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HomeMy WebLinkAbout1999-042 Grant - State Ballet CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541) 488-5311 GRANTEE: Address: Telephone: State Ballet of Oregon P.O. Box 1207 Ashland OR 97520 (541) 541-482-5201 Date of this agreement: July 1, 1999 Amount of grant: $7,500 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment G:\BUDGET%Econ & Cultural Dev\Mail Merge Files~ontract.doc on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractors protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANT CITY OF ASHLAND //~/) BY ~'~.~"f~--~---~ c¢~--,----~' Its ,-~,t,,~(_/~.'L..-- Director of Finance ontent review by' Depa~ment Head Form review by: ~ (Ci~ A~orney) Coding: (for City use only) PAGE 2-GRANT AGREEMENT G:\BUDGET~Econ & Cultural Dev\Mail Merge Files\contract.doc CITY OF ASHLAND ,--- 1/1 CITY HALL ASHLAND, OREGON 97520 June 28, 1999 Roger White State Ballet of Oregon P.O. Box 1207 Ashland, OR 97520 Dear Mr. White: The City of Ashland Budget for the 1999-2000 fiscal year was approved by the City Council on June 15. Your grant of $7,500 is included in this budget. Payments of $2812.50 and $4687.50 will be made on July 6 and August 6, respectively, following the City's receipt of the enclosed contract with signature. The City requires grant recipients to supply a certificate of insurance indicating liability coverage of not less than $500,000 per occurrence. The City of Ashland, its officers, and employees must be named at additional insureds. Please sign the enclosed contract and retum it to the City as soon as possible. Once the contract and current insurance certificates are on file, your grant will be processed. Sincerely, j#~ Jill Turner Director of Finance Kg Enclosure ~ /3~ ~~/. "dPfL:J<M~ ~ ~.<- Ii, ~'~!(9"~~ >{~ fiJ; r ~<r~i<, :J .ACORDn CERTIFICA~ OF LIABILITY INSUR.ANC~:4~~2 I DATE (MMIDDIYY) 06/30/99 PRODUCER THIS CERTIFICATE IS I:;SUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Security Insurance - Ashland HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1175 East Main Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Medford OR 97504 Phone: 541-772-1111 INSURERS AFFORDING COVERAGE INSURED INSURER A American States Insurance INSURER B: State Ballet of Oregon INSURER C: P.O. Box 1207 INSURER D: Ashland OR 97520 I INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING Am REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. '~f,r TYPE OF INSURANCE POLICY NUMBER 5:':W1MMlDDNYl - DATE rMM/DOIWi LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 500,000 - 05/18/99 05/18/00 A X COMMERCIAL GENERAL LIABILITY 01CC2016571 FIRE DAMAGE (Anyone fire) $ 200 ,000 I CLAIMS MADE ~ OCCUR MED EX? (Anyone person) $ 10,000 PERSONAL & ADV INJURY $ 500,000 - $ 500,000 GENERAL AGGREGATE - ~'L AGGREnE LIMIT APPlS PER: PRODUCTS - COMPIOP AGG $ 500,000 POLICY ~~8T LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT - (Ea accident) $ ANY AUTO - ALL OWNED AUTOS BODILY INJURY - (per person) $ SCHEDULED AUTOS - HIRED AUTOS BODILY INJURY - $ NON-OWNED AUTOS (per accident) - - PROPERTY DAMAGE $ (per accident) GARAGE LIABILITY AUTO ONLY. EA ACCIDENT $ =1 ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ ~ OCCUR D CLAIMS MADE AGGREGATE $ $ =1 DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND I Tb'R~L7MWS I IU~~- EMPLOYERS' LIABILIty E.L. EACH ACCIDENT $ E.L DISEASE - EA EMPLOYE $ E.L. DISEASE. POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONSlLOCATIONSlVEHICLESlEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS The certificate holder is an Additional Insured per form CG2013 attached. CERTIFICATE HOLDER I N I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION 1AAAAAA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE The City of Ashland LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF Its Officers , Employees ANY KIND UPON THE INSURER, ITS AGENTS O~ REPRESENTATIVES. 20 East Main Street Ashland OR 97520 v1n d-tU?1L--' '--1 A A.~n' I / ACORD 25-S \1/97) .. CORPORATI788 I I ( ,",OLlCY NUMBER: - ~MMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED-STATE OR POLITICAL SUBDIVISIONS-PERMITS RELATING TO PREMISES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. State or Political Subdivision: SCHEDULE The City of Ashland, Its Officers & Employees (If no entry appears above. information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured any state or political subdivision shown in the Schedule. subject to the following addi- tional provision: This insurance applies only with respect to the follow- ing hazards for which the state or political subdivision has issued a permit in connection with premises you own. rent, or control and to which this insurance applies: CG 20 13 11 85 1. The existence. maintenance. repair, construc- tion. erection. or removal of advertising signs. awnings, canopies. cellar entrances, coal holes, driveways. manholes, marquees, hoistaway openings. sidewalk vaults, street banners. or decorations and similar exposures; or . 2. The construction. erection. or removal of ele- vators; or 3. The ownership. maintenance. or use of any ele- vators covered by this insurance. Copyright. Insurance ~ervices Office. Inc.. 1984 o - .- CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: State Ballet of Oregon 20 E Main Street Address: PO Box 1207 Ashland OR 97520 Ashland, OR 97520 (541) 488-5300 Telephone: (541) 535-5389 FAX: (541) 488-5311 Date of this agreement: June 22, 1998 ,-r1. Amount of grant: $11,000 ,-r2. Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment -- .-, on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE CITY OF ASHLAND BY~7a/U" - irector of Finance Content review by: #- , Department Head -> BY :x G.~ ~o.,\\..tr 'Cf (')~Ot) Its BY ~) ,'1.,Q,b, ~ l,.. ~(' \..1 Its ~ ~u. t"CA'"' Form review by: (City Attorney) Coding: (for City use only) PAGE 2-GRANT AGREEMENT 0 - --- CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: 541 488-5311 Date of this a reement: Jul 1, 1997 1. Amount of rant: $10,000 GRANTEE: State Ballet of Oregon Address: ment Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. --. ~. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to afJ other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, sub rogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shafJ be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. B I BY €.-I,2-a..bJ.h h. Its 1l't'.A2 '-.1 J rl' f CITY OF ASHLAND BY C/?~t r~_fl .'_ ~ire~r 0 Inance Content review by: " rOepartment Head / ~ Form review by: V-- (City Attorney) Coding: (for City use only) PAGE 2-GRANT AGREEMENT (g:\budgetIeconomic\scongmt.frm)