HomeMy WebLinkAbout1999-034 Grant - Non-Profit Legal
CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Center for Non-Profit Legal Svcs.
20 E Main Street Address: P.O. Box 1586
Ashland OR 97520 Medford, OR 97501
(541) 488-5300
FAX: (541) 488-5311 Telephone: 541-779-7292
Date of this agreement: July 1,1999
Amount of grant: $4,520
Budget subcommittee: Social Services
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in th,e
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in
the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned to
the City within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of books
and records relating to the purpose for which the grant was awarded in accordance with
generally accepted accounting principles. Grantee gives the City and any authorized
representative of the City access to and the right to examine all books, records, papers
or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this contract,
the City, by written notice of default to the Grantee, may terminate the whole or any part
of this contract and may pursue any remedies available at law or in equity. Such
remedies may include, but are not limited to, termination of the contract, stop payment
on or return of the grant funds, payment of interest earned on grant funds or declaration
of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to all
other contract provisions.
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruction) to
property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this agreement).
Grantee shall not be held responsible for damages caused by the negligence of City.
8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the
date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractors protective insurance. The liability under each policy shall be a minimum of
$500,000 per occurrence (combined single limit for bodily injury and property damage
claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for
property damage. Liability coverage shall be provided on an "occurrence" not "claims"
basis. The City of Ashland, its officers, employees and agents shall be named as
additional insureds. Certificates of insurance acceptable to the City shall be filed with
City's Risk Manager prior to the expenditure of any grant funds.
9. Merger. This contract constitutes the entire agreement between the parties. There
are no understandings, agreements or representations, oral or written, not specified in
this contract regarding this contract. Grantee, by the signature below of its authorized
representative, acknowledges that it has read this contract, understands it, and agrees
to be bound by its terms and conditions.
GRANTEE
CITY OF ASHLAND
BY
Its
BY
Director of Finance
BY
Its
Content review by:
Department Head
Form review by:
(City Attorney)
(for City use only)
Coding:
PAGE 2-GRANT AGREEMENT
CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE:
20 E Main Street Address:
Ashland OR 97520
(541) 488-5300
FAX: (541) 488-5311 Telephone:
Cent~er for Non-Profit Legal Svcs.
P.O. Box 1586
Medford, OR 97501
541-779-7292
Date of this agreement: July 1, 1999
Amount of grant: $4,225
Budget subcommittee: Social Services
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in
the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned to
the City within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of books
and records relating to the purpose for which the grant was awarded in accordance with
generally accepted accounting principles. Grantee gives the City and any authorized
representative of the City access to and the right to examine all books, records, papers
or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this contract,
the City, by written notice of default to the Grantee, may terminate the whole or any part
of this contract and may pursue any remedies available at law or in equity. Such
remedies may include, but are not limited to, termination of the contract, stop payment
on or return of the grant funds, payment of interest earned on grant funds or declaration
of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to all
other contract provisions.
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruction) to
property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this agreement).
Grantee shall not be held responsible for damages caused by the negligence of City.
8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the
date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum of
$500,000 per occurrence (combined single limit for bodily injury and property damage
claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for
property damage. Liability coverage shall be provided on an "occurrence" not "claims"
basis. The City of Ashland, its officers, employees and agents shall be named as
additional insureds. Certificates of insurance acceptable to the City shall be filed with
City's Risk Manager prior to the expenditure of any grant funds.
9. Merger. This contract constitutes the entire agreement between the parties. There
are no understandings, agreements or representations, oral or written, not specified in
this contract regarding this contract. Grantee, by the signature below of its authorized
representative, acknowledges that it has read this contract, understands it, and agrees
to be bound by its terms and conditions.
Its Executive
BY
ItS
CITY OF ASHLAND
BY / Director of Finance
Content review by: ~
Form review by: j//
Department Head
(City Attorney)
Coding:
(for City use only)
PAGE 2-GRANT AGREEMENT
ACORDN CERTIFICAl ..: OF LIABILITY INSU~NC~~~ ~ DATE (MMlDDlYYI
04/16/01
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Security Insurance Agency, Inc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
707 Murphy Road ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Medford OR 97504 INSURERS AFFORDING COVERAGE
Phone: 541-772-1111
INSURED INSURER A: American States Insurance
INSURER B:
Center for Non-Profit Legal INSURER C:
POBox 1586 INSURER 0:
Medford OR 97501
I INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTEO BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I'NW TYPE OF INSURANCE POLICY NUMBER 6l>:\'lriM'M,oDi'v'vj ~ DATE MMIDDIYVI LIMITS
~NERAL LIABILITY EACH OCCURRENCE $1,000,000
A X COMMERCIAL GENERAL LIABILITY 02B04370269 05/15/01 05/15/02 FIRE DAMAGE (Anyone fire) $ 100,000
I CLAIMS MADE ~ OCCUR MED EXP (Anyone person) $ 10,000
PERSONAL & ADV INJURY $
-
GENERALAGGREGA"IE $ 2,000,000
-
GEN'L AGGREGA"IE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $ 1,000 ,000
I POLICY n ~~8i n LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
- (Ea accident) $
ANY AUTO
-
ALL OWNED AUTOS BODILY INJURY
- (per person) $
SCHEDULED AUTOS
~
HIRED AUTOS BODILY INJURY
~ (Per accident) $
NON-QWNED AUTOS
-
- PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO DNL Y - EA ACCIDENT $
~ ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESS LIABILITY EACH OCCURRENCE $
~ OCCUR 0 CLAIMS MADE AGGREGA "IE $
$
~ DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION AND I T'ORY LIMITS I loJJt
EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $
E.L. DISEASE. EA EMPLOYE! $
E.L. DISEASE - POLICY LIMIT $
OTHER
DESCRIPTION OF OPERATIONSlLOCATIONSNEHICLESlEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
Attorney office
CERTIFICATE HOLDER I N I ADDITIONAL INSURED; INSURER lETTER: CANCELLATION
lAAAAAA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATK>N
DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
Ci ty of Ashland IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR
City Hall
Ashland OR 97520 REPRESENTATIVES.
