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Home My WebLink About2017-0207 Council Agenda PACKET CITY OF ^AS H LA N D Important: Any citizen may orally address the Council on non-agenda items during the Public Forum. Any citizen may submit written comments to the Council on any item on the Agenda, unless it is the subject of a public hearing and the record is closed. Time permitting, the Presiding Officer may allow oral testimony. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The chair will recognize you and inform you as to the amount of time allotted to you, if any. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to speak, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL February 7, 2017 Council Chambers 1175 E. Main Street Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.] 7:00 p.m. Regular Meeting 1. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. MAYOR'S ANNOUNCEMENTS V. APPROVAL OF MINUTES 1. Executive Session of January 10, 2017 2. Business Meeting of January 17, 2017 3. Study Session of January 23, 2017 4. Executive Session of January 23, 2017 VI. SPECIAL PRESENTATIONS & AWARDS 1. Proclamation of February 2017 as Child Trafficking Awareness Month VII. PUBLIC FORUM Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people wishing to speak to complete their testimony.) [15 minutes maximum] VIII. CONSENT AGENDA 1. Approval of minutes of boards, commissions, and committees 2. Endorsement of Ashland Community Hospital Foundation for the purpose of hanging a banner 3. Authorization to extend liability insurance consulting services contract for a period of one year 4. Extension of employment agreement for Interim Administrative Services/Finance Director 5. Approval of contract with Gordon Huether, public artist for the Theater Corridor project COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9, OR ON CHARTER CABLE CHANNEL 180. VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US IX. PUBLIC HEARINGS (Persons wishing to speak are to submit a "speaker request form" prior to the commencement of the public hearing. Public hearings shall conclude at 9:00 p.m. and be continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which time the Council shall set a date for continuance and shall proceed with the balance of the agenda.) 1. Public Hearing and first reading of an ordinance titled, "An ordinance amending the Flood Plain Corridor Lands map referenced in Chapter 18.3.10 of the Ashland Municipal Code, and, adopting the Federal Insurance Administration's April 5, 2017 Flood Insurance Study and accompanying Flood Insurance Rate maps for Jackson County Oregon and incorporated areas" and move to second reading. X. UNFINISHED BUSINESS None XI. NEW AND MISCELLANEOUS BUSINESS 1. 611 Quarter Financial Report of the 2015-17 Biennium 2. 2016 Citizen Survey results XI 1. ORDINANCES, RESOLUTIONS AND CONTRACTS 1. Second reading by title only of an ordinance titled, "An ordinance amending Ashland Municipal Code Chapters: 9.04.030; 9.08.020; 9.08.030; 9.08.040; 9.08.050; 9.08.060; 9.080.070; 9.08.080; 9.08.090; 9.08.110; 9.08.120; 9.08.130; 9.08.150; 9.08.160; 9.08.170; 9.08.180; 9.08.190; 9.08.250; 9.08.270; 9.08.280; 9.08.990; 9.12.060; 10.04.020; 10.04.030; 10.26.050; 10.30.050; 10.40.030; 10.40.040; 10.44.020; 10.46.020; 10.46.030; 10.56.020; 10.56.030; 10.60.020; 10.60.050; 10.60.060; 10.110.060; 10.60.060; 10.68.060; 10.68.080; 10.68.090; 10.68.100; 10.68.110; 10.68.120; 10.68.130; 10.68.140; 10.68.150; 10.68.170; 10.68.180; 10.68.190; 10.68.200; 10.68.210; 10.68.220; 10.68.230; 10.68.240; 10.68.250; 10.68.260; 10.68.270; 10.68.280; 10.68.290; 10.68.300; 10.68.310; 10.68.320; 10.68.330; 10.68.350; 10.68.370; 10.68.380; 11.22.020; 11.22.030; 11.40.010; 11.40.030; 11.40.040; 11.40.050; 11.44.005; 11.44.010; 11.44.020; 11.44.040; 11.44.030; 11.44.090; 11.52.030; 11.52.050; 11.52.060; 11.52.070; 11.52.080; 11.52.090; 13.02.040; 13.02.060; 13.02.080; 13.02.120; 13.02.900; 13.03.090; 13.03.110; 13.04.090; 13.12.130; 14.04.060; 14.04.090; 14.05.120; 14.06.080; 14.06.090; 14.08.050; 14.09.010; 14.12.095; 15.06.030; 15.08.100; 15.10.100; 15.16.340; 15.20.090; 16.28.050, to update and make uniform the language throughout the Ashland Municipal Code" 2. First reading by title only of an ordinance titled, "An ordinance amending Ashland Municipal Code Section 3.08.020 Code of Ethics," and move on to second reading XIII. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS XIV. ADJOURNMENT OF BUSINESS MEETING In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9, OR ON CHARTER CABLE CHANNEL 180. VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US City Council Business Meeting January 17, 2017 Page 1 of 6 MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL January 17, 2017 Council Chambers 1175 E. Main Street CALL TO ORDER Mayor Stromberg called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers. ROLL CALL Councilor Slattery, Morris, Seffinger, and Rosenthal were present. Councilor Lemhouse arrived at 7:26 p.m. ELECTION OF COUNCIL CHAIR Councilor Rosenthal thanked Council and the Mayor for his year as Council Chair and went on to explain the Chair's role. Councilor Rosenthal/Slattery m/s to nominate Councilor Seffinger as Council Chair for 2017. Councilor Slattery/Morris m/s to close the nominations. Voice Vote: All AYES. Motion passed. Voice Vote on main motion, All AYES. Motion passed. Councilor Seffinger explained one of the reasons she was taking on this position was to serve as a role model for young women in Ashland. MAYOR'S ANNOUNCEMENTS Mayor Stromberg announced vacancies on the Airport, Conservation, Historic, Tree, and Wildfire Mitigation Commissions. APPROVAL OF MINUTES The minutes of the Study Session of December 19, 2016, Business Meeting of December 20, 2016, Special Meeting of January 9, 2017, and Study Session of January 9, 2017 were approved as presented. Councilor Slattery raised a point of order on approving minutes from December when his term started January 1, 2017 and thought he should abstain. City Attorney Dave Lohman explained he was supposed to vote on everything and would have to vote based on his understanding. Councilor Rosenthal/Morris m/s to approve the minutes. Voice Vote: Councilor Morris, Lemhouse, Seffinger, and Rosenthal, YES. Councilor Slattery, NO. Motion passed 4-1. Mr. Lohman addressed the January 9, 2017 Study Session minutes regarding Council having an executive session to determine candidates for Council Position #6. He clarified Council could not meet in an executive session to interview candidates for an elected position. SPECIAL PRESENTATIONS & AWARDS Interim City Administrator Chief John Karns read the announcement that City Recorder Barbara Christensen would retire effective April 30, 2017. City Attorney Dave Lohman explained the Council had 60 days to fill the vacancy of an elected position once that official left office. In the meantime, Council could appoint someone on an interim basis but after the 60 days, Council needed to appoint someone with the same requirements that the regular elected city recorder would have to fulfill. At the next biennial City Council Business Meeting January 17, 2017 Page 2 of 6 election, there would be a vote. He clarified there was no legal requirement for the interim to live within city limits for the 60 day period. There was nothing in an ordinance or the Charter covering that period. Council would appoint an interim and could do this prior to April 30, 2017 for training purposes. Councilor Lemhouse arrived at 7:26 p.m. PUBLIC FORUM Louise Shawkat/870 Cambridge/Noted in August of 2016, Council passed 10x20 as a law. The community had not heard anything since then and she wondered about the status and process. It was important for voters to get updates from Council. They strongly supported 10x20 and wanted to see it come to fruition. Mayor Stromberg explained the City was subbing out two major parts of a request for proposal (RFP). One part would go to a consultant firm for the connection between the power facility and the City's local grid. The City subbed out the second part to the Bonneville Environmental Foundation who would work in cooperation with the others to handle the bulk of the project. CONSENT AGENDA 1. Approval of minutes of boards, commissions, and committees 2. Ashland Water Advisory Committee Council liaison appointment 3. Adoption of a resolution titled, "A resolution authorizing reimbursement of law enforcement training costs pursuant to Oregon Revised Statutes 181A.620" 4. Approval of a television head-end system lease agreement and contract 5. Approval of a special procurement with AECOM for engineering services 6. Staffing for adequate fire and emergency response grant application Councilor Slattery pulled #4 and Councilor Rosenthal pulled #6 for further discussion. Director of IT/Electric Utility Mark Holden explained the 18-month period for the Television Head-end System Lease under Consent Agenda #4 carried the contract to the new budget cycle. Cable subscriptions had declined and by the time it went below critical mass, staff wanted customers converted from television to the pure internet play. The goal was maintaining internet customers. Mr. Holden did not anticipate an increase or decrease in pricing. Interim Fire Chief Dave Shepherd addressed Consent Agenda 46 and explained the odds of the City receiving the grant were small and timing was not good regarding the budget. The grant would provide funding for three full time positions over three years and most likely not be renewed. At that time, it would cost the City $1,100,000 to $1,200,000 to retain the firefighters every year. During the grant period, the Fire Department would provide the $400,000 by increasing the daily minimum staffing if approved during the budget process. It would cost $100,000 per firefighter per year and phased in over a three-year period. Receiving the grant took care of the department's daily minimum staffing. The City also had the option to turn the grant down. He clarified the increase of the daily minimum staffing did not involve hiring additional firefighters. Currently the minimum staffing level was eight. The $100,000 cost per year for going from eight to nine was overtime pay. Councilor Seffinger/Slattery m/s to approve the Consent Agenda Items. Voice Vote: all AYES. Motion passed. PUBLIC HEARINGS - None City Council Business Meeting January 17, 2017 Page 3 of 6 UNFINISHED BUSINESS 1. Annual appointments to Citizen Budget Committee Councilor Lemhouse/Seffinger m/s to reappoint per Council voting David Runkel and appoint Paula Hyatt to the Citizen Budget Committee with terms ending December 31, 2020. DISCUSSION: Councilor Lemhouse noted Mr. Runkel's experience on the Budget Committee. He supported Mr. Amery and hoped he reapplied in the future. Councilor Seffinger thought Mr. Amery would be an excellent candidate. She honored Mr. Runkel's services to the community and thought Ms. Hyatt would bring a new and innovative take on the budget that would be helpful for the public. Roll Call Vote: Councilor Slattery, Morris, Seffinger, Lemhouse, and Rosenthal, YES. Motion passed. Interim City Administrator John Karns recognized and appreciated City Recorder Barbara Christensen's near six terms of service. 2. Further Action for the replacement of City Hall Public Works Director Mike Faught explained the premise for replacing City Hall stemmed from seismic issues. If a major event occurred, the building would come down. The City Administrator, Human Resource Director, Finance, Legal, and the City Recorder were at City Hall and all played critical roles in the City in terms of daily operations as well as an emergency event. Project Manager Kaylea Kathol further explained the seismic evaluation indicated in the event of an earthquake, people inside City Hall would not be able to exit safely. Council approved hiring ORW Architects to perform an evaluation of the feasibility of replacing City Hall that resulted in nine alternatives. The first two were i-1 and i-2. Alternative i-1 involved a basic seismic upgrade on City Hall and moving employees to temporary office space for 10-11 months. Staff had not identified the location of the temporary offices. Alternative i-2 would rebuild City Hall on site, same dimensions and space built to current structural specialty code. Costs for both alternatives were too high to consider. That left the following alternatives: • Alt 1: Rebuild City Hall on site all new, build it four stories with a basement and consolidate Community Development staff with City Hall staff • Alt 2: Same as Alt 1 only retain the historic fagade of City Hall Staff rejected both alternatives. There was no way to meet space requirements on such a narrow footprint. However, the remaining alternatives were all feasible: • Alt 3: Expand the Community Development building adding two floors and consolidate City Hall staff into that space • Alt 4A: Build a new City Hall on site with four floors and a basement and do minor remodeling to the Community Development building • Alt 4B: Same as Alt 4A only retain the historic facade of City Hall • Alt 5A: Build a new structure at the corner of Lithia Way and Pioneer Street, consolidate all departments at City Hall and Community Development, retain 20 surface parking spaces, and add one floor of underground parking adding an additional 50 stalls for employee parking • Alt 5B: Same as Alt 5A adding 100 parking stalls underground instead of 50 to accommodate employee and public parking Ms. Kathol went on to explain the estimated costs for each alternative was projected for 2021 and included engineering fees, architect fees, site work, permitting, contractor contingencies, photovoltaic systems, and temporary office expenditures. City Council Business Meeting January 17, 2017 Page 4 of 6 If Council approved an ad hoc committee, Mr. Faught recommended using the same model used for the Public Safety Facilities ad hoc Committee to vet what was best for the community and make recommendations to Council. The Mayor would appoint the committee. Staff wanted to use ORW to guide the committee through the process. Out of the $100,000 budgeted for the study there was a remaining $30,000 that could fund the strategy. If Council did not support having an ad hoc committee, staff would work with Council to determine the best option. The ad hoc committee would meet for a year. He went on to provide further background on how staff identified the need for seismic retrofitting and how it grew into a replacement project. City Attorney Dave Lohman added if the City stopped using City Hall for city purposes, it would revert to the Helman family who deeded the building on a contingency the City continued to use the building. If the City was unable to locate Helman heirs, the revisionary clause may be void. Ms. Kathol clarified public input focused on educating the community early in the process to keep them informed from the beginning with more to come following Council's recommendation. Currently there were approximately 30 employees in City Hall. The study projected staff levels to increase to 71 by 2021. Both City Hall and Community Development tracked the number of people visiting each building daily. Staff had not conducted seismic evaluations on all city buildings. Anything constructed in or after 1972 had seismic requirements. Mr. Lohman explained there could be lawsuits filed if an earthquake occurred, the City had knowledge the building was unsafe prior to the event, and there were deaths. He doubted it would be successful considering it would be an act of God. Staff had looked into using the Grove for City Hall. The feedback they received at the time was Council wanted to stay in the downtown and limited location to the three options presented. Staff could look at other properties as part of a "least cost option." Council comment did not think an ad hoc committee was necessary, preferred not spending the $30,000 on ORW guiding the committee, and wanted them to bid on the project later. Mr. Lohman clarified ORW was not limited because although state law prohibited a firm from working on the design and the construction, the law did not apply at the municipal level. Ms. Kathol further clarified the public input portion of the study as an informational meeting that gave citizens the opportunity to express their preferences. The public prioritized their preferences and indicated how important cost was to them. Mr. Lohman added the agenda packet also had the questions and answers from the city's website page Open City Hall. Ms. Kathol explained they based the study on the three site alternatives Council provided. Mr. Faught could provide detailed cost summaries for each alternative to Council or the ad hoc committee if approved. The ad hoc committee would have a community perspective as well. Council supported a committee, wanted the alternatives presented included and have the committee consider other alternatives outside the downtown area. They suggested having a councilor chair the committee. Council would indicate what options they did not want the committee to pursue. They discussed the possibility of expanding the scope to include the Senior Center, Pioneer Hall, and the Community Center. Council concerns were underground parking and possibly selling a $10,000,000 bond issue for a city hall building. One comment was not in favor of using the parking lot to build a new City Hall. Mayor Stromberg wanted to know costs on selling the Community Development building and abandoning the current City Hall building. City Council Business Meeting January 17, 2017 Page 5 of 6 The Mayor would work with Council Chair Seffinger, staff and possibly Councilor Morris or Slattery to develop a charge for the committee. He would bring the charge to Council for review in four weeks. NEW AND MISCELLANEOUS BUSINESS - None ORDINANCES, RESOLUTIONS AND CONTRACTS 1. Second reading by title only of an ordinance titled, "An ordinance amending AMC 2.50.070 and AMC 2.28.045 public contracting delegated officer authority for intergovernmental agreements" City Attorney Dave Lohman explained the current ordinance required Council to approve any intergovernmental agreements (IGAs) no matter how small or insignificant. The City Administrator had the authority to renew an IGA only if there were not changes. The ordinance would allow the City Administrator to sign IGAs without going to Council. Staff would maintain a list of those IGAs with a brief description and dollar amount for Council to review on a regular basis Council deemed appropriate. There were a number of IGAs each year for small amounts. The ordinance would give the City Administrator authority to enter in an IGA up to $25,000 per year. For renewals, if the amount went above the original cost to the City, it would go before Council. Council discussed potential loss of transparency and the amount of staff time spent preparing information on small routine IGAs and suggested adding a report to the Consent Agenda listing the IGAs approved by the City Administrator every few months. Mr. Lohman noted all IGAs provided the option to cancel at any time. Councilor Lemhouse/Rosenthal m/s to approve the second reading of an ordinance titled, "An Ordinance Amending AMC 2.50.070 and AMC 2.28.045 Public Contracting Delegated Officer Authority for Intergovernmental Agreements" as presented. DISCUSSION: Councilor Lemhouse confirmed Council direction to staff to provide an IGA report on the Consent Agenda every few months. Councilor Rosenthal agreed. Roll Call Vote: Councilor Seffinger, Rosenthal, Slattery, Lemhouse, and Morris, YES. Motion passed. 2. First reading by title only of an ordinance titled, "An ordinance amending Ashland Municipal Code Chapters: 9.04.030; 9.08.020; 9.08.030; 9.08.040; 9.08.050; 9.08.060; 9.080.070; 9.08.080; 9.08.090; 9.08.110; 9.08.120; 9.08.130; 9.08.150; 9.08.160; 9.08.170; 9.08.180; 9.08.190; 9.08.250; 9.08.270; 9.08.280; 9.08.990; 9.12.060; 10.04.020; 10.04.030; 10.26.050; 10.30.050; 10.40.030; 10.40.040; 10.44.020; 10.46.020; 10.46.030; 10.56.020; 10.56.030; 10.60.020; 10.60.050; 10.60.060; 10.110.060; 10.60.060; 10.68.060; 10.68.080; 10.68.090; 10.68.100; 10.68.110; 10.68.120; 10.68.130; 10.68.140; 10.68.150; 10.68.170; 10.68.180; 10.68.190; 10.68.200; 10.68.210; 10.68.220; 10.68.230; 10.68.240; 10.68.250; 10.68.260; 10.68.270; 10.68.280; 10.68.290; 10.68.300; 10.68.310; 10.68.320; 10.68.330; 10.68.350; 10.68.370; 10.68.380; 11.22.020; 11.22.030; 11.40.010; 11.40.030; 11.40.040; 11.40.050; 11.44.005; 11.44.010; 11.44.020; 11.44.040; 11.44.030; 11.44.090; 11.52.030; 11.52.050; 11.52.060; 11.52.070; 11.52.080; 11.52.090; 13.02.040; 13.02.060; 13.02.080; 13.02.120; 13.02.900; 13.03.090; 13.03.110; 13.04.090; 13.12.130; 14.04.060; 14.04.090; 14.05.120; 14.06.080; 14.06.090; 14.08.050; 14.09.010; 14.12.095; 15.06.030; 15.08.100; 15.10.100; 15.16.340; 15.20.090; 16.28.050, to update and make uniform the language throughout the Ashland Municipal Code" and move onto second reading City Attorney Dave Lohman explained the ordinance revised archaic language and made grammatical corrections as needed. A couple went beyond simple updates but still fell under clarification. For instance, the current provisions in the section on nuisances did not define dangerous animal. Staff would revise another section regarding public restrooms in parks and replacing exclusion with expulsion in parks to be consistent with the City's Enhanced Law Enforcement Area (ELEA). Mr. Lohman would bring revised language to second reading. City Council Business Meeting January 17, 2017 Page 6 of 6 Council discussed repealing obsolete code like 9.08.270 Prohibiting the Sale of Coal, 10.60.050 Library property - Retention past due date prohibited, and 10.68.170 Park waters - Use. Council agreed to send Mr. Lohman code they wanted repealed and he would bring those sections chapter by chapter to future meetings. Councilor Lemhouse/Rosenthal m/s to approve first reading by title only of an ordinance which updates and reconciles various penalty provisions in the Ashland Municipal Code and whose title was read into the record by the City Attorney, Council, the Mayor and Interim City Administrator, just before I made this motion and move the ordinance on to Second Reading. Roll Call Vote: Councilor Lemhouse, Rosenthal, Slattery, Seffinger, and Morris, YES. Motion passed. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS Councilor Seffinger commended the Public Works Department Street Division for the fantastic job they did keeping roads clear during the recent snowstorm. Councilor Rosenthal announced the State of the City event,lanuary 31, 2017 at 6:00 p.m. in the Community Center. He would contact each councilor to discuss their respective roles. Councilor Slattery noted the Martin Luther King (MLK) event held the day before at the Ashland Armory was exceptional and well done. Interim City Administrator Chief John Karns explained the City had a plan in place to address potential flooding or any emergency event. In preparation for possible flooding, staff met, discussed plans, staff availability, and notified outside contractors. The City website had information on sand bag readiness. Councilor Lemhouse welcomed Councilor Slattery back to Council. Mayor Stromberg noted he would not attend the January 23, 2017 Study Session due to the Western Governors Association and his participation on the restoration forestry panel. He went on explain there were discussions on restructuring commissions and ad hoc committees. He asked Councilors to retain their 2016 Council Liaison appointments for the interim. Staff would cover the commissions and committees former Councilor Voisin served on as Liaison. Once Council filled Council position #6, they would discuss 2017 liaison positions. Councilor Slattery wanted to discuss study sessions in general at a future study session. ADJOURNMENT OF BUSINESS MEETING Meeting adjourned at 9:29 p.m. Dana Smith, Assistant to the City Recorder John Stromberg, Mayor City Council Business Meeting January 17, 2017 Page 6 of 6 Council discussed repealing obsolete code like 9.08.270 Prohibiting the Sale of Coal, 10.60.050 Library property - Retention past due date prohibited, and 10.68.170 Park waters - Use. Council agreed to send Mr. Lohman code they wanted repealed and he would bring those sections chapter by chapter to future meetings. Councilor Lemhouse/Rosenthal m/s to approve first reading by title only of an ordinance which updates and reconciles various penalty provisions in the Ashland Municipal Code and whose title was read into the record by the City Attorney, Council, the Mayor and Interim City Administrator, just before I made this motion and move the ordinance on to Second Reading. Roll Call Vote: Councilor Lemhouse, Rosenthal, Slattery, Seffinger, and Morris, YES. Motion passed. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS Councilor Seffinger commended the Public Works Department Street Division for the fantastic job they did keeping roads clear during the recent snowstorm. Councilor Rosenthal announced the State of the City event .January 31, 2017 at 6:00 p.m. in the Community Center. He would contact each councilor to discuss their respective roles. Councilor Slattery noted the Martin Luther King (MLK) event held the day before at the Ashland Armory was exceptional and well done. Interim City Administrator Chief John Karns explained the City had a plan in place to address potential flooding or any emergency event. In preparation for possible flooding, staff met, discussed plans, staff availability, and notified outside contractors. The City website had information on sand bag readiness. Councilor Lemhouse welcomed Councilor Slattery back to Council. Mayor Stromberg noted he would not attend the January 23, 2017 Study Session due to the Western Governors Association and his participation on the restoration forestry panel. He went on explain there were discussions on restructuring commissions and ad hoc committees. He asked Councilors to retain their 2016 Council Liaison appointments for the interim. Staff would cover the commissions and committees former Councilor Voisin served on as Liaison. Once Council filled Council position 96, they would discuss 2017 liaison positions. Councilor Slattery wanted to discuss study sessions in general at a future study session. ADJOURNMENT OF BUSINESS MEETING Meeting adjourned at 9:29 p.m. Dana Smith, Assistant to the City Recorder JQI~i Stromberg, Mayor City Council Study Session Meeting January 23, 2017 Page 1 of 4 MINUTES FOR THE STUDY SESSION ASHLAND CITY COUNCIL Monday, January 23, 2017 Siskiyou Room, 51 Winburn Way Council Chair Seffinger called the meeting to order at 5:54 p.m. in the Siskiyou Room. Councilor Morris, Rosenthal, Slattery, and Lemhouse were present. Mayor Stromberg was absent. Council Chair Seffinger moved agenda item #4. Preview of Climate & Energy Action Plan to agenda item #2 and the Look Ahead review to agenda item #4. 