HomeMy WebLinkAboutCrestview_2020_PA-2016-01490
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CITY F
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ASHLAND
September 29, 2016
Notice of Final Decision
On September 28, 2016, the Community Development Director approved the request for the following:
Planning Action: PA-2016-01490
Subject Property: 2020 Crestview
Applicant: Stan Potocki
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Description: A request for Site Design Review approval to allow the construction of a 494
square foot Accessory Residential Unit (ARU) in the southeast corner of 2020 Crestview. The proposal
includes a request to remove one 21" DBH Fir tree. COMPREHENSIVE PLAN DESIGNATION:
Single-family Residential; ZONING: R-1-7.5; ASSESSOR'S MAP: 39 1E 15 DD; TAX LOT: 210.
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The Community Development Director's decision becomes final and is effective on the 12r' day after the
Notice of Final Decision is mailed. Approval is valid for a period of 18 months and all conditions of
approval identified on the attached Findings are required to be met prior to project completion.
The application, all associated documents and evidence submitted, and the applicable criteria are
available for review at the Ashland Community Development Department, located at 51 Winburn Way.
Copies of file documents can be requested and are charged based on the City of Ashland copy fee
schedule.
Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a
reconsideration of the action as set forth in the Ashland Land Use Ordinance (ALUO) 18.5.1.050(F)
and/or file an appeal to the Ashland Planning Commission as provided in ALUO 18.5.1.050(G). The
ALUO sections covering reconsideration and appeal procedures are attached. The appeal may not be
made directly to the Oregon Land Use Board of Appeals.
If you have any questions regarding this decision, please contact Cory Darrow in the Community
Development Department at (541) 488-5305.
cc: Parties of record and property owners within 200 ft
COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541A88-5305
51 Winburn Way Fax: 541-552-2050 1 1
Ashland, Oregon 97520 TTY: 800-735-2900 I
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SECTION 18.5.1.050 Type I Procedure (Administrative Decision with Notice)
E. Effective Date of Decision. Unless the conditions of approval specify otherwise or the decision is appealed pursuant to
subsection 18.5.1.050.G, a Type I decision becomes effective 12 days after the City mails the notice of decision.
F. Reconsideration. The Staff Advisor may reconsider a Type I decision as set forth below. l
1. Any party entitled to notice of the planning action, or any City department may request reconsideration of the action
after the decision has been made by providing evidence to the Staff Advisor that a factual error occurred through no
fault of the party asking for reconsideration, which in the opinion of the Staff Advisor, might affect the decision.
Reconsideration requests are limited to factual errors and not the failure of an issue to be raised by letter or evidence
during the opportunity to provide public input on the application sufficient to afford the Staff Advisor an opportunity
to respond to the issue prior to making a decision. h!
2. Reconsideration requests shall be received within five days of mailing the notice of decision. The Staff Advisor shall
decide within three days whether to reconsider the matter.
3. If the Staff Advisor is satisfied that an error occurred crucial to the decision, the Staff Advisor shall withdraw the
decision for purposes of reconsideration. The Staff Advisor shall decide within ten days to affirm, modify, or reverse
the original decision. The City shall send notice of the reconsideration decision to affirm, modify, or reverse to any
party entitled to notice of the planning action.
4. If the Staff Advisor is not satisfied that an error occurred crucial to the decision, the Staff Advisor shall deny the
reconsideration request. Notice of denial shall be sent to those parties that requested reconsideration.
G. Appeal of Type I Decision. A Type I decision may be appealed to the Planning Commission, pursuant to the following:
1. Who May Appeal. The following persons have standing to appeal a Type I decision.
a. The applicant or owner of the subject property.
b. Any person who is entitled to written notice of the Type I decision pursuant to subsection
18.5.1.050.B.
c. Any other person who participated in the proceeding by submitting written comments on the application to the
City by the specified deadline.
2. Appeal Filing Procedure.
a. Notice of Appeal. Any person with standing to appeal, as provided in subsection 18.5.1.050.6.1, above, may
appeal a Type I decision by filing a notice of appeal and paying the appeal fee according to the procedures of
this subsection. The fee required in this section shall not apply to appeals made by neighborhood or community
organizations recognized by the City and whose boundaries include the site. If an appellant prevails at the
hearing or upon subsequent appeal, the fee for the initial hearing shall be refunded.
b. Time fw• Filing. A notice of appeal shall be filed with the Staff Advisor within 12 days of the date the notice of
decision is mailed.
c. Content of Notice of Appeal. The notice of appeal shall be accompanied by the required filing fee and shall
contain.
i. An identification of the decision being appealed, including the date of the decision.
ii. A statement demonstrating the person filing the notice of appeal has standing to appeal.
iii. A statement explaining the specific issues being raised on appeal.
iv. A statement demonstrating that the appeal issues were raised during the public comment period.
d. The appeal requirements of this section must be fully met or the appeal will be considered by the City as a
jurisdictional defect and will not be heard or considered.
3. Scope of Appeal. Appeal hearings on Type I decisions made by the Staff Advisor shall be de novo hearings before
the Planning Commission, The appeal shall not be limited to the application materials, evidence and other
documentation, and specific issues raised in the review leading up to the Type I decision, but may include other
relevant evidence and arguments. The Commission may allow additional evidence, testimony, or argument
concerning any relevant ordinance provision.
