the ice rink cover. Ms. Kennedyexplained
thatlast year the cover did not come down until mid-Apriland conveyed that the effect
this has on her property value is tremendous. She elaborated on the effect that the
cover has when the afternoon sun hits it and went on to say that she has to close her
drapes because of the glare.Ms. Kennedy called attention to the fact that the tent is
massive compared to years pastand it’s 75% bigger than in years past. Ms. Kennedy
noted that her realtor told her that if the structure wasapermanent structurethat she
should sell her home now. Ms. Kennedyadded that landscaping would help the current
situation but that would come at a high cost.
J.W.Lion,homeowner at128 Pioneer, lives directly across from the parkand addressed
the Commission. Mr. Lionstated the impact that the coverhas on his view is
considerablyless than what it is for Ms. Kennedy but said that the size difference is
significantly bigger. He conveyed that if the tent were the same size as the original,then
hewould have no problem with the cover.Mr. Whitford asked if if Mr. Lion lived in his
home when the old tent was up and Mr. Lion stated that no, he did not live at the
address when the old tent was up.
Mr. Black remarked that yes,the tent is biggerbecause the smaller one was inadequate.
Mr.Black conveyed that Ashland Parks and Recreationistrying to provide a recreational
opportunity in Lithia Parkandwant to do whatever they can to mitigate the problems.
He stressed that they would like to use the covered space for future events during times
when the ice rink is not openand to make the purchase useful to the people that use the
park. Mr. Black pointed out that the new tent meets the criteria and remained positive
that this will be approved by the Planning Commission. Mr. Swink asked about the cost
to set up/take down the tent and Mr. Black replied that it takes $11,000 to set up, take
down, and store for the season.Mr. Swink also asked about where the cover is stored
and Mr. Black replied that part of it is stored at the golf course, maintenance shop, and
the other part is stored in Portland, Or, where the manufacturer is located. Mr. Swink
askedhow long the vinyl material would last and Mr.Black responded that they have 2
covers because the company sent them the wrong one to begin with but said that they
could keep it for backup. Mr. Black elaborated and said the first tent that the company
sent them wasthinner and may not be able to be used because of snowloads. Ms.
Renwick asked about heavy duty shade cloth andMr. Black stated that putting up the
shade cloth would be very hard to make fit. Mr. Black is asking the Commission to
considermitigatingthe issuewith the homeowner and provide the visual screening or a
suggested resolution. Mr. Shostrom asked for clarification on thepotential of it being a
permanent structureandMr. Black said that is was never meant to be a permanent
structure but that the Parks Commission would like to keep it up longer in order to hold
events there, because the cost to put it up and take it down is costly.
Mr. Skibby opened the discussion up for the Commission. Mr. Skibbypointed outthat
historically white rooftops are commonin the city and notedthe white dome roof on
Chataqua Square.Ms. Renwick said that this is a tough decision and Mr. Whitford said
the cover is not an attractive addition to the community. Mr. Swinkdisagreed and said
that aesthetically,it’s a beautiful structure andMs. Renwick stressed that the glow from
the cover at night seemspretty bad. Mr. Swink said that he is not sure that the
landscaping would work, but recommendedtheidea of some sort of cloth(fabric)and
stanchionidea(not permanent)to shield the structure from Ms. Kennedy’s view.Mr.
Shostrom commented that the structure could be a wind issue butMr. Emerydisagreed
andsaid that he doesn’t see it being a problem if it’s not permanent. Ms. Renwick
suggested that the ice rink season be cut short but Mr. Emerydisagreed and sees itas
more of a community value. Mr. Skibbyagreedthat the cover is neededbut Parks and
Recreationwill need to take it down in a timely manner and keep the season short. The
Commission emphasized not expanding the use of the rink cover to more than 4 months
out of the year. Mr. Shostrom added that the glare is an issue and agrees that the
shade cloth would be a good idea.Ms. Gunterimpressed upon the Commission that
they shouldfocus on the design standardsand the impact it would have on Lithia Park.
Ms. Renwick motionedto approve PA-2014-01837, with the condition to limit skating
season to five (5) months from November 1 to March 15, or the “usual” historic season.
Mitigation should be achieved on City property and on the adjacent neighbor(s) property
to screen the structure and the glare created. Mr. Swink seconded, no one opposed.
OLD BUSINESS:
There was no old business to discuss.
NEW ITEMS:
A. Review Board Schedule
B. Project Assignments for planning actions
C. Iron Mike-
Ms. Gunter reported on the news article. She stated that Steve Walker,
from the Water Department is going to take over the project of restoring this. Mr. Walker
has been in contact with Warner Brothersand SHIPO.Iron Mike is in storage and Mr.
Walkeris working to get this project underway.
DISCUSSION ITEMS:
Mr. Skibby talked about the fountain at Chataqua Square and said that he went to the City
Council meeting to address it. He says it’s important to save it as it’s a big part of our culture.
Review Board Schedule
Nov 6thKeith, Bill,
Nov 13thTerry, Sam, BIll
th
Nov 20Terry, Allison, Bill
Nov 26thAllison, Dale, Tom
Dec 4thSam, Keith, Allison
COMMISSION ITEMS NOT ON THE AGENDA:
Ms. Renwick said that she met with someone on the downtown beautification committee. If
there is an opportunity to collaborate with them would we be interested in using some funds for
the walkway/alleyway nearEarthly Goods. She is asking that we consider looking into this
collaboration. The Commission agreedthat collaborating with this committee is a good ideaand
would like to further explore this opportunity.
Project Assignments for Planning Actions –Review Update
PA-2014-01388107 Fork St.Emery
345 Lithia Way-Gas station conversionto retail/restaurant-
PA-2014-01126No building permit yetGiordano
PA-2014-00725121 Manzanita-Under constructionWhitford
PA-2014-00725469 Allison-Under constructionSwink
PA-2014-Swink and
00710/711143/135 NutleyWhitford
PA-2014-01283172 SkidmoreShostrom
BD-2013-00256175 Lithia Way –Under constructionGiordano
PA-2014-0025130 S. First St. –No new permits issuedWhitford
PA-2014-00491566 Fairview St. –Under construction/almost doneShostrom
BD-2013-00813374 Hargadine –Under construction/almost doneSwink
PA-2013-0138814 Calle Guanajuato(Sandlers) Restaurant-Under
construction/almost doneRenwick
PA-2013-01421270 N. First St.(NishaJackson)-Building permits issuedRenwick
ANNOUNCEMENTS & INFORMATIONAL ITEMS:
Next meeting is scheduled for Dec 3, 2014, at 6:00pm.
There being no other items to discuss, the meeting adjourned at 7:57pm.
Respectfully submitted by Regan Trapp