1. Public Input Mark Decker/998 Clear Creek Drive/Noted an alternative to the Railroad Quiet Zone was installing Wayside horns. He submitted documents into the record describing how they worked. Katie Crocker/134 Nutley Street/Explained greenhouse gas emissions continued to rise. If people did not act now, it would be too late. She referenced Young People's Burden: Requirement of Negative C02 Emissions by James Hanson to explain the need to reduce greenhouse gas emissions 8% yearly to get C02 emissions to 350 parts per million. Waiting just one year increased the 8%. Ken Crocker/134 Nutley Street/Ashland will continue to see increased temperatures, drought, large storm events, and fires. If James Hanson's study was correct and ocean levels rose up to 5 meters within 50 to 100 years, it would affect the entire global population through mass migration. It would also affect the world economy, infrastructure, and all aspects of life. Humanity needed to take action. Carly Norton/190 S Mountain Avenue/Supported Council adopting an ordinance to go with the Climate Energy Action Plan. It was important to take science based climate action to a local level. The ordinance would give a backbone to the Climate Energy Action Plan to stabilize the climate, protect the earth and future generations. Maya Davis/9667 Wagner Creek Road/Talent, OR/Explained she got involved with the Ashland Youth Climate Action in response to the current election results. On inauguration day, the White House removed the web page dedicated to climate change and replaced with a page titled, "An America First Energy Plan," that made no mention of climate change. A segment from that page stated, "That President Trump is committed to eliminating harmful and unnecessary polices such as the Climate Action Plan and the Waters of the U.S. rule. Lifting these restrictions will greatly help American workers, increasing wages by more than $40 billion over the next 7 years." As a future American worker, she was very afraid that at the federal level, climate change policy would only get worse. Carson Barry/134 Church Street/Was proud to have grown up in a community where an estimated 10,000 people showed up for the Women's March as well as attend a High School taking drastic action for people who feel vulnerable. The City of Eugene passed the first climate ordinance in the U.S. in 2014. The Polytechnic University showed that after 10% of the population was on board with something, the rest would follow. She concluded with a quote from the City of Bend OR regarding climate change action. Isaac Bevers/1251 Old Siskiyou Hwy/Thanked Councilor Rosenthal, Management Analyst Adam Hanks, fellow Climate Energy and Action Plan ad hoc Committee members for the work that went into the plan. Ashland Youth Climate Action members were grateful. He supported an ordinance adopting the plan. He encouraged the City to hire staff to manage its implementation and create a climate commission. City Council Study Session Meeting January 23, 2017 Page 2 of 4 Claire Pryor/1221 Orchid Street/She was also a member of Ashland Youth Climate Action and the Climate Energy and Action Plan ad hoc Committee. She advocated passing an ordinance concurrent with the Climate Energy Action Plan. Five out of twenty Ashland citizens wanted 80% reduced emissions by 2030. Seven out of twenty wanted 100% reduced emissions by 2050 and 6 out of twenty wanted standards that were even more aggressive. Council had a definitive mandate to fight back against climate change as aggressively as possible. Allie Rosenbluth/40 North Mountain Avenue/Submitted her speech into the record and thanked everyone who had prioritized taking serious action on climate change. She supported an ordinance adopting the plan. The City of Eugene ensured their ordinance did not create any private right of action. Eugene's ordinance included five-year progress reports and accountability steps. Councilor Rosenthal asked Council if they were interested in creating a Future Leaders Award in honor of Senator Alan Bates who passed away in 2016. Council could announce they were establishing the award during the State of the City Celebration January 31, 2017 at the Community Center. Council approved the award. Councilor Slattery would announce it at the end of the celebration. 2. Preview of Climate & Energy Action Plan Management Analyst Adam Hanks explained the plan was a set of overarching goals and targets with strategies to meet those goals. Each strategy had actions that fell within the following six focus areas: • Buildings and Energy • Urban Form, Land Use, and Transportation • Consumption and Materials Management • Natural Systems • Public Health, Safety, and Well-being • Cross-Cutting Strategies The strategies and actions were in order of priority. The organization was consistent with other plans the project team and Climate Energy and Action Plan ad hoc Committee (CEAP) researched. Overarching goals were the "lynch pin" of the whole plan and connected with the proposed ordinance. In July of 2016, CEAP recommended being carbon neutral by 2047. Since then, CEAP decided to use science- based methodology that resulted in an 8% average annual reduction. CEAP added a City goal to attain carbon neutrality in City operations and fossil fuel reductions staggered over two milestone steps. Page 29 through 34 of the plan showed strategy themes. Page 42 and 43 provided an at-a-glance of the strategies and actions in the plan. The committee was in the process of finishing the Implementation Plan that would be ready for Council in March. The Implementation Plan laid out some of the key items that needed to occur for the pan to be successful. That included the recommendation for a full time staff position to oversee the daily implementation of the plan. The new position would also work with the recommendation for a new or repurposed commission that would update the plan over time. Another recommendation would form an internal City staff Climate Action Team to address City operational goals. Councilor Rosenthal explained fourteen people had served on CEAP. There were 26 meetings since 2015, three public open houses, and a consultant hired. The charge was to bring Council a draft plan end of January 2017. There was one more meeting scheduled before the March 7, 2017 Council Meeting where the plan went before Council for review and acceptance. City Council Study Session Meeting January 23, 2017 Page 3 of 4 Council comment was concerned the ordinance might have unattainable goals. It was not feasible to be at a 0% fossil fuel level by 2050. Other concerns were having items in the ordinance that were not consistent with other actions like firewise landscaping, pollinator gardens, personal gardens, and water usage. It was important to take time writing the ordinance to ensure it did not create issues in the future. City Attorney Dave Lohman commented it depended on how tightly the ordinance would try to pin things down. An ordinance did not bind future councils because a council could change an ordinance. Another issue was the unfunded mandate question. The City had to adhere to budget law. It came down to what would go into the measure, whether it was a resolution or an ordinance. Mr. Hanks clarified the Climate and Energy Action Plan referenced water conservation and activities in the Water Master Plan. The plan did not supersede or mandate on top of the master plans. It aligned with the master plans, ensured no inconsistencies, and pointed to the more detailed master plans. Councilor Rosenthal noted the fourth bullet point under Key Policy Issues in the Council Communication recommended including funding in the BN2017-19 budget for a full-time City staff position dedicated to implementation and updating the CEAP. The Committee recommended unanimously that Council approve a full time City staff position for implementation. Council consensus was interested in seeing a proposal for an ordinance knowing it would take time to develop. Council would also consider a new staff position. They wanted a job description, background on the need, and if the position could work by shifting current staff duties instead of hiring. It would need to be part of an ad package. Council would decide on a City Advisory Commission later. Mr. Lohman explained the challenges writing an ordinance in time for the CEAP review and adoption in March. The City may need to adopt the plan prior to creating an ordinance. Typically, a city adopted a plan first and then developed an ordinance. It would take two months to write the draft. Mr. Hanks suggested bringing the draft ordinance from CEAP as a starting piece but not scheduling it for first reading. Council agreed on bringing the CEAP draft ordinance to the March meeting as a starting point. Conservation Commission Chair Roxane Beigel-Coryell clarified that the public testimony and CEAP discussions indicated the intention of the ordinance was not to solidify the plan. It was for the community to acknowledge climate change and the need to address it in a significant way as a responsible community and to make a difference if possible on what will happen to future generations. 3. Railroad Quiet Zone Diagnostics Report Management Analyst Ann Seltzer explained a Quiet Zone was a railroad crossing where a train engineer cannot sound the warning horn. A Quiet Zone required specific structures and a quarter mile of track on either side of the crossing. There were ten railroad crossings in Ashland and each crossing would be its own quiet zone. Last year for six weeks, the United States Forest Service (USFS) requested trains run at night to mitigate the risk of wild fire during the day. This affected neighbors near the railroad negatively and prompted a request that Council consider establishing a Quiet Zone. Council directed staff to initiate the diagnostic study required by the Federal Railroad Administration (FRA). Study results indicated it would cost $2,900,000 to designate all ten crossings as Quiet Zones. The estimate did not include the $1,300,000 cost to convert the private crossing at Normal Avenue to a public crossing or City engineering costs. Staff provided two options for the Quiet Zone. Option 1 would have the Quiet Zone start a quarter mile north of Glen Street and continue to a quarter mile south of Normal Avenue or Tolman Creek Road and City Council Study Session Meeting January 23, 2017 Page 4 of 4 would cost $4,700,000. Option 2 began the quiet zone a quarter mile north of Glen Street and continued to a quarter mile south of Oak Street for a cost of $1,500,000. All of the railroad crossings in Ashland with the exception of two were a quarter mile or less between the next crossing. There were only two possible quiet zone options. The FRA did not provide grants for this program and the Oregon Department of Transportation (ODOT) Rail would not make funds available since it recently funded other rail improvements. This left two possible funding options to fund the Quiet Zone. Option 1 would have everyone pay through the General Fund, or by increasing property taxes, or possibly through a utility bill surcharge. The second option would have the people directly affected pay for it through a Local Improvement District (LID). Ms. Seltzer addressed Wayside horns and explained how the wheels of a train triggered the horn that pointed straight down a street at intersections. It would not alleviate the sound issues neighbors were experiencing. They worked well spread out over distances in areas like Fort Worth TX that went through business intersections. Wayside horns cost $40,000 to $60,000 per horn per crossing. Staff did not research it further. Council had empathy for the situation but given the costs, could not support establishing Quiet Zones. 4. Look Ahead review Interim City Administrator Chief John Karns reviewed items on the Look Ahead. ADJOURNMENT Meeting adjourned at 7:20 p.m. Respectfully submitted, Dana Smith Assistant to the City Recorder J\ v%wn,;~' ~ (Z=%-'-Z o"t 0'~Xwn~ a W' C:s v^' C^s ~ ~s ~.J' ~ ~MS~ ~ is Ls ~ C=s ~ 4 \ 00 PROCLAMATION • Hundreds of thousands of underage girls and boys living in the United States, and vastly greater numbers abroad, suffer in silence under the intolerable yoke of modern slavery. c~°or~ • In 2016 over 239 calls and 49 cases of potential human trafficking were reported in Oregon. • The defense of human rights is an essential part of our national and local ob ~ identity. • We recognize the people, organizations, and government entities that are U00 working to combat child trafficking. ° • The President of the United States has declared January each year as National ~g Slavery and Human Trafficking Prevention Month so we also add our support to this important initiative. NOW THEREFORE, the City Council and Mayor, on behalf of the citizens of 00 Ashland, hereby proclaim February 2017 as: w ~ "Child Trafficking Awareness Month and hereby urge all citizens to recognize the vital role they can play in ending° modern slavery and to observe this month with appropriate programs and CSC activities. ca0 or=, oa°°co Dated this 7 th day of February, 2017}aa e~ 00 John Stromberg, Mayor 7 c~OOSo 00 rs Barbara Christensen, City Recorder 1900 Minutes for the Climate and Energy Action Plan ad hoc Committee December 14, 2016 Page 1 of 3 MINUTES FOR THE CLIMATE & ENERGY ACTION PLAN ad hoc COMMITTEE Wednesday, December 14, 2016 Siskiyou Room, 51 Winburn Way 1. Call to Order Councilor Rich Rosenthal called the meeting to order at 3:30 p.m. Committee members Bryan Sohl, Jim Hartman, Cindy Bernard, Roxanne Beigel-Coryell, Louise Shawkat, James McGinnis, Stuart Green and Greg Jones were present. Staff member Adam Hanks was present. Committee member Marni Koopman arrived late. Committee member Claudia Alick was listening via speakerphone. Committee members Claire Pryor and Isaac Bevers were absent. 2. Approval of Minutes McGinnis/Bernard m/s to approve the minutes of November 2 and 16 as presented. Discussion: None. Voice Vote: All Ayes. Motion Passes. 3. Public Input Robert Block-Brown - stated he was pleased with the number of people attending the open house. He also thought the general information there was good and presented well. He is concerned because the committee members made it clear they wanted the ordinance approved either before or with the plan approval but it is not clear that this will be done in that timeframe. He is also concerned with how the staff position will be created and where in the org chart that position will be placed. He believes it needs to have management level skills as well as a clear understanding of climate science. Allie Rosenbluth - thanked the group for their work. She thought the open house was good and gave some recommendations for future events such as having the flyer in Spanish to targets groups we may have left out of the process. She stated that the group needs to hold people accountable for the pledges they made at the open house. She was upset that there was no expression of clear support for the ordinance at the open house and she would appreciate if the group talk about it clearly at the January study session with Council. Committee member Marni Koopman arrived 3:39 p.m. James Stephens - thanked the group for allowing the 10x20 display in the lobby outside of the open house. He had several good discussions there. He stated that one thing that came up in those discussions was the environmental impact of solar installations. He isn't worried about this as the City always thinks these things through completely. He stated that solar arrays help to shade the ground which supports a more diverse environment for plants and animals. He stated that on January I Oth there will be a demonstration of an electric bus in Ashland. The company giving the demonstration will then move north to Medford, Grants Pass, Eugene, etc. Huelz Gutchen - stated that he thinks the plan is good but there will be lots to change in it, which is okay because it's a living document. He stated that Portland is now requiring all homes being sold to have an energy audit which much be shown in the real estate listing. He thanked those Minutes for the Climate and Energy Action Plan ad hoc Committee December 14, 2016 Page 2 of 3 who had read his double-bundle e-mail and encouraged the rest to read it. He would like the group to create a list of definitions of terms so that everyone is on the same page. Ray Mollett - he agrees with the rest regarding the good open house attendance. He stated that page 19 of the plan was his favorite because it lays out the vision and goals. He believes we need to consider things like offsets to meet those goals. He thinks other cities with plans will be doing the same thing. However, there needs to be a good discussion of how much money is spent here versus other locations. 4. Icebreaker The group did a teambuilding icebreaker around the question what do you most want for Christmas? 5. Open House #3 Recap/Debrief Rosenthal stated he was pleased with the turnout and thanked everyone for their participation and assistance. He has received positive feedback from the community. Hanks gave an overview of what information from the open house is already on the commission's webpage and what information will soon be there. Group discussed their observations of the open house. In general they were pleased with the turnout and thought the question and answer period was useful and fostered good dialogue. They generally were frustrated that the implementation plan. even a very rough version, was not part of the open house as that's the "meat" of the plan. Group raised concerns that there will not be enough time for the committee to really review the implementation plan before everything is presented to Council. 6. Draft Plan Review Rosenthal thanked the committee members who submitted comments and markups to Hanks. Those have already been sent to Cascadia along with some policy-level comments and suggestions from city staff. Group expressed some of their concerns with the plan including; the 'what's possible' section needing to be clearer and based on the 2015 greenhouse gas inventory, lack of reference to the 8% goal throughout the plan, lack of reflection of Ashland as a tourist destination, needing better context for numbers - particularly related to graphics, needing to highlight that they are science- based targets so they can be updated as science changes. Additionally, the group would like the 8% reference to be a call-out in the plan, rather than just included in the appendix. Hanks stated he had already made this request of Cascadia. Hartman stated that he would like the Buildings and Energy strategy to include a priority action regarding phasing out of natural gas usage. Koopman raised a concern that none of the strategies reflect equity (the beginning statement is not enough) or co-benefits. McGinnis stated he was under the impression that equity would be a consideration of every strategy or action taken, so specifically calling it out each time wasn't necessary. Group agreed that as this was their intention it could be left as-is. Minutes for the Climate and Energy Action Plan ad hoc Committee December 14, 2016 Page 3 of 3 7. Carbon Offsets Hartman gave an overview of why he believes offsets must be included in the plan in order to achieve the 8% goal each year (see attached memo). Sohl asked if the group had already voted to leave offsets as an option. Group agreed they thought they had (from the July 6, 2016 minutes, "Group generally agreed to, `retain the option to include carbon offsets, if we can't achieve goals/targets by any other means."'). Sohl stated he would rather not have offsets be a specific part of the plan but rather leave the option open for consideration. Alick (by speakerphone) asked if there were anything in the plan prohibiting use of offsets. Hanks stated no. Group discussed use of offsets and whether they should be specifically called out in the plan and whether they should have limits on usage. Beigel-Coryell stated offsets should be a last-resort option, that we should focus instead on spending the money in our own community for long-term improvements rather than spend it outside our community in order to achieve only a short-term goal achievement. McGinnisBeigel-Coryell m/s to ask Cascadia to draft a strategy for consideration regarding offsets for inclusion in the plan. Discussion: Bernard stated she wants to be clear that we should not start with offsets - they should be a last resort for achieving reduction goals. Beigel-Coryell raised concerns that once they are used, there won't be an easy way to stop using them. Voice Vote: All Ayes. Motion Passes. 8. Implementation Plan Hanks reviewed the upcoming work plan and timeline. Group discussed the timing of the proposed ordinance. 9. Geos Survey Results Koopman stated that the full report will be coming in a few weeks. There were over 1,000 respondents, which was far more than anticipated. She hopes the response numbers will help Council see that there is support for the plan. The results also should help the future commission to know where the City can supplement efforts already being taken in the community. 10. Next Meeting The upcoming meeting schedule is as follows: January 4, 3:30 - 5:30 p.m. January 23, 5:30 p.m. preview of plan at Council Study Session (please note: this date is subject to change) 11. Adjournment Meeting adjourned at 5:15 p.m. Respectfully submitted, Diana Shiplet, Executive Assistant Minutes for the Climate and Energy Action Plan ad hoc Committee January 4, 2017 Page 1 of 3 MINUTES FOR THE CLIMATE & ENERGY ACTION PLAN ad hoc COMMITTEE Wednesday, January 4, 2017 Siskiyou Room, 51 Winburn Way 1. Call to Order Councilor Rich Rosenthal called the meeting to order at 3:30 p.m. Committee members Jim Hartman, Cindy Bernard, Roxane Beigel-Coryell, Bryan Sohl, Greg Jones, Claudia Alick, and Louise Shawkat were present. Staff member Adam Hanks was present. Committee member James McGinnis arrived late. Committee members Claire Pryor, Isaac Bevers, Stuart Green, and Marni Koopman were absent. Rosenthal and Hanks gave an overview of upcoming meeting dates and some of the alternate Council presentation possibilities. Rosenthal stated that he is sensitive to deadlines but feels that altering the date to present this information to Council makes sense in order to have a good result. Group discussed how the best way to be effectively prepared for the upcoming Council study session and regular meeting presentations. Agreed that, to the degree its possible, all members of the group will attend these meetings. Committee member James McGinnis arrived 3:38 p.m. 2. Approval of Minutes Hartman requested two changes to the minutes, group agreed he should email them to staff and the minutes will be reconsidered at the next meeting. 3. Public Input Robert Block-Brown - thanked the group for their time and commitment. Stated that at the December 20th City Council meeting there was a group of youth who testified concerning the critical nature of the ordinance. He was pleased to see that this is scheduled for presentation at a Council study session and feels is it most important that the group spend their time getting the implementation plan ready. He stated he is concerned that in the implementation plan the staff position is listed as a coordinator position, not an administrator level position. This position will need to work on negotiating with businesses and the community as well as integrate policy throughout the city. The implementation plan needs much stronger language with goals that the departments will have to achieve. Also he is concerned that the list of departments included in the future commission does not include someone from Administrative Services, who will be needed to cover risk management issues, along with other similar issues. Also, why is there no Administration staff other than conservation staff? James Stephens -stated there will be an electric bus demonstration on January 10th. Five stops are organized in various Ashland locations, each lasting approximately two hours. The bus is a 40-foot transit bus, run entirely by electricity. If charged by renewable energy options, the bus creates no greenhouse gases. He gave a rundown of the schedule for January 10th Ray Mallett - stated the implementation plan is great progress but he questions near-term vs. mid-term actions and how those timeframes were established. He wondered why some of the Minutes for the Climate and Energy Action Plan ad hoc Committee January 4, 2017 Page 2 of 3 mid-term actions started so late, when many could be started immediately. Is the timeframe related to completion-date rather than start-date? Huelz Gutchen - stated he can't keep up with all the news of global warming getting worse. He will send another e-mail explaining the double-bundle. The highest priority of Council should be fixing climate change so we need more than just one staff member to do it. We need ten to twenty new staff members plus multiple commissions. What we really need is engineers to understand this issue. Hanks gave information regarding the staff position in the implementation plan and why it is proposed as it is. More information will be coming to the group but they need to be aware that there are lots of issues related to things like union contracts, City classification and compensation policies, budget, and keeping the job consistent with similar position in other organizations which all go into what the position can and cannot be. He also informed Mr. Mallett that the proposed action timelines were established due to budget and staff availability. 4. Implementation Plan Hanks asked the group for overall issues or concerns with the plan, and asked them to recognize that many of the specific details will occur outside of this policy-level document. He gave examples of the types of actions and indicators which are currently placeholders for either yet-to- be-determined projects or are currently lacking tracking methods. Rosethal stated that "committee" needs to be changed to "commission" in the document. He stated that an organizational chart might be helpful for the group to understand where the proposed postion may fit, but ultimately that decision is up to Council. Group discussed the proposed position and raised concerns with how to balance the need to "get things done" and still have enough oversight throughout the City organization. Hanks and Rosenthal reminded the group that it's not the committee's charge to dictate job descriptions or staff work. Group discussed ways to make the plan more readable including: doing something like a "household equivalent" to make larger numbers more understandable; indicators in both electric and natural gas; switching references to "neighborhoods" to "populations" as Ashland doesn't have neighborhoods the way larger cities do; and including symbols and definitions in both the action and implementation plans. Group discussed the equity section and whether or not it reflected previous discussions. Most in the group liked the section, Alick felt it should to be stronger, particularly as it's missing disability as a callout and information about accessibility. Alick raised concerns that there isn't mention in the plan about connecting or partnering with other cities in the valley. Hanks stated that this is in the cross-cutting strategies, but agreed that clearer wording was necessary. 5. Draft Ordinance Rosenthal stated that the draft in the packet may be as far as this group can go until Council gives a general thumbs up and direction for any changes they may want to see. Minutes for the Climate and Energy Action Plan ad hoc Committee January 4, 2017 Page 3 of 3 Group discussed whether they want to continue with the previous decision to have two members of the proposed commission under the age of 25. Sohl raised concerns that the population under 25 tends to be fairly transient and this may pose challenges in keeping those seats filled. Rosenthal stated that he doesn't want to lose the unique voice this group has gained by having the two high school members. Hanks gave some history of the challenges other commissions have faced in getting and keeping high school or college age members. Sohl/Hartman m/s that of the nine members of the proposed commission, at least two should be under the age of 30 at the time of appointment, with at least one of those under the age of 25. Discussion: Bernard stated that knowing it is always a challenge to fill positions, she is concerned that this may limit the quality of the membership (i.e. what if there is someone outside of that age range who might do a more effective job?). She would rather this be a recommendation and not a requirement of the membership. Shawkat stated that 25-30 isn't a wide enough age range and she would rather have the upper end be 35. Sohl/Hartman agreed to amend the motion to change, "under the age of 30" to, "under the age of 35." Discussion continued: Bernard stated that this change makes her more comfortable with the motion though she is still concerned with limited the membership. Sohl stated that having this membership requirement sends a strong signal to all the youth who have been participating that their input is appreciated and valuable. Beigel-Coryell stated that she agrees their input has been valuable, especially as the community as a whole tends to be older. Jones stated that the key is finding a person who will actively recruit the best participants. Voice Vote: All Ayes. Motion Passes. Group gave some minor gramatic edits to the ordinance to Hanks. 