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Home My WebLink About1999-044 Grant - Chamber CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541) 488-5311 GRANTEE: Address: Telephone: Ashland Chamber of Commerce P.O. Box 1360 Ashland OR 97520 (541) 482-3486 Date of this agreement: July 1, 1999 Amount of grant: $162,400 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment G:\BUDGE%Econ & Cultural Dev~Mail Merge Files\contract.doc on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE CITY Of ASHLAND Director of Finance BY Its Content review by: Department Head Form review by: ~ (City Attorney) Coding: (for City use only) PAGE 2-GRANT AGREEMENT G:\BUDGE%Econ & Cultural Dev\Mail Merge Files\contract.doc PRODUCER THIS CERTIFICATE IS I~oUED AS A MATTER OF INFORMATION Associated Insurance Agency ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE P O Box 68 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 400 W Hersey ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Ashland OR 97520 COMPANIES AFFORDING COVERAGE Associated Insurance Agency COMPANY A American States Insurance Co PhoneN0. 541-482-2725 Fa×No. 541-488-0086 INSURED COMPANY B Ashland Chamber of Com~erce COMPANY Sandra Slattery C P 0 Box 1360 COMPANY Ashland 01~. 97520 D THiS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN tS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY EFFECTIVE POLICY EXPIRATION CO TYPE OF INSURANCE POLICY NUMBER LIMITS LTR DATE (MM/DD/YY) DATE (MM/DD/YY} GENERAL LIABILITY GENERAL AGGREGATE $ 1 · 000 · 00 A X COMMERCIAL GENERAL LIABILITY 01AP022013?0 02/03/99 02/03/00 PRODUCTS-COMP/OPAGG $ 1, 000, 000 I CLAIMS MADE II OCCUR PERSONAL&ADVINJURY $ 500· 000 OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 500 · 000 FIRE DAMAGE (Any one fire) $ ~l 00 · 000 MED EXP (Any one person) $ 10,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON*OWNED AUTOS (Per accident) PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ VVC STATU- ~OTH WORKERS COMPENSATION AND I TORY LIMITS I EMPLOYERS' LIABILITY EL EACH ACCIDENT THE PROPRIETOR/ [~ INCL EL DISEASE - POLICY LIMIT $ PARTNERS/EXECUTtVE OFFICERS ARE: EXCL EL DISEASE - EA EMPLOYEE $ OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLESISPECIAL ITEMS The Cit. y of Ashland, its officers, emplqyees and. agents are additional insureas with respect to the above namea insurers zimit .of liability. This certificate replaces any prior certificates as proof of znsurance. C 1. T~.O~A SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. City of Ashland BUTFAILURETOMAILSUCHNOTICESHALLIMPOSENOOBLIGATIONORLIABILITY 20 East Main Street Ashland OR 97520 OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. Associated Insurance Agency