4. Appeal Hearing Procedure. Hearings on appeals of Type I decisions follow the Type 11 public hearing procedures,
pursuant to section 18.5.1.060, subsections A - E, except that the decision of the Planning Commission is the final
decision of the City on an appeal of a Type I decision. A decision on an appeal is final the date the City mails the
adopted and signed decision. Appeals of Commission decisions must be filed with the State Land Use Board of
Appeals, pursuant to ORS 197.805 - 197.860.
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COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541-488-5305
51 Winburn Way Fax: 541-552-2050 I ?
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
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ASHLAND PLANNING DIVISION
FINDINGS & ORDERS
PLANNING ACTION: PA-2016-01490
SUBJECT PROPERTY: 2020 Crestview Dr.
PROPERTY OWNER: Stan Potocki
DESCRIPTION: A request for Site Design Review approval to allow the
construction of a 494 square foot Accessory Residential Unit (ARU) in the southeast corner of
2020 Crestview. The proposal includes a request to remove one 21" DBH Fir tree.
COMPREHENSIVE PLAN DESIGNATION: Single-family Residential; ZONING: R-1-7.5;
ASSESSOR'S MAP: 39 lE 15 DD; TAX LOT: 210
SUBMITTAL DATE: August 4, 2016
DEEMED COMPLETE DATE: August 25, 2016
STAFF APPROVAL DATE: September 28, 2016
FINAL DECISION DATE: October 10, 2016
APPROVAL EXPIRATION DATE: March 10, 2018
DECISION
Mr. Potocki's application involves a request for Site Design Review approval to construct a 494
square foot Accessory Residential Unit (ARU) in the southeast corner of tax lot 210 at 2020
Crestview Drive. The oversized, approximately 19,166 square foot, single-family (R-1-7.5) zoned
parcel is located on the western side of the road at the southern terminus of Crestview Drive.
The existing structure that serves as the primary dwelling unit on site is an approximately 2,400
square foot one-story home with a basement. The primary dwelling unit was constructed in 1982c.
CONCLUSIONS
The applicant asserts the proposal meets all residential zone requirements (including required
yards, lot coverage, and solar setbacks), Special Use Standards, residential site design
requirements and standards for single-family dwellings.
The proposed ARU is a wood-framed single-story structure. The gross habitable floor area of
the proposed ARU is 494 square feet, significantly less than 1,000 square feet or 50% of the
primary structure as required by the Ashland Municipal Code (AMC). Building orientation will
be toward Crestview Drive as dictated by the residential site design requirements. Access to the
ARU will be taken from the parking area via an existing concrete walkway or by steps leading
from Crestview Drive.
The automobile parking requirement for an ARU of less than 500 square feet is one -off-street
space, in addition to the two off-street spaces required for the primary structure. The existing home
contains two spaces within the enclosed garage and one uncovered off-street space on the north
side of the property. All existing parking spaces meet the minimum standards detailed within the
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PL-2016-01490
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AMC.
In addition to the three required off-street automobile parking spaces, this proposal requires a
minimum of two sheltered bicycle parking spaces. The application identifies bicycle parking in
excess of the requirement will be provided. Two bicycle parking spaces will be dedicated within
the existing garage and one space will be provided under the roof overhang at the northwest corner
of the proposed ARU. Installation of bicycle parking next to the ARU meets the requirement that
bicycle parking be located within 25 feet of the entrance to the dwelling unit.
There is extensive irrigated landscaping on-site, most of which is to remain unaffected by the
construction on site. No landscaping modifications have been proposed in the application, with the
exception of the removal of a mature Fir tree.
The applicant has requested to remove one approximately 21" diameter-at-breast-height (DBH)
Fir tree that is currently located within the footprint of the proposed structure. Removal of trees to
facilitate development is allowed within the City of Ashland under certain circumstances. All tree
removal requests associated with development of this nature are reviewed by the City of Ashland
Tree Commission, an advisory group served by limited-term volunteer members with an expertise
or interest in tree science. There are a number of pre-established, City Council adopted approval
criteria that determine when trees may be removed to accommodate growth. The Tree Commission
discusses the application in relation to the approval criteria and then provides a recommendation
to Staff. Through use of the approval criteria, Staff objectively reviews these requests.
The Tree Commission reviewed this request at their regular meeting on Thursday, September Stn,
2016. The applicant was not present for this meeting; staff provided a brief summation of the
proposal. The Tree Commission voted to recommend approval of the application contingent on
provision of a mitigation plan and additional findings addressing non-hazardous tree removal
approval criteria 1 and 3.
Approval Criteria 1 (AMC 18.5.7.040.B. 2. a) states that, "The tree is proposed for removal in order
to permit the application to be consistent with other applicable Land Use Ordinance requirements
and standards, including but not limited to applicable Site Development and Design Standards in
part 18.4 and Physical and Environmental Constraints in part 18.3.10.