6. Next Meeting The upcoming meeting schedule is as follows: January 18, 5:30 - 7:00 p.m. January 23, 5:30 p.m. preview of plan at Council Study Session (please note: this date is subject to change) 7. Adjournment Meeting adjourned at 5:14 p.m. Respectfully submitted, Diana Shiplet, Executive Assistant Minutes for the Conservation Commission December 14, 2016 Page 1 of 2 MINUTES FOR THE ASHLAND CONSERVATION COMMISSION Wednesday, December 14, 2016, Siskiyou Room, 51 Winburn Way 1. Call to Order Chair Bryan Sohl called the meeting to order at 6:00 p.m. Commissioners Mark Weir, James McGinnis, Cara Cruickshank, Jaime Rosenthal, Risa Buck, Roxane Beigel-Coryell, and Marni Koopman were present. Staff member Adam Hanks was present. Council liaison Rich Rosenthal was absent. 2. Consent Agenda Beigel-Coryell/MeGinnis m/s to approve the minutes of October 26, 2016, with the replacement of the word, "actuate" with "accurate" in the SOU Quarterly Report. Discussion: None. Voice Vote: All Ayes. Motion Passes. 3. Announcements The next commission meeting will be January 25, 2017. The appointment of the Ashland School District representative to the commission is on the December 20th City Council agenda. SOU is starting their greenhouse gas update. The Governor's Regional Solutions Team will be coming to SOU in January to learn about SOU and some of their conservation projects. SOU students are looking at creating a solar power purchase project between students and the university. The university is looking at doing a retrofit of the stadium lights to LED with the help of City of Ashland reimbursement programs. 4. Public Forum Huelz - stated he will be sending an e-mail about understanding the double-bundle in order to help get more solar panels installed. Solar panels, windmills, LEDs and electric cars are all we need to make a big difference. He wonders how much water would be used for local food production within five miles of Ashland but can't get a good answer. Local food production is important for when climate change causes a rise in gas prices. We should have a composting program to help people doing local food production. He stated that Portland is now requiring energy audits to be shown on all real estate transactions and we should model this requirement. 5. Reports/ Presentations/ Updates City Conservation Programs and Operations - Hanks stated conservation staff participate in a ductless heat program and are hoping to expand the program, especially in the multi-family rental market. Larry Giardina is finishing a solar site assessment for all City-owned facilities. Hopefully this will identify some good options for increasing solar use. Downtown Recycling Pilot Program Update - Buck stated that it is going well, and they have a goal of getting at least half of the total garbage cans in the downtown core sponsored with recycling baskets in time for the April 2017 raise in the refund rate for recyclables. Hanks has been talking to the Parks Department to see if they are interested in posting identical signage to the downtown basket signage for consistency of messaging and ease of use. Minutes for the Conservation Commission December 14, 2016 Page 2 of 2 Water Subcommittee - Cruickshank stated the subcommittee had a good meeting with Conservation Analyst, Julie Smitherman. Ms. Smitherman was able to give information on current programs and upcoming plans. They discussed the possibility of holding a grey-water and/or rainwater catchment class in 2017. Additionally there will be a student assisting Ms. Smitherman in researching rebate program opportunities. Group discussed some of the new storm water requirements coming into effect in the near future and how those may be good education opportunities. 6. Old Business Sneak Preview Column - Group discussed some of the upcoming deadlines and potential topics. Cruickshank/Weir m/s to allow GEOS to use the January edition for an article on their recent survey results, based on the flyer Koopman presented. Discussion: None. Voice Vote: All Ayes. Motion Passes. Climate & Energy Action Plan - Sohl stated that the third open house occurred on December 7t" Overall there was good attendance and positive feedback afterward. The second draft of the action plan is now out and the committee will continue to work on it, as well as the implementation plan at their next meeting on January 4. He gave an overview of the current timeline for presentation to Council. Earth Bowl - Weir stated he had met with Rogue Climate and SOCAN but there was no champion to step forward from either group so this event will not occur in the next year. If either group does want to continue with the event, Weir will let the commission know. 7. New Business Boardman Plant - Group discussed the articles they had read regarding the proposed biomass conversion. They discussed whether having a report to Council or a request that a letter be written for Council signature would be necessary but determined that this was not the most effective use of the group's time. Miscellaneous - Group discussed where this group could potentially help with the CEAP implementation and getting the community to make some necessary but difficult changes. This may require that the group take the opportunity to do a goal setting for the upcoming year(s). 8. Wrap Up Group requested that the following topics be on an upcoming agenda: • Goals and strategies for this commission Meeting adjourned at 8:00 p.m. Respectfully submitted, Diana Shiplet Executive Assistant CITY OF ASHLAND Council Communication February 7, 2017, Business Meeting Endorsement of the Ashland Community Hospital Foundation for the Purpose of Hanging a Banner FROM: Diana Shiplet, Executive Secretary, shipletd@ashland.or,us SUMMARY The Ashland Community Hospital Foundation is celebrating its 40th anniversary in 2017 and would like to hang a banner across E. Main Street April 17 - 23, 2017. However, per ODOT and City of Ashland regulations, the only banners allowed to be hung across E. Main Street are those for City events or City-endorsed events. Council must decide if they will endorse this request to hang an anniversary banner. BACKGROUND AND POLICY IMPLICATIONS: City of Ashland and ODOT regulations require that all banners hung across E. Main Street be for city events or city endorsed events. Any non-city event must request endorsement by a city commission with final approval by the Council or must directly request endorsement from the Council in order to qualify for banner hanging. The Ashland Community Hospital Foundation is not a city event, nor is it a City grant recipient but they are requesting endorsement by the Council to hang this anniversary year banner. COUNCIL GOALS SUPPORTED: N/A FISCAL IMPLICATIONS: Endorsement by the Council does not include waiver of any fees. Ashland Community Hospital Foundation will be required to pay all fees associated with hanging the banner. STAFF RECOMMENDATION AND REQUESTED ACTION: N/A SUGGESTED MOTION: I move approval of endorsement for the Ashland Community Hospital Foundation for the purposes of hanging a banner across East Main Street. ATTACHMENTS: Letter from ACHF Banner application Page 1 of 1 ~r ■11 III INSPIRING PHILANTHROPY TO ENHANCE ASANTE ASHLAND COMMUNITY HOSPITAL SERVICES ASHLAND IR D • HOSPITAL Jli N 2 2017 FOUNDATION January 16, 2017 City of Ashland BOARD OFFICERS John Karns, Interim City Administrator Liz Murphy 20 E. Main Street PRESIDENT Ashland, OR 97520 Karen Drescher VICE PRESIDENT Dear John Brandt Cullen, DDS I am writing today to submit a request for permission to have a banner TREASURER hung across East Main Street in downtown Ashland. Joy Dobson Way, RN (Ret.) SECRETARY The Ashland Community Hospital Foundation is celebrating its 40`1' DIRECTORS anniversary this year and has a number of activities planned to commemorate Karen Amarotico this special occasion, including having a banner across East Main Street. Tricia Hahn Eric Herron Enclosed is our application, and if you have any questions please don't Sharon Laskos Marjorie Lininger hesitate to call me at (541) 201-4014. Thank you for your consideration. John Maurer, MD Rick Nagel Sincerely, Meiwen Richards EMERITUS BOARD Brian Almquist Richard Bernard Kurt Knudsen innet Jed Mees e Troy, Executive Director Marjorie O'Harra Stephen Reno d Community Hospital Foundation Oscar "Bud" Silver Maggie Skerry STAFF Janet Troy EXECUTIVE DIRECTOR Stephanie Roland SENIOR DEVELOPMENT OFFICER Kathleen Mackris DEVELOPMENT OFFICER PO BOX 98 ASHLAND, OREGON 97520 • 541-201-4015 ACHFOUNDATION.ORG BANNER APPLICATION Please fill in the information requested below and submit this form to the City Administrator, 20 E. Main Street, Ashland, OR 97520. Upon approval of your application by the City Administrator, the City of Ashland will obtain approval ft-om ODOT, and then collect the $125 fee. Please write below exactly what will be printed on the banner. All banners will be reviewed for any offensive or inappropriate message content by the City of Ashland and ODOT. Please note: No Advertising of any kinrl, No phoi:e numbers, and No web or e-mail addresses are permitted on the banner. A-c F L06-0 NAME OF ORGAN lZATION/: CONTACT PERSON: 61y-L& J _ HONE: ADDRESS OF ORGAN IZATION/CONTACTT': 0` &)e WEEK REQUESTED FOR BANNER: --y -_Imt - n'l /7 RQ/ 7 1 (FOR CITY USE ONLY) THIS APPLICATION IS: APPROVED FOR A CITY OF ASHLAND SPONSORED 0,'. ENDORSED EVENT. NOT APPROVED. DATE: CITY ADMINISTRATOR Date Fee Paid to City of Ashland: _ (FOR ODOT USE ONLY) THE ABOVE APPLICATION IS: APPROVED NOT APPROVED. DATE: _ ODOT Revised 2/22/12 CITY OF ^ASHLAND Council Communication February 7, 2017, Business Meeting Authorization to extend liability insurance consulting services contract for a period of one year. FROM: Bev Adams, Interim Finance Director SUMMARY Staff is seeking Council approval to renew the City's contract for liability insurance consulting services for one year. BACKGROUND AND POLICY IMPLICATIONS: The City currently contracts with Brown & Brown of Oregon, LLC's, for liability insurance consulting services. A three year contract was originally approved in January 2009 through 2012, with each year following approved on an annual basis. It was the intention of the Finance department to seek "request for proposals" for a 3-year contract this fiscal year. However, with unexpected staff changes, the request for proposals did not occur and our contract with Brown & Brown will expire on February 28, 2017. Therefore we request Council approval for a one year extension, allowing the incoming staff an opportunity to complete the RFP process prior to February 2018. COUNCIL GOALS SUPPORTED: This action relates most to the Administrative and Governance Goal: Provide high quality, effective, and efficient city services and governance in an accessible, collaborative, and fiscally responsible manner. 439: Ensure on-going fiscal ability to provide desired and requires services at an acceptable level. FISCAL IMPLICATIONS: The cost is $19,000 for services provided from March 1, 2017 thru February 28, 2018. STAFF RECOMMENDATION AND REQUESTED ACTION: That Council, by motion, approve a one year extension of this contract. SUGGESTED MOTION: I move to authorize the City Administrator to extend the contract with Brown & Brown of Oregon, LLC, for insurance consulting services from March 1, 2017 thru February 28, 2018. ATTACHMENT: Consultant services agreement. Page 1 of 1 1ALL' CONSULTANT SERVICES AGREEMENT THIS CONSULTANT SERVICES AGREEMENT (this "Agreement"), effective March 1, 2017 (the "Effective Date"), is made by and between CITY OF ASHLAND ("City"), and the Medford office of BROWN & BROWN OF OREGON, LLC, DIBAI BROWN & BROWN NORTHWEST ("Consultant"). Background City wishes to retain Consultant to perform certain specified advisory services as described in this Agreement. Consultant wishes to perform such services according to the terms and conditions in this Agreement for the compensation set forth in this Agreement. The parties agree as follows: 1. Term. The term of this Agreement shall request of Consultant. City further agrees to provide commence on the Effective Date and continue for a Consultant with notice of any material changes in period of one (1) year, unless sooner terminated as City's business operations, risk exposures or in any herein provided, other material information provided under this Agreement. In addition, City shall carefully read each 2. Relationship of Parties. Consultant is an insurance policy issued to City in order to confirm the independent contractor and nothing in this Agreement accuracy of the facts reflected therein and that the is intended nor shall be construed to create an policy(ies) contain(s) the terms and coverages employer/employee relationship, a joint venture desired. City is responsible for recommending any relationship or partnership relationship. In changes to insurance policies issued to City. consideration of the compensation paid to the Consultant by the City, Consultant will provide 5. Compensation. In consideration of the services to the City as an insurance consultant. City Services, City shall compensate Consultant as set acknowledges that Consultant, or its parent company, forth in Schedule B (the "Consultant Services Fee"). Brown & Brown, Inc. ("Parent'), and related or With regard to the Consultant Services Fee, City and affiliated companies (collectively with Parent, "B&B Consultant acknowledge and agree as follows: Affiliates"), may provide services as an insurance agent on behalf of certain insurance carriers or risk-- (a) Compensation for the Services bearing entities. City expressly consents to such specified under this Agreement is exclusive of all relationship, if applicable, in the rendition of services federal, state and local sales, use, excise, receipts, by Consultant under this Agreement. gross income and other similar taxes and governmental charges and fees. Any such taxes, 3. Consultant Services. Consultant, subject charges or fees for the Services under this to the terms of this Agreement, shall provide certain Agreement, now imposed or hereafter imposed during services set forth in the attached Schedule A (the the term of this Agreement, shall be in addition to the "Services"). Nothing in this Agreement shall be compensation, premiums and charges set forth in this construed to Impose any obligations on Agreement and shall be paid by City upon request. Consultant, or limitations on Consultant's compensation, relative to services other than as (b) City acknowledges and agrees that specifically delineated above. the Consultant Services Fee is reasonable in relation to the Services to be provided by Consultant 4. City Responsibilities. In consideration of hereunder. the Services provided by Consultant, City agrees as follows: 6. Confidentiality. To the extent consistent with performances of Consultant's duties under this (a) City shall cooperate fully with Agreement, Consultant and City agree to hold in Consultant and the insurance companies with whom confidence Confidential Information (defined below). Consultant solicits in the performance of Consultants City acknowledges, however, that Consultant will obligations under this Agreement. disclose Confidential Information as reasonably required in the ordinary course of performing the (b) City shall timely produce complete Services to insurance companies and other insurance and accurate information including, but not limited to, intermediaries. "Confidential Information" means all current financial information, statements of values, nonpublic information and all documents and other loss information and any other information, necessary tangible items (whether recorded information, on for the effectuation of insurance coverage at the paper, in computer readable format or otherwise) Page 1 of 6 City of Ashland Brown & Brown of Oregon, LLC dlbla Brown & Brown Northwest Consultant Services Agreement effective March 1, 2017 I relating to the disclosing party's business (including Consultant's material failure to properly perform its without limitation business plans, manner of doing duties and responsibilities hereunder because of business, business results or prospects), proposals, Consultant's gross neglect, proven dishonesty, or recommendations, marketing plans, reports, any of commission of a felony. which (i) at the time in question is either protectable as a trade secret or is otherwise of a confidential (c) Notwithstanding the provisions in nature (and is known or should reasonably be known by receiving party as being of a confidential nature) sub-paragraph (a} above, Consultant may terminate and (il) has been made known to or is otherwise this Agreement upon the happening of any one of the learned by receiving party as a result of the following causes: (i) City's failure to pay any relationship under this Agreement. Confidential Consultant Services Fee more than five (5) days after Information should be protected with the same such payment is due; (ii) City's participation in any reasonable care as each party protects its own fraud; or (iii) City's material failure to properly perform Confidential Information. its duties and responsibilities hereunder because of City`s gross neglect, proven dishonesty, or Confidential information will not include any commission of a felony. information, documents or tangible items which (i) are a matter of general public knowledge or which Termination for any cause enumerated in sub- subsequently becomes publicly available (except to the extent such public availability is the result of a paragraphs {b) or {c) shall become effective upon the breach of this Agreement), (ii) were previously in delivery of written notice of termination to the possession of receiving party as evidenced by breaching party or at such later time as may be receiving party's existing written records, or (iii) are specified in the written notice. hereafter received by receiving party on a non- confidential basis from another source who is not, to (d) Termination of this Agreement shall receiving party's knowledge, bound by confidential or not release City from any accrued obligation to pay fiduciary obligations to disclosing party or otherwise any sum to Consultant (whether then or thereafter prohibited from transmitting the same to receiving payable) or operate to discharge any liability incurred party. In the event that Consultant or City become prior to the termination date. legally compelled to disclose any of the Confidential Information, they shall provide the other party with 8Notices. Any notices required or permitted prompt notice so that such party may seek a to be given under this Agreement shall be sufficient if protective order or other appropriate remedy and/or in writing by Certified Mail to: waive compliance with the provisions of this Agreement. In the event that such protective order or If to City: other remedy is not obtained, or that the other party waives compliance with the provisions of the City of Ashland Agreement, such party may disclose such information 20 E. Main Street as is necessary or advisable to comply with the legal Ashland, OR 97520 process. Attn: Bev Adams Email: bev.adams(a7ashland.or.us 7. Termination. If to Consultant: (a) Either party may terminate this Agreement, without cause and for any reason Brown il Brown Northwest 3256 whatsoever, by giving written notice of termination to Medford, Hillcrest Park Drive Medford, OR 97504 the other party at least ninety (90) days prior to the Attn: Mike Mastroni effective date of termination, which shall be specified Email: mmastroni(a)_bbnw.com in such written notice. (b) Notwithstanding the provisions in With a copy to: sub-paragraph (a) above, City may terminate this Agreement upon the happening of any one of the Brown & Brown, Inc. 220 S. Ridgewood Avenue following causes: (i) Suspension or termination of Daytona Beach, FL 32114 Consultant's insurance license in the State of Oregon Attn: General Counsel if not cured by Consultant within sixty (60) days Email: legaldept(cD_bbins.com following such suspension or termination; (ii) Consultant's participation in any fraud; or (iii) Page 2 of 6 City of Ashland Brown & Brown of Oregon, LLC dlbla Brown & Brown Northwest Consultant Services Agreement effective March 1, 2017 or such other address as either shall give to the other 12. Assignment. Neither this Agreement nor in writing for this purpose. any of the rights, interests or obligations hereunder shall be assigned by any of the parties hereto 9. Severability. The invalidity or (whether by operation of law or otherwise) without the unenforceability of any provision of this Agreement prior written consent of the other party, which consent shall in no way affect the validity or enforceability of shall not be unreasonably withheld, conditioned or any other provision. delayed. This Agreement will be binding upon, inure to the benefit of, and be enforceable by the parties 10. Oregon Law Applies; Venue. This and their respective successors and permitted Agreement shall be governed by and construed and assigns. enforced in accordance with the laws of the State of Oregon, without regard to its conflicts of laws 13. Entire Agreement. This Agreement principles. Exclusive venue is agreed to be in a state (including the schedules, documents and instruments or federal court of competent jurisdiction in or for referred to herein or attached hereto) constitutes the Jackson County, Oregon. entire agreement and supersedes all prior agreements and understandings, both written and 11. Limitation of Liability; Waiver of Jury oral, between the parties with respect to the subject Trial. THE PARTIES WAIVE ANY RIGHT TO A matter hereof. This Agreement does not alter, void, TRIAL BY JURY IN THE EVENT OF LITIGATION terminate, or rescind any agreement that may be in ARISING OUT OF THIS AGREEMENT. IN NO effect between the City and the Consultant for EVENT WILL EITHER PARTY BE LIABLE TO THE insurance needs not identified in this Schedule A. The OTHER PARTY OR ANY OTHER PERSON FOR Agreement shall not be modified except by a written ANY CONSEQUENTIAL, INDIRECT, SPECIAL, OR agreement dated subsequent to the date of this INCIDENTAL DAMAGES, INCLUDING LOSS OF Agreement and signed on behalf of City and PROFITS, REVENUE, DATA OR USE, EVEN IF Consultant by their respective duly authorized SUCH PARTY HAS BEEN ADVISED OF THE representatives. POSSIBILITY OF SUCH POTENTIAL LOSS OR DAMAGE. [Remainder of page intentionally left blank - Signature page follows.] Page 3 of 6 City of Ashland Brown & Brown of Oregon, LLC d/b/a Brown & Brown Northwest Consultant Services Agreement effective March 1, 2017 i IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date. CITY: CONSULTANT: City of Ashland Brown & Brown of Oregon, LLC an Oregon municipality d/b/a Brown & Brown Northwest an Oregon limited liability company By: By: Name: Name: Title: Title: Page 4 of G City of Ashland Brown & Brown of Oregon, LLC d/b/a Brown & Brown Northwest Consultant Services Agreement effective March 1, 2017 f SCHEDULE A CONSULTANT SERVICES Subject to the terms of this Consultant Services Agreement, Consultant shall provide the Services listed below, but only in relation to the following Lines of Insurance (a) Boiler & Machinery; (b) Commercial / Auto Trucking/ Garage; (c) Commercial Property; (d) Crime; (e) Directors & Officers Liability; (f) Earthquake I DIC; (g) Employment Practices Liability; (h) General Liability; (i) Inland Marine; 0) Liquor Liability; (k) Professional Liability; (1) Umbrella/ Excess Liability. Services are as follows: Evaluate City's business practices with regard to risk and possible transfer of risk to third parties and conduct regular, scheduled meetings with City to review City's risk management program. Review and analyze City's existing insurance coverage and identify potential lines of coverage or coverage enhancements to improve City's insurance program. Coordinate loss prevention services provided by any insurance company with those services provided by Broker. Analyze past and current claim and loss history information and advise City of significant implications for City's insurance program. Claims and Risk Management Services: Claim Review -Workers' Compensation Claim Review - Property and Liability Employment Practices Consultative Services Safety Committees - Review and Training Fleet Management Review and Training Elements Connection Provides safety tools as needed Agent Insurance Placement: Analyze current insurance market conditions and advise City of significant implications for City insurance program. Facilitate marketing and procure quotat6ions from carriers; review and analyze quotations and provide proposals for review by City. Secure and bind all coverage accepted by City, when applicable. Page 5of6 City of Ashland Brown & Brown of Oregon, LLC d/b/a Brown & Brown Northwest Consultant Services Agreement effective March 1, 2017 SCHEDULE B COMPENSATION Consultant Services Fee: In consideration of the Services, City shall compensate Consultant in the amount of NINETEEN THOUSAND DOLLARS AND 041140 ($19,000.00) (the "Consultant Services Fee"). The Consultant Services Fee shall be fully earned and payable on a monthly basis in the amount of ONE THOUSAND FIVE HUNDRED EIGHTY-THREE DOLLARS AND 331100 ($1,583.33). The first payment shall be fully earned and payable upon the City's execution and delivery of this Agreement and thereafter the first of every month during the term of this Agreement. Insurance Placements: In addition to the Consultant Services Fee above, the Consultant, as Agent for the City, may receive commission on insurance placement(s) from Insurance Company(ies) not related to this Agreement. Below are the current lines of insurance placement requested by the City: Excess Workers Compensation Surety Aviation Liability Flood Pollution Liability Accident Insurance Page 6 of 6 City of Ashland Brown & Brown of Oregon, LLC d/b/a Brown & Brown Northwest Consultant Services Agreement effective March 1, 2017 CITY OF ASHLAND Council Communication February 7, 2017, Business Meeting Extension of Employment Agreement for Interim Administrative Services/Finance Director FROM John Karns, Interim City Administrator, john.karnsAashland.or.us Tina Gray, Human Resources Manager, tina.grayAashland.or.us SUMMARY Administrative Services/Finance Director Lee Tuneberg retired effective September 30, 2016. The City entered an agreement with Bev Adams, and she began serving as the Interim Administrative Services/Finance Director on September 27, 2016. Her original employment agreement with the City terminates January 31, 2017. The City completed a nationwide search for new Administrative Services/Finance Director, and the candidate selected for hire cannot begin work in Ashland until May 15, 2017. The Finance department has many critical deadlines and projects including the upcoming biennial budget process which necessitates extending Bev's employment agreement. Bev has agreed to remain on and ensure a smooth transition to the new Director. BACKGROUND AND POLICY IMPLICATIONS: N/A FISCAL IMPLICATIONS: We have negotiated a salary with Bev which is covered by the current budget. She is a PERS retiree and therefore will not require