I AUTHORlZEi:E::SENTATIVE R jl~ .' 1.
ACORD 25-5 (7/97) I ) I @ACORD CORPORATION 1988
CERTIFICA- ~ - OF LIABILITY INSUR I DATE (MM/DDIYY)
ACORDN . \JC8!PID KR
- . CENTE-5 04/10/00
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Security Insurance Agency, Inc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
707 Murphy Road ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Medford OR 97504
Phone: 541-772-1111 INSURERS AFFORDING COVERAGE
INSURED INSURER A American states Insurance
INSURER B
Center for Non-Profit Legal INSURER c,
services! Inc.
POBox 586 INSURER 0:
Medford OR 97501
I INSURER E:
',1
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEi'lEIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID (; .AIMS.
'~f; TYPE OF INSURANCE POLICY NUMBER b~*,lM%;iD'D'rYY(~ PDLlq';~~i6'6~N LIMITS
DATE MMfDD
GENERAL LIABILITY , EACH OCCURRENCE $1,000,000
-
X COMMERCIAL GENERAL LIABILITY 02B0437026-8 05/15/00 05/15/01 FIRE DAMAGE (Anyone fire) 5
1 CLAIMS MADE ~ OCCUR MED EX? (Anyone person) 5 10,000
PERSONAL & ADV INJURY 5
-
GENERAL AGGREGATE 52,000,000
-
GEN'L AGGREGATE LIMIT APPLIES PER' PRODUCTS - CDMP/OP AGG 51,000,000
I n PRO- nLOC
POLICY JECT
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
- 5
ANY AUTO (Ea accident)
-
ALL OWNED AUTOS BODILY INJURY
- (Per person) 5
SCHEDULED AUTOS
-
HIRED AUTOS BODILY INJURY
- 5
NON-OWNED AUTOS (Per accident)
-
- PROPERTY DAMAGE 5
(Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
~ ANY AUTO OTHER THAN EA ACC 5
AUTO ONLY' AGG 5
EXCESS LIABILITY EACH OCCURRENCE 5
=:J OCCUR D CLAIMS MADE AGGREGATE 5
$
~ ~EDUCTIBLE 5
RETENTION $ 5
- I !,,_';:,~IAI.~,: I IUE~-
WORKERS COMPENSATION AND TORY LIMITS
EMPLOYERS' LIABILITY
E. L. EACH ACCIDENT 5
E.L. DISEASE - EA EMPLOYEE 5
E.L. DISEASE. POLICY LIMIT 5
OTHER
DESCRIPTION OF OPERATIDNS/LDCATIONSNEHICLES/EXCLUSIDNS ADDED BY ENDORSEMENT/SPECIAL PRO'VISIONS
CERTIFICATE HOLDER I y I ADDITIONAL INSURED; INSURER LETTER: CANCELLAi-ION
1AAAAAA SHOULD ANY ( 'F THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DP.TE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
City of Ashland -
City Hall lEFT, BUT FAILU. ~E TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF
Ashland OR 97520 ANY KIND UPON -j -HE INSURER, ITS AGENTS OR REPRESENTATIVES.
I i./J O. R L ..:.. 4.,..
ACORD 25-S (7/97) i I I .. ACORD CORPORATION 1988
ACORD.. CERTIFICA -= OF LIABILITY INSUnNC~~~5 I DATE (MM/DD/YV)
07/20/99
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Security Insurance Agency, Inc HDLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
707 Murphy Road ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Medford OR 97504
Phone: 541-772-1111 INSURERS AFFORDING COVERAGE
INSURED INSURER A: American Economv Insurance
INSURER B:
Center for Non-Prof~t Legal INSURER c:
servicesi Inc.
POBox 586 INSURER 0:
Medford OR 97501
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE POLICY NUMBER b~flf~1.l;b5mYE I P~.k{~~~lrr6~J:.?N LIMITS
LTR
GENERAL LIABILITY EACH OCCURRENCE 51,000,000
- 05/15/99 05/15/00
A X COMMERCIAL GENERAL LIABILITY 02-BO-4437026-7 FIRE DAMAGE (Anyone fire) 5
I CLAIMS MADE ~ OCCUR MED EX? (Anyone person) 510,000
PERSONAL & ADV INJURY $
-
GENERAL AGGREGATE 52,000,000
- --
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - CDMP/DP AGG 51,000,000
"I .nPRO- n
POLICY JECT LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
- I (Eft accident) S
ANY AUTO
-
ALL OWNED AUTOS BODILY INJURY
- $
SCHEDULED AUTOS (Per person)
-
HIRED AUTOS BODILY INJURY
-- 5
NON-OWNED AUTOS (Per accident)
-
I PROPERTY DAMAGE
--i $
I (Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT 5
~ EAACC 5
-----1 ANY AUTO OTHER THAN
AUTO ONLY: AGG 5
,
EXCESS LIABILITY EACH OCCURRENCE $
~ OCCUR o CLAIMS MADE AGGREGATE $
5
~ DEDUCTIBLE ! 5
RETENTION 5 5
WORKERS COMPENSATION AND I TORY L1Mrisl IOTH-
ER
EMPLOYERS' LIABILITY
EL EACH ACCIDENT 5
E.L. DISEASE. EA EMPLOYE 5
E.L. DISEASE - POLICY LIMIT 5
OTHER
,
I
DESCRIPTION OF OPERATIONS/LOCAT10NSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
CERTIFICATE HOLDER I N I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION
1AAAAAA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
City of Ashland F~nance Dept. -
lEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF
20 East Main ANY KIND UP.PN.. THE INSURER, ITS AGENTS OR REPRESENTATIVES.
Ashland OR 97520
I (/J!0/lZv-'b);U; v'
ACORD 25-5 (7/97) .. ACOR ORJrnON 1988
IcZ/ (vL -,:, bc I'V )
%
f
/,~ -
American States
Insurance
A SAFECO Company
PAGE 1
AMERICAN ECONOMY INSURANCE COMPANY
INDIANAPOLIS, INDIANA
ULTRA OFFICE
NAMED
INSURED
AND
MAILING
ADDRESS
CENTER FOR NON-PROFIT LEGAL
SERVICE, INC.
