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Home My WebLink About2013-12-04 Historic MIN ASHLAND HISTORIC COMMISSION Meeting Minutes December 4, 2013 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room ChairmanSkibby Call To Order Regular Meeting, 6:05pm Dale Shostrom, Keith Swink, Sam Whitford, Tom Giordano, Terry Skibby, Ally Historic Commissioners Present: Phelps, Victoria Law Allison Renwick; Kerry Kencairn Commission Members Absent: Greg Lemhouse absent Council Liaison: None Appointed High School Liaison: None Appointed SOU Liaison: Staff Liaison: Amy Gunter, Clerk: Billie Boswell Staff Present: Mr. Shostrommade a motion to approve the minutes of the November 6, 2013 APPROVAL OF MINUTES: meeting, Ms. Phelpsseconded the motion. The minutes were approved unanimously by the remaining Commissioners. :Melissa Syken of 260 N First St, spoke about the Planning Action regarding 270 N First Street PUBLIC FORUM that was presented at the November meeting and voiced concerns about the decision based on the criteria used by the Historic Commissioners. She did not feel they did a good jobof protecting the single family neighborhood. Steve Barnard, a 258 A St business owner stated he had rented the house at270 N First St. He felt the proposed design didn’t fit the historic district and could devalue the homes in that area. There being no oneelse wishingto speak, the Public Forum was closed. None COUNCIL LIAISON REPORT: PUBLIC HEARING: PA2013-01701 131 N. Main Street Scarborough Chairman Skibby confirmed there was no exparte contact or conflict of interest. Ms. Gunterexplained that the owners have an existing garage with living quarters above. They would now like to convert it to a Traveler’s Accommodation with access off the back private drive. There is no access off N Main St. In order to meet the parking requirement, a variance is needed to allow one of the four parking spaces to be less than the 22-foot requirement. John and Margaret Scarborough, the property owners, identified the house as one of the “Three Sisters”, a period Victorian home listed on the National Historic Register. They said that people are very interested in their house and it makes sense to convert the space above the garage to a Travelers Accommodation.Chairman Skibby asked if there would be 2 driveways. The Scarboroughs explained that there is a 12 foot easement off Bush Streetand even though the 4parking space would be slightly shorter than required, parking there would still allow only one backup th and turn to exit. There being no further questions of the applicant and no one in the audience wishing to speak, the Public Hearing was closed. Mr.Shostrommovedto recommend approval.Mr. Whitfordseconded the motion and it passed unanimously. DISCUSSION ITEMS: A.Historic Markers Grant –Ms. Gunter said that Oregon Commission Foundation denied the grant.She will send another grant application to Oregon Heritage Commission by December 16. th B.Council Goal –Preserving Historical Structures. Ms. Gunter suggested the Commission begin working on an ordinance to allow Historic Commission oversight of external items such as siding, trim, windows, roofing, etc. that affect historic integrity. Therewas also a discussion of transitional zones added to the Historic Guidelines. C.Meeting Process and Procedures –Ms. Gunter reviewed with the Commissioners the rules they should adhere toduring public hearings and regular meetingssuch as following Roberts Rulesof Order, understanding that Commissioners are citizens first and may step out of their role as Commissioner to participate as a citizen. It was suggested that if your residence falls within the public notice area, that you declare that fact and whether you will participate as a citizen or as an unbiased Commissioner. D.There was agreement to send a letter to the City Council requesting funds from the Transit Occupancy Tax to use for the Historical Markers program in either the Downtown or Railroad districts. NEW BUSINESS: A.Review Board Schedule December5Keith, Kerry, Victoria th December12 Tom, Allison th December19 Sam, Kerry th December 26 Terry, Dale th January2 Terry, Keith, Ally nd January 9Keith, Ally, Victoria th B.Project Assignments for Planning Actions: BD-2011-01029400 Allison (Robin Biermann) New SFR Whitford/Renwick (under construction) BD-2011-0062189 Oak St (Amorotico) New façade on building Shostrom (under construction) BD-2013-00256175 Lithia Wy (First Place Partners) 3-story mixed use building Giordano (under constr) BD-2013-00378245 Van Ness (Nate Witemburg & Brint Borgilt) Addition Kencairn (under constr) BD-2013-007185 B Street (Spartan Properties) New Comm Bldg Phelps (under construction) BD-2013-0079615 N First (Amuse) Walk in Cooler (under construction) BD-2013-01363370 E Main (Staunton) Front Façade Shostrom (under construction) PreApp19 Gresham / 374 Hargadine(No Submittal yet)Swink PA-2013-0138814 Calle Guanajuato(Sandlers) RestaurantRenwick PA-2013-01421270 N First St(Nisha Jackson) New SFRRenwick COMMISSION ITEMS NOT ON THE AGENDA: ANNOUNCEMENTS & INFORMATIONAL ITEMS Next meeting is scheduled for January 8, 2013, 6:00 pm. There being no other items to discuss, the meeting adjourned at 7:30pm. Respectfully submitted by Billie Boswell.