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Home My WebLink About1999-036 Grant - RV Opera CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541) 488-5311 GRANTEE: Address: Telephone: Rogue Valley Opera 33 North Central Avenue, Ste. 409 Medford OR 97501 (541) 541-608-6400 Date of this agreement: July 1, 1999 Amount of grant: $2,500 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment G:\BUDGET~Econ & Cultural Dev~Mail Merge Files\contract.doc . ('. t""'\ 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any ml;inner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. IMUrance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintciin in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers. employees and agents shall be named as additional insureds. Certiflcates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations. oral or written, . not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE :::~ ~ h/j-J3;: Department Head Form review by: fl-- (City Attorney) Coding: (for City use only) PAGE 2-GRANT AGREEMENT contract.doc r\ CERTIFICATE OF INSURANCE n ~ STATE FAR~E AND CASUALTY COMPANY. BIoomingt~inols o STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois o STATE FARM FIRE AND CASUALTY COMPANY, SoarborOugh, Ontario o STATE FARM FLORIDA INSURANCE COMPANY, Winter Haven, Florida 'NSU"'NC~ 0 STATE FARM LLOYDS, Dallas, Texas Insures ng policyholder for the coverageI indlcated below: Name of policyholder ROGUE VALLEY OPERA ASSOCIATION Address of policyholder 33 N CENTRAL AVE SUITE 409, MEDFORD, OR 97501-5939 L~nofo~ns 33 N CENTRALAV! SUITE 409, MEDFORD, OR 97501-5939 Description of operations NON-PROFIT ARTS ORGANIZATION The policies listed below hllVe been issued to the policyholder for the policy periods shown. Tfie insurance described in these policies is sUbject to all the terms exclusions, and conditions of those policies. The limits of liability shown may have been reduced by any paid claims. at STATE 'AIM A POUCY NUMBER 97-CC-6946-1 POLICY PERIOD TYPE OF INSURANCE E~ 0_ i IWa Comprehensive 6/16/99 6/16/00 ~~~tMj-~ns-----___l______------------ o Contractual UaOllity (at ----**.._-------------------- This insurance includes: Coverage rrence ---s-r~,ooo--.-. o Personal Injury o AdvertIsing Injury o Exploslon Hazard Coverage O. Collapse Hazerd CoverIfJe o o General Aggregate $ 2,000,000 EXCESS LIABILITY o Umbrella o other POLICY PERIOD EtrectMt 0_ : Products - Completed $ Operations Aggregm BOOIL Y INJURY AND PROPERTY DAMAGE IWa (Combined Single Limit) Each Occurrence $ ate $ Plirt 1 STATUTORY Plirt 2 BODlL Y INJURY Workers' Compenution and Employers Uability Each Accideot ". $ Di..." &ch Employee $ Disease - Policy Limit $ POUCY NUMBER POUC PERIOD TYPE OF INSURANCE EtIIIctMt Daa. : IWa UMITS OF LIABILITY (at beglnn of CITY OF ASHLAND CITY HALL ASHLAND, OR 97520 THE CERTIFICATE OF INSURANCE IS NOT A OF INSU AND NEITHERAFFtRMATlVELY NOR NEGATIVELY AMENDS, EXTENDS OR ALTERS THe COVERAGE APPROVED BY ANY POLICY DE~ HEREIN. If any of 1I1e described policies are canceled before its expiration date, State Farm will try to mail a written notice to the certificate holder days before cancellation. If howeVer, we fail to mail such i~Vtj} I Agria CcxIe .,., LAURA J. BIXBY INS. AFO CcxIe AGENCy' INC. / S OREGON' Name and Address of Certificate Holder 55lH84..3 04-1_ Pm_Un U-SA 202~ F47~ n DECLA~ATI~NS PAGE ~ENDED JUL81999 ST ATE FARM FIRE AND CASUAL TV COMPANY 4600 25TH AV N EAST, SALEM OR 97313-1000 A STOCK COMPANY WITH HOME OFFICES IN BLOOMINGTON, ILLINOIS . .. Policy Number 97-CC-6946-1 ~ 2024-F472 S Named Insured and Mailing Address ROGUE VALLEY OPERA ASSOCIATION 33 N CENTRAL AVE STE 409 MEDFORD OR 97501-5939 Cov A . Inflation COVerage Index: NlA BUSINESS POLICY. SPECIAL FORM 3 Cov B. ConIiImer Prlce-...x: 165.0 AUTOMATIC R~. AI- - If the ~Y ~ Is shown 8$ 12ONTHS, thi$.. wiiftl. r~newed. auRatical!v SlIbiect ~!J.e . ru IS ileffectfQl' each s. ... Is. IS