PO BOX 1586
MEDFORD, OR 97501
POLICY PERIOD FROM 05-15-99 TO 05-15-00 1201 AM
STANDARD TIME AT YOUR MAILING ADDRESS SHOWN ABOVE.
FORM OF
BUSINESS
CORPORATION
AMENDED DECLARATIONS
EFFECTIVE: 07-06-99
POLICY NUMBER 02-BO-437026-7
RENEWAL OF 02-BO-437026-6 05-93
AGENT
NAME
AND
ADDRESS
SECURITY INSURANCE AGENCY INC
1175 E MAIN ST #l-C
MEDFORD, OR 97504
36-72975
(541) 772-1111
THE CHANGE IN YOUR POLICY RESULTS IN NO CHANGE IN PREMIUM.
CHANGE OF ADDRESS FOR ADDITIONAL INSURED
IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO All THE TERMS OF THIS POLICY, WE AGREE WITH YOU
TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY
PREMISES 001
AODlTIONAL INSURED
JACKSON COUNTY
HEALTH & HUMAN SERVICES DEPT.
1005 E MAIN
MEDFORD, OR 97504
THE FOllOWING FORMS CURRENTLY APPLY TO THIS POLICY:
IL0003(0689) CALCULATION OF PREMIUM
BP0009(0197) BUSINESSOWNERS COMMON POLICY C
IL0279(0692) OREGON CHANGES-CANCEL & NONREW
IL7203(0792) OREGON CHANGES-CANC & NONRENEW
BP0455 (0197) BUSINESS LIABILITY COVERAGE -
6-3756(1298) ADVISORY NOTICE TO POLICYH
BP7087(0598) OFFICE ULTRA PROPERTY PLUS
BP8029(1296) AGGREGATE LIMITS OF INSURANCE
BP0404(0196) HIRED AUTO AND NON-OWNED AUTO
BP7080(0695) ORDINANCE OR LAW COVERAGE
BP0437(0196) PERSONAL/ADVERTISING INJURY EX
9-BP(11-88)
:to/I. iffY
(DArE) ,
BY
PREMISES 001
ADDITIONAL INSURED
CITY OF ASHLAND
CITY HALL
ASHLAND, OR 97520
BP0006(0197) BUSINESSOWNERS LIABILITY COVER
IL0139(1091) OREGON CHANGES
IL7201(0392) COMPANY COMMON POL CONDITIONS
BP0417(0196) EMPLOYMENT-RELATED PRACTICES E
BP1004(0498) EXCLUSION OF COMPUTER RELATED
BP0002(0197) BUSINESSOWNERS SPECIAL PROPERT
BP7635(0598) BUSINESSOWNERS ULTRA PLUS LIAB
BP8068(0598) EXCLUSION - ASBESTOS
BP7092(0598) BUSINESSOWNERS SPECIAL MINI CO
BP 1203 (1097) (05) LOSS PAYABLE PROVISIONS
BP8094(0499) NON OWNED AUTO LIAB-AMEND ENDT
;;;b7L- lh~
(AUTHORIZED REPRES ATIVE)
PORTLAND
*
34 (17074) OTHER INTEREST COPY
COMPANY USE ONLY
PREPARED 07-08-99
CB
OG~08~ PRI NT001 ~507 4~0003~ Y
POLICY DECLARATIONS EXTENSIC'".
PAGE 2
POLICY NUMBER: 02-BO-437026-7
NAMED INSURED: CENTER FOR NON-PROFIT LEGAL
PREMISES
BUILDING
CONSTRUCTION:
OCCUPANCY:
1 225 W MAIN ST
1 MEDFORD, OR 97501
APPLICABLE TO THESE PREMISES
EXCEPT WHERE NOTED BELOW, A DEDUCTIBLE OF $ 250 APPLIES
BUILDING - REPLACEMENT COST
AUTOMATIC INCREASE OF BUILDING LIMIT: 10% ANNUALLY
BUSINESS PERSONAL PROPERTY
BUSINESS INCOME (NOT EXCEEDING 12 CONSECUTIVE MONTHS)
DEDUCTIBLE: NONE
TENANTS LIABILITY
DEDUCTIBLE: NONE
OUTDOOR SIGNS (DEDUCTIBLE: $ 250)
MONEY AND SECURITIES (DEDUCTIBLE: $ 250):
INSIDE THE PREMISES
OUTSIDE THE PREMISES
ACCOUNTS RECEIVABLE
VALUABLE PAPERS AND RECORDS
MINI COMPUTER COVERAGE:
EQUIPMENT
ACTIVE DATA PROCESSING MEDIA
EXTRA EXPENSE
MINI COMPUTER MECHANICAL BREAKDOWN (DEDUCTIBLE: $1000)
SEWER OR DRAIN BACK-UP
ORDINANCE OR LAW
9-BP (11-88) PORTLAND
34 (17074)
OTHER INTEREST COPY
JOISTED MASONRY
ATTORNEYS OFFICE - LEGAL AID
LIMITS OF INSURANCE
$ 255,000
$ 74,000
ACTUAL LOSS SUSTAINED
SEE BUSINESS LIABILITY
$ 7,500
$ 10,000
$ 5,000
$ 25,000
$ 50,000
$ 25 , 000
$ 5,000
$ 5,000
INCLUDED
$ 5,000
ACTUAL LOSS SUSTAINED
PREPARED 07-08-99
*
C-AG-08-PR I NT001-507 4-0005- Y
PAGE 3
POLICY DECLARATIONS EXTENSIO'- .
