Loading...
HomeMy WebLinkAbout1999-048 Grant - ACCESS CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541) 488-5311 GRANTEE: Address: Telephone: ACCESS, Inc. P.O. Box 4666 Medford, OR 97501 541-779-6691 Date of this agreement: July 1, 1999 Amount of grant: $2,670 Budget subcommittee: Social Services Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to pedorm or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE Its : :Y~N~~,.~, Director of Finance BY Its Content review by: Coding: (for City use only) PAGE 2-GRANT AGREEMENT ,.. . ............ ..............., . ............,,' ................ .................. ,............... . .....'......... .. ..,.."........... ..."...........'.'.........."....... ACORD ."eiiMI'Elii.m.............ctH.e...'.'.IIIiJII..............IIIMii'....'.I......'.....I............,.I.t..aAu"'I.......t."",'t.... DATE IMM/DDIYYI .. ............................."'....SiI!;!f5JENi~I!;!Slf,;g,;.~..~..J,..'."Sfi.) 03/18/1999 PRODUCER (503)293-8325 FAX (503)293-5418 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION 1 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE . D. Fulwi er & Company HOLDER THIS CERTIFICATE DOES NOTAMEND,EXTENDOR 5603 SW Hood Avenue ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. PO Box 69508 COMPANIES AFFORDING COVERAGE Portl and, OR 97201 COMPANy..... GreiifAiiierfca:ii/Spedii'tyliis.. Attn: Tena Cardon (503)977-5608 Ext: A INSURED Access, Inc PO Box 4666 Medford, OR 97501 POLICY NUMBER COMMERCIAL GENERAL LIABILITY : CLAIMS MADE .. X . OCCUR .PAcn 553 57 OWNER'S & CONTRACTOR'S PROT . A CAP2255358 GARAGE LIABILITY A UMB2255359 OTHER THAN UMBRELLA FORM THE PROPRIETOR! PARTNERs/EXECUTIVE OFFICERS ARE: p'il5'PhTY A Special Form PAC2255357 Replacement Cost Agreed Amount DESCRIPTION OF OPERATIONSlLOCATIONSNEHICLESlSPECIAlITEMS dditonal Insured: City of Ashland, its officers perations of the named insured subject to policy COMPANY B COMPANY C COMPANY D LIMITS 03/17/2000 GENERAL AGGREGATE PRODUCTS. COMP/OP AGG PERSONAL & ADV INJURY EACH OCCURRENCE FIRE DAMAGE (Anyone fire) MED EXP (Anyone person) $ 2,000,000 $ uu?!()OO,O()() $ 1, 000, 000 ...u..u..i,'bO(),()g() 3()O,OOO 5,000 03/17/1999 03/17/2000 COMBINED SINGLE LIMIT 03/17/2000 03/17/2000 $2,213,000 Building & Contents $1,000 Deductible and employees terms, conditions and exclusions P.ffl~4t1g.~~~m' Ci ty of Ash 1 and 20 E Main Ashland, OR 97520 .~...............~#\tl~fI.. ......... .......................... ...........,....... .....,.................,...... SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL --1Q.... DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMEO TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE :':"':':':':-;';':':';"':':':':';':':':':';"';-:".;.:.:':':':':':':"':':';':':':':';':':"'::;'::::::::::::::::::::;:::::;:::::::::::::::::::::::::::::::::::::::::::.::::::::::::::::::::::::;:::::;::: : ..........,.............................. ................................. .... Rebecca McKechnie .........~4~.... ACORDw CERTIFICA TE OF-LIABILITY INSURANC~~~~l I DATE (MMIDDIYY) 03/15/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Reinho1dt & O'Harra Insurance HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 383 East Main Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Ashland OR 97520-1896 INSURERS AFFORDING COVERAGE Phone: 541-482-1921 INSURED INSURER A: First National Insurance Co. INSURER B: Access, Inc. INSURER C: POBox 4666 INSURER 0: Medford OR 97501 I INSURER E: COVERAGES THE POUCIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDIl10N OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POUCIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Irf~ TYPE OF INSURANCE POUCY NUMBER DATE'MMIDNvYi DATE(MM~ LIMITS GENERAL LIABILITY EACH OCCURRENCE $1,000,000 - A X COMMERCIAL GENERAL UABILlTY CP7758667 03/17/99 03/17/00 FIRE DAMAGE (Anyon. ft18) $ 50,000 I CLAIMS MADE ~ OCCUR MEO EXP (Anyone p....on) $ 5000 PERSONAL & ADV INJURY $1,000,000 - GENERAL AGGREGATE $ 2,000,000 - GEN'L AGGREGATE UMIT APPLIES PER PRODUCTS.COM~OPAGG $ 2,000,000 I ,nPRO. n POLICY JECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT - (Eo occldonl) $ - ANY AUTO - ALL OWNED AUTOS BODILY INJURY IPorporwonl $ - SCHEDULED AUTOS HIRED AUTOS BODILY INJURY - (Per .ccldent) $ NON-llWNED AUTOS - PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY. EA ACCIDENT $ R ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ tJ OCCUR D CLAIMS MADE AGGREGATE $ $ R DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND I TORy'Liillisl I~ER. EMPLOYERS' UABILlTY E.L EACH ACCIDENT $ E.L DISEASE. EA EMPLOYE $ E.L DISEASE - POUCY LIMIT $ OTHER DESCRIPTION OF OPERATlONSlLOCATlONSlVEHICLESlEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS The certificate holder is listed as an additional insured. CERTIFICATE HOLDER I Y I ADDIl10NAlINSURED; INSURER LETTER: CANCELLATION CITYOFA SHOULD ANY OF THE ABOVE DESCRIBED POUClES BE CANCELLED BEFORE THE EXPIRA TlO~ DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN City of Ashland NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Attn: Lynna Datters IMPOSE NO OBLIGATION OR LlABlUTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 20 E. Main ~ Ashland, OR 97520 ED E I o . e ACORD 25-S (7/97) f .. ACORD CORPORATION 1991 IMPORTANT If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(sl. If SUBROGATION IS WAIVED, subject to the tenns and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this fonn does not constitute a contract between the issuing Insurer(s), authorized representative or producer, and the certificate holder, nor does It affinnatlvely or negatively amend, extend or alter the coverage afforded by the poliCies listed thereon. ACORD 25-5 (7/97) - CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: ACCESS, Inc. 20 E Main Street Address: PO Box 4666 Ashland OR 97520 Medford OR 97504 (541) 488-5300 Telephone: (541) 779-6691 FAX: (541) 488-5311 Date of this aqreement: June 19,1998 ,-r1. Amount of grant: $2,590 ,-r2. Budget subcommittee: Social Services Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. - -- 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE BY \fJ~.ba) ~ (/ .-...._../ Its ~-'Y /.....~.d7~ ~~-do CITY OF ASHLAND BY L//&h,./--<. ~ect6r of Finance BY Its Content review by: ~ / Department Head Form review by: (City Attorney) Coding: (for City use only) PAGE 2-GRANT AGREEMENT (G:IBUDGEnSocial ServicaslSS Grant Contracts 1998.wpd) .'.'-...-......,.,.,.-'.'..'......-...,-,'...,...............,.,-.','.'........,---,.,-......'.'.........._-,..'.'.'._........_-..,..,",..,.".,..............',.......",...-., ,.. ..-... ..... ACORD", IER)J'tII?II.lie<rJI7I.JIIBII.;II~IISISIR~I~Eb~Ii~/ DATE IMMIDDNYI . .. ... ...... .......... .... ..... ......... ........... ........................ ..... ...........ACCBS.".l 03/16/98 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Reinho1dt & O'Harra rnsurance HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 383 East Main Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Ashland OR 97520-1896 COMPANIES AFFORDING COVERAGE Dee L. Selby COMPANY A First National rnsurance Co. Phone No. 541-482-1921 Fax No. INSURED COMPANY B COMPANY Access, rnc. C p 0 Box 4666 COMPANY Medford OR 97501 D .... . .. ;. .y ..i .........Y u<Y. · ..... .YY .iYYYiY_E.