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Home My WebLink About1999-046 Grant - Gallery Association CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: 20 E Main Street Address: Ashland OR 97520 (541) 488-5300 Telephone: FAX: (541) 488-5311 Ashland Gallery Association 115 E. Main Street Ashland OR 97520 (541) 541-488-8430 Date of this agreement: July 1, 1999 Amount of grant: $6,100 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment G:\BUDGE'REcon & Cultural Dev\Mail Merge Files\contract.doc on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE BY BY Its CITY OF ASHLAND BY~;ctor of FinaZ~'2/"'~"~'nce Content review by: Form review by: Department Head (City Attorney) Coding: (for City use only) PAGE 2-GRANT AGREEMENT G:\BUDGET~Econ & Cultural Dev~Mail Merge Files~contract.doc Addendum to AGA Economic and Cultural Development Grant July 1999 Our original grant application was based on a budget of $19,165.00. Since the Gram we received was less than a third of our request we have had to redesign our strategy for using the funds received. Our original stated purpose and goals for the Grant remains the same. "Ashland Gallery Association is expanding their marketing efforts to areas outside the Rogue Valley .... Our eventual goal is to create a stronger year round economy." We had originally proposed a three level approach utilizing radio, print media and television. These were intended to work together but our current budget will not allow us to pursue this approach. We now intend to utilize the Grant to market in the print media and on the Internet. We will expand our w~_t__a_s~._olhs[~i~_~d__Cc, m from an event site to a portal site for the Gallery association so we can be better utilize the city's fiber optic network to promote visitation in the off seasons and expand our presence on the world wide web. Once the site is expanded we intend to use it to advertize AGA Art Events in entertainment guides and vacation publications within a 300 mile radius of Ashland. We were notified the funds would be distributed quarterly. We request that fifty percent of the Grant be distributed to the AGA a soon as possible so that we could begin work on our Marketing Plan. The next quarter October 1,1999 and the final quarter December 1, 1999. Respectfully. Marketing Committee AGA - -, IJCO/lD. CERTIFICATE OF LIABILITY INSURANCEf:M'=s DAlE (IIMIDcm'l 07/21/99 1tOiJUeER THIS CeRTIFICAJ!.I& ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Insurance MarkQtplace. Inc. HOLDER. THIS CER'TlFICATE DOES NOT AMEND, EllTEND OIl ~39 t. Jaokllon St. ALTER THE COVl!MGE AFFORDED BY n1E POLICIES BELOW. ~dford Oil. 97504 I COMPANIES AFFOIlDING COVERAGE R. Scott Weaver. eIe COMPAHV , A ADeric:an States Insurance Co ,h_lrIa. 541-779-0177 _ No. &'JIIX "172~23S , ---- INsuPtIO I COMPANY B I -- Ashland Gallery Association I COMPAHV Dianna Keith , C P 0 BOll: 241 i COMPANY Ashland OR 97520 D COVERAGES THIS IS 1'0 CietmJI"Y THAT' THE POUCIU OF INSURANCE USTeO !l1!i.OW ItAVE BEN ISll'olR TO ntE INSURED NAMf.D ASO'IE POFt THE POuCY P&R10D IMOICATliD, NOlWITMll1AN1llNG ANV REQUIlEIIINT, TIIUI OllCONomoN OF _ CONTlOACT OR anoe" DOCUMENT WITlI RECPI!CT TOWHICN TH18 ! c",nF!(".ATR MAV" ..SUED DR MAY I'IRTA'N. THelNSUIWICI AFRlRDID BVTlIE PCI.ICI9 oacruBED HIRElN III SUBJECT 10 ALL T11Ii lERlIS. ""OW.IOIlS....D CllNa110NS OF IUCIl POI.IClU. UMlT8 SIlOWN MAV HAVE BIEN ReDUCI!D BY pAlO 01...M8. -- ! , I ~OLICY eF!C1'l\IE I pOlley EXPlRAn~ I .- CO'I TVPE Of INSURANa I pOLl!:" NUMBe" LW1TS L.... I DAnIMIIIllD/VY) i DATElMlIIODI'IVI I GENERAL LIABILITY I i 1 -j BeNE....1. AGOIIJIQAn Is 2,000,000 A ~.. ~"lIIEflCfAL GE.tU!il~.AL LIABILITY I 01-CD-731126-S0 03/31/'19 I 03/31/00 I PltODUCllI-COIIPIOPAIIO ' .:2.000.000 " ; --' Cl.1JMS IAAIlI! L ~ OOCU~ I ! , ~RlC!IAL aADY INJuRY I_ 1 .000,000 ~ 1-0WIII!lI'5 & OON'I1\.'010.... PROT I I ....CH OCCURRENCE ~ . 1 . 000 , 000 ~' I I lFlReDANAoe\AnyonOftN'!