NAMED INSURED: CENTER FOR NON-PROFIT LEGAL
POLICY NUMBER: 02-BO-437026-7
APPLICABLE TO ALL PREMISES YOU OWN, RENT OR OCCUPY
BUSINESS LIABILITY:
LIABILITY AND MEDICAL EXPENSES
MEDICAL EXPENSES (ANY ONE PERSON)
AGGREGATE LIMITS:
PRODUCTS-COMPLETED OPERATIONS AGGREGATE LIMIT
ALL OTHER INJURY OR DAMAGE (ALL OCCURRENCES)
HIRED AUTO AND NON-OWNED AUTO LIABILITY
EMPLOYEE DISHONESTY (DEDUCTIBLE: NONE)
FORGERY OR ALTERATION (DEDUCTIBLE NONE)
LIMITS OF INSURANCE
$ 1,000,000
$ 10,000
$ 1,000,000
$ 2,000,000
SEE BUSINESS LIABILITY
$ 15,000
$ 5,000
TOTAL TERM PREMIUM
$
655.00
9-BP (11-88) PORTLAND
34 (17074)
OTHER INTEREST COPY
PREPARED 07-08-99
*
C-AG-08- P RI NT001.507 4-0007 - y
POLICY DECLARATIONS EXTENSIO"-
NAMED INSURED: CENTER FOR NON-PROFI T LEGAL
PREMISES 001
PREMISES 001
LOSS PAYEE
AT&T CREDIT CORPORATION
C/O LEASE INS. AGENCY SERVICES
P.O. BOX 96064
BELLEVUE, WA 98009
16070W30321800011 - MERLIN II
LOSS PAYEE
COPELCO CREDIT CORP.
15325 S.E. 30TH PLACE,ST. 100
BELLEVUE, WA 98007
ACCT# 1232350/SHARP COPIER
9-BP (11-88) PORTLAND
34 (17074)
OTHER INTEREST COPY
PREMISES 001
PREMISES 001
PAGE 4
POLICY NUMBER: 02-BO-437026-7
MORTGAGE HOLDER
JOHN FERRIS, WILLIAM FERGUSON,
AND ROBERT GRANT
C/O JOHN FERRIS, ATTY AT LAW
27 NORTH IVY
MEDFORD, OR 97501
ADDITIONAL INSURED
ROGUE VALLEY COUNCIL OF
GOVERNMENTS AGING PROGRAM
P.O. BOX 3275
CENTRAL POINT, OR 97502
PREPARED 07-08-99
*
C-AG-08-PRI~IT001-5074-0009- y
CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND
20 E Main Street
Ashland OR 97520
(541) 488-5300
FAX: 541 488-5311
GRANTEE: Center for Nonprofit Legal
Services, Inc.
Address: PO Box 1586,225 W. Main St.
Medford OR 97501
Tele hone: 541 779-7292 779-7308 Fa
Date of this a reement June 19,1998
1. Amount of rant: $4,140
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose,
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in
the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned
to the City within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this contract,
the City, by written notice of default to the Grantee, may terminate the whole or any part
of this contract and may pursue any remedies available at law or in equity. Such
remedies may include, but are not limited to, termination of the contract, stop payment
on or return of the grant funds, payment of interest earned on grant funds or declaration
of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties, Such written modification will be made a part of this contract and subject to all
other contract provisions,
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruction) to
property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this agreement).
Grantee shall not be held responsible for damages caused by the negligence of City.
8. Insurance. Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum of
$500,000 per occurrence (combined single limit for bodily injury and property damage
claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for
property damage. Liability coverage shall be provided on an "occurrence" not "claims"
basis. The City of Ashland, its officers, employees and agents shall be named as
additional insureds. Certificates of insurance acceptable to the City shall be filed with
City's Risk Manager prior to the expenditure of any grant funds.
9. Merger. This contract constitutes the entire agreement between the parties. There
are no understandings, agreements or representations, oral or written, not specified in
this contract regarding this contract. Grantee, by the signature below of its authorized
representative, acknowledges that it has read this contract, understands it, and agrees
to be bound by its terms and conditions.
CITY OF ASHLAND
B~7t(A'~
. Irector of Finance
--
BY
Its
Content review by: ,
Oipartment Head
Form review by:
(City Attorney)
Coding:
(for City use only)
PAGE 2-GRANT AGREEMENT (G:\BUDGETlSocial ServiceslSS Grant Contracts 1998.wpd)
Ame'.Jcan States
tH;ufan'ce
" A SAFECO Company
AMERICAN ECONOMY INSURANCE COMPANY
INDIANAPOLIS, INDIANA
ULTRA OFFICE
PAGE 1
NAMED
INSURED
AND
MAILING
ADDRESS
CENTER FOR NON-PROFIT LEGAL
SERVICE, INC.
PO BOX 1586
MEDFORD, OR 97501
RENEWAL DECLARATIONS
POLICY NUMBER 02-BO-437026-6
RENEWAL OF 0 2-BO-4 3 7 0 26- 5 05-93
I POLICY PERIOD FROM 05-15-98 TO 05-15-99 1201 AM
STANDARD TIME AT YOUR MAILING ADDRESS SHOWN ABOVE.
AGENT
NAME
AND
ADDRESS
SECURITY INSURANCE AGENCY, INC
1175 E MAIN ST, #1-C
MEDFORD, OR 97504
36-72975
(541) 772-1111
FORM OF
BUSINESS:
CORPORATION
THE TOTAL PREMIUM DUE FOR THE POLICY TERM IS $757.00.