<< ...YY .... ...... ... THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICA TED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CD TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE IMMIDDNYI DATE IMMIDDNYI GENERAL LIABILITY GENERAL AGGREGATE $2,000,000 - A X COMMERCIAL GENERAL LIABILITY CP7758667 03/17/98 03/17/99 PRODUCTS - COMP/OP AGG $2,000,000 I CLAIMS MADE [!] OCCUR PERSONAL & ADV INJURY . 1,000,000 OWNER'S 8c CONTRACTOR'S PROT EACH OCCURRENCE . 1,000,000 - FIRE DAMAGE (Anyone fIre) . 50,000 MED EXP lAny one person} . 5,000 AUTOMOBILE LIABILITY r-- COMBINED SINGLE LIMIT $ ANY AUTO r-- ALL OWNED AUTOS BODILY INJURY r-- $ SCHEDULED AUTOS IPer personl I-- HIRED AUTOS BODILY INJURY r-- . NON-OWNED AUTOS (Per accidentl r-- - PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ - ii. .ii< ....Y ANY AUTO OTHER THAN AUTO ONLY: .... - EACH ACCIDENT $ - AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ R UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELlA FORM $ WORKERS COMPENSATION AND I fcfR~TL~P.,:S I IOl,\l- Y... ....... ..... EMPLOYERS' LIABILITY El EACH ACCIDENT $ THE PROPRIETORI RINCL EL DISEASE - POLICY LIMIT $ PARTNERS/EXECUTIVE OFFICERS ARE: EXCL EL DISEASE - EA EMPlOYEE $ OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIALITEMS Annual Grant The City of Ashland, rt's Officers & Employees are included as additional insured. LDI=R ..... ....... ...Y . ......... .Y.... ............ ....i<<<<Y< . <<i <i. < ..... ....... I"'''' ... ......... ......... CrTYOFA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCEllED BEFORE THE EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO MAIL ...!..Q...... DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. City of Ashland BUT FAILURE TO MAlL SUCH NOTICE SHAlL IMPOSE NO OBLIGATION OR LIABILITY 20 E. Main OF ANY KIND UJll!IIPT ~ANY, ITS AGENTS OR REPRESENTATIVES. Ashland, OR 97520 7O)DRE ~ /.71'. ~.. _. '.'" < ... < /< << ....i .... ............ / .<i< . ........ <<.....<U <C<<u ....... .u..... ' 7,,,;'; J9$8 / -- CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: 541 488-5311 Date of this a reement: Jul 1, 1997 1. Amount of rant: $2,500 GRANTEE: ACCESS, Inc. Address: Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest eamed on grant funds or declaration of ineligibility for the receipt of future grant awards. - ,- 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. ;~ BY W.th..-:..-~~t: CL~ Its ~,....u~.;..L- .a..:., ,L:..; CITY OF ASHLAND BY dk~~, tt~t2--1. ) ~irector ~~ance _______ Content review by: ~ rDepartment Head Form review by: t-....-- (City Attorney) Coding: (for City use only) PAGE 2-GRANT AGREEMENT (g:\budget\socialselssgrant.frm) -. C I T Y HAL L C I T Y o F ASHLAND ASHLAND, OREGON 97520 July 10, 1997 John Williams ACCESS, Inc. 3630 Aviation Way Medford, Oregon 97504 Dear John: Wit~ the City Council's adoption of the budget on June 30, our joint request for $25,000 of 4.shland Community Development Block Grant Funding has officially been approved. Th~refore, we will now operate all of our low-income weatherization through your agency. All Ashland customers with electric heat who qualify for the program will be referred to Cyrithia, from your office, for program information and participation. V ' ~ 1 As rer our phone conversation, you will bill us quarterly f 1/3 f program costs for rein).bursement. The first quarter will cover July 1 to Sept em er 30, 1997. , We iare excited about our new partnership to help needy Ashland citizens improve the ene~gy efficiency of their homes. Plealse give me a call at 488-5306 if you have questions or need further