- 200, oop_ .'1-----1 'IIeDOP(A"'....,......,1 ',$10.000 . AUTOUOIILE LIABILfTV ! ! COUIINSlI"NGLE 1I1111 I. I -1 ANVAUTO I r-- I -- I ; ALL OWNl!D iIlUTOS i I!ODlL Y INJURY r-- , is H sCHI!DVI.EDAU10a (P" p....anl , HIRs) AU'TO$ ! I !IODlL V INJURY ~ IIOIl.owNED AUT"Dll I s I IP'OfllCGi..nt} I , -- I I I ! I- !I------: ! PRopeRTY OAMAClE i GARAGE LlABIL.l'TY I I : I AUTO ONLY. EA ACCIDeNT i s H ANY AUTO I I I OTHIR THAN AUTO Qll.Y: , I i I eACH .cOlDI!NT , ! i-----i I , I AGGRI!GATE S - I !XCEIIlI LIAIlIUTY \ 1 I eACH OCCURRaNCB S I UMBItI!LLA FOIUII \ I I AO_TE - I I 0"," THAN U_R....... fOR" " I I I - i -.... C<lM_U11ON AIle I I I ,rR~' ;-r Io;m- ~ EMPl.OYUS'1..IAIIIU'TY ! I IL ...."" ACCIDeNT , i THE PROPRliTOlV ~] INCL ! I I EI. DIllEA. "POUCV I.,"IT -- - PAIn'NE/lI/lXEc:UTIV& \ IEL DISEASE - EA .""lOYEE ",,",ceRS ARe: I I EXCLi , $ , I O"A<n \ I I I i I i ! i I ! i I DESCRIPTION OF ""ERATIONSIlOCAll0N_CLen""CIAI.ITEM8 city of A5hland, ~ts employees and agents are additional ~nsuredc CERTIFICATE HOLDER CANCELLATION CITYKFA SHOULD ANY OF THi A~ DeSCftlllED I'OLICIU Be CU<CELLED BEFOM! THf EXPIRAnON ClIl TE TttERSOF, T" ISSUING COMPANY WILL ENDI!A\IOR TO IIIAIL Ci ty of A.8hland ~ DAYS WRITTEN 'NOTICe TO THE 12"T1FtCATE ~L'OER l'UM!.D TO TtiE LEFT, POBox 241 SUCH I<<:lTlCf SIIAI.L IMpOSE NO OIII.IGATlOOl OIl LIARITY Ashland OR 97520 of AMY teND UPON THE OOMPANY,ITSAlZ"T8 0" "E~E.NTAnvES. AUTHORIZED IlIP_"NTAT1VE R. Scot.t Weave 30 , ere ACOIm 2!-8 (1/t!1 " ACORD CORPORATION 111118 ~ I ~ aced !Wd ~e: e ~ 66" ~e -tnr geeS eLL ~v9 !3~~ld~3~~YW 3~NY~nSNI :^8 ~uas The Millers Casualty Insurance Company 300 BURNETI STREET FORT WORTH TX 76102 .- - ..~ ~/ REINST A TEMENT NOTICE 888 271-5634 .. . .. -...... ..,.,...'.....ffi,~"n.........,............ ::::,::':<"::::"""",Oillle,\::':",,"""'''.' ........ ........."........". CITY OF ASHLAND, ITS OFFICERS ,EMPLOYEES AND AGENTS ATTN: JILL TURNER CITY HALL ASHLAND, OR 97520 SECURITY INSURANCE AGENCY 707 MURPHY ROAD MEDFORD, OR 97504 Dear Lienholder: We are pleased to inform you that this policy has been reinstated. Policy Reinstatement Date is 12/18/1999 . Total Premium: $1,644.00 Keep this portion of the statement for your records. MF-804 IMPORTANT: Detach and return the notice below. along with your payment, in the envelope provided. Please be sure to include your policy number on your check. The Millers Casualty Insurance Company 300 BURNETI STREET FORTWORTH TX 76102 ..~ ~/ Claims: (800) 448-5741 Phone: (888) 271-5634 REINSTA TEMENT NOTICE 02CL017137 Reinstatement notice sent by: Policyholder: THE MILLERS CASUALTY INSURANCE COMPANY POBOX 921017 FORT WORTH, TX 76121 ROGUE GALLERY AND ART CENTER POBOX 763 MEDFORD, OR 97501 12/21/1999 A6M Add'! Interest The Millers Casualty Insurance Company 300 BURNETI STREET, PO BOX 2269 FORT WORTH TX 76113-2269 - -, NOTICE 010 CANCELLATION DUE TO NONPAYMENT OF PREMIUM DATE: 1999-12-21 MAIL TO: CITY OF ASHLAND, ITS OFFICERS ,EMPLOYEES AND AGENTS ATTN: JILL TURNER CITY HALL ASHLAND OR 97520 INSURED NAME AND ADDRESS ROGUE GALLERY AND ART CENTER POBOX 763 MEDFORD, OR 97501 POLICY NUMBER: POLICY EFFECTIVE DATE: TYPE OF INSURANCE: CANCELLATION DATE: PREMIUM PAST DUE: TOTAL DUE: 02CL017137 12/18/1999 CPP - Commercia 01/05/2000 You are hereby notified in accordance with the terms and conditions of the above mentioned Policy, and in accordance with law, that your Insurance will cease at 12:01 A.M. on the date shown above due to non-payment of premium. Automobile Insurance Plan Information: If the insurance being terminated is automobile insurance. other than insurance obtained under the Oregon Automobile Insurance Plan, you are possibly eligible for automobile insurance through another insurer or under the Oregon Automobile Insurance Plan. Please contact your agent or this company for information on securing insurance through the Automobile Insurance Plan. Replacement of Property (Fire) Insurance: If this notice of cancellation or nonrenewal pertains to a policy providing fire, extended coverage and possibly vandalism and malicious mischief insurance and you wish to replace your policy, you should make an effort to obtain insurance through another company in the normal market. If you have difficulty procuring replacement coverage in the normal market, you possibly may obtain coverage through the Oregon Fair Plan Association. For further information, please contact your agent or this Company. AGENT NAME AND ADDRESS SECURITY INSURANCE AGENCY 707 MURPHY ROAD MEDFORD, OR 97504 X03720R (1095) MF-CA3--QR COMMERCIAL LINES Add'l Interest