YOU WILL BE BILLED THROUGH YOUR CUSTOMER ACCOUNT #020-0585-291-01.
YOU NEED NOT PAY ANY PREMIUM AT THIS TIME. WE WILL SEND A BILLING
STATEMENT IN A SEPARATE MAILING.
IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE WITH YOU
TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY.
PREMISES 001
THIS RENEWAL SERVES THE SAME PURPOSE AS WRITING A NEW POLICY WITH THE SAME PROVISIONS, CONDITIONS AND
INSURING AGREEMENTS. THE POLICY DECLARATIONS EXTENSION WHICH FOLLOWS, LISTS ALL OF THE FORMS THAT APPLY TO
YOUR RENEWAL AND THOSE, IF ANY, WHICH NO LONGER APPLY. ONLY NEW OR REVISED FORMS ARE ATTACHED TO THIS
RENEWAL. YOU MUST ADD THEM TO YOUR PRIOR POLICY.
ADDITIONAL INSURED
JACKSON COUNTY
HEALTH & HUMAN SERVICES DEPT.
1313 MAPLE GROVE DRIVE
MEDFORD, OR 97501
PREMISES 001
ADDITIONAL INSURED
CITY OF ASHLAND
CITY HALL
ASHLAND, OR 97520
t/;7 Iff
(DATE)
BY
I~~ /t)Uuu
(AUTHORIZED REPRESENT IVE)
9-BP(11-91)
COMPANY USE ONLY
WESTERN REGION
60 (97295) OTHER INTEREST COPY
PREPAREO 06-11-98
(50282)
C.AR-" -PRINTOO1 .2100-ooo1-A
. POLICY OECLARATIONS EXTENSION
NAMED INSURED: CEN R FOR NON-PROFIT LEGAL
POLICY NUMBER: 02-BO-437026-f
PREMISES 1 225 W MAIN ST
BUILDING 1 MEDFORD, OR 97501
CONSTRUCTION:
OCCUPANCY:
APPLICABLE TO THESE PREMISES
EXCEPT WHERE NOTED BELOW, A DEDUCTIBLE OF $ 250 APPLIES
BUILDING - REPLACEMENT COST
AUTOMATIC INCREASE OF BUILDING LIMIT: 8% ANNUALLY
BUSINESS PERSONAL PROPERTY
BUSINESS INCOME (NOT EXCEEDING 12 CONSECUTIVE MONTHS)
DEDUCTIBLE: NONE
FIRE LEGAL LIABILITY (ANY ONE FIRE OR EXPLOSION)
DEDUCTIBLE: NONE
OUTDOOR SIGNS (DEDUCTIBLE: $ 250)
MONEY AND SECURITIES (DEDUCTIBLE: $ 250):
INSIDE THE PREMISES
OUTSIDE THE PREMISES
ACCOUNTS RECEIVABLE
VALUABLE PAPERS AND RECORDS
MINI COMPUTER COVERAGE:
EQUIPMENT
ACTIVE DATA PROCESSING MEDIA
EXTRA EXPENSE
MINI COMPUTER MECHANICAL BREAKDOWN (DEDUCTIBLE: $1000)
SEWER OR DRAIN BACK-UP
ORDINANCE OR LAW
9-BP (11-88) WESTERN REGION
60 (97295)
OTHER INTEREST COpy
JOISTED MASONRY
ATTORNEYS OFFICE - LEGAL
LIMITS OF INSURANCE
$ 252,000
$ 70,000
ACTUAL LOSS SUSTAINED
$ 100,000
$ 7,500
$ 10,000
$ 5,000
$ 25,000
$ 50,000
$ 25,000
$ 5,000
$ 5,000
INCLUDED
$ 5,000
ACTUAL LOSS SUSTAINED
PREPARED 06-"-9B (502B2)
C-AR-l1-PRINTOOl-2100_0003
PAGE 3
POlley DECLARATIONS EXTENSIOtJ-
NAMED INSURED: CENTER FOR NON-PROFIT LEGAL
POLICY NUMBER: 02-BO-437026-6
APPLICABLE TO ALL PREMISES YOU OWN, RENT OR OCCUpy LIMITS OF INSURANCE
BUSINESS LIABILITY:
LIABILITY AND MEDICAL EXPENSES $ 1,000,000
MEDICAL EXPENSES (ANY ONE PERSON) $ 10,000
AGGREGATE LIMITS:
PRODUCTS-COMPLETED OPERATIONS AGGREGATE LIMIT $ 1,000,000
ALL OTHER INJURY OR DAMAGE (ALL OCCURRENCES) $ 2,000,000
HIRED AUTO AND NON-OWNED AUTO LIABILITY SEE BUSINESS LIABILITY
EMPLOYEE DISHONESTY (DEDUCTIBLE: NONE) $ 15,000
FORGERY OR ALTERATION (DEDUCTIBLE NONE) $ 5,000
TOTAL TERM PREMIUM
$
757.00
9-BP (11-88) WESTERN REGION
60 (97295)
OTHER INTEREST COPY
PREPARED 06-11-9B (502B2)
C-AR-1 1 -PRI NTOOl -21 00-0005-A
PDLlCY DECLARATIONS EXTENSION
PAGE 4
NAMED INSURED: CENTER FOR NON-PROFIT LEGAL
POLICY NUMBER: 02-BO-437026-6
THE FOLLOWING FORMS CURRENTLY APPLY TO THIS POLICY:
IL0003(0689) CALCULATION OF PREMIUM
BP0009(0689) COMMON POLICY CONDITIONS
IL0279(0692) OREGON CHANGES-CANCEL & NONREW
IL7203(0792) OREGON CHANGES-CANC & NONRENEW
BP0002(0196) SPECIAL PROPERTY COV FORM
BP7635(0196) ULTRA PLUS LIABILITY ENDORSEME
BP0404(0196) HIRED AUTO AND NON-OWNED AUTO
BP7092(0196) MINI COMPUTER COVERAGE FORM
BP7075(0494) FORGERY OR ALTERATION COVERAGE
BP0437(0196) PERSONAL/ADVERTISING INJURY EX
THE FOLLOWING FORMS NO LONGER APPLY TO THIS COVERAGE:
BP 1203 (0689) (05) LOSS PAYABLE PROVISIONS
l-BP (11-8B) WESTERN REGION
60 (97295)
C-AR.l1.PRINTOO1 -2100-(XX)7.A
BP0006(0196) LIABILITY COVERAGE FORM
IL0139(1091) OREGON CHANGES
IL7201(0392) COMPANY COMMON POL CONDITIONS
BP7080(0695) ORDINANCE OR LAW COVERAGE
BP7087(1296) OFFICES ULTRA PROPERTY PLUS
BP0403(0196) ACCOUNTS RECEIVABLE COVERA
BP0405(0196) VALUABLE PAPERS AND RECORDS
BP1203(1097) (05)LOSS PAYABLE PROVISIONS
6-3252(0695) NOTICE TO POLICYHOLDER
6-3408(0896) ADVISORY NOTICE TO POLICYH
DTHER INTEREST COPY
PREPARED 06-11-98 (50282)
. P.QUCY DECLARATIONS EXTENSION_
NAMED INSURED: CENTER FOR NON-PROFIT LEGAL
PREMISES 001
PREMISES 001
PREMISES 001
ADDITIONAL INSURED
JESUIT VOLUNTEER CORPS, N.W.
