HomeMy WebLinkAbout2016-311 Contract - OS Engineering
Contract for En ineerin Services (Municipal Electric Utility)
CITY OF CONSULTANT: OS Engineering
-ASHLAND CONTACT: John Boettcher, Chief Financial Officer
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 1919 Laura Street, Springfield, OR 97477
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: 541-393-3345
FAX: 541-505-8917
DATE AGREEMENT PREPARED: December 8, 2016 EMAIL: John.boettcher@olssonelec.com
BEGINNING DATE: December 14, 2016 COMPLETION DATE: December 13, 2018
COMPENSATION: Per price proposal attached as Exhibit C.
SERVICES TO BE PROVIDED: Electrical engineering services to be provided on an on-call, as needed
and/or project basis per the City's RFP for Engineering Services (Municipal Electric Utility). Contract award
approved by the City Council on December 6, 2016.
ADDITIONAL TERMS:
Contract may be extended annually for up to three (3) additional years for a maximum term of five (5) years.
In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take
precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a
manner that will not conflict with the said primary City of Ashland Contract.
FINDINGS:
Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and
determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor
resources to perform the services; (3) the statement of work represents the department's plan for utilization of such
personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient
to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints
provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein
is fair and reasonable.
NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as
follows:
1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein
by this reference.
2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described
above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance
of such service.
3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel
assigned to the work required under this contract are fully qualified to perform the service to which they will be
assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of
Oregon, are so registered, licensed and bonded.
4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated
above and complete the service by the completion date indicated above.
5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified
above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of termination.
6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of
City.
7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
8. Living Wage Requirements: If the amount of this contract is $20,283.20 or more, Consultant is required to comply
with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any Subcontractor who performs 50% or more of the service work under
this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where
it will be seen by all employees.
9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not
limited to, Consultant's employees, agents, and others designated b Consultant to perform work or services
Contract for Engineering Services (Municipal Electric Utility), Page 1 of 5
attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
10. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Consultant, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Consultant to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and duty under
this contract. City by written notice to Consultant of default or breach may at any time terminate
the whole or any part of this contract if Consultant fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to
the termination date if such work was performed in accordance with the Contract.
11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City.
Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract. Consultant is a subject employer that will comply with ORS 656.017.
12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default
of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF
Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if
consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted
against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business
on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or
delegate duties under, the Contract.
14. Insurance. Consultant shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than
$2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error,
omission or negligent acts related to the professional services to be provided under this contract.
C. General Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 or
Not Applicable for each occurrence for Bodily Injury and Property Damage.
d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $500,000,
$1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for
Contract for Engineering Services (Municipal Electric Utility), Page 2 of 5
owned, hired or non-owned vehicles, as applicable.
e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to
the City.
f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Professional
Liability and Workers' Compensation, required herein, but only with respect to Consultant's services to be provided
under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance
coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to
commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds.
Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance
policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all
pertinent deductibles, self-insured retentions and/or self-insurance.
15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then. it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further
liability to Consultant.
Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated b reference.
Consultant: City of Ashland
By By
Signature Departent Head
Print Name Print Name
Title Date
W-9 One copy of a W-9 is to be submitted with ?r t
the signed contract. Purchase Order No.
.:.iR, DASTOFORM
A M~f
Ashland t. C Attomey
Dat ~t T C
Contract for Engineering Services (Municipal Electric Utility), Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
O 1 1 carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) 1 assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
12/1y/ 14
Contractor (Date)
Contract for Engineering Services (Municipal Electric Utility), Page 4 of 5
CITY OF ASHLAND, OREGON
EXHIBIT B
City.of Ashland
LIV-ING - -
WA E
„ ' , ,
=per hour effective June 30, 2016
(Increases annually every June 30 by the
Consumer Price Index)
portion of business of their 401 K and IRS eligible
employer, if the employer has cafeteria plans (including
ten or more employees, and childcare) benefits to the
has received financial amount of wages received by
assistance for the project or the employee.