ttlmlfM.te we wiD gtV' you anu e . n wrIIIen noIce In com e .. pr or requltea DY aw. Policy Period: 12 Months The policy period begins and ends at 12:01 am standard time at the Effecllve DIlle: JUN 16 1999 premises location, lratlon Date: JUN 162000 Named Insured: A A Location of Covered Premises: 33 N CENTRAL AVE STE 409 MEDFORD OR 97501.5939 Coverages & Propel'ly Section I A Buildings B Business Personal Property C Loss of Income Limits of Insurance Excluded $ 9 100 $ Actual toss Section II L Business Liability M Medical Payments Proclucts-completed Operations (PCO) Aggregate Ge. neral ~egate (Other Than POO) i 1,000,000 5,000 2,000,000 2,000,000 $ Forms, O.ns, and Endorsements Specia Form 3 · Additional Insured Amendatory End Debris Removal Endorsement Policy EndOrsement Glass Deductible Change Emp Dishonesty $25,000 . New Form Attached FP-G103 FE-6320 FE-6237.1 FE-6451 FE-6464 FE-6538,1 OPTION ED Your policy is amended JUL 8 1999 ADDL INSURED NAME & ADDRESS ADDED ENDORSEMENT FE-6320 ADDED Deducllbles . SectIon I $ 500 Basic In case of loss under. this potier, the deductible will be appUed to each occurrence and Will be deducted from the amount of the loss. OtMr deductibles may apply - refer to Ie. Endorsement Premium None Discounts Applied: Renewal Year Years in Business Claim Record Prepared JUL 20 1999 FP-8030.2C AXE9 0611993 Your policy OOII8i1ts 01"'"" any ~ts and the poIIcy'ann. PlEASE KEEP THESE l'OOlTHER. OTHER LIMITS AND EXCLUSIONS MAY APPlY. REFER TO YOUR POLICY CounterSigned By rk-tA.IV ~. ~ LAURA J BIXBY INS AGENCY IN (541) 481-2481 Agent (o112172b) . . KH (""I Policy No, 97-CC-6946-1 n FE-8320 (7/88) ADDITIONAL INSURED ENDORSEMENT DESIGNATED PREMISI:S ONLY 'A ,....he" Policy No.: 97-CC-6946-1 Named Insured: ROGUE VALLEY OPERA ASSOCIATION N...... of AddIIonallnsured: CITY OF ASHLAND ITS OFFICERS, EMPLOYEES AND AGENTS Add..... of Acldltlonallnsured: CITY HALL 2Q E ~IN ST ASHLAND OR 97520~1849 Interest of Additional Insured: GRANT PROVIDER Location of P..........: REFER TO DECLARATION PAGJ The word "insured", wherever used in this policy, also includes the designated person or organization named above as AddltIonallnsured under the provisions of the pOlicy Sections shown below as applicable by an "X" to the extent indicated. o SECTION I. This applies only to COVERAGE A - BUILDINGS. IX! SECTION I, This applies only to COVERAGE B - BUSINESS PERSONAL PROPERTY. Description of Property: IX! SECTION II, This applies only to COVERAGE L - BUSINESS LIABILITY and COVERAGE M - MEDICAL PAYlENTS and then only with respect to the ownership, maintenance or use of the premises designated above and operations necessary or incidental thereto, These SECTION II coverages do not apply to: 1. structural alterations or new construction performed by or on behalf of the designated person or organization; 2. peraonallnJury caused by the designated person or organization; 3, liability the designated person or organization aS8umed under a contract; or 4, ptOducta-compl<<ed operations hUllrcl arisihg out of goods or inventory which are not sold or distributed by you or arising out of the manufacturing or packaging of such goodS or inventory, All other provisions of the policy apply. FE-8320 (7188) Printed In U.SA r-, "" CITY ()f=~tfLANQ FINANCIAL ASStST~ AW(<<J ~c:r \ . .. , . CITY: CIlY OF ASHLAND G:E: R~ Ope'll 20 E. Main St. A. :1250 Slsklybu. Blvd. AshI8nQ, Oregon 91520 Ashland dR 91520 '. (503) 4t32;.s211 Telephone: 552-6400 FAX: (503) 488-5311 FAX: Date ~.thIs agreement: July 1, 1995 , , . '1. Amouf'$,of gr.,u: $1.000 '2. B~ subCommIttee: EconomIc Development . Contract made the date specified above between the City of Ashland BnEi~I._ named above. RECITAL: City has reviewed Grantee's application for a grant and has det8rm1ned that the request merits funding and the purpose for which the grant is ~cIed serves a public purpoSe. . City and Grantee agree: 1. AmcIUnt of Grant.. SUbject to the terms eand conditions of this contract andlh reliance upon Grantee's apprOVed appIlcatIoi'1, the City agrees to provide funds In the amount specified above. ' 2. Ute of Qnnt Funcla.The .... of grant imds. are expressly rmited to ~actlvitles in the QI'Bnt ~ wIO'I ~, If 'any, made by the bUdget s~mIttee designated above. 