Approval Criteria 3 (AMC 18.5.7.040.8.2. c) states, "Removal of the tree will not have a significant
negative impact on the tree densities, sizes, canopies, and species diversity within 200 feet of the
subject property. "
Upon notification of the Commission's recommendation, the applicant provided additional
fmdings demonstrating to Staff's satisfaction that, due to the constraints present on the lot, such as
significant slopes in the rear of the property, it is not possible to locate the ARU in another location
in-order to retain the tree without violating other residential zone -standards, notably the required
yards (setbacks) identified in AMC 18.2.4.
While the applicant did not provide additional findings addressing approval criteria no. 3, it should
be noted that pursuant to AMC 18.5.7.040.B.2.c, "The City shall grant an exception to this
2020 Crestview
PL-2016-01490
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criterion when alternatives to the tree removal have been considered and no reasonable
alternative exists to allow the property to be used as permitted in the zone Staff finds that due to
the topographical constraints and residential zone standards, location of the ARU in another area
of the lot is not reasonable. Based upon recommendation of the Tree Commission, Staff will
require a mitigation tree be planted as a condition of approval.
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As previously mentioned, topographical constraints (Hillside Lands) are present on the lot. L
Hillside lands are identified on the City of Ashland's adopted Physical and Environmental
Constraints (P&E) map. Areas defined as Hillside Lands contain slopes of greater than or equal
to 25 percent. Development within Hillside lands may trigger the need for a Physical and
Environmental Constraints (P&E) permit. Development within the ME overlay is generally
discouraged and subject to heightened review through the ME permit process if certain
thresholds are exceeded.
This proposal does not trigger the need for a ME Permit as the area of proposed surface
disturbance on site will not exceed the threshold of 20 cubic yards or 1000 square feet (AMC
18.3.10.020.A.1).
Bn The criteria for an Accessory Residential Unit are described in AMC Chapter
18.2.3.040, as follows:
A. R-9 Zone. Accessory residential units in the R-1 zone shall meet the following requirements.
1. One accessory residential unit is allowed per lot, and the maximum number of dwelling units
shall not exceed two per lot.
2. Accessory residential units are not subject to the density or minimum lot area requirements
of the zone, except that accessory residential units shall be counted in the density of
developments created under the Performance Standards Option in chapter 18.3.9.
3. The maximum gross habitable floor area (GHFA) of the accessory residential unit shall not
exceed 50 percent of the GHFA of the primary residence on the lot, and shall not exceed
1,000 square feet GHFA.
4. The proposal shall conform to the overall maximum lot coverage and setback requirements
of the underlying zone.
5. Additional parking shall be provided in conformance with the off-street parking provisions for
single-family dwellings in section 18.4.3.040, except that parking spaces, turn-grounds, and
driveways are exempt from the paving requirements in subsection 18.4.3.080.E.1.
C. R-2 and R-3 Zones. Accessory residential units in the R-2 and R-3 zones shall meet the standards
in subsection 18.2.3.040.A, except that the maximum gross habitable floor area (GHFA) of the
accessory residential structure shall not exceed 50 percent of the GHFA of the primary residence on
the lot, and shall not exceed 500 square feet GHFA.
2020 Crestview
PL-2016-01490
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The criteria for Site Review approval are described in AMC Chapter 18.5.2.050 as follows:
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A, Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone
(part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density j'
and floor area, lot coverage, building height, building orientation, architecture, and other applicable
standards.
B, Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3).
C. Site Development and Design Standards: The proposal complies with the applicable Site
Development and Design Standards of part 18.4, except as provided by subsection E, below.
D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities
and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved
access to and throughout the property and adequate transportation can and will be provided to the
subject property.
E. Exception to the Site Development and Design Standards. The approval authority may approve
exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either
subsection 1 or 2, below, are found to exist.
1. There is a demonstrable difficulty meeting the specific requirements of the Site Development
and Design Standards due to a unique or unusual aspect of an existing structure or the
proposed use of a site; and approval of the exception will not substantially negatively impact
adjacent properties; and approval of the exception is consistent with the stated purpose of
the Site Development and Design; and the exception requested is the minimum which would
alleviate the difficulty.; or
2. There is no demonstrable difficulty in meeting the specific requirements, but granting the
exception will result in a design that equally or better achieves the stated purpose of the Site
Development and Design Standards.
In staff's assessment, the application with the attached conditions complies with applicable
ordinances and meets all required criteria.
Planning Action #2016-01490 is approved with the following conditions. Further, if any one or
more of the following conditions are found to be invalid for any reason whatsoever, then Planning
Action #2016-01365 is denied. The following are the conditions and they are attached to the
approval:
1) That all proposals of the applicant shall be conditions of approval unless otherwise
specifically modified herein.
2) That the plans submitted for the building permit shall be in substantial conformance with
those approved as part of this application. If the plans submitted for the building permit
are not in substantial conformance with those approved as part of this application, an
application to modify the Site Design Review approval shall be submitted and approved
prior- to issuance of a building permit.
2020 Crestview
PL-2016-01490
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2 That, in accordance with the recommendation of the Tree Commission a mitigation tree c
that will grow to similar stature of the Fir tree be planted prior to occupancy of the ARU.
Mitigation trees of an evergreen species shall be a minimum of five feet in height at the
time of planting.