retirement contributions. STAFF RECOMMENDATION AND REQUESTED ACTION: Staff is recommending the extension of the employment agreement for Bev Adams as Interim Administrative Services/Finance Director. SUGGESTED MOTION: Move to approve the extension of the employment agreement for Bev Adams as Interim Administrative Services/Finance Director for the City of Ashland. ATTACHMENTS: Extension of Employment Agreement Page 1 of 1 ~r CITY OF ASHLAND Employment Agreement Interim Administrative Services/Finance Director THIS AGREEMENT made and entered into this t" day of January, 2017, by and between the City of Ashland ("City") and Beverly Adams ("Employee"). RECITALS: A. The City has employed the services of Employee since September 27, 2016 as Interim Administrative Services/Finance Director for the City of Ashland under contract dated September 6, 2016; and B. The initial employment agreement specified the term ended on January 31, 2017. C. The initial employment agreement will effectively terminate on January 31, 2017, and the City will not have a regular Administrative Services/Finance Director available to start work until May 15, 2017. It is the desire of the Council to (1) secure and retain the services of Employee and to provide inducement for Employee to remain in such employment until the new Administrative Services/Finance Director begins work, (2) to make possible full work productivity by assuring Employee's morale and peace of mind with respect to financial security; (3) to act as a deterrent against malfeasance or dishonesty for personal gain on the part of Employee; and (4) to provide a just means for terminating Employee's services at such time as Employee may be unable fully to discharge Employee's duties due to disability or when City may otherwise desire to terminate Employee's services; and (5) to keep employee under a total of 1040 hours worked for the calendar year 2017. D. Employee is a PERS retiree and as such is limited to working no more than 1039 hours for a PERS employer in a calendar year. E. Employee desires to continue employment as Interim Finance Director for the City of Ashland under the following terms and conditions. City and Employee agree as follows: Section 1. Duties. The city hereby agrees to employ Beverly Adams as the Interim Administrative Services/Finance Director of the City to perform the functions and duties specified in the job description for the position, and to perform such other legally permissible and proper duties and functions as the City Administrator and/or City Council shall from time to time assign. The Interim Finance Director shall devote full time to the performance of her duties for the duration of interim appointment. Page - 1 Section 2. Term. A. Nothing in this agreement shall prevent, limit, or otherwise interfere with the right of the City to terminate the services of the Interim Administrative Services/Finance Director at any time, subject only to the provisions set forth in this agreement. B. Employee agrees to remain in the employ of City until a successor Administrative Services/Finance Director is appointed into the regular F/T position or until May 31, 2017, whichever occurs first and allows for a smooth transition of duties. Employee agrees neither to accept other employment or to become employed by any other employer until this termination date, unless the termination date is affected as otherwise provided in this agreement. C. In the event Employee wishes to voluntarily resign the position during the term of this agreement, Employee shall be required to give the City three weeks written notice of such intention, unless such notice is waived by the City Administrator with the approval of the Mayor and City Council. Employee will cooperate in every way with the smooth and normal transfer to the newly appointed individual. Section 3. Salary. City agrees to pay Employee a wage of $55.00/hour ($9,533.15/month), which corresponds to the mid-point of the salary range for City Department Heads in lieu of health benefits and retirement contributions. Section 5. Tools and Equipment. City agrees to provide the tools and equipment necessary for the Interim Finance Director to efficiently perform her duties. Section 6. Severability. If any part, term, or provision of this agreement is held by the courts to be illegal or in conflict with the laws of the State of Oregon, the validity of the remaining portions of the agreement shall not be affected and the rights and obligations of the parties shall be construed and enforced as if the agreement did not contain the particular part, term, or provision. Dated this of 12017. Barbara Christensen, City Recorder John Stromberg, Mayor Accepted this day of , 2017. Beverly Adams Page - 2 CITY OF ASHLAND Council Communication February 7, 2017, Business Meeting Approval of Contract for Gordon Huether Public Artist for the Theater Corridor FROM: Ann Seltzer, management analyst, seltzera@ashland.or.us SUMMARY This is a contract with Gordon Huether to develop two public art concepts for the Theater Corridor and to execute, create, fabricate and install the approved concept. BACKGROUND AND POLICY IMPLICATIONS: The walkway between East Main Street and the city parking garage and OSF Theaters, dubbed the Theater Corridor, was identified and recommended by the ad hoc Downtown Beautification Committee as a space that needed improvements. In September 2014, the Council approved the recommendation of the committee and requested the Public Art Commission oversee the project. In June 2016, the Council approved the Call for Artist/Theater Corridor RFQ (request for qualifications). The Public Art Commission (PAC) published the Call for Artist/RFQ inviting artists to submit their qualifications for consideration for the project. The document was sent to art organizations and artists throughout the western United States. The PAC received 28 responses to the RFQ. Three responses were from Ashland, each a team with more than one local artist. Five public meetings were dedicated to evaluating each submission. Eventually the list was narrowed to four artists with strong public art experience. The four artists were interviewed via phone during two public meetings. Based on the artists' experience, aesthetics, phone interview and references, Gordon Huether was selected. Information about the Theater Corridor public art project, including Mr. Huether's response to the RFQ is available at www.ashland.or.us/theatercorridor. The artist will visit Ashland in February and participate in a meeting with the community. In September, the artist will present in person the two concepts to the community and again to the City Council using digital renderings, digital models and or physical models as needed to express the concepts. A Selection Panel, separate from the Public Art Commission, will select their preferred concept and make a recommendation to the Public Art Commission and to the City Council. The City Council will review both concepts and make the final selection. Once the final concept is selected, the artist will begin to fabricate the piece. Installation will occur in the spring of 2018. The artist will be paid $3,000 to develop the two concepts proposals. If for any reason neither concept is approved by the City Council the contract is terminated. Page I of 2 ~r CITY OF ASHLAND If a concept is approved by the City Council, the artist will be paid $110,000 to execute, fabricate and install the finished piece of public art. This amount includes artist fees and all costs associated with the engineering and fabrication of the art work, delivery and installation. The attached contract details the expectations, deliverables, timetable and payment for the artist. COUNCIL GOALS SUPPORTED: 14. Encourage and/or develop public spaces that build community and promote interaction. FISCAL IMPLICATIONS: The use of $75,000 of transient occupancy tax allocated for beautification projects and $38,000 of transient occupancy tax allocated for public art was approved by the Council and is budgeted for this proj ect. STAFF RECOMMENDATION AND REQUESTED ACTION: Staff recommends approval of the contract. SUGGESTED MOTION: I move to approve the personal services contract with Gordon Huether for the Theater Corridor Public Art project. ATTACHMENTS: 1. Personal Services Contract Page 2 of 2 PIA r CONTRACT FOR PERSONAL SERVICES THEATER CORRIDOR PUBLIC ART PROJECT This is a contract ("Agreement"), between Gordon Huether + Partners, Inc ("Artist") and the City of Ashland, ("City") for the creation, fabrication and installation of an original public art work ("Work") on the site known as the Theater Corridor ("Site"). RECITALS A. The Artist is an internationally recognized artist. B. The City wishes to commission the Artist to develop two concepts for consideration by the City for the - Theater Corridor. If for any reason both concepts are disapproved, the Agreement shall terminate on the date of such disapproval, and the subsequent obligations of the parties shall be those set forth in paragraph 9 of the Agreement. C. Based on the approved concept, the Artist will create, fabricate and install public art based on the approved concept for the Theater Corridor. D. The Artist and the City wish to have the project governed by the mutual obligations, covenants, and conditions herein and in the Agreement. NOW THEREFORE, in consideration of the mutual promises set forth herein, each of the parties hereby agrees as follows: 1. Work to Be Performed 1.1. Artist will develop two original public art concepts for the Theater Corridor in compliance with the Timeline set forth in paragraph 2. 1.1.1. During the design of the two concepts, Artist will, with reasonable advance notice, be available for meetings and consultation as needed with the City. If these meetings are in addition to the meetings specified in 1.2 and 4.3, they will be conducted though video conference, phone conference or other long distance technology. 1.1.2. Artist will provide digital renderings, digital models and/or physical models of the two concepts as needed for comprehension. 1.2. Artist will present the two concepts in person at two separate meetings in Ashland at venues selected by the City. 1.3. If the Public Art Commission City Council declines to approve both concepts, the Agreement shall terminate on the date of such decision, and Artist shall be compensated all services performed under this Agreement prior to the termination date. 1.4. If one of the concepts is approved by both the Public Art Commission and the City Council, Artist will create and install the approved design concept in compliance with the Timeline set forth in paragraph 2. 1.4.1. Design Details. Prior to beginning fabrication of the Work Artist shall submit to the City a detailed design of the approved concept which will include: Contract for Personal Services Page 1 of 9 ❑ Technical drawing showing component parts of the work and attachment points, including hardware if applicable; ❑ Material samples and material data sheets where applicable; ❑ Technical installation drawing showing anchoring system to foundation, footing, and/or attachment point, including hardware; ❑ Anticipated routine maintenance (occurring at less than five-year intervals); ❑ Life expectancy of installed Work; ❑ Information on fabricator; and []Timeline, including project schedule for structural engineer's stamp, purchase of materials, required permits and installation, and all required documentation to be submitted at 60% completion and 90% completion for review and approval 1.4.2. Refinements. Artist will provide the City the opportunity for two refinements of the chosen concept. For these refinements, Artist will provide digital renderings, digital models and/or physical models as needed for comprehension. 1.4.3. Construction Documents. Prior to fabrication of" Work, Artist shall provide an original set of stamped structural engineer's drawings, specifications, and analysis from a licensed structural engineer, which will include at a minimum the following: ❑ Structural integrity of Work; ❑ Attachment of Work to the base footings; ❑ Structural integrity of the mounting structure; and ❑ Analysis of all required loadbearing conditions. 1.4.4. Pre-construction meeting. Prior to fabrication, Artist and his team, including engineers, will meet with City staff either in person or by video conference to review the submitted construction documents and identify modifications, if necessary. Artist will provide an outline of needed Site preparations for installation of Work. 1.4.5. Fabrication. Artist shall complete fabrication of the Work in substantial conformity with the approved design. If Artist believes that changes are required, Artist must present the City in writing for further review and approval any significant changes in the scope, design, color, size, material, or texture of the Work not permitted by or not in substantial conformity with the approved design. A significant change is any change in the scope, design, color, material, texture, or location of the Work on the Site, which affects installation, scheduling, site preparation, or maintenance for the Work. 1.4.6. Shipping/Delivery. ❑ Artist will notify the City in writing when the Work is complete and ready for delivery and installation. If delivery and/or installation cannot proceed for any reason that is not within the control of Artist, the parties will mutually make arrangements for storage of the Work at no charge to the City. ❑ Artist shall make all necessary efforts to secure the Work for safe shipping and delivery. The Work shall be transported in such a way as to protect the safety and integrity of the Work during shipment and to allow for easy handling upon delivery. ❑ Should additional shipping/delivery costs be incurred due to job site conditions that were not made evident to Artist at the execution of the Agreement, or if the Site Address changes, the city agrees to reimburse Artist in full for any and all additional costs incurred. Contract for Personal Services Page 2 of 9 1.4.7. Installation. ❑ Artist shall install the Work at the Site in accordance with all architectural plans and instructions provided by the City, in accordance with the approved design, and in accordance with all other drawings, reports, plans, specifications, or materials furnished by Artist to the city under this Agreement. ❑ Upon installation of the Work, Artist shall provide the City with written instructions for the appropriate maintenance and preservation of the Work, along with product data sheets for any materials or finish used. ❑ Artist shall advise the City in writing when all the Work has been fully installed n substantial conformity with this Agreement. 1.4.8. Final Artwork Documentation. Artist shall provide a detailed record of fabrication techniques, exact materials used, specific colors, with attached material data sheets and product warranties supplied by the manufacturer, if applicable. This documentation shall also address anticipated maintenance, desired appearance, and environmental factors affecting the Work. 2. Timeline 2.1. February 2017 Artist travels to Ashland to meet with the City, tour the Site and attend a gathering with community members March-June 2017 Artist confers with City in person or by video conference August 2017 Concepts are due and provided to City September or October 2017 Artist travels to Ashland and presents both concepts at two separate meetings to the City November 2017 Construction documents due April 1, 2018 or earlier Installation 2.2. The Timeline shall be extended in the event of delays caused by events beyond the control of the Artist or the City. The Artist shall make every reasonable effort to complete the Work in accordance with the Timeline. Each party shall inform the other in writing in advance of any anticipated delays. 2.3. If schedule listed in section 2.1 is delayed for reasons outside of the Artist's control, the budget for chosen design may need to be adjusted to allow for cost increases. 3. Artist's Responsibilities 3.1. Artist shall furnish all the materials, equipment and labor required for the Work. 3.2. Artist shall obtain a City of Ashland business license prior to performing any work pursuant to this Agreement. 3.3. Artist or subcontractors, at Artist's expense, will secure any and all required licenses, documentation required for permits and similar legal authorizations as may be necessary for the installation of the Work. 3.4. City will be responsible for the expense of any required permits as described in 3.3. 4. Compensation 4.1. Artist will be paid $3000 to develop the two original public art concepts for the Theater Corridor. 4.2. If one of the concepts is approved by both the Public Art Commission and the City Council, artist will be paid $110,000 pursuant to the milestones shown below to create, fabricate and install the Work Contract for Personal Services Page 3 of 9 based on the approved concept. This amount includes Artist fees and all costs associated with the engineering and fabrication, delivery, and installation of the Work. 4.3. Artist will be compensated up to $500 for each of the three required visits to Ashland for (1) site visit; (2) presentation of concepts to the public; and (3) presentation to the City Council. 4.4. Artist shall provide the City with a progress report each month and submitted invoices based on the following milestones: ❑ $3000 upon execution of this Agreement; ❑ 10% of $110,000 ($11,000) upon concept approval; ❑ 50% $110,000 ($55,000) as fabrication deposit prior to procurement of materials and commencement of fabrication; ❑ 25% of $110,000 ($27,500) as progress payment upon 50% completion of the Work for shipment; and ❑ 15% of $110,000 ($16,500) for delivery/installation upon City's acceptance of installation. 4.5. Payment shall be made within 30 days after receiving an invoice associated with each milestone above. 4.6. If the City requests the Artist to render services not covered by this Agreement or if the Artist incurs additional expenses to comply with such request(s), the City will execute a change order setting forth the additional services and expenses therefor. Additional Services requiring a change order include, but are not limited to, changes in the scope of work, changes in the schedule for performing the Work and changes made after a design is approved. The cost of a change order will be determined by the amount of work that has been performed that must be either performed again or modified in order to accommodate dimensional revisions or other requested additional services. 5. City Responsibilities 5.1. The City will provide the Artist, at no expense to Artist, copies of architectural plans existing designs, drawings, reports, and other existing relevant data, if any, needed for performance of Artists duties under this Agreement. 5.2. The City shall prepare the Site and be responsible for all expenses, labor and equipment to prepare the Site for the timely transportation and installation of the Work. This Site preparation includes, but is not limited to, all necessary concrete and electrical work related to the Work. The City shall complete the Site preparation by the scheduled installation date or shall inform the Artist in writing of any delays. 5.3. As soon as the City approves the fabricated Work and Artist receives authorization to proceed with installation, artist will have access to the Site. 5.4. The City shall notify the Artist of its final acceptance of the Work. Final acceptance effective as of earlier to occur of (a) the date of the City's written notification of final acceptance or (b) the 30th day after Artist has sent written notice to the City. Upon receipt of such notice, and prior to the expiration of the 30-day period, the City shall give Artist written notice describing and specifying any services due from Artist which have not been completed. 6. Warranty 6.1. The Artist warrants that the Work is unique and original and does not infringe on any copyrights, that the Work is solely the results of the artistic effort of the Artist and that it be free and clear of any liens. 6.2. The Artist guarantees that the design submitted will not be used elsewhere in the future, without prior written agreement between the Artist and the City. However, this Agreement shall not be deemed to prohibit the Artist from reusing the themes, separate elements, and concepts incorporated in the Work in new works so long as any such reuse in new works does not result in a combination, which as a whole constitutes a work substantially similar to the Work. 6.3. The Artist warrants and represents that the work shall comply with the appropriate stamped Structural Engineering Report, and be free from defective or inferior materials and/or inferior and or faulty fabrication and installation techniques. At the City's option, the Artist shall remedy and/or pay for any loss Contract for Personal Services Page 4 of 9 or damage resulting from faulty materials or workmanship that occurs or appears within a period of two (2) years after final acceptance. The responsibility for the determination of the Artist liability for faults or defects in the work during the one-year period shall be solely that of the City. 6.4. The design and quality of the Work will be suitable for normal environmental conditions at the Site. 7. Ownership of the Work, Reproduction, and Deaccession 7.1. The Work created under this agreement shall be the property of the City. The Artist shall retain intellectual property but shall make no full-scale duplications of the Work at another location. All copyright and further reproduction rights to the Work shall remain with the Artist. The Artist, however, hereby grants to the City, the right to make and authorize the making of photographs and other two-dimensional reproductions of the Work for educational, public relations, arts promotional, market and non-commercial purposes for as long as the City owns the Work. For any such reproductions, the City shall take reasonable measures to identify the Artist as the creator of the Work. In the event the City wishes to use the Work for commercial purposes, the City shall contact the Artist so that a separate agreement may be negotiated. The Artist also agrees that photographic reproductions of the Work made by the artist for publicity purposes shall refer to the fact that the Work is installed in Ashland, OR as part of the City of Ashland's public art collection. The Artist agrees and acknowledges that should the deaccession of the Work become necessary at any point the City shall proceed with deaccessioning pursuant to the City Municipal Code. 7.2. Title to all drawings, photographs, samples, prototypes, mock-ups, models, maquettes, material samples, studies, specifications, and incidental works created by the Artist or its subcontractors in the design of the Work ("Design Materials") shall remain in the Artist's possession at all times. Any Design Materials provided to the City during the term of the Agreement shall be returned to the Artist upon completion of the Work or, upon the earlier termination of this Agreement. However, the Artist agrees that the City may retain two- dimensional copies of the Design Materials solely for information and reference in connection with the City's use of the Work if the City accepts the Work installed by the Artist or fabricates and/or installs the Work pursuant to this Agreement. Any copies of the Design Materials retained by the City shall contain a copyright notice substantially in the following form: Copyright O Gordon Huether + Partners, Inc., date of publication. 7.3. The Design Materials and copies thereof retained by the City shall not be used by the City or others on other projects, for additions to this Project, for completion of this Project by others, or for any other purpose, unless the parties otherwise agree in a writing that provides for appropriate compensation to the Artist. 7.4. In the event of termination of this Agreement at no fault of the Artist, Artist shall retain all rights of ownership of the Work, and shall have the right to complete, exhibit, and sell the Work if the Artist so chooses. 8. Confidential Information 8.1. Certain methods, techniques and processes used by the Artist in the fabrication of the Work are considered proprietary information of the Artist. In the event it is necessary to disclose such information to the Client, the Client agrees to keep such information confidential and agrees not to disclose such proprietary information to any third parties without the consent of the Artist. The Client agrees to obtain this same agreement from such third parties to keep such information confidential. The Artist will notify Client that information provided to the Client is proprietary information by either marking such information "Confidential" or "Proprietary Information" or by informing Client of the proprietary nature of the information being supplied. At the completion of the Project, by delivery of the Work to the Client and upon acceptance of the Work after delivery, the Client shall return all proprietary information in the Client's possession to the Artist. 9. Artist's Rights 9.1. The City shall provide and install, at its own expense, a plaque on or near the Work containing a credit to the Artist and identifying the title of the Work. If requested by the Artist, the plaque shall also identify the fabricator of the Work. The plaque shall contain a copyright notice: Copyright @ Gordon Huether + Partners, Inc. date of installation. 9.2. The City agrees that no part of the Work will be separated from the whole and agrees that it will not intentionally alter, modify, change, destroy or damage the Work without first obtaining the written approval of the Artist. Contract for Personal Services Page 5 of 9 9.3. The City shall reasonably assure that the Work is properly maintained and protected, taking into account the instructions of the Artist. If repairs are necessary, the City shall consult with the Artist to determine when and if repairs and restorations to the Work will be made. 9.4. The rights provided to the Artist are in additional to any rights that the Artist or Gordon Huether have under VARA. 10. Termination 10.1. If either party should willfully or negligently violate this Agreement the non-defaulting party shall have the right to terminate this Agreement by giving written notice to the defaulting party of its intent to terminate specifying the grounds for termination. 10.2. If this Agreement is terminated by the City, compensation to the Artist for all services performed shall be paid prior to the termination date. 10.3. If this Agreement is terminated by the Artist, the City shall have to right to have the Work fabricated, delivered and installed in accordance with the design materials, but shall have no right to use the design materials for any other project or purpose. Artist shall retain the copyright in the design materials of the Work. 10.4. Prior to the completion of the design services, the City shall have the right to terminate this Agreement on the death of Gordon Huether. Upon the death of Gordon Huether after the completion of the design services, the Artist shall complete the services as per this Agreement. 