HomeMy WebLinkAbout2016-289 CONT Addendum - Pacific Powder Coating
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ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 25th day of October, 2016, between the City of Ashland ("City")
and Pacific Powder Coating
Recitals:
A. On 04127116, City and Contractor entered into a "City of Ashland Contract for
Goods and Services Less than $25,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to modify the scope of services and for
the additional services
City and Consultant agree to amend the agreement in the following manner:
1. "The maximum price as specified in Paragraph 4 of the agreement is increased
to $ 4,750. 00 w
2. "The scope of services is modified to add Powder coat for approximately 10 more
poles at $475.00 per pole
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRA O
71 CITY OF ASHLAND:
BY
C1* Administrator
Date
DATE
Purchase Order # Eder 132
Acct. No.: 690.11.18.00.602400 QQM.999
(For City purposes onvi
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES 425,00
Purchase Order
Fiscal Year 2017 Page: 1 of: 1
_ = FAA ~TA€ -
B City of Ashland
I -
L ATTN: Accounts Payable Purchase
L 20 E. Main 337
Ashland, OR 97520 Order #
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V PACIFIC POWDER COATING H C/O Electric Department
E PO BOX 2169 I 90 North Mountain Ave
N H Ashland, OR 97520
D WHITE CITY, OR 97503
O Phone: 541/488-5357
T Fax: 541/552-2436
R O
David T erson
_Qate der j/-6Fldor~lumt~er __ate= Ul _ _ ~ -
10/04/2016 925 FOB ASHLAND OR Cit Accounts Pa able
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Power Coat Poles Eden PO 13502
1 Eden PO 13502 1 $5,800.0000 $5,800.00
Powder Coat Steel Light Poles
Project #000504.999
Remaining balance $5,800.00
2 ADDED: Processed change order 10/31/2016 1 $4,750.0000 $4,750.00
Change Order No. 1
Scope is modified to add powder coating for approximately 10
more poles @ $475.00 per pole
Project #000504.999
GL SUMMARY**************
111800 - 602400 $10,550.00
41
$y s~ - Date:
Authorized Signature $10,550.00
FORM #lo n CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FO
Request for a Change Order ASHLAND
Name of Supplier I Contractor 1 Consultant: PACIFIC POWDER COATING Total amount of this
Contract amendment:
Purchase Order Number: EDEN 13502
$23,750.00
Title I Description: POWDER COAT STEEL LIGHT POLES
® Per attached contract amendment
Contract Amendment
Original contract amount $19,000.00 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment $4,750 25% of original contract
TOTAL AMOUNT OF CONTRACT $23,750.00 125% original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES V NO* (If "NO", requires Council approval 1 Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments :5 $6,000, ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt - Reason:
❑ "YES", Direct appointment $35,000 ❑ Exempt - Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 < 25% of original contract amount or $250,000 emergency, including necessity and circumstances
® "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt - Reason: ❑ Exempt - Reason: ❑ Exempt - Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication. y,
Project Number 000504.999 Account Number 690.11.18.00.602400
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra ages if r tided.
Employee Signature Department Head Signature -
/ (Total amount of contract? $5,0 )
City Administrator:
(Equal to or greater than $25,000 or 10%)
Funds appropriated for current fiscal year: YES 1 NO
Finance Director (Equal to or greater than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 10/27/2016