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3) That all necessary building permits and associated fees and charges, including permits
and/or inspection fees for the kitchen and fire separation installation, permits and service
connection fees for the new electrical service to the accessory residential unit, and any
applicable system development charges for water, sewer, storm water, parks, and
transportation shall be paid prior to the issuance of a building permit. The building
permit submittals shall include:
4) That the plans submitted for the building permit shall be in conformance with those
approved as part of this application. If the plans submitted for the building permit are not
in substantial conformance with those approved as part of this application, an application
to modify this Site Review approval shall be submitted and approved prior to issuance of
a building permit.
a) Lot coverage calculations including all building footprints, driveways, parking, and
circulation areas shall be provided with the Building Permit.
b) Solar Calculations shall be provided with the Building Permit.
5) That prior to the issuance of a certificate of occupancy:
a) That a separate electric service and meter for the accessory residential unit shall be
installed in accordance with Ashland Electric Department requirements.
b) That a separate address for the accessory residential unit shall be applied for
approved by the City of Ashland Engineering Division. Addressing shall meet the
requirements of the Ashland Fire Department and be visible from the Public Right-
of-Way.
C) That the applicant shall screen recycle and refuse containers from adjacent
properties and public right-of-ways.
September 28, 2016
6.U Molnar, rector Date
Department of Community Development
2020 Crestview
PL-2016-01490
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AFFIDAVIT OF MAILING
STATE OF OREGON )
County of Jackson )
The undersigned being first duly sworn states that:
1. I am employed by the City of Ashland, 20 East Main Street, Ashland,
Oregon 97520, in the Community Development Department.
2. On 9/29/16 1 caused to be mailed, by regular mail, in a sealed envelope
with postage fully prepaid, a copy of the attached planning action notice to each person
listed on the attached mailing list at such addresses as set forth on this list under each
person's name for Planning Action #2016-01490, 2020 Crestview.
Signature of Employee
I
DGcumen12 912912016
PA-2016-01490 391 E14CC 1000 PA-2016-01490 391 E14CC 5900 PA-2016-01490 391 E15DD 211
COLDWELL ROSS A/BARBARA S FERNLUND PHYLLIS TRUSTEE ET AL FINNEY BLAIRE A TRUSTEE ET AL
1027 CLAY ST 2009 CRESTVIEW DR 2007 TAMARACK PL
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-01490 391 E15DD 206 PA-2016-01490 391 E14CC 800 PA-2016-01490 391 E15DD 212
FUJIKAWA SACHIKO TRSTEE FBO GUNTHER PATRICIA ANN TRUSTEE HERTZ DONNA GREEN/RONALD S
91 N WIGHTMAN ST 1021 CLAY ST 1983 TAMRACK PL
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
0 391 E14CC 1300
HOLZSHU HU CHRISTOPHER PA-2016-01490 391 E15DD 301 PA-2016-01490 391 E15DD 299
HOLZRISTOPHER S/KI /KINGSLEY- JONES DAVID S/KATHI A BOWEN KING HARLEY/GRETCHEN
2022 CRU M 2000 TAMARACK PL 1911 TAMARACK PL
2022 CRESTVIEW DR
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-01490 391 E14CC 5800 PA-2016-01490 391 E14CC 6000 PA-2016-01490 391 E15DD 207
KOOPMAN MARNI E KOUTNIK DEBRA/PEPPER TRAIL LEVINE KATHRYN ELIZABETH
1206 LINDA AVE 2011 CRESTVIEW DR 2008 CRESTVIEW DRIVE
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-01490 391E15DD 213 PA-2016-01490 391 E15DD 210 PA-2016-01490 391 E15DD 209
MAIRS JOHN WILLIAM/NANCY E POTOCKI STAN ET AL SKOOG GREGORY A/EILEEN M
1961 TAMARACK PL 2020 CRESTVIEW DR 2014 CRESTVIEW
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-01490 391 E14CC 1200 PA-2016-01490 391 E14CC 1301 PA-2016-01490
STRONG ERIC B TRUSTEE ET AL WILLOWTREE VENTURES INC LINDEMANN DESIGN
1041 CLAY ST 1313 CLAY ST 550 NEVADA
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-01490
JASON MARTIN 2020 Crestview
PO BOX 217 NOD 9/29/16
GOLD HILL, OR 97525 19
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4 Planning Department, 51 WinLtl Way, Ashland, Oregon 97520
541-488-5305 Fax: 541-552-2050 www,ashland.or.us TTY: 1-800-735-2900 e " r
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NOTICE OF APPLICATION
PLANNING ACTION: PA-2016-01490 j
SUBJECT PROPERTY: 2020 Crestview
OWNER/APPLICANT: Potocki
DESCRIPTION: A request for Site Design Review approval to allow the construction of a 494 square foot Accessory G
Residential Unit (ARU) in the southeast corner of 2020 Crestview. The proposal includes a request to remove one 21" DBH
Fir tree. COMPREHENSIVE PLAN DESIGNATION: Single-family Residential; ZONING: R-1-7.5; ASSESSOR'S MAP: 39
1 E 15 DD; TAX LOT: 210.
/
NOTE: The Ashland Tree Commission will also review this Planning Action on Thursday, September 8, 2016 at 6:00 PM in the Community
Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way.