11. Risk of Loss or Damage, and Liability 11.1. All risks of loss or damage to the Work shall be borne by Artist during fabrication, delivery, and installation the Work. Artist shall take such measures as are necessary to protect the Work from loss or damage until final acceptance of installed Work, except that the risk of loss or damage shall be borne by the City prior to acceptance of the Work if the work is in possession this City prior to installation. Artist shall be responsible for repairing any damage to the Work during delivery and installation. Artist shall assume all risks and liability for fabrication, delivery and installation and shall hold the City harmless from any damages, claims, injuries negligence by Artist in the performance of this work. 12. Subcontracting 12.1. Artist may delegate any portion of its duties to any subcontractor, craftsperson, artist, engineer, or fabricator, provided that such delegation of duties shall not affect the design, appearance, or visual quality of the Work, and that the delegated duties shall be carried out under the personal supervision of Artist. Nothing contained in this Agreement shall create any contractual relation between any subcontractor of Artist and the City, or result in an employee or subcontractor of Artist deemed to be an employee of City. 13. Independent Contractor Status 13.1. Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will. comply with ORS 656.017. 13.2. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. 14. Living Wage Requirements 14.1. If the amount of this contract is $20,283.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 15. Governing Laws; Jurisdiction; Venue Contract for Personal Services Page 6 of 9 This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Artist, by the signature herein of its authorized representative, hereby consents to the in persona jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. Dispute Resolution 16.1. The parties agree to mediate any disputes or claim between them arising out of or relating to this Agreement or any resulting transaction before resorting to arbitration or other legal procedures. 17. Entire Agreement 17.1. This contract and attached exhibits constitute the entire agreement between the parties. No waiver, consent, modification or change of terms of this contract shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this contract. Consultant, by signature of its authorized representative, hereby acknowledges that he/she has read this contract, understands it, and agrees to be bound by its terms and conditions. Consultant City of Ashland By By 11 ature Print Name Print Name Title wLjn Date W-9 One copy of a W-9 is to be submitted with Purchase Order No. the signed contract. AP~PROVEQA FOR 1 1 8-- ity Attorney r7 Da, Contract for Personal Services Page 7 of 9 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Artist or subcontractors of the Artist are qualified, professionally competent and duly licensed to perform the work. Artist also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a /specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. ) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. t--~(5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. ~~\'-j z~= z Contractor (Date) Contract for Personal Services Page 8 of 9 EXHIBIT B of ty Ashland LIVING WA E per hour, effective June 30, 2016. The Living Wage Is adjusted annually every June 30 by the portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by assistance for the projector the employee, ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $201283.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,283.20 or more, ➢ If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland 50% or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020, working on a project or of health care, retirement, Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Contract for Personal Services Page 9 of 9 CITY OF ASHLAND Council Communication February 7, 2017, Business Meeting Public Hearing on an ordinance amending the Flood Plain Corridor Lands Map FROM: Bill Molnar, Director of Community Development, bill. molnar(a~ashland.or.us SUMMARY To amend the City of Ashland Physical and Environmental Constraints Flood Plain Corridor map to reflect changes in the Federal Emergency Management Agency's Flood Insurance Rate Maps, providing consistency with Chapter 18.3. 10 (Development Standards for Flood Plain Corridor Lands) and Chapter 15.10 (Flood Damage Prevention Regulations) of the Ashland Municipal Code. BACKGROUND AND POLICY IMPLICATIONS Ashland's Land Use Ordinance (Ch. 18.3.10: Development Standards for Flood Plain Corridor Lands), and Building Code (Ch. 15.10: Flood Damage Prevention Regulations), both contain requirements relating to development within the 100 year floodplain, and each specifically references the FEMA Flood Insurance Rate Maps (FIRM) and Flood Insurance Study (FIS) for Jackson County and Incorporated Areas. A Revised FIS was completed for Jackson County and will go into effect on April 5, 2017. The floodplain changes reflected in the new FIRM maps only impact properties along Neil Creek along the eastern perimeter of the city. Neil Creek's floodplain was remapped by FEMA as new topographic data was made available through a near infrared based light detection and range survey (LIDAR). This more precise topographic survey method allowed FEMA to update the FIS based on the revised elevations. Other regulated creeks within Ashland's City Limits (Ashland Creek, Bear Creek, Kitchen Creek, Tolman Creek, Cemetery Creek, Clay Creek, and Hamilton Creek) were not remapped by FEMA and their floodplains are therefore unchanged from those adopted in 2011. Properties that contain lands within the Neil Creek 100 year floodplain are primarily outside Ashland's City Limits and therefore have been notified by Jackson County of the pending FIRM changes. Within the city limits the only property affected by an increase in the area designated as 100 year floodplain is the City of Ashland Municipal Airport. The Neil Creek floodplain on other properties within the City of Ashland is to be reduced in area by the revised map. A detail map is provided as an attachment that illustrates where the Special Flood Hazard area (100 year floodplain) is being reduced, and the area on the Ashland Airport property where it is increasing. The National Flood Insurance Program (NFIP) supports local communities in their efforts to reduce the risk and consequences of serious flooding. In order to participate in the NFIP, a community must agree to adopt and enforce sound floodplain management regulations and ordinances. In exchange for these practices, FEMA makes flood insurance available to homeowners, business owners and renters in these communities. Page 1 of 2 ~r CITY OF ASHLAND The City of Ashland does not provide an evaluation of insurance needs for properties within the City. However information is available through FEMA's website that can assist individuals in determining how their properties classification within a Special Flood Hazard Zone may impact both their needed coverage and corresponding rates: http://www.floodsmart.gov. Ultimately residents and business owners are advised to contact their insurance agents to determine how the newly mapped FEMA floodplains may impact their coverage needs and premium rates. The City is a voluntary participant in the Community Rating System (CRS) which is a program that recognizes and encourages community floodplain management activities that exceed the minimum National Flood Insurance Program (NFIP) requirements. As a result of participation in the CRS program, flood insurance premium rates in Ashland are currently discounted 15% throughout the City. Adoption of the proposed Flood Insurance Rate Maps, and Flood Insurance Study will allow Ashland to continue our efforts to regulate development within floodplains in a manner that effectively reduces flood risk, and residents will remain eligible for flood insurance. COUNCIL GOALS SUPPORTED: Goal 11: Pr'epar'e the community for natural and human-made disasters. FISCAL IMPLICATIONS: N/A RECOMMENDATION AND REQUESTED ACTION: The Planning Commission held a public hearing on January 24, 2017 to review the proposed ordinance and revised Flood Plain Corridor Map. The Commission unanimously recommended the Council approve planning action 2017-0024 adopting the revised FIS and FIRM maps. Staff recommends that the Council approve the first reading of the proposed ordinance and move it to second reading. SUGGESTED MOTION: I move approval of first reading by title only of an ordinance titled, "An ordinance amending the Flood Plain Corridor Lands Map referenced in Chapter 18.3. 10 of the Ashland Municipal Code, and, adopting by reference the Federal Insurance Administration's April 5, 2017 Flood Insurance Study and Flood Insurance Rate maps for Jackson County and incorporated areas" and move to second reading. ATTACHMENTS: • Draft Ordinance adopting the 2017 FIRM and FIS and amending Ashland's official Flood Plain Corridor Map. • Planning Staff Report PA42017-00024 • FEMA 100 year flood plain comparison map for Neil Creek Due to the size of the full FIS and Flood Insurance Rate Maps (FIRM), these documents are not included as printed attachments to this Council Communication, but are available electronically at the links below: • 2017 Flood Insurance Study (large file - 16MB - 298 pages) • 2017 FEMA Flood Insurance Rate Maps (large file - 12MB) Page 2 of 2 ~r ORDINANCE NO. AN ORDINANCE AMENDING THE FLOOD PLAIN CORRIDOR LANDS MAP REFERENCED IN CHAPTER 18.3.10 OF THE ASHLAND MUNICIPAL CODE, AND ADOPTING THE FEDERAL INSURANCE ADMINISTRATION'S APRIL 5, 2017 FLOOD INSURANCE STUDY AND ACCOMPANING FLOOD INSURANCE RATE MAPS FOR JACKSON COUNTY OREGON AND INCORPORATED AREAS Annotated to show deletions and additions to the code sections being modified. Deletions are bold lifted rmtgh and additions are bold underlined. WHEREAS, Article 2. Section 1 of the Ashland City Charter provides: Powers of the City The City shall have all powers which the constitutions, statutes, and common law of the United States and of this State expressly or impliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession; WHEREAS, the above referenced grant of power has been interpreted as affording all legislative powers home rule constitutional provisions reserved to Oregon Cities. City of Beaverton v International Assn of Firefighters, Local 1660, Beaverton Shop, 20 Or. App. 293, 531 P 2d 730, 734 (1975); WHEREAS, the Federal Emergency Management Agency (FEMA) published a Flood Insurance Study (FIS), and Flood Insurance Rate Maps (FIRMS) to be effective on April 5, 2017 for Jackson County, Oregon and the incorporated areas; WHEREAS, the City of Ashland is a participant in the National Flood Insurance Program, and each participating community is responsible for planning, adoption and enforcement of regulations to accomplish proper floodplain management; WHEREAS Adoption of FEMA's Flood Insurance Studies and Flood Insurance Rate Maps benefits fiscal sustainability as it enables the City's continued participation in the NFIP, qualifying the City for Federal assistance and making flood insurance available for property owners. WHEREAS, notice of the proposed Ordinance Amendment was sent to the Department of Land Conservation and Development (DLCD) as required by State law; WHEREAS, the Planning Commission of the City of Ashland conducted a duly advertised public hearing on the above-referenced amendments on January 24, 2017; Ordinance No. Page 1 of 3 WHEREAS, the City Council of the City of Ashland conducted a duly advertised public hearing on the above-referenced amendments on February 7, 2017; WHEREAS, the City Council of the City of Ashland, following the close of the public hearing and record, deliberated and conducted first and second readings approving adoption of the Ordinance in accordance with Article 10 of the Ashland City Charter; WHEREAS, the City Council of the City of Ashland has determined that in order to protect life and property from flooding and flood hazards, and. manage the areas subject to flooding to protect the public's interest, it is necessary to amend the Flood Plain Corridor Lands Map, as referenced in Chapter 18.3.10 of the Ashland Municipal Code, to be consistent with the Federal Insurance Administration's Flood Insurance Rate Map (FIRM); and WHEREAS, the City Council of the City of Ashland has determined that an adequate factual base exists for the amendments, the amendments are consistent with the comprehensive plan and that such amendments are fully supported by the record of this proceeding. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. The above recitations are true and correct and are incorporated herein by this reference. SECTION 2. The City of Ashland hereby adopts the Federal Emergency Management Agency (FEMA) Flood Insurance Study (FIS) dated "Revised April 1, 2017", and the Flood Insurance Rate Maps (FIRMS) for Jackson County, Oregon and the incorporated areas dated "Revised April 5, 2017" SECTION 3. The officially adopted City of Ashland Physical and Environmental Constraints Flood Plain Corridor Map, referenced in Chapter 18.3.10.060.A of the Ashland Municipal Code, is hereby amended to reflect the Federal Emergency Management Agency (FEMA) Flood Insurance Rate Maps (FIRMS) designated 100 year Floodplain boundaries within Ashland to be effective on April 5, 2017. SECTION 4. Severabilit_y. The sections, subsections, paragraphs and clauses of this ordinance are severable. The invalidity of one section. subsection, paragraph, or clause shall not affect the validity of the remaining sections, subsections, paragraphs and clauses. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of , 2017, and duly PASSED and ADOPTED this day of , 2017. Barbara M. Christensen, City Recorder Ordinance No. Page 2 of 3 SIGNED and APPROVED this day of , 2017. John Stromberg, Mayor Reviewed as to form: David Lohman, City Attorney Ordinance No. Page 3 of 3 ASHLAND PLANNING DIVISION STAFF REPORT January 24, 1017 PLANNING ACTION: #2017-00024 APPLICANT: City of Ashland LOCATION: FEMA regulated Neil Creek Floodplain ORDINANCE REFERENCES: 18.5.9 Comprehensive Plan, Zoning, and Land Use Ordinance Amendments 18.3.10.080 Development Standards for Flood Plain Corridor Lands 15.10 Flood Damage Prevention Regulation REQUEST: To amend the City of Ashland Physical and Environmental Constraints map to reflect changes in the FEMA Flood Insurance Rate Maps relating to the Neil Creel 100 year floodplain, to provide consistency with Chapter 15.10 (Flood Damage Prevention Regulations) of the Ashland Municipal Code and federal regulations regarding building within the 100 year floodplain. 1. Relevant Facts A. Background - History of Application A Flood Insurance Study (FIS) was completed for Jackson County which evaluated flood hazards, floodway boundaries, and water surface elevations of the base flood utilizing the most current topographic information available, and current computer modeling of flood inundation scenarios. The result of this study is the creation of the new Digital Flood Insurance Rate Map (FIRM) which is the official map issued by the Flood Insurance Administration delineating the areas of special flood hazard. Ashland's Land Use Ordinance includes standards for development within floodplain lands (18.3.10) , and Ashland's Building Code (15.10) contains specific requirements for construction within the Federal Emergency Management Agency (FEMA) 100 year floodplains. The land use code specifically defines the Flood Plain Corridor Lands as areas within the 100-year Flood Plain as defined by the Federal Insurance Administration and identified in the Flood Insurance Rate Map (FIRM) (I 8.3.10.060.A). FEMA is preparing to issue a letter of Final Determination to Jackson County and the City of Ashland stating that new Flood Insurance Rate Map (FIRM) will become effective on April 1, 2017. Prior to the effective date of the new FIRM the City shall have completed its local adoption process to modify our Physical and Environmental Constraints map to accurately reflect FEMA's revised 100 year floodplains. Planning Action PA#2017-00024 Ashland Planning Division -Staff Report Applicant: City of Ashland G:lcomm-devlplanning\LongRange\FEMA Map Revisions12017 Page 1 of 5 The floodplain changes reflected in the new FIRM maps only impact properties along Neil Creek along the eastern perimeter of the city. The FIRM floodplain designations for the other regulated creeks within Ashland's City Limits (Ashland Creek, Bear Creek, Kitchen Creek, Tolman Creek, Cemetery Creek, Clay Creek, Hamilton Creek) are unchanged from those adopted in 2011. Of those properties that contain lands within the newly defined Neil Creek 100 year floodplain the majority are outside Ashland's City Limits and therefore have been notified by Jackson County of the pending FIRM changes. Within the city limits the only property affected by an increase in the area designated as 100 year floodplain is the City of Ashland Airport. The Neil Creek floodplain on other properties within the City of Ashland is to be reduced in area by the revised designation. A detail map is provided as attachment that illustrates where the 100 year floodplain is being reduced, and the area on the Ashland Airport property where it is increasing. B. Detailed Description of the Site and Proposal Staff has been coordinating with FEMA and the Department of Land Conservation and Development since mid-2016 regarding the FIRM updates. The following modifications were made for the FIRM update in Ashland: • Update of the "Flood Insurance Study for Jackson County and Incorporated Areas" containing the scientific and engineering data and analysis for establishing the flood zones. The delineated Special Flood Hazard areas including the 100 and 500 year floodplains have been modified Neil Creek for within and adjacent to Ashland's City Limits. Ashland Creek, Bear Creek, Kitchen Creek, Tolman Creek, Cemetery Creek, Clay Creek, and Hamilton Creek have not been modified from the previously approved 2011 FIRM update, or Letters of Map Amendment (LOMA) that have been approved subsequent to 2011. • The City of Ashland Flood Plain Corridor Map has been updated to illustrate changes to the Neil Creek 100 year floodplain. • No changes to the Land Use Ordinance (Ch. 18), or local Building Code (Ch. 15) are proposed as numerous amendments were made in 2011 to address State and Federal requirements. II. Protect Impact A. Regulated Area The City of Ashland Physical and Environmental Constraints ordinance classifies flood plain corridor lands as including: • Land contained within the 100-year Flood Plain as defined by the Federal Insurance Administration and identified in the Flood Insurance Map (FIRM) • Land within the area defined as Flood Plain Corridor Land in maps adopted by the Council (the official Physical and Environmental Constraints Floodplain Planning Action PA#2017-00024 Ashland Planning Division - Staff Report Applicant: City of Ashland G:lcomm-devlplanning\LongRange\FEMA Map Revisions12017 Page 2 of 5 Corridor Land Map) • Lands which have physical or historical evidence of flooding in the historical past. • All areas within 20 feet (horizontal distance) of any stream identified as a Riparian Preservation Creek on the Physical and Environmental Constraints Floodplain Corridor Lands Map. • All areas within ten feet (horizontal distance) of any stream identified as a Land Drainage Corridor on the Physical and Environmental Constraints Floodplain Corridor Lands Map. Of these five distinct areas the proposed map changes to adopt the new Digital FIRMS only relate to the delineation of the 100 year Floodplain. Adoption of the proposed changes to Ashland's Flood Plain Corridor Lands Map will provide consistency between the official city map, and the 100-year Flood Plain as defined by the Federal Insurance Administration and identified in the Flood Insurance Map (FIRM). Other water resource protection zones including riparian protection zones, wetlands, and areas of historic flooding remain regulated and are not modified by this planning action. The FEMA regulated floodplains include areas along Ashland Creek, Bear Creek, Kitchen Creek, Neil Creek, Tolman Creek, Cemetery Creek, Clay Creek, and Hamilton Creek. Given the scope of changes to the 2017 FIRM maps only affect the Neil Creek floodplain, the Ashland Municipal Airport is the only property within the City Limits will be impacted by an increase in the area designated as being within the 100 year floodplain. Other properties along Neil Creek, both within the City Limits, and within the County, will see a reduction in the area regulated as 100 year flood plain following adoption of the revised FIRMs. Detailed comparison maps showing the areas where the FEMA 100 and 500 year floodplain have been remapped to expand or contract are included as attachments to this staff report. B. Insurance Rates The City of Ashland is a jurisdiction that exceeds the National Flood Insurance Programs (NFIP) minimum requirements for implementing protections in special flood hazard areas. Due to these efforts the City is ranked highly in the NFIP Community rating system which entitles residents to purchase NFIP insurance and receive a 15% reduction in flood insurance rates. Adoption of the model code language into the Municipal Code in 2011 furthered Ashland's efforts to address structural and non-structural developments regulated by the NFIP and maintain Ashland's status as a participating jurisdiction. Adjustments to the 100 and 500 year floodplain may impact flood insurance rates for individual properties within the special flood hazard areas. In cases where the land area delineated as within a flood zone is reduced as a result of the FIRM changes Planning Action PA#2017-00024 Ashland Planning Division - Staff Report Applicant: City of Ashland G:1Comm-devlplanning\LongRang e\FEMA Map Revisions12017 Page 3 of 5 insurance costs could decrease. In cases where the flood zone area is increased on a property, or moved into a higher risk classification, they could see an increase in insurance premiums. In the event an increase in insurance rates is anticipated due to adjustments in the flood zone location or area property owners are well advised to work with their insurer and the NFIP to determine if they can "grandfather" in their existing rates. C. Planning Commission Deliberations The Planning Commission makes a recommendation on the Map amendments to the City Council and the City Council makes the final decision. III. Procedural - Required Burden of Proof 18.5.9.020 Applicability and Review Procedure Applications for Plan Amendments and Zone Changes are as follows: B. Type III. It may be necessary from time to time to make legislative amendments in order to conform with the Comprehensive Plan or to meet other changes in circumstances or conditions. The Type III procedure applies to the creation, revision, or large-scale implementation of public policy requiring City Council approval and enactment of an ordinance; this includes adoption of regulations, zone changes for large areas, zone changes requiring comprehensive plan amendment, comprehensive plan map or text amendment, annexations (see chapter 18.5.8 for annexation information), and urban growth boundary amendments. The following planning actions shall be subject to the Type III procedure. 1. Zone changes or amendments to the Zoning Map or other official maps, except where minor amendments or corrections may be processed through the Type II procedure pursuant to subsection 18.5.9.020.A, above. 2. Comprehensive Plan changes, including text and map changes or changes to other official maps. 3. Land Use Ordinance amendments. 4. Urban Growth Boundary amendments. IV. Conclusions and Recommendations Staff supports the revisions to the official Physical and Environmental Constraints map as proposed. The map changes are warranted due to the change in conditions as reflected in the Flood Insurance Study completed by FEMA in 2016 and to correspond to the FEMA Flood Insurance Rate Maps. Should the revised Flood Insurance Rate Maps amendments not be adopted, the City would not conform to federal regulations regarding development within the flood hazard areas. Planning Action PA#2017-00024 Ashland Planning Division - Staff Report Applicant: City of Ashland G:lcomm-devlplanning\LongRangeIFEMA Map Revisions12017 Page 4 of 5 Attachments: • Draft Ordinance adopting the FIS and Revised Firm Maps • 2017 FEMA 100 Year Flood Plain Neil Creek Comparison Map http://www ashland or.us/SIB/files/2017 NeilCreek FIRM update.pdf Electronic Link attachments - very large files • 2017 FEMA Flood Insurance Rate Maps (12Mb) http://www.ashland.or.us/SIB/files/Revised FIRM maps 2017.pdf • 2017 Flood Insurance Study (16Mb) http://www.ashland.or.us/SIB/files/2017 FIS 41029CV00 full.pdf Planning Action PA#2017-00024 Ashland Planning Division - Staff Report Applicant: City of Ashland G:Icomm-devlplanninglLongRangeIFEMA Map Revisions12017 Page 5 of 5 ` - - l memo- h 10 • ~ ~ RMI~R • '4r,~ ; REFk RO % r f PgN~-PNOSA SUTTON P4 ` • . . ' O • 7~•~ ~ c PQ • - : 1 tool\ EJEFFERSON AV G~ CORN 1~~r'■'~~•: CR { ' , . . `t Legend FEMA zone comparison C Ashland City Limits now 100 yr zone Was 100 yr, no longer in zone W s ~ . 100 year, no change CITY OF 500 year, no change -ASH LAlr ~ W.Pmj_MAPI2011-02-22 FEMA UpdateI2016 UpdateMrd\2016update.mxd i~ ■ Z U) Lil ~ " co % C ■ ■ 4000, CITY OF ASHLAND Council Communication February 7, 2017 - Business Meeting Appointment Process for Council Position #6 FROM: Barbara Christensen, City Recorder, christebAashland.or.us SUMMARY At the Study Session of February 6, 2017 the applications submitted for the vacant Council Seat 6 were provided to the council. Thirteen applications were received. Council discussed the procedure in which the selection would be made. Ballots were provided to the council at this meeting in order to select four individuals to move forward for appointment at the February 21, 2017 council meeting. The results of the balloting is as follows: Traci Darrow (5) - Councilor Slattery, Morris, Lemhouse, Seffinger and Rosenthal Shaun Moran (5) - Councilor Slattery, Morris, Lemhouse, Seffinger and Rosenthal Tonya Graham (3) - Councilor Slattery, Rosenthal and Morris Gina DuQuenne (3) - Councilor Slattery, Seffinger and Lemhouse Louise Shawkat (2) - Councilor Lemhouse and Rosenthal BACKGROUND AND POLICY IMPLICATIONS: City Charter states that a vacant elective office shall be filled within sixty (60) days by the City Council electing some qualified person to fill the vacancy. The deadline for filling this seat is March 1, 2017. STAFF RECOMMENDATION AND REQUESTED ACTION: City Councilors should discuss and decide which candidates to bring forward for the February 21, 2017 council meeting appointment of Council Seat #6. MOTION I move that the following applicant's be placed on a ballot for voting purposes on Council Seat #6 at the February 21 council meeting. ATTACHMENTS Councilor Ballots Applications on balloted applicants Page 1 of 1 OW . ~r COUNCILOR DENNIS SL TERRY BALLOT -COUNCIL POSITION 6 TRACI DARROW GINA DUQUENNE ❑ CHRISTINE FERNL,LTND TONYA GRAHAM ❑ MARK HANEBERG ❑ ANNIE HOY D JAN JANSSEN ❑ SUSAN BRADLEY KRANT SHAUN J. MORAN ❑ LOUISE D. SHAWKAT ❑ EMILY TRIVETTE ❑ CAROL VOISIN ❑ THEO WHITE COUNCILOR MIKE MORRIS BALLOT -COUNCIL POSITION 6 TRACI DARItOW ❑ GINA DUQULNNE ❑ CHRISTINE FERNLLJND TONYA GRAHAM ❑ MARK HANEBERG ❑ ANNIE HOY D JAN JANSSEN ❑ SUSAN BRADLEY KRANT SHAUN J. MORAN ❑ LOUISE D. SHAWKAT ❑ EMILY TRIVETTE ❑ CAROL VOISIN ❑ THEO WHITE k COUNCILOR GREG LEMHOUSE BALLOT - COUNCIL POSITION 6~ r TRACI DARROW Uf GINA DUQUENl E` CHRISTINE FERNLUND TONYA GRAHAM MARK HANEBERG ANNIE HOY JAN JANSSEN SUSAN BRADLEY KRANT ~ SHAUN J. MORAN,.