P.O. BOX 3928
PORTLAND, OR 97208
PREMISES 001
MORTGAGE HOLDER
JOHN FERRIS, WILLIAM FERGUSON,
AND ROBERT GRANT
C/O JOHN FERRIS, ATTY AT LAW
1175 E. MAIN, SUITE 2E
MEDFORD, OR 97504
PREMISES 001
ADDITIONAL INSURED
ROGUE VALLEY COUNCIL OF
GOVERNMENTS AGING PROGRAM
155 S. 2ND.
CENTRAL POINT, OR 97502
9-BP (11-88) WESTERN REGION
60 (97295)
OTHER INTEREST COPY
PAGE
POLICY iII....MBER: 02-BO-437026-6
LOSS PAYEE
AT&T CREDIT CORPORATION
C/O LEASE INS. AGENCY SERVICES
P.O. BOX 96064
BELLEVUE, WA 98009
16070W30321800011 - MERLIN II
LOSS PAYEE
COPELCO CREDIT CORP.
15325 S.E. 30TH PLACE,ST. 100
BELLEVUE, WA 98007
ACCT# 1232350/SHARP COPIER
PREPARED 06-11-98 (502B2)
C-AR-11.PRINTOOl-2100-00J9-A
AmerlCt.h- States
. Insurance
A SAFECO Company
AMERICAN ECONOMY INSURANCE COMr-'y
INDIANAPOLIS, INDIANA
NOTICE OF NONRENEWAl
POLICY NUMBER D2-BO-437026-50
A
G
E
N
T
SECURITY INSURANCE AGENCY, INC
1175 E MAIN ST, #l-C
MEDFORD, OR 97504
36-72975
(541) 772-1111
CITY OF ASHLAND
CITY HALL
ASHLAND, OR 97520
THE POLICY WILL BE NONRENEWED AND ALL LIABILITY CEASE ON 05-15-98
AT THE HOUR ON WHICH SAID POLICY BECAME EFFECTIVE.
NO FURTHER NOTICE WILL BE SENT.
(Specific information concerning the cancellation or nonrenewal has been given to the insured.)
THIS NONRENEWAL NOTICE SUPERSEDES ANY PRIOR NOTICE
YOU MAY HAVE RECEIVED REGARDING THE TERMINATION OF
COVERAGE UNDER THIS POLICY.
I
N N
A S
M U
E R
o E
o
CENTER FOR NON-PROFIT LEGAL
SERVICE, INC.
PO BOX 1586
MEDFORD, OR 97501
LOAN NO./MESSAGE:
9-465 (04-84) WESTERN REGION
60 (11128) OTHER INTEREST COPY
(17149) PREPARED 04-08-98
L -oc-os- P R I N T001-0063-0003- K
CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND
20 E Main Street
Ashland OR 97520
(541) 488-5300
FAX: 541 488-5311
Date of this a reement: Jul 1, 1997
1. Amount of rant: $4,000
GRANTEE: Center for Nonprofit Legal
Services, Inc.
Address: PO Box 1586
Medford OR 97501
Tele hone: 541 779-7292
Contract made the date specified above bet>JVeen the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in
the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds, Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned to
the City within 30 days of completion or termination.
4, Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this contract,
the City, by written notice of default to the Grantee, may terminate the whole or any part
of this contract and may pursue any remedies available at law or in equity. Such
remedies may include, but are not limited to, termination of the contract, stop payment
on or return of the grant funds, payment of interest earned on grant funds or declaration
of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to all
other contract provisions.
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruction) to
property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this agreement).
Grantee shall not be held responsible for damages caused by the negligence of City.
8. Insurance. Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum of
$500,000 per occurrence (combined single limit for bodily injury and property damage
claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for
property damage. Liability coverage shall be provided on an "occurrence" not "claims"
basis. The City of Ashland, its officers, employees and agents shall be named as
additional insureds. Certificates of insurance acceptable to the City shall be filed with
City's Risk Manager prior to the expenditure of any grant funds,
9, Merger. This contract constitutes the entire agreement between the parties. There
are no understandings, agreements or representations, oral or written, not specified in
this contract regarding this contract. Grantee, by the signature below of its authorized
representative, acknowledges that it has read this contract, understands it, and agrees
to be bound by its terms and conditions.