NOTICE OF COMPLETE APPLICATION: August 25, 2016
DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: September 6, 2016
A `v ;00
2020
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!Approx. site of proposed ARU
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The Ashland Planning Division Staff has received a complete application for the property noted above.
Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn
Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above.
Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a
notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the
comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the
application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning
Division Staff's decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC
18.108.040)
The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this
application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of
appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your
right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with
sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court.
A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be
provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services
Building, 51 Winburn Way, Ashland, Oregon 97520.
If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305.
GAcomm-dev\planning\Planning Actions\Noticing FolderWailed Notices R Signs\2016\PA-2016-01490.docx
SITE DESIGN AND USE STANDARDS
18.5.2.050
The following criteria shall be used to approve or deny an application:
A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and
yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable
standards.
B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3).
C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as
provided by subsection E, below.
D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for I
water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the
subject property.
E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design
Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist.
1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual
aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent
properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is
the minimum which would alleviate the difficulty.; or
2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better
achieves the stated purpose of the Site Development and Design Standards.
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GAcomm-dev\planning\Planning Actions\Noticing FolderMailed Notices & Signs\2016\1`A-2016-01490.docs
AFFIDAVIT OF MAILING
i
i
STATE OF OREGON )
County of Jackson )
The undersigned being first duly sworn states that:
1. I am employed by the City of Ashland, 20 East Main Street, Ashland,
Oregon 97520, in the Community Development Department.
2. On 8/25/161 caused to be mailed, by regular mail, in a sealed envelope
with postage fully prepaid, a copy of the attached planning action notice to each person
listed on the attached mailing list at such addresses as set forth on this list under each
person's name for Planning Action #2016-01490, 2020 Crestview.
Signature of Employee
DocumeW 8/25/2016
t
PA-2016-01490 391 E14CC 1000 PA-2016-01490 391 E14CC 5900 PA-2016-01490 391 E15DD 211
COLDWELL ROSS A/BARBARA S FERNLUND PHYLLIS TRUSTEE ET AL FINNEY BLAIRE A TRUSTEE ET AL
1027 CLAY ST 2009 CRESTVIEW DR 2007 TAMARACK PL
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-01490 391 E15DD 206 PA-2016-01490 391 E14CC 800 PA-2016-01490 391 E15DD 212
FUJIKAWA SACHIKO TRSTEE FBO GUNTHER PATRICIA ANN TRUSTEE HERTZ DONNA GREEN/RONALD S
91 N WIGHTMAN ST 1021 CLAY ST 1983 TAMRACK PL
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-01490 391 E14CC 1300 PA-2016-01490 391 E15DD 301 PA-2016-01490 391 E15DD 299
HOLZSHU CHRISTOPHER S/KINGSLEY- JONES DAVID S/KATHI A BOWEN KING HARLEY/GRETCHEN
HOLZSHU M 2000 TAMARACK PL 1911 TAMARACK PL
2022 CRESTVIEW DR ASHLAND, OR 97520 ASHLAND, OR 97520
ASHLAND, OR 97520
PA-2016-01490 391 E14CC 5800 PA-2016-01490 391 E14CC 6000 PA-2016-01490 391 E15DD 207
KOOPMAN MARNI E KOUTNIK DEBRA/PEPPER TRAIL LEVINE KATHRYN ELIZABETH
1206 LINDA AVE 2011 CRESTVIEW DR 2008 CRESTVIEW DRIVE
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-01490 391 E15DD 213 PA-2016-01490 391 E15DD 210
PA-2016-01490 391 E15DD 209
MAIRS JOHN WILLIAM/NANCY E POTOCKI STAN ET AL SKOOG GREGORY A/EILEEN M
1961 TAMARACK PL 2020 CRESTVIEW DR 2014 CRESTVIEW
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-01490 391 E14CC 1200 PA-2016-01490 391 E14CC 1301 PA-2016-01490
STRONG ERIC B TRUSTEE ET AL WILLOWTREE VENTURES INC RICK LINDEMANN
1041 CLAY ST 1313 CLAY ST 550 W NEVADA
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-01490
JASON MARTIN 2020 Crestview
PO BOX 217 NOC 8/25/16
GOLD HILL, OR 97525
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From: Stan Potocki
To: Cory Darrow
Subject: RE: Findings
Date: Wednesday, September 14, 2016 10:26:39 AM
Hi Cory,
As we discussed, there was a good deal of thought, time, and expense regarding siting of accessory
unit. On north side of property, steepness of grade and solar preclude feasibility. It is also not
possible to consider above or below the house because of steepness of grade and setbacks.
On south side of property, SW corner is too steep as well because the west side is the steepest
grade. The place where it does fit, after meeting setback requirements from the street, is in the
flattest part of the lot that can be used. Please let me know if you would like any additional
information. Thanks.
From: Cory Darrow [mailto:cory.darrow@ashland.or.us]
Sent: Wednesday, September 14, 2016 9:27 AM
To: stanvrc@mind.net
Subject: Findings
Hi Stan,
It was nice talking to you this morning. I look forward to receiving your email and moving forward
with a decision on the accessory unit.