- GUISE D. SHAWKI; A - EMILY TRIVETTE CAROL VOISIN THEO WHITE COUNCILOR STEFANI SEFFINGER BALLOT - COUNCIL POSITION 6 Lam' TRACI DARROW GINA DUQUENNE CHRISTINE FERNLUND TONYA GRAHAM MARK HANEBERG ANNIE HOY JAN JANSSEN SUSAN BRADLEY KRANT SHAUN J. MORAN LOUISE D. SHAWKAT EMILY TRIVETTE CAROL VOISIN THEO WHITE COUNCILOR RICH ROSENTHAL BALLOT -COUNCIL POSITION 6 TRACI DARROW ❑ GINA DUQUENNE ❑ CHRISTINE FERNLiJND TONYA GRAHAM ❑ MARK HANEBERG ❑ ANNIE HOY D JAN JANSSEN SUSAN BRADLEY KRANT SHAUN J. MORAN LOUISE D. SHAWKAT ❑ EMILY TRIVETTE ❑ CAROL VOISIN ❑ THEO WHITE January 25, 2017 rac i Darrow, RN BSN 253 Cambridge Street :Ashland OR 97::120 Ashland Mayor and City Councilors C<> Barbara Christensen, City= Recorder City Hall, 20 E. Main Street, Ashland OR 97520 RE: Vacant City, Council Seat Position #6, Letter of Interest Please accept this as my letter of interest for consideration to the vacant city council seat, position #0. I have been a resident of Ashland since moving here in 1984. I am a graduate of Southern Oregon University (SOU) and Oregon Health Sciences University (Ol ISU) School of Nursing. My children have been Helman Dragons, Ashdand Middle School Cubs and Ashland Grizzlies. I have seem the changes, moth positive and negative, in our community over the dears and 1 feel I Have the depth and the experience to serve the community on city council. I have been working in public policy, health care, advocacy and representative government for over 25 years. I have experience working for a State Representative from Ashland in the Oregon State Legislature and there 41. the District, as well as for the first openly gay state legislator in Oregon during any tenure as a Legislative Aide in Salem. I worked for L.S. Senator Ron Wyden for many years as a Field Representative and and proud to have opened the :first Oregon U,S. Senate office outside of the Willamette Valley in 1090 in Medford. I approach public policy Gvith an open mind; neither party has a monopoly on good ideas, or bad ones. It is the responsibility of an elected or appointed official to look past partisan politics and do w=hat is best for their constituents and their community. I any also Registered Nurse and have worked in nursing and healthcare administration for many years. My time has predominately been focused on caring for the underseryed. Working in the public sector on broad-based public policy combined with into work as a nurse and nurse administrator in comrnuaitN? health has given me a unique perspective which I believe I can apply well to benefit the citizens. of Ashland. What are the biggest issues facing the City? As a member of the :Ashland Budget Committee I think that the most challenging issue facing the city and the city council is the delicate balance of crafting policy Solutions that address current issues, such as affordable housing, while also adhering to a strategic plan that addresses and anticipates future needs. Just as there is no single cause for homelessness, there is no single solution. Economic opportunity, education, living wage, affordable health care, transportation, access to mentfal health services - all of these issues are connected. For example: the statewide ballot measure to increase some corporate taxes on gross receipts failed in ,November. Oregon has, and will continue to have, issues funding PERS (Public Employees Retirement} retirees, education, health care and senior services. The PERS issue affects Ashland's city budget directly with ever increasing amounts g0i110 to cover PERS costs, C c~,C' ~~~,a. Ashland currently is self-insured in their health insurance pool for employees. There are certainly many unknown factors that may affect that delicate funding balance in the insurance marketplace and in access to health care. As Ashland's largest employer, SOU is faced with possible reduced state funcling and increases in tuition, Redactions in state funding for education in turn affect our economy, housing, workforce and K-12 education. We have a community= with an aging demographic. The city- will have to address issues around services to keep seniors in their homes and as independent as possible for as long as possible. I support the I0x 0 climate action plan and the excellent work the climate change organizations and the work the climate and energy committee has been doing. Climate change affects all of us - and again is an issue that is connected to many others. I support the work of the Ashland Fire Resiliency Project. With uncertainty in our climate we must do as much as possible to protect our watershed and municipal water source; a summer of forest fires and a smoke-filled valley and degraded water supply; would do damage to our tourist economy. A precipitous drop in tourism then affects Oregon Shakespeare Festival (OSF) and all the local businesses that depend on. those visitors. Reductions in tourist visitors would mean a reduction in the revenue collected from the (--)cctipancv tax and meals tax. Which would result in reduced municipal. revenue at a time we need to be making investments in many of the issues mentioned above. While each of these issues are important in their own right, the council must address the issues in an interconnected manner: thus viewing the most )olitically urgent problenls agttilist the backdrop of the larger system is in my view the most important issue. What is your primary motivation for seeking a vacant coun+._il seat? I am motivated to seek this seat to continue the work of the existing council in a collaborative and productive manner, I don't seek this council seat with a specific: agenda but rather a goal to address the urgent and important issues within the context of the overall strategy=, financial abilities and constraints of the city. My experience in policy':, social services, health care and an understa tiding of the operations and issues facing the city from my experience on the cite Budget C:omrnittee provide me a solid background to apple at the Council level. I love Ashland. I have chosen to live here and to raise my family here. I do feel, I can understand the issues facing many who are economically disadvantaged and challenged. My work in Community Flea Ith, which serves a majority of Medicaid-covered individuals has given note a mach greater insight to those in our community who struggle with the social determiflants of health. My work at the Ashland Emergency Food Bank also reminds me each day that there are multitudes of people in our community who are struggling to make ends meet. I welcot-fie those who chose to move here, buy a home, retire here or start a business here. We need to support new community members (many who choose to spend hours in volunteer service, such as the Food Bank) and our local businesses while we also acknowledge the ever-increasing income disparity in our area. What Community and city activities have you been involved in recently? I am currently the Executive Director of the Ashland Emergency Food Bank. I serve on the Ashland Citizens Budget Committee. I ~Aorked recently- at Rogue Community Health helping to not only provide duality, affordable healthcare but also to help build the partnerships to connect our patients with other social service supports in the community. I am a local precinct committee person for the Jackson County Democratic Party. My work for Senator wyden and other elected officials has given me the opportunity to support city initiatives and local projects (AFRP, SOU, SOREDI, Cascade Siskiyou National Monument among others). I also have worked full time, some of that as a single mother, and have spent much of the last 19 years raising my family. That included volunteering in the classroom, attending sporting events, helping out with sunday school classes and when l have a rare free block of time enjoying our beautiful Lithia Farb, theatres, restaurants and wineries. What is the role of the city councilor? The role of the councilor is to participate in the decision-making of the Council and to represent the local community in that decision making; to contribute to the strategic direction of the Council through the development and review of strategic plans and to emend those plans as needed or required; to lister to the diversity of interests and individuals in the community and rr spect a wide array a viewpoints; to act with integrity and transparency; to participate in the fair and responsible allocation of municipal resources and to facilitate communication between the Council and the community regarding those allocations. Ashland is blessed with a unique population of citizens with a vast amount of experience, education and opinions. A councilor in the cite of Ashland should continue to encourage and rely on the exceptionally talented individuals who serve on our mati boards and con mission. I would appreciate the opportunity to meet with you and any;wer additional questions you may have. Thank you. Sincerely, 1-raci Darrow Rai. BSi Traci Darrow, RN BSNl~ 253 Cambridge Street Ashland. OR 97520 530-598-2460 Personal Profile. Mission-driven professional who has worked over 25 years in community and leadership positions. Committed to social change through collaborative process that spans healthcare, natural resources., economic growth, equal rights, environmental protection and education, Education: Bachelor of Science in Nursing Oregon Health Sciences University June 2007 Bachelor of Science. Political Science Southern Oregon University June 1989 Executive Director, Ashland Emergency Food Bank I was hired by the Board of AEFB in November of 2016. While this is a new position for me it incorporates many of my skills and abilities of supporting those in need, collaborating with other organizations in the community, addressing and promoting awareness of hunger in our community and managing a diverse group of dedicated volunteers. This position reports to the Board of Directors and is responsible for the daily management and of the facility, staff, and operations. The Food Bank has been part of the social safety net of Ashland. Talent and surrounding rural areas for over 40 years. I manage a large team of volunteers, am a spokesperson and advocate for the organization and work with many other non-profit organizations, faith-based organizations. businesses, individuals and community partners. Strong leadership. organizational, financial and communication skills are required for this position, November 2016 - present Clinical Network Officer, RN BSN, Rogue Community Health Rogue Community Health (RCH) is one of Jackson County's Federally Qualified Health Centers (FQHC) that provides primary medical/behavioral health/dental nd pharmacy services to predominantly Oregon Health plan recipients. As Clinical Network Officer (CNO) for RCM I represented the organization to community leaders. I was responsible for maintaining and grooving the community partnerships that are so vital to an FQHC in the health case reform environment. These partnerships included elected officials at the local, state and federal level, hospitals, non-profits, schools. business leaders, insurers and other FQHCs in the region. As part of the officer-level leadership team I was responsible for not only strategic planning and organizational direction but implementing the programs and clinical services required to serve patients. As CNO I was the officer leader for our Member Services Department, Nursing program and Patient Centered Medical Home program. RCH has clinics valley-wide from Ashland to Prospect. Since the geographic footprint of the organization is so broad, maintaining many diverse Community partnerships and relationships was vital. As part of the RCH Leadership Team I worked directly with our CEO. COQ, Medical Director. CFO and Board members. As part of that officer-level team we: • completed organization re-branding to the community in 2014 from Community Health Center to Rogue Community Health • pioneered billing for RN visits that created a financially sustainable model to double RN staff r► implemented Oregon Health Authority pilot project changing to Alternative Payment Methodology and Care Model. w ensured all of our Medical Assistants were certified - at no cost to the employee +r streamlined lab services and implemented CLIA Waived Lab at substantial savings + increased size and scope of School-Based Health Center services s expanded Patient Centered Medical Home model to include pharmacy, mental health and Community Health Workers. November 2013 to May 2016 Field Representative, U.S. Senator Ron Wyden. Established the first U.S. Senate office in Oregon outside of the Willamette Valley in 1996. Opened Senator Wyden's SW Oregon field office in Medford that served Jackson, Curry, Josephine, Klamath, Lake and Douglas counties. Being embedded in the community it was possible to forge new partnerships with local leaders and elected officials that allowed creative bipartisan solutions on policy issues. Created numerous local working groups that addressed issues such as transportation, forestry issues, water rights, environmental protection, education, economic development and housing. This position was often at the intersection of local, state and federal policy and regulations. A base knowledge of the legislative process at multiple levels was essential. Knowledge of the appropriations process at the State and Federal level was required. Also, an understanding public budgeting to the extent funds could be identified from grant or ether programmatic funds for priority projects. This position also provided constituent services for individuals and community leaders on a wide range of issues relevant to the SW Oregon constituency. Advised scheduling team on Senator Wyden's frequent visits to SW Oregon, and was personal staff to Senator. Skill in executive level meeting and agenda planning required. This position required the ability to garner community and stakeholder support for initiatives. I also specialized in Housing advocacy for constituents that involved federal agencies and lending and banking institutions as well as natural resource issues pertaining to the Department of Agriculture and Department of the Interior. 1996-2004 2009-2013 Legislative Assistant, State of Oregon House of Representatives. 1989, 1991 and 1993 Legislative Sessions. 1989 and 1991 worked for the State Representative for current District 5. 1993 Legislative Session i worked for State Representative Gail Shibley D-Portland. This position required working knowledge of legislative process and involved securing Support for a wide range of initiatives and projects. Excellent communication skills required, planning and implementing proposals; managing legislative office. Executive Director, Mainstream Oregon. 1995. National Education Association-led voter education project for Oregon US Senate special election. Formed coalition that included unions, environmental organizations, trial lawyers and faith-based organizations to create and distribute iSSLie-based voter education guide. Consultant, Future PAC. 1994 Oregon House Democratic Caucus political action committee that recruited and trained House candidates and their election committees. Consulting services for candidates statewide. Campaign Manager-- Re-Elect Nancy Peterson D-Ashland. 1990 Managed and led re-election campaign for State Representative Peterson. At that time the legislative district included Ashland, Talent. Phoenix, outer Medford and the Upper Rogue region. Field Representative, Oregon Trucking Association. 1992 Provided campaign strategy, outreach, and campaign staff training in the 2nd Congressional District for Oregon statewide ballot measure campaign. Health Care RN, Rogue Valley Dialysis Services, Davita, Inc. RN serving client population of in-center hemodialysis treatment. RN duties include assessment of patients before, during and post dialysis treatment, administration of medications and prescribed therapies, oversight of Patient Care Technicians, creating and updating comprehensive care plans, documenting and charting using EMR and working with other members of the Davita team to provide holistic patient-centered care including physical, mental and psychosocial patient needs. June 2012 to November 2013 RN, Ashland Community Hospital/Memory Care Center/Neuroscience and Orthopedic Unit Asante Rogue Regional Medical Center. Worked as RN on the Medical Surgical Unit of Asante Ashland Community Hospital and as the RN Case Manager for the Ashland Memory Care Center - a day program serving patients with Alzheimer's and other dementia-related illnesses. I also worked as an RN on the Neuroscience-Orthopedics Unit at Asante Medford Medical Center giving acute care nursing services to post-ischemic event and post orthopedic surgical care and recovery. August 2007 - February 2009 RN Internship in Cardiac Critical Care Unit (CCU) at Rogue Valley Medical Center through the OHSU Student Immersion program. This program allowed for an additional 280 hours of specialized intensive care cardiac training. Completion June 2007. Mental Health Assistant, Behavioral Health Unit, Rogue Valley Medical Center. Assisted providers in direct patient care, assessment and oversight of mental health patients. Conducted group and individual educational sessions focusing on patient needs and behavioral health goals. January 2006 - November 2006. Service/Awards/Honor s City of Ashland Citizens' Budget Committee (October 2014 - present) Health Care Coalition of Southern Oregon Board Member (March 2014 - May 2016) Leadership Development Forum, Centerpoint certificate winter 2016 Jackson Care Connect Clinical Advisory Panel (May 2014-January 2016) Southern Oregon Healthcare Workforce Advisory Committee (2012-2016) Sigma Theta Tau, Nursing Honor Society. Induction May 2007. Asante Excellence in Nursing Award, 2006-2007 Sr. Donna Taylor Scholarship, Providence Medical Center. Medford 2006-2007 Medford Chamber of Commerce Community Leadership Forum, Scholarship 1997 Shaun Joseph Moran 615 Taylor Street Ashland Oregon 97520 Phone: (541) 880-42213) Employment: Owner: Hoot Owl Estates, Trail Oregon Vacation retreat offering cabin rentals on the Upper Rogue River 2009- Present Head of Execution Services, Managing Director November 2010 to Jtyl7e 2013 J.P. Morgan Chase Japan Securities Co., Ltd. was in charge of transforming the J.P. Morgan institutional agency execution services platform which involved a detailed technology overhaul, extensive cost-benefit analysis and a revamp of the entire client/broker process. I was tasked with overseeing all institutional client order flow and execution in Japanese equities for the firm in Japan. I had 25 direct reports. A large part of my job was to improve J.P. Morgan's client execution capabilities, analyze client profitability and introduce broker attribution modeling to better understand employee efficiency and accountability. Additionally I was involved with the learning and development program to mentor younger key employees in the equity franchise. Head of Execution Services, Managing Director May 2000 to Fehritarv 2009 Merrill Lynch Japan Securities Co., Ltd. From 2007 headed Bank of America/Merrill Lynch execution services platform which consisted of oversight of offshore and domestic sales trading, cash trading execution, low touch trading, listed futures and options, facilitation and portfolio trading. I had 42 people reporting to me. Our offshore sales trading team routinely rated top in Japanese equity. Outside of day to day managcmcnt responsibilities I ran the learning and development program for the equity business which focused on development of key performers/upcoming talent which became the template for Learning and Development program in Asia. I modeled leadership and team building with all members of the equity business. I covered many of the most senior and important accounts with global significance to the Merrill cash equity franchise in Japan. Managing Director Sales / National Sales Manager in Retail Division September 1998 to April 2000 Massachusetts investment Management Co., Ltd. 1-lead of the MFS retail mutual fund sales channel in Japan. Responsible for developing the mutual fund channel sales network in both the domestic and non-.Japanese banks/brokers. Supervised a three man .Japanese sales team and conducted day to day business management and investment discussions in .Japanese. 47• l t~~1 J y BY• Head of Japanese Equity Derivative Sales Team, Vice President .Iuly 1991 to August 1998 Daiwa Securities America, (Tokyo Office) Supervised a total of five Daiwa America employees in Tokyo covering overseas clients trading listed, OTC equity derivatives and Japanese equities. Provided market information, news, and trading ideas. Education: Yoshida Institute of Japanese Language, Tokyo, Japan. Completed intensive Japanese language program. 1990-1992 Bates College, Lewiston, Maine B.A. Political Science. 1985-1989 Edinburgh University, Edinburgh Scotland Concentrated in Comparative Politics and Asian Political History. 1987-1988 Volunteer: Tokyo English Life Line (TELL) Helped with organization and fund raising for group which was an English support life line for expatriate community in Japan who sought help and counseling. 1991-1993 Other: Fluent Japanese. Very strong sales presentation and people skills. Proficient in Microsoft Excel and Microsoft Word, Financial Services Series 3,7,64,24 registered References: Available upon request Shaun J. Moran Biography I was born and raised in a small town in northern Rhode Island and originally came to Ashland with my family like many others, by chance. I grew up in a community similar in size and feel to Ashland and this instilled in me the importance and the value a small town offers in developing strong lasting connections to family, friends and community. The unmatched quality of life Ashland offers was the allure that eventually led my family to settle here. Because of all Ashland has to offer it was an easy place to settle down to raise a family. After moving to Ashland from Tokyo Japan in 2009 we unexpectedly returned to Tokyo for 2 1/2 years before returning back home in mid- 2013 for good. I attended Edinburgh University and earned my B.A in Political Science from Bates College in Lewiston Maine. After college, I embarked on a journey that changed my life. I moved to Japan and lived there for nearly 24 years. That experience gave me vast insight into what it means to be culturally diverse. I believe those experiences were essential elements in shaping who I am today and underscored the importance of being accepting of those who are different. I try to employ that understanding in how I live my life every day. I am part of an interracial marriage. My wife and I have been married for over 20 years and we have three interracial children all enrolled and thriving in the Ashland school system. We have taught our children to respect and accept others and to cherish the fact they are different. We value and celebrate diversity in our lives everyday. I am a self-employed small business owner who understands the complexity and difficulties associated with starting a business and working tirelessly to ensure it survives and prospers. I am an accomplished financial services executive with extensive international banking experience. My banking career spanned nearly 18 years encompassing organizational transformation, sales and service, strategy and business line management. I was valued for my leadership, teambuilding, collaboration, communication and business acumen all of which I know are important attributes of a productive and effective city council member. I was involved extensively in MBA recruitment and executive leadership mentoring programs which involved recruitment, development and retention of key employees. I was employed by Massachusetts Financial Services, Merrill Lynch and J.P Morgan Chase Japan as a Managing Director. I am also fluent in Japanese. I am committed to Ashland and to all it represents and have been an active member and volunteer in the community. I am a contributing Board Member of the Ashland Emergency Food Bank which provides needed resources to many of the underprivileged in our community and a citizen volunteer of the Ashland Budget Committee. I look forward to expanding my role serving the community and hope I can count on your support for the vacant city council position as the needs of Ashland continues to change and grow. E~C rely, Sh Mo an ` ,i n~ /f c~ Shaun Moran: Application for Council Seat #6 1) What do you think are the biggest issues facing the city? Economy Ashland is undeniably a wonderful place to live. The quality of life is unmatched and is often cited as one on the main reasons people choose to settle here. When I leave, I often find myself eagerly looking forward to returning home. We have a dynamic mix of people here from different social and economic backgrounds and varied experience which contributes to the uniqueness of our community. That said there are things that we should try to improve to make Ashland a better place for all. In Ashland we are blessed to have Oregon Shakespeare Festival and Southern Oregon University which both provide wonderful benefits to our local economy. But with most of our "economic eggs" in the service sector basket in times of economic duress, like we saw in the last recession, our economy is vulnerable. We need to be more diversified so we can better manage the unforeseen economic shocks that inevitably will come. I think we need a fresh strategic vision to address the pressing issues of job creation and economic vitality, both of which have been stagnate over the last several years. There were more Ashland business licenses issued in 2008 than there were in 2015. Only last year has that started to improve. We need a more balanced approach to insuring our economy remains vibrant in good times and in bad. I believe we need to strengthen our partnerships with OSF, SOU and the Chamber of Commerce. If we can better leverage and monetize these relationships we can find additional ways to capture the important "tourist dollars" that our economy is so reliant upon. Simultaneously, we need to capitalize on the synergies between these institutions so we can offer solutions to empower entrepreneurship, retain and expand businesses and leverage the organizational assets we have in town to insure we have a strong and resilient economy. I think we have an incredibly strong foundation to build upon. We just need to take the necessary steps to protect our economy from the inevitable economic hurdles in the future. We need to engage and work more closely with SOREDI as well as other viable non-profits and economic development groups. We should work to attract, encourage, and foster new companies from emerging industries and people with great ideas to come here to flourish, raise their families and help diversify our economy. We have several Enterprise Zones in town which could be a solution for new and growing businesses. We need to stop talking around the issue and find ways to give entrepreneurs and creative innovators a place to grow their vision. In 2008, Plexis Healthcare Systems was looking to relocate their facilities at the Croman Mills Redevelopment Site to expand and grow their business. Problems arose, delays occurred and their move and the Croman Development never happened. Interestingly, Plexis just announced they were moving their operations out of Ashland and taking 100 jobs with it. We need to find ways to keep businesses like Plexis here in Ashland. They are the anchors of our local economy and we need to help them grow and prosper. This is the key to balancing our economy and securing our future. We cannot be complacent. We need to strike the right balance between building code requirements, regulation and sensible decision making. We need to be proactive and take a fresh look at a; 1 ~ , a r B Y: - - our economic development plans and strategy which have been unrevised since 2012. 