3. u~.. FI,fnd8~. ~ygr.. ant. . funqs tlBId by tt:l.e. ~rantee remainlng after the purpose fQr whld\ 1he grerI.is.....ded or ~'c:ontr$ct Is t.,.mtnated shall ()e tetumed to the CIty within 30 days of comp1etton at ~. ' 4. FlMllcI8i Recorda and In~on. G..... sh~ ~n a ~ set of books and records relating to the purpose fOr Which the grant was awarded in accordance with generally accepted ~l1ing principles. Grantee gives the City and any authorized representative of the CIty acCess to and the right to examine aft bOoks, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or oI)serve any of the OO\Jenanta or agreements contained In this contract or ~1s to expend the grant funds or enter into..bIndlt:Ig legal agreementS to expend the grant ~ wlthltl twelve months of the date of_ contract, the CIty. by wrilt*l notIoe of default to the Grantee, may tenT1irl8te the whole or any part of this contract'and may pursue'any remedies available at law or in equity. PAGE 1 GRANT AGREEMENT lp:fannolgrMt.IQ n , """' Such -- ""'l: 1!Dl!!t. b!JI.nGlif:=' tInmoIiorI of 1110 ""'*"'>t, stop payment on or ~\df"~fcMs, .. . ~1ut.,... it. ~'1J1li.d. on grant funds or d~of InIlU,,'ot.. reQBIpt ~..... grant ~c 6. AmendmentI.;1b8 .......~..... J~' thr8.C9I'ltt~ wUI not be waMtd, 81ferid.~,;. supplemented,~ .... .,. ,,,. ,Io;,ny manner eKeept by written ~. ~ by:the ",-+Ia.. SUCh WIitt8n. . .. " . .. will be ......... a of this ciintracflhl:t....~ .. .-. ....... , '. .' "......... part '.' ..~ 10 all other contract provisIonS. . . . ir- 7.lndlmRlty. Grantee IQ'88S to defend, indemnIfY aod"SIlYtQy.~~, empIoyies a'ldagentS h8rm18s8fromany atld alftoss., claims. 'actfons~"cosm' expenses, judgments, subrogations, or CJther. damagea. ~ tQm~tOany person (Including Injury l'88U1tIr1g,ln~) qr ~:(Inck41g. ,Qr ~ to ~ ty, of wh8tIoever n8l\n .arteing .~of or .1ncIdeAt to".J*fOrmIno8 of this ~~G~=~tir~~':'~:fbtsagents, and . agreement). Grantee shan not be held responsible for damages' caused fSythe negligerp. Qf City. 8. 1naInnC8. 'Gr8ntee st'I8II, at its own exrJ6nse. at all tjmeS 'for twiIve....fr9.m the deteof this agreement, maintain In force a cornpreh8nsIve general' polICy including coverage for contractuaIlI8bIIIty for obligations ~. ~.,"~, blanketcontractuallablllty, products and completed operatIonII, and ~s and :$=..=~I=.~~~~.um damagtfclalms) Or $500,000 per occurrence for bodily lnJUIY'!'ct$fOO. .,pet , occurrence for property damage. UabilIty coverage shaH be provIcted on en ::=it:eha.not. '=~b....~....... is. The. ~~~."""."_." ~~.,..,,7 ',.m....... ......,..=..~..,_....tCI ....~- ,. ..'1"Y.., ..~~ ".....~.~" ",ro,V' '-,-~:::"J.';" ...r',.. , the CIty shall be 1hd with CIty's nl5k Manager ~t6'1he 8xp8r'1c:m\.ti1i:;Of.~ grarit:.. rurnb. . ~;.;~~~~ ~==,~~~.~r~!,~s E. . erN OF ASHLAND ' " ,I . ," .! 'J'. ' BY~.v,~ ~~ , . '. ,. -, . .~-, ,. " . . PAGE 2 -- Dec 31, 1995 <2 :42 pm --- Rogue Valley Opera Association Balance Sheet r-- December 31, 1995 ASSETS: Current Assets: Checking - Bank of America Savings - Bank of America Savings - u.s. Bank Petty Cash Change Fund sase Foundation Prepaid Expenses . TOTAL CUrrent Assets TOTAL ASSETS LIABILITIES: Current Liabilities: Accounts Payable worker's Compensation TOTAL Current Liabilities ~her Liabilities: EnGiowment Fund TOTAL Other Liabilities TOTAL LIABILITIES CAPITAL: Fund Balance Year-to-Date Earnings TOTAL CAPITAL TOTAL LIABILITIES ~ CAPITAL -- $12,740.97 108.75 5,629.42 110.00 5.00 334.14 702.10 $2,460.45 -454.88 5,590.00 2,571.38 9,443.43 Page 1 $19,630.38 $19,630.36 =~====---===_.._- $2,025.57 5,590.00 7,615.57 12,014.81 $19,630.38 =====-====~=~=