Best regards,
Cory Darrow, Assistant Planner
(541) 552-2052
City of Ashland, Department of Community Development
51 Winburn Way, Ashland, OR 97520
This email transmission is official business of the City of Ashland and it is subject to Oregon Public Records Law for disclosure
and retention. If you have received this message in error, please contact me at (541) 552-2041. Thank you.
i
ASHLAND TREE COMMISSION
PLANNING APPLICATION REVIEW COMMENT SHEET
September 8, 2016
PLANNING ACTION: PA-2016-01490
SUBJECT PROPERTY: 2020 Crestview
PROPERTY OWNER: Potocki
DESCRIPTION: A request for Site Design Review approval to allow the construction
of a 494 square foot Accessory Residential Unit (ARU) in the southeast corner of 2020 Crestview.
The proposal includes a request to remove one 21" DBH Fir tree.
COMPREHENSIVE PLAN DESIGNATION: Single-family Residential; ZONING: R-1-7.5;'
ASSESSOR'S MAP: 39 lE 15 DD TAX LOT: 210
The Tree Commission recommends approving the application as submitted along with specific
recommendations below:
1. That the applicant demonstrates compliance with the following nonhazardous tree
removal Approval Criteria.
a. That the tree is proposed for removal in order to permit the application to be
consistent with other applicable Land Use Ordinance requirements and
standards
b. That removal of the tree will not have a significant negative impact on the tree
densities, sizes, canopies, and species diversity within 200 feet of the subject
property.
c. That the applicant mitigate for the removal of the tree.
I
PROJECT DESCRIPTION FOR A
SITE REVIEW FOR AN ACCESSORY RESIDENTIAL UNIT
FOR THE PROPERTY LOCATED AT
2020 C T W DRIVE, ASHLAND, OREGON
OWNER: SITE PLANNING
Stan Potocki & BUILDING DESIGN:
2020 Crestview Drive Lindemann Design
Ashland, OR 97520 550 Nevada Street
Ashland, Or 97520
SURVEYOR:
Jason Martin BUILDER:
To The Point Land Surveying LLC TBD
PO Box 217 QUA 04
Gold Hill, OR 97525
SITE ADDRESS & LEGAL DESCRIPTION:
2020 Crestview Drive 391 e 15dd 210
COMPREHENSIVE PLAN DESIGNATION:
Single Family Residential
ZONING DESIGNATION:
R-1-7.5 Residential
ADJACENT USE:
WEST: T.I.D. Canal
EAST: Crestview Drive (@ point of termination w/ private drive)
and a large undeveloped area on the east side of the street
SOUTH: Single Family Residence (Unincorporated County)
NORTH: Single Family Residence
SUBJECT SITE: Single Family Residence
PLANNING ACTION: The applicant is seeking approval for Site Review approval to
construct a detached Accessory Residential Unit (ARU) on the southeast corner of the
0.44-acre lot. With the construction of the ARU, a single 21" dbh Fir Tree will be
removed.
FINDINGS OF FACT - GENERAL DESCRIPTION:
The following information has been provided by the applicant to help the Planning Staff
and neighbors understand the proposed project. In addition, the required findings of fact
have been provided to ensure the proposed project meets the criteria for hillside
development, for parking, for zoning of an ARU and for Site Design Review detailed in
AMC Section 18.4.2.030.
Proposal: The applicant is requesting a Site Review approval to construct a detached, 494
square foot ARU. As explained in detail below, the subject site can readily accommodate
1
the proposed construction within existing setbacks, without impacting hillside land or
solar access and providing the required additional parking on site. The tree removal is not
required to obtain a permit because the tree is located on a single family residential parcel
that is occupied by a single family residence.
I
FINDINGS OF FACT - RE, SPONSE TO CRTTE AU 04 0
Site Design Review -18.5.2.050 Approval Criteria
The proposed ARU complies with all of the applicable provisions of the underlying zone,
including building and yard setbacks, the lot area exceeds the minimum lot area in the
zone and the dimensions are pre-existing. The proposed lot coverage is less than allowed
in the zone. The single story ARU is less than the maximum building height of 30-feet.
The ARU is oriented toward Crestview Drive and the proposed architecture is compatible
with the residences in the area.
Accessory Residential Unit Criteria -18.2.3.040
• One ARU is proposed, for a total of two dwellings on the lot, as allowed.
• The ARU is not subject to the density or minimum lot area requirements of the zone.
• The gross habitable floor area (GHFA) of the proposed ARU (494 square feet) is 20.5%
of the GHFA of the primary residence (2,410 square feet), thus it is well below the
threshold of 50 percent and is less than 1,000 square feet.
• The proposed ARU conforms to the overall maximum lot coverage and setback
requirements of the underlying zone (see Site Plan exhibit).
Parking -18.4.3.040
The proposed 494 s.f. ARU requires an additional parking space. The existing residence
has garage parking for two vehicles. An additional, paved on-site parking space (min.
9'x18") already exists beyond (to the side of) the garage, which space does not encroach
on the vehicular back up area. A foot path provides access to the proposed accessory
structure.
Bicycle Parking -18.4.3.070.I & J
The primary residence provides bicycle parking (min. 2) in the garage. The ARU bicycle
parking will be provided via a weather-protected parking space for one bike under the
roof overhang at the northwest corner of the ARU, within 25 feet of the entrance, as
shown on the Site Plan. The owner shall choose and install an appropriate paver surface
underfoot and shall choose and install a wall-mounted bike security bar.
