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HomeMy WebLinkAbout1999-040 Grant - SO Film&Video - - 7/1/rr ell.. 4- p-a< ~6 ,ti- {be- &f} CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541) 488-5311 GRANTEE: So. Oregon Film & Video Assoc. Address: P.O. Box 3272 Ashland OR 97520 Telephone: (541) 541-482-5118 Date of this agreement: July 1, 1999 Amount of grant: $1,000 Budget subcommittee: Economic and Cultural Development Special Provision: Plan for use of the funds must be approved by Ji Finance, before rant mone is distributed. Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such G:\8UDGEnEcon & Cultural DevlMail Merge Flles\contract.doc remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owners and eOntractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. BY Its CiTY OF ASHLAND BY ~or of FinancZ'~"~/~""~e Content review by: Form review by: ~ Department Head (City Attorney) Coding: (for City use only) PAGE 2-GRANT AGREEMENT G:\BUDGET~Econ & Cultural Dev\Mail Merge Files~contract.doc 6/28/99 t~llkit: 4:(X:):02 plii PAGI 2 DF 2 Southern Oregon Fibn & Video Project Budgets: Film/Video/Mulfimedia Research Project - to detemfine the extent of indusl~v_' professionals living and working in our area. Expenses: Office: $50/month lbr 3 mon~as Phone Line & Phone: Monthly Fee - $34.37 Minimal Computer for Database: Total Research Budget: Scrap: x3 mos.: $150.00 $ 31.00 semp+ ~viring ~ $95/hour $103.11 $500.00 $784.11 (not including phone wiring) SOFVA Website Rebuild Expenses: Web site redesign 20 honrs ~(~ S 15/hour: Vvehnaster fbr 12 months: Total Web site Budget: $300.00 S180.00 $480.00 CITY OF ASHLAND .- CITY HALL ASHLAND, OREGON 97520 June 28, 1999 Patrick DeSantis Southern Oregon Film & Video Association P.O. Box 3272 Ashland, OR 97520 Dear Mr. DeSantis: The City of Ashland Budget for the 1999-2000 fiscal year was approved by the City Council on June 15. Your grant of $1,000 is included in this budget. The grant was dependent upon submitting a plan for use of the funds. Consequently, the payment will be made following the City's receipt of the enclosed contract with signature and approval of your plan. The City requires grant recipients to supply a certificate of insurance indicating liability coverage of not less than $500,000 per occurrence. The City of Ashland, its officers, and employees must be named at additional insureds. Please sign the enclosed contract and return it to the City as soon as possible. Once the contract and current insurance certificates are on file, your grant will be processed. Sincerely, "- fdP~ Jill Turner Director of Finance Kg Enclosure o J3~ &d;ad. n..tJ ~ ~~ ~'tjtA-r 7t- ~ /;- fJ~.