BY
Its
CITY OF ASHLAND
BY /6#&~/A ./
rector of Finance
Content review by: {/
/Department Head
Form review by: V--
(City Attorney)
Coding:
(for City use only)
PAGE 2-GRANT AGREEMENT (g:lbudgetlsocialselssgranl.frm)
CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Center For Non Profit Legal
20 E. Main St. Services, Inc.
Ashland, Oregon 97520 Address: P.O. Box 1586
(541) 482-3211 Medford, OR 97501
FAX: (541) 488-5311 Telephone: (541) 779-7292
FAX: (541) 779-7308_
Date of this agreement: July 1, 1996
~1. Amount of grant: $3,120
~2. Budget subcommittee: Social Services
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above. .
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities
in the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned
to the City within 30 days of completion or termination,
4, Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this
contract, the City, by written notice of default to the Grantee, may terminate the whole
PAGE 1-GRANT AGREEMENT (p:formslgrant.K)
or any part of this contract and may pursue any remedies available at law or in equity,
Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or
declaration of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties, Such written modification will be made a part of this contract and subject to
all other contract provisions.
7, Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruc.tion)
to property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this
agreement). Grantee shall not be held responsible for damages caused by the
negligence of City.
8, Insurance. Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum
of $500,000 per occurrence (combined single limit for bodily injury and property
damage claims) or $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage, Liability coverage shall be provided on an
"occurrence" not "claims" basis. The City of Ashland, its officers, employees and
agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be filed with City's Risk Manager prior to the expenditure of any grant
funds.
g, Merger. This contract constitutes the entire agreement between the parties.
There are no understandings, agreements or representations, oral or written, not
specified in this contract regarding this contract. Grantee, by the signature below of
its authorized representative, acknowledges that it has read this contract, understands
it, and agrees to be bound by its terms and conditions.
GRANTEE (
J / I d \.
. ) / i'~J-
BY l;Ji (l.-[ {'-./ /~/---t~ ~,
Its l'XP(,l1t;VP n{rp('!:or
(
BY
Its.
CITY OF ASHLAND
BY 1t/l~G'
Dfector of Finance
Content review by: (Dept. Head)
Form review by: YL---. (City Attorney)
Coding: (for city use only)
-
PAGE 2-GRANT AGREEMENT (p:formslgrantK)
C I T Y
o F
ASHLAND
C I T Y
HAL L
ASHLAND, OREGON 97520
telephone (code 503) 482-3211
July 15, 1996
Debra F. J. Lee, Executive Director
Center For Non Profit Legal Services, Inc.
P.O. Box 1586
Medford, OR 97501
Dear Debra F. J. Lee, Executive Director:
The City of Ashland Budget for the 1996-97 fiscal year was
approved by the City Council on May 22nd. Your annual grant of
$3,120 is included in this budget. One payment is scheduled to
be sent the Friday following the City's receipt of the enclosed
contract with signature and proof of current insurance.
The City requires grant recipients to supply a certificate of
lnsurance. We appreciate your providing us with an up to date
certificate that names the City of Ashland, its officers and
employees, as additional insureds, and would remind you at this
time that your current certificate expired on 5/15/96.
Sincerely,
.J;m;A..--t~~/~
J6~ - Turner
Director of Finance
THE CITY OF ASHLAND
CITY HALL
20 E. MAIN STREET
ASHLAND, OREGON 97520
FAX (503) 488-5320
TO . Attn; Debra Lee
Center for Non Profit Legal SE;rvices
PO Box 1586
Medford OR 97501
Socia] Service Grant - slng1e payment
1$3.120.00
Vendoe 11 60050
Account # 110-15-615.5~0
......1
2728
BY
#hZ;iZ;"~
I PURCHASING AGENT
CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Center For Non Profit Legal
20 E. Main St. Services, Inc.
Ashland, Oregon 97520 Address: P.O. Box 1586
(503) 482-3211 Medford, OR 97501
FAX: (503) 488-5311 Telephone: (503) 779-7292
FAX: (503) 779-7000
Date of this agreement: July 1, 1995
, 1. Amount of grant: $3,000
'2. Budget subcommittee: Social Services
- -- - --~ ,-~~ . _. ~- - ., -
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities
in the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned
to the City within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5, Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this
contract, the City, by written notice of default to the Grantee, may terminate the whole
or any part of this contract and may pursue any remedies available at law or in equity.
PAGE 1-GRANT AGREEMENT IG:\JILL\WP\BUDGETlHRGRANTS,DOCI
Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or
declaration of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to
all other contract provisions.
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruction)
to property, of whatsoever nature arising out of oiincident to the performance of this
agreement by Grantee (including but not . limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this
agreement). Grantee shall not be held responsible for damages caused by the
negligence of City.
8. Insurance. Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum
of $500,000 per occurrence (combined single limit for bodily injury and property
damage claims) or $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage. Liability coverage shall be provided on an
"occurrence" not "claims" basis. The City of Ashland, its officers, employees and
agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be filed with City's Risk Manager prior to the expenditure of any grant
funds,
9. MergeI'. This contract constitutes the entire agreement between the parties.
There are no understandings, agreements or representations, oral or written, not
specified in this contract regarding this contract. Grantee, by the signature below of
its authorized representative, acknowledges that it has read this contract, understands
it, and agrees to be bound by its terms and conditions.
GRANTEE. , (
. / /'l." ./"~
By-1lt '/U-~
. ~(,1../. .,' ...~'-c...