The property is within the Hillside Overlay Zone. Below are findings addressing the
Hillside Standards as described in the Pre-Application Conference document.
Development in Hillside Lands -18.3.10.020.A.1
The ARU is proposed to be constructed on a relatively flat area above and behind (west
of) a short section of steep slope (>25% but <35%) that exists within the 15' front
setback area. It is not anticipated that the structure will encroach onto the slopes of more
than 25%. Any areas of more than 25% that may be altered with its 494 square foot
footprint would keep any earth-moving activity well below the threshold for invoking a
2
f
Physical & Environmental Constraints Review Permit (i.e., for disruption greater than 20
cubic yards or 1,000 square feet).
As proposed, the applicant finds that the proposal complies with the Site Design
Standards for the zone.
Multi-Family Site Design Review -18.4.2.030
Building Orientation to the Street: The proposed ARU faces the street; its fagade is
parallel to the street. The entry (front door) is visible from the street (Crestview Drive).
Note that Crestview Drive terminates at the subject lot. The southerly continuation of
pavement is a private drive. Pedestrian access to the ARU is from two directions: a short
run of stairs (or graded path) just below the patio and a foot path from the north, parallel
with the street. The parking for the ARU is located to the side of the existing residence
and no parking will be located between the proposed ARU and the street.
4
Building Materials: The proposed ARU's exterior character is a simple, modest single".
story structure with a low-pitch roof, with exterior materials that blend with the primary j
residence and with the natural surroundings. The exterior cladding will consist of either
clear-sealed, exterior-rated, horizontal wood, such as tight-knot cedar, or paint-grade
siding in a natural color. The roofing will be medium or medium-dark gray composition
shingles. Windows will be common vinyl frames (in white, almond or putty). The
entry/patio door will be paint-grade wood or fiberglass frame.
Landscaping and Open Space: The subject site is extensively landscaped and irrigated
(front, sides and back). The ARU is proposed for a relatively flat, empty area in the
southeast corner that is not formally landscaped or irrigated (i.e., an area of natural
vegetation with one tree that has hindered undergrowth), thus its construction will not
disturb or reroute existing irrigation. The existing landscaping to the north of the
proposed ARU, which continues all the way to the driveway curb cut, will remain intact.
The remaining flat, unplanted areas around the perimeter of the ARU (south, east and
north) will be preserved as open space for recreational use. The total open space for the
lot is 4,500 square feet (23.5 percent of the lot area). Up to 1,500 square feet of open
space will be available for the occupant of the ARU. This area will be rendered in a
walkable surface (or combination of surfaces) such as crushed granite, pea gravel,
drought-tolerant ground cover or pavers. 160 square feet of the tenant's open space
consists of a concrete patio.
Landscape and Irrigation Plan: As noted above, the proposed development preserves the
existing landscaping and irrigation and preserves existing open spaces for recreational
use (remainder after construction) with a portion of that open space converted to
hardscape (patio-see Site Plan).
Tree Removal -18.5.7.040
There is a 21-inch DBH Fir Tree that is proposed to be removed in order to accommodate
the ARU. The tree is located in the buildable area for the ARU. There are a large number
of fir trees in the vicinity on the surrounding properties and the tree removal will not have
an impact on tree density, sizes, species diversity or have negative impacts on other trees
within 200-feet of the property. No erosion will occur due to the placement of a structure
AUK" 04 2016
3
4
in place of the tree. The removal of the tree will not impact any surface water flow and is
not part of a windbreak.
Additional Elements: The Site Plan exhibit indicates exterior lighting at the front (east)
entry to the ARU. These wall-mounted fixtures will be shrouded to direct light
downward. Trash and recycling will be provided adjacent the garage and parking
(without encroaching on the parking or backup area).
Lastly, there are adequate capacity of City facilities for water, sewer, electricity, urban
storm drainage, paved access to and throughout the property, and adequate transportation
provided to the property. An electric service for the ARU will be provided. The water,
sewer and storm drainage will be connected to the existing facilities within Crestview
Drive and on the subject property.
Alh'l 04 2616
i
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0 10 30 40 50 60 70 -80 90 100 FT
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LOT COVERAGE Lot Area: 19,166s.f.
Existing Building & Deck: 2,417 s.f. . /
Existing Driveway & Walk Path: 1,874 s.f,
Proposed BuildinA.R.U.:494s.f. . 7I
Proposed New Hagdscape 160 s.f. 231
TOTAL COVERAGE: 4,945 s.f. (25.8%) Q
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Landscape Area (Pervious): 14, 221 s.f° (74.2%)
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_ _ 15'•0"
SOLAR SETBACK NOTE: The proposed A.R.U. location and = Existing Open Space for SFD 3,000 s.f.)