➢ For all hours worked under a business from the City of
service contract between their Ashland in excess of ➢ Note: "Employee" does not
employer and the City of $20,283.20. include temporary or part-time
Ashland if the contract employees hired for less than
exceeds $20,283.20 or more, ➢ If their employer is the City of 1040 hours in any twelve-
Ashland including the Parks month period. For more
➢ For all hours worked in a and Recreation Department. details on applicability of this
month if the employee spends policy, please see Ashland
50% or more of the ➢ In calculating the living wage, Municipal Code Section
employee's time in that month employers may add the value 3.12.020.
working on a project or of health care, retirement,
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall,
20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
CITY OF
ASHLAND
Contract for Engineering Services (Municipal Electric Utility), Page 5 of 5
ENGINEERING
❑ ❑
Lr In 0
ENGINEERING SERVICES (Municipal
Utility.)
Price Proposal
Volume II of II
PO Box 70413 ■ Springfield, Oregon 97475 ■ Phone (541)747-8460 ■ Fax (541)747-4846 ■ www.olssonelec.com
TABLE OF CONTENTS
1. COST PROPOSAL ..................................................................................................1
Hourly Fee Schedule
Written Confirmation of Rates
Introductory Meeting Cost Breakdown
Distribution System and 10-Year Planning Study Review Cost Breakdown
COST PROPOSAL
Hourly Fee Schedule
Classification: Description Rate
Project Manager/ENGR 5 Principal Engineer $ 150.00
Key Personnel l/ENGR 5 Senior Engineer $ 135.00
Key Personnel 2/ENGR 4 Senior Engineer $ 135.00
ENGR 3 Lead Engineer $ 115.00
ENGR 2 Engineer $ 100.00
ENGR 1 Engineer/Tech $ 80.00
CAD CAD Technician $ 70.00
ADMIN Administrative Support $ 50.00
Written Confirmation of Rates
OS Engineering confirms that the above outlined rates will remain firm for the initial 2-year term contract
and that any changes in fees proposed for subsequent contract extensions will be agreed to in writing by
the City of Ashland and OS Engineering.
Introductory MeetinLy Cost Breakdown
OS Engineering proposes to provide two principal engineers (Project Manager and Key Personnel 1) for
(8) hours each to attend the (4) four-hour introduction meeting for a total of (16) sixteen hours. Travel
time and expenses are included in the (16) sixteen hours.
Principal Engineer Rate Total Hours Total Cost
$150.00/Hr 16 $21400.00
Distribution System and 10-Year PlanninI4 Study Review Cost Breakdown
Based on the assigned personnel's familiarity with the City of Ashland's electrical distribution system
and 10-year planning study and to show good faith, OS Engineering proposes zero (0) hours and no cost
for the review and understanding effort.
Thank you for the opportunity of providing this proposal,
Sincerely,
John Boettcher
City of Ashland Cost Proposal 1
ENGINEERING SERVICES (Municipal Utility)
A~~ ® DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 10/17/2016
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
Marsh USA Inc. NAME:
PHONE FAX
1301 5th Avenue, Suite 1900 (A/C, No. Ext): A/C No
Seattle, WA 98101 E-MAIL
Attn: Seattle.CertRequest@marsh.com / F: 212-948-4326 ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
21340 -NAES-GAWUE-16-17 INSURER A : Zurich American Insurance Company 16535
INSURED INSURER B : American Zurich Insurance Co. 40142
Olsson Industrial Electric Inc.