assistance in this matter. Sincerely, Dick Wanderscheid Regional Affairs/Conservation Manager RJW / sa copy: Brian Almquist, Jill Turner, John Mclaughlin - /'"' CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: ACCESS, Inc. 20 E. Main St. Address: PO Box 4666 Ashland, Oregon 97520 Medford OR 97501 (541) 482-3211 Telephone: (541) 779-6691 FAX: (541) 488-5311 FAX: Date of this agreement: July 1, 1996 1[1. Amount of grant: $2,080 1[2. Budget subcommittee: Social Services Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. PAGE 1-GRANT AGREEMENT (p:formslgrantK) - ,~ Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRA~ BYZJ {~~4 Its Chainnan CITY OF ASHLAND BY Its BY~f?f~ Dir. or 0 Finance Content review by: Form review by: !L--- (City Attorney) Coding: (for city use only) PAGE 2-GRANT AGREEMENT (p:forms'Grant.K) C I T Y o F ASHLAND C I T Y HAL L - ASHLAND, OREGON 97520 telephone (code 5031 482-3211 July 15, 1996 patricia Claeys ACCESS, Inc. 3630 Aviation Way Medford OR 97504 Dear Patricia Claeys: The City of Ashland Budget for the 1996-97 fiscal year was approved by the City Council on May 22nd. Your annual grant of $2,080 is included in this budget. One payment is scheduled to be sent the Friday following the City's receipt of the enclosed contract with signature. The City requires grant recipients to supply a certificate of insurance. We appreciate your providing us with an up to date certificate that names the City of Ashland, its officers and employees, as additional insureds, and would remind you at this time that your current certificate expires on 3/17/97. Sincerely, ~.~ Ji~~~urner Director of Finance // - -- CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: ACCESS, Inc. 20 E. Main St. Address: 3630 Aviation Way Ashland, Oregon 97520 Medford OR 97501 (503) 482-3211 Telephone: 779-6691 FAX: (503) 488-5311 FAX: Date of this agreement: July 1, 1995 , 1. Amount of grant: $2,000 '2. Budget subcommittee: Social Services Contract made the date soacified above b~tween the Citv of Ashland and Grantee . . named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion Oi termiilatioil. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. PAGE 1-GRANT AGREEMENT IG:\JILLIWP\BUDGET\HRGRANTS.DOCI -, .-, Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person Oncluding injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, . Grantee's employees, agents, 6. K:l others designated by Grantee to perform work or services attendant. to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Uability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE CITY OF ASHLAND '-..) / (/" .- BY.~~/ BY V/~ Its:li ~ - . . ' Di~ or of Finance I BY Content reviolf'iJy'!!i-bk, (Copt. Hood) Its Form review tftfl, . Attorney) Coding: for use only) - PAGE 2-GRANT AGREEMENT IG:\JILLIWP\BUDGETlHRGRANTS.DOC) C I T Y o F ASHLAND C I T Y HAL L ASHLAND. OREGON 97520 telephone (code 503) 482-3211 May 24, 1995 Patricia Claeys ACCESS, Inc. 3630 Aviation Way Medford OR 97504 Dear patricia Claeys: The City of Ashland Budget for the 1995-96 fiscal year was approved by the City Council on May 16th. Your grant of $2,000 is included in this budget. Two payments of $1,000 are scheduled for July 28, 1995, and January 26, 1996. Please complete the enclosed contract and return it to me prior to July 20, 1995. The City requires grant recipients to supply a certificate of insurance that names the City of Ashland, its officers and employees as additional insureds. Since you are a new grantee we will need to have a copy of your insurance certificate before payment can be made. Sincerely, Jill Turner Director of Finance