SITE height occur behind and below (south of) the existing
=0 enS aceforARU(1,500s.f.) AUG 04 20 z 16
VI ~ ~ ~ ~ ~ ~ ~ solar producing point of the existing dwelling. p p I ~
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A,R,U, RIGHT (N) ELEVATION A.R.U. REAR ELEVATION
Scale: 3/16" =1'-0" E Scale: 3/16" =1'-0"
AUG 0 4 M16
I PROJECT LOCATED AT $ APPLICANT: Stan Potocki I S H E E T
PROJECT #1508-C I -
POTOCKI A.R.U. (ONDITIONAL USE PERMIT EXHIBITS 2020 Crestview Dr. V
ERSION 1.0,MODIFIED O7-20-1674016 I ELEVATIONS
Ashland, Oregon SHEETSIZE:11X17 SCALE:ASNOTED
LINDEMANN DESIGN LLC
ZONING MIT APPLICATION
Planning Division
CITY O F 51 Winburn Way, Ashland OR 97520 FILE 1#
ASHLAND 541-488-5305 Fax 541488-6006
DESCRIPTION OF PROJECT
DESCRIPTION OF PROPERTY Pursuing LEEDO Certification? ❑ YES ❑ NO
T `r 1
Street Address 12
Assessor's Map No. 39 1 E L~ Tax Lot(s) 2_10
Zoning Comp Plan Designation
APPLICANT
Name Phone + ("G4 3'39 E-Mail e v~ ° vt
Address G g~Ste' t City K Zip ~_7`SZoo
PROPERTY OWNER
Name S r r°a C V--1 Phone ` - 1139" _4~'59 E-Mail i~, t v\ ~ . e-+
Address I c Z C --S; it tf r42 . City A'~ Zip j
SURVEYOR, ENGINEER. ARCHITECT, LANDSCAPE ARCHITECT OTHER
Title tA51X12 -Name-l",ICK- t tl+t ~a Phone 6.4-742- E-Mail tt~
Address 5 t-Jf--'VAta ;A W City A S ~ T-4 Zip 9-IS110
Title Name Phone 1 e-V) _1S6 j E-Mail
Address
City t~te G-~. Zip 9-15 Z-5
I hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact, are in all respects,
true and correct. I understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their
location found to be incorrect, the owner assumes full responsibility. I further understand that if this request is subsequently contested, the burden will be on me to
establish;
1) that 1 produced sufficient factual evidence at the hearing to support this request;
2) that the findings of fact furnished justifies the granting of the request,
3) that the findings of fact furnished by me are adequate; and further
4) that all structures orimprovements are properlylocated on the ground.
Failure in this regard will st likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to
be removed at m rise. If Vubts, l am advised to seek competent professional advice and assistance.
Applican s ignature Date
As owner of th p involve ' th' request, f have read and understood the complete application and its consequences to me as a property
owner.
Property Owner's Signature (required) Date
[ro be completed by City Staff
o
Date Received Zoning Permit Type Filing Fee $
OVER /6
Wcomm-dev\ptanning\Forms & Handouts\Zoning Permit Application.doc
i
i
Job Address: 2020 CRESTVIEW Contractor:
ASHLAND OR 97520 Address:
c
I
P Owner's Name: POTOCKI STAN O Phone: "
P Customer 08969 N State Lie No:
L T City Lie No:
L POTOCKI STAN
Applicant: PO BOX 217 R
Address: ASHLAND OR 97520 A
C C Sub-Contractor:
A Phone: T Address:
N Applied: 08/04/2016 O
T Issued: R
Expires: 01/31/2017 Phone:
State Lie No:
Maplot: City Lie No:
DESCRIPTION: Site Design for an ARU
VALUATION
Occupancy Type Construction Units Rate Amt Actual Amt Constuction Description
Total for Valuation:
MECHANICAL
ELECTRICAL
STRUCTURAL
PERMIT FEE DETAIL
Fee Description Amount Fee Description Amount
CUP Accessory Residential 664.00
CONDITIONS OF APPROVAL
COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 East Main St. Fax: 541-488-5311
Ashland, OR 97520 TTY: 800-735-2900
www.ashland.or.us
Inspection Request Line: 541-552-2080 CITY OF
ASHLAND
I ii .I I ~ I I
I
li
E
k:
I hereby certify the contents of this application to be correct to the
best of my knowledge, and furthermore, that I have read, Fee Summary Paid Amounts
understood and agreed to the following:
Building: $ 0.00 $ 0.00
1. This permit shall remain valid only in accordance with code State Surcharge: $ 0.00 $ 0.00
or regulation provisions relating to time lapse and revocation Development Fees: $ 0.00 $ 0.00
(180 days),
2. Work shall not proceed past approved inspection stage, All Systems Development Charges: $ 0.00 $ 0.00
required inspections shall be called for 24 hours in advance. Utility Connection Fees: $ 0.00 $ 0.00
3. Any modifications in plans or work shall be reported in
advance to the department, Public Works Fees: $ 0.00 $ 0.00
4. Responsibility for complying with all applicable federal, state, Planning Fees: $ 664.00 $ 664.00
or local laws, ordinances, or regulations rests solely with the
applicant. Sub-Total: $ 664.00
Fees Paid: $ 664,00
Applicant Date Total Amount Due: $ 0
COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 East Main St. Fax: 541-488-5311
Ashland, OR 97520 TTY: 800-735-2900
www.ashland.or.us
Inspection Request Line: 541-552-2080 CITY OF