HomeMy WebLinkAbout2016-345 CONT Addendum - Black & Veatch
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ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES
Addendum made this izY ' day of cc_Teewo, , 2016, between
the City of Ashland ("City") and Black and Veatch, Corporation
("Consultant").
Recitals:
A. On April 9, 2016 City and Consultant entered into a "City of Ashland
Contract for Personal Services Less than $31,436" (further referred to in this
addendum as "the agreement").
B. The parties desire to amend the agreement to extend the date of completion,
modify the project, and increase the compensation to be paid Consultant.
City and Consultant agree to amend the agreement in the following manner:
1. The date for completion as specified in the agreement is extended to
June 30, 2017.
2. The maximum price as specified in the agreement is increased by $6,000
to $37,436 fora
Review additional temperature control alternatives (and combinations of
alternatives) to meet temperature discharge requirements.
-Conduct a site visit to the Ashland Wastewater Treatment Plant and
surrounding area to help inform alternative development
-Describe the additional temperature control alternatives in the letter
report and recommend an overall strategy to meeting temperature
discharge requirements."
3. Except as modified above the terms of the agreement shall remain in
full force and effect.
i
7
CONSULTANT: COY OF ASHLAND:
BY BY
Department Head
Its Gj • e e r~ s dc Date-j
DATE
M Purchase Order #
AP016V A ITO
07,
Acct. No.:
Ashland 0 Attomey (For City purposes only
Da__ t 2 2 I ( -
PAGE 1 OF 1
Purchase Order
® Fiscal Year 2017 Page: 1 of: 1
IMSEW - MEN W-4WALL M
B City of Ashland _
ATTN: Accounts Payable Purchase
L 20 E. Main
Ashland, OR 97520 Order # 336
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V S C/O Engineering Division
E BLACK & VEATCH CORPORATION H 51 Winburn Way
N 11401 LAMAR AVE
D LEAWOOD, KS 66211 P Ashland, OR 97520
Phone: 541/488-5347
O R O Fax: 541/488-6006
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_
503 443-4400 Scott Fleur
D t~Ord&6d
Fag V ndolNcrmkre~ -Da
10/04/2016 1498 FOB ASHLAND OR City Accounts Pa able
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70r V
Relocate Study Eden PO 13500
1 Eden PO 13500 1 $2,626.8300 $2,626.83
Peer Review / Alternative Development
Outfall Relocation Study
Project #201321.99
Remaining balance $2,626.83
2 CANCELLED LINE ITEM / NEED REQ'D APPROVAL 1 $0.0000 $0.00
Processed change order 10/20/2016
Date for completion is extended to 06/30/2017
Compensation is increased $6,000.00
Additional services are to be provided per attached contract
addendum
3 ADDED: Processed change order 01/03/2017 1 $6,000.0000 $6,000.00
Approved by Legal
Review additional temperature control alternatives per the
contract addendum
GL SUMMARY
086100 - 704200 $8,626.83
s
By: Date:
Au hbrized Signature $8,626.83
FORM #10 CITY Of
CONTRACT AMENDMENT APPROVAL REQUEST Request for a Change Order ASHLAND
Name of Supplier / Contractor I Consultant:, Total amount of this
contract amendment:
Purchase Order Number:
Title I Description: n
Per attached contract amendment
Contract Amendment
Original contract amount $ 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment_ x % of original contract
TOTAL AMOUNT OF CONTRACT $ a % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO* (If "NO", requires Council approval / Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Counci' approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt- Reason:
[ "YES", Direct appointment $35,000 ❑ Exempt - Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt- Reason: ❑ Exempt- Reason: ❑ Exempt - Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication. 6! 4
Project Number _ k= - 1 _ Account Number 9' 71 J- _ - ~ - Account Number _ _ _ - _ _ - _
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extrapages if needed.
Employee Signature 11-1 Department Head Signature:
(Total amount of contract $5,000)
_ City Administrator:
i; (Equal to or greater toanY$25,000 or 10%)
_ -~~r .f jai ~ ~.ha_ • ~ .~,a ~x£ <~if
Funds appropriated for current fiscal year YES / NO y
Finance Direc~or (Equal to orgreaterthan $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 10/3/2016