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HomeMy WebLinkAbout1999-041 Grant - RV Symphony CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541) 488-5311 GRANTEE: Address: Telephone: Rogue Valley Symphony 1250 Siskiyou Blvd. Ashland OR 97520 (541) 541-552-6354 Date of this agreement: July 1, 1999 Amount of grant: $3,500 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment G:\BUDGE~Econ & Cultural Dev%Mail Merge Files~contract.doc on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE CITY OF ASHLAND BY Content review by: Its Form review by: Department Head (City Attorney) Coding: (for City use only) PAGE 2-GRANT AGREEMENT G:\BUDGE~Econ & Cultural Dev%Mail Merge Files~contract.doc ACORD_ CERTIFIC~ OF LIABILITY INSUP-\NCi18Ji~7 I DATE (MM/DDNY) 09/14/99 PRODUCER THIS CERTIFICATE IS , UED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE The Protectors Insurance HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 514 Crater Lake Ave. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Medford OR 97504 Phone: 541-773-5358 Fax: 541-772-1906 INSURERS AFFORDING COVERAGE INSURED INSURER A: American states Business Ins INSURER B: Ro~e Va11e~ Symphony Assoc INSURER c: SO C Music 1~ 1250 Siskiyou 1vd INSURER D: Ash1and OR 97520 I INSURER E: COVERAGES THE POLICIES OF INSURANCE USlED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICA lED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGAlE UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. '~f'.I' TYPE OF INSURANCE POLICY NUMBER DATEIMMtDO,y.;.;- I COATE 'crOOiiDiVYI" LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1000000 - A X COMMERCIAL GENERAL LIABILITY 01CE641830 09/01/99 09/01/00 FIRE DAMAGE (Anyone fire) $ 200000 X I CLAIMS MADE D OCCUR MED EXP (Anyone person) $ 10000 - PERSONAL & ADV INJURY $ 1000000 - GENERAL AGGREGATE $ 1000000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS. COMP/OP AGG $ 1000000 I POLICY n j~8i Ii LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT I-- $ ANY AUTO (Ea accldenl) I-- ALL OWNED AUTOS BODILY INJURY I-- $ SCHEDULED AUTOS (Per person) I-- I-- HIRED AUTOS BODILY INJURY $ NON..oWNED AUTOS (Per accident) I-- I-- PROPERTY DAMAGE $ (Per eccldenl) RAGE LIABILITY AUTO ONLY. EA ACCIDENT $ ANY AUTO OTHER THAN EAACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ :J OCCUR D CLAIMS MADE AGGREGATE $ $ R DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND I TORV'[,MiTSI IUER EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ _ E.L. DISEASE. EA EMPLO"I!J $ E.L. DISEASE - POLICY LIMIT r;------- OTHER DESCRIPTION OF OPERATIONSlLOCATIONSNEH1CLESJEXCLUSIONS ADDEO BY ENDORSEMENT/SPECIAL PROVISIONS The City of Ash1and, its Officers, Emp10yees and agents are hereby named as Adctitiona1 Insured as respects to the named insureds operations. CERTIFICATE HOLDER I N I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION CITYAS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCelLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 OA YS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE City of Ash1and - City Ha11 LEFT, BUT FAILURE TO DO so SHALL IMPOSE NO OBLIGATION OR LIABILITY OF Ash1and OR 97520 ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. , Karo1 M. Iaou .. ACORD 25-8 (7/97) ACORD CORPORATION 1988 I CITY OF ASHLAND -- . CITY HALL ASHLAND. OREGON 97520 June 28, 1999 Francis Van Ausdal Rogue Valley Symphony 1250 Siskiyou Blvd. Ashland, OR 97520 Dear Mr. Van Ausdal: The City of Ashland Budget for the 1999-2000 fiscal year was approved by the City Council on June 15. Your grant of $3,500 is included in this budget. The payment will be made following the City's receipt of the enclosed contract with signature. The City requires grant recipients to supply a certificate of insurance indicating liability coverage of not less than $500,000 per occurrence. The City of Ashland, its officers, and employees must be named at additional insureds. Please sign the enclosed contract and return it to the City as soon as possible. Once the contract and current insurance certificates are on file, your grant will be processed. Sincerely, j#;; Jill Turner Director of Finance Kg Enclosure % ~ ~. !i~~12J -- -- CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: Rogue Valley Symphony 20 E Main Street Association Ashland OR 97520 Address: 1250 Siskiyou Blvd (541) 488-5300 Ashland, OR 97520 FAX: (541) 488-5311 Telephone: (541) 552-6354 Date of this agreement: June 22, 1998 ~1. Amount of grant: $2,500 ~2. Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment -- -, on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE B~ ~~~ Its Exe..c.r.dl~ .i)~",_ CITY OF ASHLAND BY ~r;-~. irector of Finance BY Its Content review by: p--- / Department Head Form review by: (City Attorney) Coding: (for City use only) PAGE 2-GRANT AGREEMENT 0 PRODUCER CERTIFIC~ OF lIABILITYINSU"~NC_d8Ji:~7 D~;7~;;~ THIS CERTIFICATE IS ._.WED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE The Protectors Insurance 514 Crater Lake Ave. Medford OR 97504 Karol M. Igou Phone No. 541-773-5358 Fax No. 541-772-1906 INSURED COMPANY A Safeco Insurance Companies COMPANY B Rogue Valley Symphony Assoc SOSC Music Bldq 1250 Siskiyou Blvd Ashland OR 97520 COMPANY C COMPANY D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICA TED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONlRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATE(MM/DDIYY) DATE(MMlDDIYY) LIMITS THE PROPRIETOR! PARTNER~XECUTWE OFFICERS ARE: OTHER INCL EXCL GENERAL AGGREGATE S 1000000 09/01/98 09/01/99 PRODUCTS - COMP/OP AGG S 1000000 PERSONAL & ADV INJURY S 1000000 EACH OCCURRENCE S 1000000 FIRE DAMAGE (Anyone fire) S 100000 MED EXP (Anyone person) S 5000 COMBINED SINGLE LIMIT S BODILY INJURY S (Per person) BODILY INJURY S (Per accident) PROPERTY DAMAGE S AUTO ONLY - EA ACCIDENT S OTHER THAN AUTO ONLY: EACH ACCIDENT AGGREGATE EACH OCCURRENCE AGGREGATE S EL DISEASE. POLICY LIMIT S EL DISEASE - EA EMPLOYEE S A GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CPB505125 X CLAIMS MADE D OCCUR OWNER'S & CONTRACTOR'S PROT ALL OWNED AUTOS UMBRELLA FORM OTHER THAN UMBRELLA FORM WORKERS COMPENSA. TION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONSlLOCATIONSlVEHICLESlSPECIAL ITEMS The City of Ashland, its Officers, ~loyees and agents are hereby Additional Insured as respects to the named insureds operations. named as CITYAS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE City of Ashland City Hall Ashland OR 97520 .SYMP.H~NY 1250 SISKIYOU BLVD AsHLAND, OREGON 97520 Donald l. Lewis PRESIDENT BOARD OF DIRECTORS Arthur E. Shaw MuSIC DIRECTOR CONDUCTOR Francis Van Ausdal ExECUTIVE DIRECTOR Ii BUSINESS OFFICE (541) 552-6354 TICKET OFFICE (541) 770-6012 FAX (541) 552-6353 EMAIL rvsymphony@jeffnet.org WEBSITE www.rvsymphony.org -- . June 23. 1998 City of Ashland Jill Turner, Finance Director City Hall Ashland, OR 97520 Dear Ms. Turner: Please express to the City Council and the Mayor, the gratitude of the Rogue Valley Symphony Association and the Board of Directors for the grant you have awarded us. We are very proud to be the recipient of a grant to continue our activities in Ashland. Funding from the City of Ashland is very important to our total fundraising effort. Local support, such as your .grant, indicates the value residents place on our programs to agencies outside of our immediate area. This grant will also be very significant as we approach foundations and corporations. The increase over previous years is greatly appreciated. Thank you again for your vote of confidence. Sincerely, Francis Van Ausdal Executive Director -- -- CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: 541 488-5311 Date of this a reement: Jul 1, 1997 1. Amount of rant: $1,500 GRANTEE: Rogue Valley Symphony Association Address: 1250 Siskiyou Blvd Ashland OR 97520 Tele hone: 541 552-6354 ment Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. - -- 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE CITY OF ASHLAND B~ ~BY~JU~ / It K,,€r::u ti;-~ L")"'c.~- irec or of Finance BY Content review bY:~ Its epartment Head Form review by: V'-- (City Attorney) Coding: (for City use only) PAGE 2-GRANT AGREEMENT (g:\budget\economiclecongmt.frm)