1180 NW Maple Street, Suite 200 INSURER C : ACE Property And Casualty Ins Cc 20699
Issaquah, WA 98027 INSURER D : Berkley Assurance Company
INSURER E :
INSURER F
COVERAGES CERTIFICATE NUMBER: SEP-003080485-01 REVISION NUMBER:3
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER MM/ D/YYYY MM
LTR / D/YYYY LIMITS
A X COMMERCIAL GENERAL LIABILITY GLO5574116-03 05/20/2016 !05/20/2017 EACH OCCURRENCE $ 1,000,000
CLAIMS MADE OCCUR DAMAGE TO RENTED PREMISES Ea occurrence) $ 1,000,000
X SIR $200,000 MED EXP (Any one person) $ _ 10,000
PERSONAL & ADV INJURY $ 1,000,000
4 GEN'L AGGREGATE LIMIT APPLIES PER: ! GENERAL AGGREGATE $ _ 2,000,000
X POLICY PRO- L _7 LOC PRODUCTS -COMP/OP AGG $ 2,000,000
JECT L
OTHER: $
A 4 AUTOMOBILE LIABILITY IBAP9830191-06 05/20/2016 05/20/2017 COMBINED SINGLE LIMIT $ 1,000,000
Ea accident
X BODILY INJURY (Per person) j $
ANY AUTO _
ALL OWNED ~~1! SCHEDULED BODILY INJURY (Per accident) ! $
AUTOS AUTOS
NON-OWNED PROPERTY DAMAGE $
HIRED AUTOS AUTOS r(Per accident)
COMP/COLL DED $ 1,000
C X UMBRELLA LIAB OCCUR XOC G27833138002 05/20/2016 05/20/2017 EACH OCCURRENCE $ 1,000,000
EXCESS LIAB X CLAIMS-MADE j AGGREGATE _ $
DED X RETENTION $1,000.000 $
B WORKERS COMPENSATION WC5574117-03 (AOS) 05/20/2016 05/20/2017 X ~ PER
STATUTE ORH _
B AND EMPLOYERS' LIABILITY Y / N WC5574118 03 05/20/2016 05/20/2017
ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N N/A (WI) E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under 1,000,000
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
D Professional Liability IPCAB-5000529-0516 05/20/2016 1!05/20/2017 Limit: $2,000,000
! I
SIR: $200,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
The City of Ashland, Oregon and its elected officials, officers and employees are included as additional insured where required by written contract and allowed by law with
respect to General Liability, Automobile Liability, and Umbrella Liability. This insurance shall be primary and non-contributory and limited to liability arising out of the opera?ions
of the named insured when required by written contract, with respect to General Liability, Automobile Liability, and Umbrella Liability.
CERTIFICATE HOLDER CANCELLATION
City of Ashland SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
20 East Main Street THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Ashland, OR 97520 ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
of Marsh USA Inc.
Beverly A. Wold
@ 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD
Purchase Order
Fiscal Year 2017 Page: 1 of: 1
B City of Ashland I ATTN: Accounts Payable
L 20 E. Main Purchase 477
L Ashland, OR 97520 Order #
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V H C/O Electric Department
E OS ENGINEERING I 90 North Mountain Ave
N PO BOX 70413
D SPRINGFIELD, OR 97475 P Ashland, OR 97520
O Phone: 541/488-5357
T Fax: 541/552-2436
R O
=qvr - -
fi-R V606 W =umGeer um b6si
RIMIN
541 373-3345 Thomas McBartlett
D2WO derdd 1Lend6 N m_t~~r_~
i r, =
12/20/2016 1338 FOB ASHLAND OR City Accounts Payable
1710 W
Jtsm# _ _ -e~=st7R_IEM
Electric Engineering Services
1 Electrical engineering services to be provided on an on-call, as 1 $75,000.0000 $75,000.00
needed and/or project basis per the City's RFP for Engineering
Services.
Contract for Engineering Services (Municipal Electric Utility)
Beginning date: December 14, 2016
Completion date: December 13, 2018
GL SUMMARY
111800 - 604100 $75,000.00
_r
, Date: - >
uthoril ed`J ignature ' ` - $75,000.00
i ,
ORM#3 CITY of
ASHLAND
REQUISITION Date of request: 12/07/2016
Required date for delivery:
Vendor Name OR Fnninaarinq
Address, City, State, Zip PO Box 70413, Springfield Oregon 97475
Contact Name & Telephone Number John Boettcher 541-393-3345
Fax Number 541-505-8917
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached _(Attach co of council communication _(If council approval required, attach co of CC
❑ Small Procurement N Request for Proposal (Copies on file) Cooperative Procurement
Less than $5,000 Date approved by Council: ❑ State of Oregon
❑ Direct Award 12/06/2016 Contract #
❑ Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication)
Description of SERVICES Total Cost
As needed electrical engineering services. Budget $75,000 per FY. 2 year contract $150,000
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
® Per attached quote/proposal $150,000
Project Number _ _ _ _ _ _000527 Account Number 690.11.18.00.604100
Account Number___-__-__- Account Number___-___-_ -
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support -Yes /No
By signing this requisition form, I certify that the City's public contracting requirements have been satisfied.
r
Employee Department Head:
A ; d (Equal t r greater than $5,00 )
1i
Department ManagerlSupervisor, - , . City Administrator: 1
° (Equal to or greater than $25,060)
Funds appropriated for current fiscal year: 1 YES / NO fr~~~ >l
- Finance Direct6 r- (Equal to or greater than $5,000) Date '
Comments., %
Form #3 - Requisition