1 think we should revisit the idea of an Economic Development ad- Hoc Committee. This might allow us to harness some of the untapped business skills and ideas from people within our community from different industries who could provide actionable strategies to help. I look forward to helping in this challenge. Affordable Housing and Smart Building We can't improve our economy, address the lack of affordability in our town or really impact the lives of our most needy without a multi-tiered strategic approach to solving the lack of affordable housing and smart building in our community. I think the time is ripe for decisive action on this issue. A review of the Housing Element of the City's Comprehensive Plan is essential. I believe the city can find actionable ideas to implement which will help ease our housing problems. In many ways, our economic future is linked to our housing issues. Some of the biggest challenges faced by Ashland businesses are around attracting staff and skilled workers. In fact, in a recent Chamber of Commerce survey, many business respondents suggested the "high cost of living" in Ashland made it difficult to find the right candidate. We need more jobs that give people a livable wage so they are able to rent or buy homes in our community. We ultimately need a broader vision that calls for a reset of "business as usual" in the departments that oversee this essential part of the city administration. While working to preserve Ashland's unique historic and architectural qualities, we need to evaluate existing building restrictions and regulations to allow for more creative infill projects for commercial, residential and mixed use projects. We need to allow for higher density buildings. The current building codes and strict interpretation of them stymy practical utilization of existing lots and building that could be improved and don't take into account the nuisances of many new projects. In many cases, the result is actually creating subpar design. Other ideas like adopting more stringent renters' rights rules (90 day no cause evictions) and funding the Housing Trust Fund with a stable and reliable revenue source will provide options and achievable solutions to the housing problems faced by our most needy. It is a fact that funding affordable housing to give people a path to home ownership will be the cheaper alternative for our community over time. We should learn from other municipalities where urban planning and forward thinking is leading to livability, greater affordability, reduced costs and economic opportunity for it's citizens. I think Ashland needs to consider the feasibility of Vertical Housing Development Zones which it doesn't presently allow. Creating a master plan involving bigger and mixed use buildings incorporating the thoughts, ideas and concepts of proven developers will create more affordable housing options for our citizens. I would hope to play a critical role in the housing development and policy discussions as a city council member. Climate Change and the Environment I think the city has made great strides in addressing the importance of taking a proactive approach toward Climate Change. This is an essential issue facing our community. I applaud the city's multi- faceted approach to climate change and the environment. With 2016 being the hottest year in recorded 2 human history taking a proactive approach to Climate Change is not only essential for Ashland but the world at large. I think we must maintain the momentum to insure we continue to set the bar high. Our community is committed to taking responsible steps to contribute to the slowing of greenhouse gas emissions and climate change. I agree with the commitment our city leaders are making toward protecting the environment and I think it is an essential issue for our city leaders to continue to champion. We should be proud we are setting the example for other communities to follow. I am looking forward to the upcoming discussion around setting up a City Citizen Advisory Commission which will be monitoring and tracking CEAP goals in the next few months. I am supportive of the 10x20 ordinance #3134 and hope this will be an essential part of the implementation of CEAP. I understand this dialogue will take time as policy issues are refined and further discussed. Being a voice in the discussion of how we impact our carbon footprint is critical to me and the entire Ashland community. As part of the climate change discussion I believe we should continue to pursue a strategy of protecting our forestland and our watershed through the good work of the Forest Land Commission and AFP, seek ways to find incentives to make renewable energy more economically viable and work to promote and educate our citizens on the importance of a reliable and stable water source. I often attend AWAC meetings and listen to discussions and I look forward to helping in the Climate Change discussions as a city council member. 2) What is your primary motivation for seeking the vacant council seat? I pride myself on being an open minded individual who can work with others toward a common goal. I have the integrity, experience, passion, enthusiasm and more importantly the time to help shape the focus and discussion on issues that are important to the people of Ashland. We must ensure that our city government works for the people and allows the voice of it citizenry to be heard. If selected to the council this will become my new "full time job". I am sure I can inject a fresh perspective into the discussions of our city government. Most importantly, I am dedicated to being transparent and accountable. I understand and value the significance of "saying what you mean and meaning what you say" and I believe it is essential that my statements are consistent with my actions and true to my values. My experience as a citizen member of the budget committee has given me knowledge and insight into the inter-workings of our city government. I have learned, in detail, how it is financed and how it works. I have attended many city meetings outside of the budget committee where my goal has always been to learn as much as possible about the issues facing our city. Now I think I'm ready to take that next step, to reach out to try to have more of a voice, while representing the voices of people in our community and in the process hopefully positively impacting Ashland along the way. I don't purport to have all the answers. I understand the learning curve for any new member of the city council will be challenging. I do know that I have the time to dedicate to this task. My years living in Japan taught me a cherished tenant of Japanese culture that being consensus building and open communication are essential parts of the decision making process. I am willing and eager to learn, be collaborative and as productive as possible while working with other members of the city council to find solutions to the issue and problems facing the people of our community. 3 3) What community and city activities have you been involved in recently? I had spent nearly half my life outside of the United States when I moved with my family to Ashland in 2009. Looking at America from outside her boarders gave me a very unique perspective on how lucky we all are to be citizens of this great county. I have been fortunate to have found professional success and have always wanted to somehow give back. My mother always said to my siblings and me when we went off to school "do something nice for someone today" and helping others "is the rent we pay for our time on earth". The importance of those words have never escaped me. When I learned of the great work of the Emergency Food Bank in 2009, 1 periodically would go down to volunteer. New to the Ashland community the vast majority of my time was spent insuring my wife and family were settled and secure. It was after we returned to Ashland in 2013 that I pledged to get more seriously involved. Going to the Food Bank to help unpack food provisions and restock empty shelves let me see firsthand the numbers of people in need and how much this organization was helping our community. My wife and I began to take our children there during Thanksgiving and Christmas to help. I got to know the people involved in the organization and in 2015 1 was asked to join the Board of Directors. Being on the Board has been an incredibly rewarding experience and I look forward to continuing to serve as a productive member of this important Ashland organization. As our family started getting involved in school and community activities in 2009, 1 learned of the role of the citizen volunteers in the budget process in Ashland. Several people approached me and suggested that my professional experience in finance could be a potential help to the city. I was influenced that the expertise I had would blend nicely with both the other volunteers and elected members of the city council. I knew in the back of my mind however that there was a real possibility that we would be returning to Japan and I didn't want to make a commitment that I wouldn't be able to see through so I decided to postpone that work until we returned to Ashland for good. Once back home in 2015 1 decided to get more involved and I submitted my application. I was selected as a citizen member of the budget committee prior to the adoption of the 2015-2017 budget. I serve on that committee today and it is a role that I take very seriously. As a member, I have an obligation to be professionally curious, inquisitive and thorough. Not to dictate policy, but to offer insight into solving financial problems by looking at potential solutions from a different perspective. I feel strongly that we must be cognizant of the financial commitments we make today so all of our citizens have the best opportunities possible to live and succeed in Ashland in the future. In the summer of 2015 1 reached out to the Ashland Chamber of Commerce to educate myself about the transient issues facing our town and the impact it was having on our business community. I shared my own personal experiences and stated that as a business owner and citizen I thought more needed to be done. My concerns were shared with the Executive Director and Board and I was selected in late 2015 as a member of the Behavior Task Force Committee. As you know, this group is made up of many leading business members in our 4 community. Like many others I supported the re-education campaign of "Reconsidering How You Give" coupled with more police enforcement and oversight. That has gone a long way in controlling behavioral issues of our "traveler" population, which in turn, better serves the general population and our business community. This was an important Chamber collaboration and initiative, and we have seen positive results. 4) What is the role of the city councilor? The role of a city councilor is to serve the citizens of the community he or she represents. This sounds simplistic but in reality I understand this can be a complex task. A city councilor is someone who is committed to serve, a good listener, a coalition builder and a problem solver who is results oriented and able to work well with other to find mutually acceptable solutions to the problems facing the community. I know as a city councilor I will disagree at times with other members of the council, as each person will hold true to their own ideals and principles but, as we agree to disagree, I pledge to listen, be flexible and respectful of others and the positions they hold dear. I am committed to finding common ground. In a partnership between city government and the people it represents, I will not be afraid to support policies that others disagree with in order to best represent all the citizens of our diverse community. In addition, I know a city councilor must work well with different citizen advisory committees and employees of the city. There are extensive administrative, budgetary, and time demands that a city councilor needs to understand and commit to, in order to be an effective member of the council. I am willing and eager to undertake this responsibility. 5 January 27, 2017 Dear Ashland City Council, With this letter, I am formally indicating my interest in being appointed to fill the remainder of Pam Marsh's term for City Council Position #6. 1 grew up in a small town in Nevada and have lived in Ashland for over 20 years, during which time it has become my second hometown. I have raised my children here specifically because of its safe environment, natural beauty and biodiversity, dedication to its children, and the eclectic mix of small town and world renowned theater, art, and music. I am sure I do not have to tell you all that Ashland is an incredible place to live and work. My desire to serve the people of Ashland on the City Council comes from my love of this place and the deep connection I feel to people I have gotten to know in many different spheres: the people in the nonprofit sector who are working hard to solve conservation and social challenges, the members of my faith community, some local business owners, the parents of other children in the school system, and of course, my neighbors, close friends, and family. Ashland is in a unique position to be able to innovate and experiment with various ways of solving the challenges that come with being a small city in the modern world. We have many different people with interesting experiences to draw from who can help us be both resilient and creative. I would like to be part of the effort that keeps our community healthy and lend my knowledge and experience to the task of addressing local issues as they arise. My father served as a Justice of the Peace for 22 years and I grew up watching him serve the people of his community with thoughtfulness, compassion, and accountability. He ran for office the first time not because he had aspirations of holding public office, but because his community needed a Justice of the Peace with integrity who held court on a regular basis. By the time I graduated from college, I knew I wanted to eventually serve in some formal capacity in local government. Now that my children are older and most of them are off to college, I have the capacity in my life to devote to serving on the City Council. I do not have a particular issue that is drawing me to serve at this time, but I believe my knowledge and experience in climate change and conservation issues, as well as my relationships with people working on social issues, could serve the Council well and complement the knowledge, expertise, and community connections that already exist on the Council. affirm that I live within the boundaries of Ashland and am a registered voter. Thank you for considering my application for City Council Position #6. Sincerely, RECEIVED JAN 27 2017 Tfrya ~-a~aw VK SIC +o ~C ~Lcc,-t,~s t- L 7 Ccx4 :r t, 1., e.s Lv c:iit- l~ f ecv~s~'e~tc~ What do you think are the biggest issues facing the city? Ashland is faced with several issues, some of which will be addressed in the time remaining on this term and others which need to be addressed over the longer term with the City Council making a good start on them over the next two years. Please note that the items on this list are in no particular priority order. Near Term Issues: City Government Vacancies There are a number of vacancies in leadership positions within the City that either exist now or are expected to arrive in the near term with the anticipated retirement of several department heads who have held their positions for many years and carry significant institutional history. Current examples include the City Administrator, Administrative Services/Finance Director, and City Recorder. The City Council will need to fill those positions in a thoughtful way that not only guarantees that we hire or appoint people who are qualified to do the job, but also ensures that those new leaders share the values of Ashland's citizens and are committed to moving the community toward inclusiveness, diversity, economic vitality, and ecological sustainability. It will be critically important that the City Council do all it can in these processes to ensure that they are fair and free of implicit bias for all applicants. Biennial Budget (2017-2018) This spring the Council will come together with several community members as the Budget Committee to determine how the City will invest its resources over the next two years. This is where the rubber meets the road in terms of the City's priorities. How we invest our public resources is the clearest indication of what is important to us. In addition to funding standard city services and infrastructure upgrades, the Council will need to determine the highest priority issues facing the City in relation to its strategic plan and how much to invest in each of those issues. Long-Term Issues Seismic Upgrade/Rebuild of City Hall The Council is currently in the process of assessing the safety of City Hall in terms of earthquake risk and determining the best way to address those safety concerns. This will be a large infrastructure project requiring significant financial investment, so how the City decides to move forward to address the risk is very important. Affordable Housing When I arrived in Ashland over 20 years ago, I did as many people with newly minted college degrees do. I picked up several "rent" jobs and worked to get my career off the ground while living in an upstairs apartment on North Main Street. I was able to be successful in getting my start because there was adequate rental stock and prices were reasonable. I've been fortunate to buy a home in Ashland since then, but I've watched as it has become more and more difficult to live in Ashland for people with low income and young people in college or who are just starting out. My young adult children have very little hope of being able to afford to live here because of the cost of housing. My vision for Ashland is that it is a vibrant community that welcomes and accommodates people with a range of incomes and that the people who work here can afford to live here. I do not claim to know how to fix these issues, but I am committed to helping find a way to ensure that we have adequate affordable rental stock and that we figure out how to make home ownership more accessible for people with low income in Ashland. Climate Change The climate crisis is the greatest long-term global challenge faced by all communities and requires an immediate and effective response by the City. Fortunately, we are making a good start with the Climate and Energy Action Plan nearing completion. Through several different venues and processes, the citizens of Ashland have signaled clearly that they are very concerned and want appropriately scaled action from the City on this issue. Once the plan is accepted, the task before the Council will be to determine the most effective way to invest in implementing the plan so that Ashland can successfully meet the aggressive, but absolutely necessary, targets it is in the process of setting for itself. People Who Do Not Hove Homes The issues around people who do not have homes are complex because not all homeless people have similar situations or need similar help. The situation of a family living in their car or on a neighbor's couch is vastly different than that of a young summer traveler passing through or that of a chronically homeless elder. The "solution" is likely to be several solutions that understand and address that complexity and take advantage of resources available in all sectors of our community. We also need to ensure that our citizens, local businesses, and visitors experience Ashland as a fun, friendly, and safe place. Our downtown needs to be welcoming, lively, and accessible to all, including people without homes, but there also needs to be accountability and responsibility in that access. In that process, the City needs to continue to address this issue by working directly with this population as well as others in county and state government and in the nonprofit sector to ensure that the City takes on aspects of solutions that are appropriate to its role and function. Getting There This is certainly not an all-inclusive list of challenges the City is facing, but these are the most important from my perspective. Fortunately, Ashland has a good many strengths to draw from in its efforts to address these issues, including an active and engaged citizenry, a functional and thoughtful City Council, financial resources, significant knowledge and experience within its citizenry, and a team of dedicated professionals working for city government who clearly care about the work they do. While the problems listed above are not easy to solve, they are not impossible either. Working together, we can develop a shared understanding of these issues and determine what the "design specs" are for our solutions so that we take advantage of the resources Ashland has in creating effective solutions that align with our values. What is your primary motivation for seeking the vacant council seat? I am very interested in learning more about how local government operates and bringing my knowledge and experience to bear on the issues facing our community. My interests certainly include climate change and sustainability, but I am committed to social justice and taking care of each other in our community. And, I recognize that a healthy community rests on the foundation of a healthy economy and that a diversified, local business sector is key to that healthy economy. There is always a balance that needs to be maintained with the City taking on the responsibility of maintaining and improving municipal services and infrastructural systems while working in partnership with its citizens and neighboring communities to move forward on important community issues. I have extensive experience developing partnerships and integrated, holistic, community-based solutions that I believe would be a nice fit given the challenges the Council has before it. I have always been civic minded - registering young voters, assisting with local issue and candidate campaigns, and writing the occasional letter to the editor. My first recollection of conversations around voting and public service came when I was about 10 years old and I was helping my father build a plywood sign for out in front of the courthouse in my little town. It was a dual purpose sign that said "Register here today!" and had a sign overlay that made it say "Vote here today!" That carpentry project initiated many conversations with my parents about how we govern ourselves and the civic responsibility each of us carries. I believe everyone has a role to play in serving their community and I am excited by the prospect of serving on the Council as one of the ways that I can personally contribute. The last twenty years of my professional life have been spent working to solve issues, starting from a place of collaboration and aiming for a win-win solution wherever possible. In that time, I have developed skills that I believe would be helpful to the City Council as it embarks on a busy two years and makes critical decisions that will chart the course for our community well into the future. While I will need to learn more about the specifics of the formal process the City employs in its decision-making, I have transferable experience on decision-making bodies and with governance processes. I envision the Ashland of the future as a place inhabited by people of mixed incomes where citizens and the City do their part to address climate change and move us toward greater ecological sustainability; our business community is vibrant, healthy, diversified, and strong; and where people of diverse races, ethnicities, and religions choose to call home. Ashland will make many decisions in the next few years that will determine to what extent this vision can become a reality. I would like to be part of that work by serving on the City Council. What community and city activities have you been involved in recently? My local activities generally relate to volunteer work through the schools, helping with programs at the Ashland First Congregational United Church of Christ, and assisting with the City's Climate and Energy Action Plan. AHS Turf Field Campaign Most recently, I volunteered to assist the Ashland Schools Foundation and the Ashland School District as the co-coordinator of the Turf Field Fundraising effort at Ashland High School. That effort raised enough money for the District to replace the problematic grass football field with a multi-sport, natural fill, turf field at the outdoor stadium that can be used for football, soccer, high school PE classes, and community events. My responsibilities included serving on the Turf Field Committee at the school district, writing grants and fundraising appeals, and assisting with budgeting and outreach. AHS Senior All Night I have assisted with the AHS Senior All Night celebration for the past four years. The first two years I served as a chaperone and clean up volunteer. The last two years I served as a co-chair of the volunteer parent committee that organizes the celebration each year. In that capacity, my responsibilities included facilitating the planning meetings, managing the overall effort for creating the event, supporting the various committees, assisting with fundraising, and helping refine the budget to ensure that we kept our expenses within our means. In the first of those two years of co-coordinating the event, we worked hard to create a process that could be easily replicated by future volunteer committees. John Muir School I served as the volunteer parent driver coordinator for 9 years organizing drivers to transport the students to a variety of nature activities and field trips. I have also assisted with specific events for the school and served as a parent chaperone on some of their day trips and overnight excursions. Ashland First Congregational United Church of Christ am an active member of my congregation and support a variety of programs of my church, including coordinating hospitality for Sunday services and assisting with events and action efforts as needed. I served as Chair of the Selection Committee for an Interim Pastor two years ago to hire a temporary pastor to lead our congregation while the formal search process was underway for the new settled pastor. Climate and Energy Action Plan In my role as Executive Director of the Geos Institute, I worked with our ClimateWise® team to secure resources to assist the City of Ashland in developing its Climate and Energy Action Plan. That effort has resulted in the Geos Institute completing a climate vulnerability assessment and citizen survey that complement the efforts of the City's contractor on the project. Nonprofit Association of Oregon While this community engagement is focused on a state level organization, it touches local organizations in Ashland because of the role that NAO plays in the nonprofit sector across the state. I served on NAO's Board of Directors as an at-large member and then as the Treasurer. My term ended in the fall of 2015. My contributions as Treasurer focused on ensuring that the Board had a strong understanding of the organization's finances by working with the Finance Director to develop more effective ways of communicating the organization's financial position to the Board members so that we could better anticipate potential funding challenges. What is the role of the city councilor? The City of Ashland has several important documents that guide the work of the City Council, including the Ashland 2020 Strategic Plan and the Council's Goals and Objectives, which help the City meet those strategic plan goals. These documents create a strong framework within which the Council does its work on behalf of the people of Ashland. The Council as a whole must balance and weigh the various goals against the resources it has to invest and the timeliness of the need for various actions in order to chart an effective course for meeting the City's goals. As a key decision-maker in this process, the City Councilor has several different roles. First and foremost, the Councilor works to translate the goals of its citizens into action to improve the community through ordinances, strategic planning, and the budget process. Part of this is balancing short-term needs with long-term investments and prioritizing what action the City should take, and the scale, timeline, and level of investment of that action. The councilor serves as an important connection