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Home My WebLink About2013-10-02 Historic MIN ASHLAND HISTORIC COMMISSION Meeting Minutes October 2, 2013 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room ChairmanSkibby Call To Order Regular Meeting, 6:05pm Dale Shostrom, Keith Swink, Kerry Kencairn, Allison Renwick, Sam Whitford, Historic Commissioners Present: Tom Giordano, Terry Skibby, Ally Phelps Victoria Law (u) Commission Members Absent: Greg Lemhouse Council Liaison: None Appointed High School Liaison: None Appointed SOU Liaison: Staff Liaison: Amy Gunter Staff Present: Mr. Whitford made a motion to approve the minutes of the September 4, 2013 meeting, APPROVAL OF MINUTES: Ms. Renwick seconded the motion. Ms. Phelps abstained due to being absent. The minutes were approved unanimously by the remaining Commissioners. : There being no one to speak, the Public Forum was closed. PUBLIC FORUM Greg Lemhouse –Recycle Center discussion –issue is currently only a band-aid COUNCIL LIAISON REPORT: solution: From Jan –June $1.60 surchargeassessedon garbage bills to cover cost. $130,000 to run but only makes approximately $20,000. Ad Hoc Committeehas been formedof three councilors, two conservation commissioners and two citizens. Mr. Lemhouse invited the Historic Commissionersto go to the info booth on the plaza and vote for the color they would like. Painting was to start on Oct. 22 but the movie being filmed prevents that. A Second reading of the vacation rental ordinancewasdone with the code revisions in the R-2 / R-3 zones. R-1 people are still interested but that is a much longer process and has the biggest issues such as protect life, property rights, and equal taxation. A certain type of zoning expectedwhen a person purchases a home in a single family areaand it could create problems if we change thatassumed zoning. Mr. Lemhouse encouragedthe Commission Chairman or a designee to periodically attend the City Councilmeeting and report on the Commission’s activities. PUBLIC HEARING: PA2013-01388 14 Calle Guanajuato behind 15 N Main Street Mark McKechnie, Architect; Alan Sandler. No exparte contact or conflict of interest. Ms. Gunter gave the staff report. Proposed project is to construct a 1,064 sq. foot building behind 15 N Main with a 200 square foot mezzanine and a 395 sq. foot gazebo / glass mezzanine on the second floor above setback behind a roof top deck to expand the roof top space for “The Loft”. Ms. Gunter met with applicants and suggested since the building will be off the alley, the exterior should have a simpler façade and the current plans reflect those changes. Neither the owner, Alan Sandler nor the architect, Mark McKechnie waspresent at the meeting. Patrick McGuire –lives right there above the Calle and has a vested interest in the site. He was mostly concerned aboutthe tree removal on the Calle Guanajuato and will attend the Tree Commission meeting Thursday evening. Commission does not see any issues. The project was well discussed at previous meetings and the issues have been addressed. Mr. Shostrom felt the elevations don’t provide enough detail. Material board, relief details (to inch & 1/2) details, mullion details, trim details, relief dimensions shall be submitted to the full commission prior to the issuance of a building permit. Ms. Kencairn movedtorecommend approvalwith the final details of the elevations including relief details (to inch & 1/2),material board, relief dimensions, mullion and window details, and trimto be presented at the NovemberHC meeting. Mr. Swink seconded the motion and it passed unanimously. DISCUSSION ITEMS: Land Use Code Revisions And Updates A. Planning Manager, Maria Harris explained that the Unified land use code process tookthe four controlling documents and putthem into one easy to read format. Over the past year the code has been redone. Proposed amendments come from the Sigel Report, frombarriers to green development and issues that came up as part of routine issues that staff encounters. She pointed out that no substantive change to the criteria used by theHistoric Commission has been changed. B. Brochures–Discussed the mailing and distributionof the Historic Brochures. Plastic brochure holders are needed to provide better access. Need to create a master list of who is getting them, how many, when and where. Suggestions include the hardware store,Nobel coffee, paint stores, theRotaryClub and the Chamber of Commerce. Amy will send an email of the list from UtilityBilling of contractors, designers, and engineers. NEW BUSINESS: A.Review Board Schedule October 3Allison, Terry, Ally October10Kerry, Tom, Victoria October17Terry, Kerry, October24Sam, Ally, October 31Allison, Dale, Terry November 7Ally, Keith, B.Project Assignments for Planning Actions: BD-2011-01029400 Allison (Robin Biermann) New SFR Whitford/Renwick (under construction) BD-2011-0062189 Oak St (Amorotico) New façade on building Shostrom (under construction) BD-2013-00256175 Lithia Wy (First Place Partners) 3-story mixed use building Giordano (under constr) BD-2013-00388522 Rock (Wallace) 4 Accessory Units (1 under construction)Shostrom BD-2013-00093Shostrom 108 Second (Dudley Rood) CUP and Solar Waiver for 2story unit nd(under constr) BD-2013-00378245 Van Ness (Nate Witemburg & Brint Borgilt) Addition Kencairn (under constr) PA-2013-0036657 N Main St. (North) Mix Sweet Shop entry door ()Phelps complete BD-2013-007185 B Street (Spartan Properties) New Comm Bldg Phelps (under construction) BD-2013-0079615 N First (Amuse) Walk in Cooler (under construction) BD-2013-01363370 E Main (Staunton) Front Façade Shostrom (under construction) PreApp19 Gresham / 374 HargadineSwink PA-2013-0138814 Calle Guanajuato(Sandlers) RestaurantRenwick COMMISSION ITEMS NOT ON THE AGENDA: Photo boards –Commission needs to figure out an alternative as to what to do with them. If they are hung in participating businesses the Commission will have to figure out a check out system, rotation system etc.and figure out where and who. It was determined toadd tothis subject to the agenda next month. ANNOUNCEMENTS & INFORMATIONAL ITEMS Next meeting is scheduled for November 6, 2013 There being no other items to discuss, the meeting adjourned at 7:30pm. Respectfully submitted by Billie Boswell.