Its Debra F. J. 'Eee
Executive Dtrector
CITY OF ASHLAND
BY
Its
BY~
----sr or 0 Finance
Contont revi~k (Depl. Hoad)
Form review . Attorney)
Coding: (fo c use ony)
PAGE 2-GRANT AGREEMENT (G;\JILLIWP\BUDGEl\HRGRANTS.DOCI
C I T Y
o F
ASHLAND
C I T Y
HAL L
ASHLAND, OREGON 97520
telephone (code 503) 482-321 1
May 24, 1995
Debra F. J. Lee, Executive Director
Center For Non Profit Legal Services, Inc.
P.O. Box 1586
Medford, OR 97501
Dear Ms. Lee:
The City of Ashland Budget for the 1995-96 fiscal year was
approved by the City Council on May 16th. Your annual grant of
$3,000 is included in this budget. Quarterly payments of $750
are scheduled for July 28 and October 27, 1995, and January 26
and April 26, 1996.
Please complete the enclosed contract and return it to me prior
to July 20, 1995.
The City requires grant recipients to supply a certificate of
insurance that names the City of Ashland, its officers and
employees as additional insureds, and would remind you at this
time that your current certificate expired May 15, 1995.
Sincerely,
Jill Turner
Director of Finance
o
THE CITY OF ASHLAND
CITY HALL
20 E. MAIN STREET
ASHLAND, OREGON 97520
FAX (503) 488.5320
10
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PC box 1:'80
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JU.Ly 28, 1995
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CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Center For Non Profit Legal
20 E. Main St. Services, Inc.
Ashland, Oregon 97520 Address: P.O. Box 1586
(503) 482-3211 Medford, OR 97501
FAX: (503) 488-5311 Telephone: (503) 779-7292
FAX: (503) 779-7000
Date of this agreement: July 1, 1994
, 1. Amount of grant: $2,840
'2. Budget subcommittee: Health and Human Resources
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities
in the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned
to the City within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this
contract, the City, by written notice of default to the Grantee, may terminate the whole
or any part of this contract and may pursue any remedies available at law or in equity.
PAGE 1-GRANT AGREEMENT (p:formslgront.K)
Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or
declaration of ineligibility for the receipt of future grant awards.
6, Amendments, The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to
all other contract provisions.
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruction)
to property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this
agreement). Grantee shall not be held responsible for damages caused by the
negligence of City.
8. Insurance, Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum
of $500,000 per occurrence (combined single limit for bodily injury and property
damage claims) or $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage. Liability coverage shall be provided on an
"occurrence" not "claims" basis. The City of Ashland, its officers, employees and
agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be filed with City's Risk Manager prior to the expenditure of any grant
funds.
9. Merger. This contract constitutes the entire agreement between the parties.
There are no understandings, agreements or representations, oral or written, not
specified in this contract regarding this contract. Grantee, by the signature below of
its authorized representative, acknowledges that it has read this contract, understands
it, and agrees to be bound by its terms and conditions.
GRAN"\EE /1
BY'~){I!:~ ~ _ BY~{t r--~
ItSExecutive D;j.1:ector DirfPor of Finance
BY Content review by: ff (Dept. Head)
Its Form review by: tr-J-. (City Attorney)
Coding: (for city use only)
CITY OF ASHLAND
PAGE 2-GRANT AGREEMENT Ip:formslgrant.KI
C I T Y
o F
ASHLAND, OREGON 97520
telephone (code 503) 462-3211
ASHLAND
C I T Y
HAL L
May 25, 1994
Debra F. J. Lee, Executive Director
Center For Non Profit Legal Services, Inc.
P.O. Box 1586
Medford, OR 97501
The Ashland City Council approved the budget for the
1994-95 fiscal year on May 17, 1994. Your line item of
$2,840 is included in this budget. You are scheduled
to receive quarterly payments of $710.00 on July 22 and
October 28, 1994; and January 27 and April 28, 1995.
Please complete the enclosed contract and return it to
me prior to June 24, 1994.
The City also requests that your agency provide
insurance certification indicating liability coverage
of not less than $500,000 per occurrence. The City of
Ashland, its officers and employees should be named as
additional insureds. If you already have a certificate
on file with the City, please remember to send us an
updated certificate upon renewal.
Sincerely,
Jill Turner
Director of Finance
H: \J ill\wp\budgl;"t\hrbgt9-l- .ltr
m
Center for NonProfit
LEGAL SERVICES, INC.
P.o. BOX 1586
MEDFORD, OREGON 97501
TELEPHONE (503) 779-7292
~6b
OFFICE
225 WEST MAIN
MEDFORD, OREGON
Debra F.J. Lee
Executive Director
Attorney at Law
August 2, 1994
Attn: Jill Turner
city of Ashland
City Hall
Ashland, OR 97520
RE:
Insurance Coverage for City of Ashland in
NonProfit Legal Services, Inc.'s Business
#02-BO-437026-2
~
Center for
Insurance Policy,
Dear Ms. Turner:
Per a recent request from your office, attached please find a
certificate from our insurance carrier issued to the City of
Ashland on behalf of Center for NonProfit Legal Services. It was
not agreeable with the policy issuer, American states, to include
the additional wording requested by your office. We hope this
will be sufficient. If not, please contact Debra F.J. Lee, our
Executive Director, with any questions or suggestions you may
have.
Respectfully,
/:r~ 1wJh
Fran Fields
,Jill - I would recommend not insist5ng on "additional insured" language, nor
removal of the "wil1 endeavor" wording, at this time. The "additional
insured" would ('DIy come into the picture in a rare combination of
circumstances. The "will endeavor" mmmIIIBII!llll clause is not likely to be
a factor, because insurance agents probably would notify us anyway, and
let us do their collecting of unpaid premiums for them, in effect.
HO'.lfever, especially in the context of a lawyers' or gani7ation, I 1'iould
suggest that for 1975-96 they should not sign an agreement specifying
certain !imsurance coverage if they know they can't provide it.
,~
B/9/9/j
The Center tor NonProfit Legal Services is a tax
exemDt SecNon 501(c)f3J nonorofit oraAnilation