between the Council and the citizen commissions that work to further the goals of the City and identify new issues to be considered. By serving as a liaison to several commissions, the councilor ensures that the Council is kept informed about developments in those commissions, new concerns or opportunities that are arising, and actions that the Council may be asked to take at some point. In that context, the councilor can bring the perspective of the larger whole of the City to those commission discussions while taking back to the Council the top level ideas and concerns of the committee. Citizens rely on the councilors to have their ear to the ground in terms of issues that are bubbling up within the larger community, so councilors have a responsibility to maintain their connections in the community and develop new ones that are perhaps not their natural inclination. It is important that each councilor have relationships with multiple sectors to ensure that they have a well-rounded understanding of what the challenges the City is facing actually look like from different perspectives. Finally, the role of the councilor includes supporting strong governance processes, transparency, and accountability. City councilors should speak up when a process does not include adequate opportunities for citizen engagement or when a process is so focused on engagement that it threatens to fail to reach its objectives. The councilor should do her or his work in such a way that the citizens have faith that even if that councilor does not agree with them in the end, the process was fair and their concerns were given thoughtful consideration. Relationships are particularly important in governing bodies like a City Council, so it is important that councilors treat each other with respect, especially when they have serious disagreements regarding the best way forward. If the process is solid, all councilors should respect the final vote of the Council and model integrity in government for our young people who are just learning how to engage in this experiment we call democracy. Dana Smith From: Tonya Graham <tonyagraham89@gmail. com> Sent: Friday, January 27, 2017 9:27 AM To: Dana Smith Subject: Application for City Council Position 6 Attachments: Tonya Graham Application - Council Position 6.pdf Dear Ms. Smith, With this email I am formally applying for Council Position A/6. I have attached my application, which includes a cover letter and answers to the questions posted on the City of Ashland website. Please confirm that you have received this message and that the attachment has transmitted properly. Also, it wasn't clear from the application whether the City wants a hard copy as well. If that is the case, please let me know and I will bring one down to the City ahead of the deadline today. Finally, I was not sure where the Council wanted me to include my contact information, so I am including it in this email rather than on the application, which I understand will be posted on the City's website. If there is anything else you need from me to process my application, please let me know. Sincerely, Tonya Graham 2007 Mae Street Ashland, OR 97520 541.488.1688 tonyagraham89 a,gmail.com i To Mayor Stromberg and City Council Members, This is my letter of interest regarding the City Council Position #6. My wife and I moved to Ashland, Oregon, from Los Angeles, California and I have been working with Neuman Hotels for the past 9 years. I am presently The Regional Senior Sales Manager. Below are the answers to your questions: • The biggest issues facing the City, in my option, are Climate and Energy Action, the Railroad Clean up Project and the Homeless issues. • My primary motivation for seeking the council seat is to be of service. I am passionate about the culture of Ashland. I believe that I can bring a diverse opinion to the city council. • I have been on the Phoenix Counseling Center Board, and I am currently on the Children's Advocacy Center Board, MLK Committee, Housing and Homeless Steering Commission, an Ashland Rotarian and I am the Founder and President of Southern Oregon Pride. • The role of a City Councilor is to adopt ordinances, establish goals and objectives for the City Government. I believe in communication and collaboration, working with the commissions and listening to the Citizens of Ashland. I know we can grow our community into an even more diverse culture. Bringing in more tourism, and business while growing a sustainable economy that other communities will want to pattern themselves after. Thank you and I look forward to hearing from you. Gina DuQuenne fir ► v' RECEIVED JA L~ VV J 1 t } t ~1 1 Y'* O 1 ~ fJ Dana Smith From: Gina DuQuenne <Gina.Duquenne@neumanhotelgroup.com> Sent: Tuesday, January 24, 2017 2:17 PM To: Dana Smith Subject: RE: Additional Information Gina DuQuenne 2180 Birchwood Lane Ashland, Or. 97520 Home: 541- 482-2488 Cell 541- 890- 3548 Thank you, Gina DuQuenne Senior Sales Manager Neuman Hotel Group 2525 Ashland Street, Ashland OR 97520 P: 541.488- 7389 C: 541 890-3548 N HIS NeumanHotelGroup.com www.southernoregon.org/tours Louise D. Shawkat 870 Cambridge St. Ashland, OR 97520 Louise40208C griail.com 502.777.7550 January 27, 2017 City Recorder 20 E. Main St. Ashland OR 97520 Re: City Council Seat Vacancy This is my letter of interest for the Council Position #6 vacancy on the Ashland City Council. As an Ashland senior citizen I believe I would bring a unique perspective to the issues facing our City, based on my life experience, my work experience as a nurse, and my many and varied volunteer experiences, both in Ashland and elsewhere. Below I provide more detailed information about this experience and how I believe those experiences will serve our City and the Council well. 1. What are some of the biggest issues I see facing our City? Lack of affordable housing affects the demographic characteristics of any city, and Ashland is no exception. The current lack of affordable housing in Ashland diminishes our City in several ways, resulting in a lack of diversity and too much homogeneity of our population. A diversified community creates richness and energy in our City and the current housing crisis in Ashland is robbing us of the benefits of a diversified community. • Lack of diversified job opportunities. Growing up in a tourist town, I am very familiar with the economic drawbacks to citizens in a community where job opportunities revolve around tourism primarily focused on theatre, restaurants, lodging, and shopping. RECEIVED JAN 272017 1 C~c W' r 1 Capitalizing on the success of downtown Ashland, is there a way we can enhance tourism by expanding access to our natural resources in the area, creating more and greater diversity in job offerings. • The recently developed Climate Energy Action Plan, once adopted by the City Council, is just the first step in developing a vision of what the City should look like in 2050. A well-articulated vision is needed to guide the city every step of the way toward achieving a sustainable future for generations to come. This will require all city departments working together and with our community partners to implement the steps to create our 2050 city. 2. What is your primary motivation for seeking the vacant council seat? My primary motivation is to continue my longstanding dedication to community service in the communities I've lived in. I have a Masters in Nursing, and the last ten years of my working career were spent at the Veterans Administration Medical Center in Louisville, KY. I worked in the Preservation Amputation Care and Treatment Clinic as an Adult Nurse Practitioner, with a specialty in bowel and bladder diversions and as a wound care specialist. I have lived in Egypt and Saudi Arabia; I am a long-term student of the Spanish language; and I have walked across England and have driven across the US several times with a beagle as my co-pilot. 3. What community and city activities have you been involved in recently? Since moving to Ashland in 2010, I have been active in several city and community organizations and issues. My city-related activities include serving as an active member of Ashland's Climate and Energy Action Plan. I also regularly attend the Conservation Commission and other city commission meetings, such as the Transportation Commission and the Downtown Parking Management and Circulation Ad Hoc Advisory Committee. 2 In addition, I have served as a volunteer in the following organizations: • Energize Rogue • Master Gardener Association • Owner of a certified Pollinator Garden (Ashland Parks & Rec) • Jackson County Master Recyclers • Ashland Garden Club (four years as Secretary) • Siskiyou District Oregon Federation of Garden Clubs (2 year term as Secretary • Volunteer at Ashland Dog Park (two years) • Volunteer at the North Mountain Nature Park via the Ashland Garden Club • Volunteer for the Ashland Independent Film Festival • Oregon Shakespeare Festival (OSF) (volunteer for special projects) and Tudor Guild volunteer • Supporter of Voice of Hope Orphanage in Rongo, Kenya (Kenya Kids @ Rongo) • New Day Breakfast Steering Committee • Ashland Food Project (recruit donors) • SOCAN Master Climate Protector Program • 10 x 20 Group In addition, I am also a member of the following organizations: • (KS) Wild • Jackson County Library Association • American Civil Liberties Union • Sierra Club • Member Ashland Cooperative • OSF • Ashland YMCA • New Plays Festival • Jefferson Public Radio • SOCAN 3 4. What is the role of the city councilor? • To continue the work of providing a safe, sustainable environment for our citizens • To strengthen dialogue between citizens and businesses • To dialogue with citizens and obtain their input early in a process • To work as a team member with other council members • To ask pertinent questions, read meeting packets (do the homework) • To have an understanding of what is financially possible with City resources • To communicate with city commissions and city staff to learn what commissions are discussing and proposing and to hear the concerns of city staff • To dialogue with officials in surrounding towns regarding common concerns, and then communicate with our citizens about the outcomes of this dialogue • To continue to work to expand our economic resources so that we are not only a destination to see plays, but a destination to enjoy our natural environment, thus strengthening our economic base • To support efforts to coordinate and integrate multiple processes to ensure they complement each other and work together to achieve the community's goals • To recognize the diversity of need and help reconcile and/or accommodate different perspectives • To act with integrity Louise D. Shawkat 4 CITY OF ASHLAND Council Communication February 7, 2017, Business Meeting 6th Quarterly Financial Report of the 2015-17 Biennium FROM: Beverly Adams, Interim Administrative Services/Finance Director, bev.adams@ashland.or.us. SUMMARY: The Administrative Services Department submits reports to Council on a quarterly basis to provide assurance of budget compliance and for informational and comparative purposes throughout the year. BACKGROUND AND POLICY IMPLICATIONS: The attached statements cover 18 months of financial activity for the period of July 1, 2015 through December 31, 2016 and equates to 75% of the way through the biennial budget. Financial statements provide the Mayor and Council with current financial information. These reports allow both Council and staff the opportunity to recognize trends and make changes judiciously when necessary to protect the assets of the City. COUNCIL GOALS SUPPORTED: Provide high quality and effective delivery of the full spectrum of city service and governance in a transparent, accessible and fiscally responsible manner. FISCAL IMPLICATIONS: Cash (Pa. 1): Citywide reserves of $40.8 million at the end of December are a 12% increase over cash balances for the same period last year. The largest increase to cash continues to be the water and wastewater utility funds, followed by the general fund. Revenues (Pg.2): Total citywide revenue collections are 74.9% of budget appropriations - an expected and acceptable return for the time period. Total tax revenues shown on this report (84.2%) are trending higher due to the current property tax collections which have been collected at 94% of budget appropriations. With final tax payments due in May 2017, the City will most likely collect 100% of current tax projections this fiscal year. Intergovernmental revenues which appear very low for the period (28%) are due to large grant appropriations for projects which have not yet occurred. Charges for service fees have increased with additional ambulance transport and membership activity, parking fines and parking lot fees. System development revenues remain over budget projections due to the increase in building activity. Page 1 of 2 Ir~ FIA CITY OF ^ASHLAND Expenses Mg.3-25): Expenses are primarily within budget projections for the time period. Most variances that appear unusual in relation to the budget period (75%) are reasonable and expected due to timing of various projects or debt payments. However, there are a few unexpected and unplanned expenditures that have occurred this fiscal year and will be brought to the Council for a supplemental budget in March. (Note: Pages 3-6 provide a useful "at a glance" expenditure compliance report, with pages 7-25 showing both revenue and expenditures by Fund) Overall, the financial position of the City is stable as reflected in these reports. STAFF RECOMMENDATION AND REQUESTED ACTION: That Council review and accept the 6th quarter financial report. SUGGESTED MOTION: I move to accept the sixth quarter financial report as presented. ATTACHMENTS: Citywide financial statements: 1. Summary of Cash and Investments 2. Statement of Revenues and Expenditures 3. Schedule of Budgetary Compliance 4. Statement of Resources, Requirements and Changes in Fund Balance Page 2 of 2 City of Ashland Summary of Cash and Investments December 31, 2016 Balance Balance Change From Fund December 31, 2016 December 31, 2015 FY 2016 General Fund $ 8,487,823 $ 7,418,915 $ 1,068,908 Community Block Grant Fund 20,408 22,898 (2,490) Reserve Fund 172,502 527,392 (354,890) Street Fund 5,483,759 4,908,363 575,406 Airport Fund 142,908 136,554 6,354 Capital Improvements Fund 2,576,784 2,165,757 411,027 Debt Service Fund 1,020,039 832,688 187,351 Water Fund 6,819,541 5,305,311 1,514,230 Wastewater Fund 7,152,617 5,656,997 1,495,620 Electric Fund 978,201 1,111,652 (133,451) Telecommunications Fund 165,939 124,855 41,084 Central Services Fund 811,060 1,332,569 (521,509) Insurance Services Fund 1,047,130 1,201,146 (154,016) Health Benefits Fund 432,314 399,918 32,396 Equipment Fund 3,186,419 3,080,945 105,474 Cemetery Trust Fund 949,329 931,804 17,525 $ 39,446,783 $ 35,157,764 $ 4,289,019 Parks & Recreation Agency Fund 1,329,818 1,963,117 (633,299) 1,329,818 1,963,117 (633,299) Total Cash Distribution $ 40,776,601 $ 37,120,881 $ 3,655,720 Manner of Investment General Banking Accounts $ 668,480 $ 364,357 $ 304,123 Local Government Inv. Pool 39,108,120 35,756,524 3,351,596 City Investments 1,000,000 1,000,000 - Total Cash and Investments $ 40,776,601 $ 37,120,881 $ 3,655,720 Dollar Distribution Cash Balance Distribution Central Services, Insurance and Parks and Equipment Funds Recreation Funds Trust 14% 3% Claims & $944,553 SDC's Judgments 2% $6,760,284 $1,301,719 17% 3% Unassigned Food & Beverage $17,169,809 /,K~ $984,963 I 42% 3% Library TOT Tourism $99,108 00/1 0% Business Type Funds Asset Forfeited 37% All Other (General Debt Reserved $29,678 Government) $2,417,972 Other Reserved 0% 46% 6% $11,068,515 27% 6. Dec FY17 Financial Report.xlsx 2/1/2017 City of Ashland Statement of Revenues and Expenditures - City Wide As of 12/31/2016 (75% of biennium) Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 Resource Summary (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium Revenues Taxes $ 38,153,005 $ 45,305,576 84.2% $ (7,152,571) $ 34,865,361 $ 42,178,084 Licenses and Permits 1,644,998 1,910,425 86.1% (265,427) 1,359,071 1,872,797 Intergovernmental Revenues 3,845,330 13,630,139 28.2% (9,784,809) 4,296,474 6,078,233 Charges for Services - Rate & Internal 82,908,352 109,705,598 75.6% (26,797,246) 73,820,764 97,941,318 Charges for Services - Misc. Service fees 3,067,344 2,980,052 102.9% 87,292 2,189,308 2,922,427 System Development Charges 990,339 592,416 167.2% 397,923 897,208 1,134,394 Fines and Forfeitures 315,759 410,000 77.0% (94,241) 268,433 362,187 Assessment Payments 55,065 520,000 10.6% (464,935) 117,800 126,991 Interest on Investments 393,384 369,358 106.5% 24,026 270,114 356,651 Miscellaneous Revenues 864,491 1,207,278 71.6% (342,787) 2,531,684 3,141,882 Total Revenues 132,238,067 176,630,842 74.9% (44,392,775) 120,616,217 156,114,964 Budgetary Resources: Other Financing Sources 1,465,879 26,935,724 5.4% (25,469,845) 1,654,000 1,838,589 Interfund Loans 690,544 2,571,200 26.9% (1,880,656) 1,684,795 1,684,795 Transfers In 1,347,270 2,456,240 54.9% (1,108,970) 1,395,196 1,897,442 Total Budgetary Resources 3,503,693 31,963,164 11.0% (28 459 471) 4,733,991 5,420,826 Total Resources 135,741,760 208,594,006 65.1% (72,852,246) 125,350,208 161,535,790 Requirements by Classification Personal Services 44,543,142 61,354,098 72.6% 16,810,956 41,740,071 55,146,073 Materials and Services 65,132,065 92,717,547 70.2% 27,585,482 60,957,140 80,154,005 Debt Service 6,473,105 10,632,044 60.9% 4,158,939 6,804,403 9,220,534 Total Operating Expenditures 116,148,312 164,703,689 70.5% 48,555,377 109,501,614 144,520,612 Capital Construction Capital Outlay 8,706,635 53,219,031 16.4% 44,512,396 12,157,196 14,464,960 Interfund Loans 690,544 2,571,200 26.9% 1,880,656 1,684,795 1,684,795 Transfers Out 1,347,270 2,456,240 54.9% 1,108,970 1,395,196 1,897,442 Contingencies (Original Budget $3,085,000) - 3,063,570 0.0% 3,063,570 - - Total Budgetary Requirements 2,037,814 8,091,010 25.2% 6,053,196 3,079,991 3,582,237 Total Requirements 126,892,761 226,013,730 56.1% 99,120,969 124,738,801 162,567,809 Excess (Deficiency) of Resources over Requirements 8,848,999 (17,419,724) 150.8% 26,268,723 611,407 (1,032,019) Working Capital Carryover 32,934,606 30,632,011 107.5% 2,302,595 33,966,626 33,966,626 Unappropriated Ending Fund Balance $ 41,783,605 $ 13,212,287 316.2% $ 28,571,318 $ 34,578,033 $ 32,934,606 6. Dec FY17 Financial Reportxlsx 2 2/1/2017 City of Ashland Schedule of Budgetary Compliance Per Resolution 2015-19 Amended for Resolutions 2015-27, 2015-30, 2016-15, 2016-16 and 2016-22 As of 12/31/2016 (75% of biennium) Biennial to date actuals (18 Biennial Budget Percent Months) 2015-2017 Used Balance General Fund Administration $ 330,737 $ 645,639 51.2% $ 314,902 Administration - Library 56,587 56,587 100.0% - Administration - Tourism 63,741 315,901 20.2% 252,160 Administration - Municipal Court 718,210 1,056,830 68.0% 338,620 Administrative Services - Social Services Grants 264,392 267,933 98.7% 3,541 Administrative Services - Economic & Cultural Grants 1,221,376 1,695,033 72.1% 473,657 Administrative Services - Miscellaneous 84,806 269,000 31.5% 184,194 Administrative Services - Band 102,539 130,550 78.5% 28,011 Administrative Services - Parks 7,120,000 9,560,000 74.5% 2,440,000 Police Department 10,055,775 13,637,535 73.7% 3,581,760 Fire and Rescue Department 11,533,084 16,241,069 71.0% 4,707,985 Public Works - Cemetery Division 570,859 755,365 75.6% 184,506 Community Development - Planning Division 2,011,891 2,886,423 69.7% 874,532 Community Development - Building Division 1,035,748 1,459,230 71.0% 423,482 Interfund Loan - 66,000 0.0% 66,000 Transfers 97,010 518,570 18.7% 421,560 Contingency - 675,570 0.0% 675,570 Total General Fund 35,266,755 50,237,235 70.2% 14,970,480 Community Development Block Grant Fund Personal Services 45,771 65,420 70.0% 19,649 Materials and Services 139,694 374,378 37.3% 234,684 Total Community Development Grant Fund 185,465 439,798 42.2% 254,333 Reserve Fund Interfund Loan 365,544 850,000 43.0% 484,456 Total Reserve Fund 365,544 850,000 43.0% 484,456 Street Fund Public Works - Ground Maintenance 366,854 494,400 74.2% 127,546 Public Works - Street Operations 4,065,040 12,991,770 31.3% 8,926,730 Public Works - Street Operations Debt 238,427 246,710 96.6% 8,283 Public Works - Storm Water Operations 886,828 1,312,700 67.6% 425,872 Public Works - Storm Water Operations Debt 24,075 25,300 95.2% 1,225 Public Works - Transportation SDC's 1,438 2,956,854 0.05% 2,955,416 Contingency - 99,000 0.0% 99,000 Total Street Fund 5,582,661 18,126,734 30.8% 12,544,073 Airport Fund Materials and Services 75,285 460,943 16.3% 385,658 Capital Outlay 42,988 40,000 107.5% (2,988) Debt Service 57,804 77,072 75.0% 19,268 Contingency - 13,000 0.0% 13,000 Total Airport Fund 176,076 591,015 29.8% 414,939 6. Dec FY17 Financial Report.xlsx 3 2/1/2017 Schedule of Budgetary Compliance Per Resolution 2015-19 Amended for Resolutions 2015-27, 2015-301 2016-15, 2016-16 and 2016-22 As of 12/31/2016 (75% of biennium) Biennial to date actuals (18 Biennial Budget Percent Months) 2015-2017 Used Balance Capital Improvements Fund Public Works - Facilities 1,461,440 2,820,650 51.8% 1,359,210 Administrative Services - SDC (Parks) 358,529 607,340 59.0% 248,811 Administrative Services - Open Space (Parks) 1,486,271 3,099,842 47.9% 1,613,571 Transfers 215,419 277,370 77.7% 61,951 Contingency - 200,000 0.0% 200,000 Total Capital Improvements Fund 3,521,660 7,005,202 50.3% 3,483,542 Debt Service Fund Materials and Services - - N/A - Debt Service 3,102,984 4,270,200 723% 1,167,216 Total Debt Service Fund 3,102,984 4,270,200 72.7% 1,167,216 Water Fund Public Works - Conservation 382,295 696,025 54.9% 313,730 Public Works - Water Supply 2,152,509 2,557,935 84.2% 405,426 Public Works - Water Supply Debt 18,435 18,971 97.2% 536 Public Works - Water Distribution 4,309,411 9,595,707 44.9% 5,286,296 Public Works - Water Distribution Debt 478,981 502,133 95.4% 23,152 Public Works - Water Treatment 1,714,221 13,941,884 12.3% 12,227,663 Public Works - Water Treatment Debt 243,896 281,543 86.6% 37,647 Public Works - Improvement SDC's 168,032 3,170,335 5.3% 3,002,304 Public Works - Debt SDC's 345,182 361,658 95.4% 16,476 Transfer 375,000 500,000 75.0% 125,000 Contingency - 170,000 0.0% 170,000 Total Water Fund 10,187,961 33,213,203 30.7% 23,025,242 Wastewater Fund Public Works - Wastewater Collection 3,028,493 5,349,514 56.6% 2,321,021 Public Works - Wastewater Collection Debt 128,441 147,457 87.1% 19,016 Public Works - Wastewater Treatment 3,713,313 10,183,710 36.5% 6,470,397 Public Works - Wastewater Treatment Debt 1,789,673 3,237,300 55.3% 1,447,627 Public Works - Reimbursements SDC's 13,039 15,000 86.9% 1,961 Contingency - 192,000 0.0% 192,000 Total Wastewater Fund 8,672,960 22,801,625 38.0% 14,128,665 Electric Fund Administration - Conservation 1,049,358 1,420,030 73.9% 370,672 Electric - Supply 10,171,496 13,751,887 74.0% 3,580,391 Electric - Distribution 9,636,889 14,041,211 68.6% 4,404,322 Electric - Transmission 1,336,182 2,225,945 60.0% 889,763 Debt Service 46,007 46,688 98.5% 681 Contingency - 279,000 0.0% 279,000 Total Electric Fund 22,239,932 31,764,761 70.0% 9,524,829 6. Dec FY17 Financial Report.xlsx 4 2/1/2017 Schedule of Budgetary Compliance Per Resolution 2015-19 Amended for Resolutions 2015-27, 2015-30, 2016-15, 2016-16 and 2016-22 As of 12/31/2016 (75% of biennium) Biennial to date actuals (18 Biennial Budget Percent Months) 2015-2017 Used Balance Telecommunications Fund IT - Personal Services 954,488 1,343,230 71.1% 388,742 IT - Materials & Services 1,301,824 2,028,504 64.2% 726,680 IT - CapitalOutlay 215,144 250,000 86.1% 34,856 Debt - To Debt Service Fund 609,000 818,000 74.4% 209,000 Contingency - 250,000 0.0% 250,000 Total - Telecommunications Fund 3,080,457 4,689,734 65.7% 1,609,277 Note: In M & S appropriation Central Services Fund Administration Department 2,682,964 3,314,520 80.9% 631,556 Information Technology - Info Services Division 1,977,634 2,907,638 68.0% 930,004 Administrative Services Department 3,529,210 4,867,097 72.5% 1,337,887 City Recorder 748,103 912,590 82.0% 164,487 Public Works - Administration and Engineering 2,467,074 3,621,822 68.1% 1,154,748 Contingency - 125,000 0.0% 125,000 Total Central Services Fund 11,404,985 15,748,667 72.4% 4,343,682 Insurance Services Fund Personal Services 150,082 204,960 73.2% 54,878 Materials and Services 1,365,747 1,814,790 75.3% 449,043 Transfers 569,500 1,069,500 53.2% 500,000 Contingency - 390,000 0.0% 390,000 Total Insurance Services Fund 2,085,329 3,479,250 59.9% 1,393,921 Health Benefits Fund Materials and Services 7,452,043 9,580,000 77.8% 2,127,957 Interfund Loan 325,000 650,000 50.0% 325,000 Contingency - 500,000 0.0% 500,000 Total Health Benefits Fund 7,777,043 10,730,000 72.5% 2,952,957 Equipment Fund Public Works - Maintenance 2,039,626 2,961,860 68.9% 922,234 Public Works - Purchasing and Acquisition 1,014,253 1,330,500 76.2% 316,247 Interfund Loan - 965,200 0.0% 965,200 Contingency - 70,000 0.0% 70,000 Total Equipment Fund 3,053,879 5,327,560 57.3% 2,273,681 Cemetery Trust Fund Transfers 10,341 10,800 95.8% 459 Total Cemetery Trust Fund 10,341 10,800 95.8% 459 6. Dec FY17 Financial Reportxlsx 5 2/1/2017 Schedule of Budgetary Compliance Per Resolution 2015-19 Amended for Resolutions 2015-27, 2015-30, 2016-155 2016-16 and 2016-22 As of 12/31/2016 (75% of biennium) Biennial to date actuals (18 Biennial Budget Percent Months) 2015-2017 Used Balance Parks and Recreation Fund Parks Division 6,124,619 8,127,847 75.4% 2,003,228 Recreation Division 2,143,049 2,828,630 75.8% 685,581 Golf Division 823,791 1,104,650 74.6% 280,859 Transfers 80,000 80,000 100.0% - Contingency - 100,000 0.0% 100,000 Total Parks and Recreation Fund 9,171,459 12,241,127 74.9% 3,069,668 Parks Capital Improvement Fund Personal Services 112,947 189,930 59.5% 76,983 Materials and Services 43,039 85,052 50.6% 42,013 Capital Outlay 521,072 3,732,837 14.0% 3,211,765 Total Parks Capital Improvement Fund 677,058 4,007,819 16.9% 3,330,761 Parks Equipment Fund Capital Outlay 330,210 439,000 75.2% 108,790 Interfund Loan - 40,000 0.0% 40,000 Total Parks Equipment Fund 330,210 479,000 68.9% 148,790 Total Appropriations $ 126,892,761 $ 226,013,730 56.1% $ 99,120,969 6. Dec FY17 Financial Reportxlsx 6 2/1/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 110 General Fund Taxes $ 33,218,474 $ 38,746,990 85.7% $ (5,528,516) $ 30,548,354 $ 35,933,208 Licenses and Permits 1,644,998 1,910,425 86.1% (265,427) 1,359,071 1,872,797 Intergovernmental 1,293,885 1,913,953 67.6% (620,068) 991,601 1,373,375 Charges for Services 2,549,985 31331,350 76.5% (781,366) 2,398,634 3,148,841 Fines 315,759 410,000 77.0% (94,241) 268,433 362,187 Interest on Investments 46,015 60,000 76.7% (13,985) 34,941 47,932 Miscellaneous 183,974 79,600 231.1% 104,374 119,319 157,037 Interfund Loan (Equipment Fund) - 126,200 0.0% (126,200) - - Transfer in (Water Fund) 375,000 500,000 75.0% (125,000) 100,000 100,000 Transfer In (Cemetery Fund) 10,341 10,800 95.8% (459) 6,893 9,139 Total Revenues and Other Sources 39,638,430 47,089,318 84.2% (7,450,888) 35,827,246 43,004,516 Administration 330,737 645,639 51.2% 314,902 206,246 357,888 Administration - Library 56,587 56,587 100.0% - 487,988 487,988 Administration - Tourism 63,741 315,901 20.2% 252,160 18,643 47,467 Administration - Municipal Court 718,210 1,056,830 68.0% 338,620 751,379 964,592 Administrative Services - Social Services Grants 264,392 267,933 98.7% 3,541 254,073 254,205 Administrative Services - Economic & Cultural Grants 1,221,376 1,695,033 72.1% 473,657 1,089,642 1,304,744 Administrative Services - Miscellaneous 84,806 269,000 31.5% 184,194 132,910 185,715 Administrative Services - Band 102,539 130,550 78.5% 28,011 95,859 114,017 Administrative Services - Parks 7,120,000 9,560,000 74.5% 2,440,000 6,886,044 8,856,000 Police Department 10,055,775 13,637,535 73.7% 3,581,760 9,353,510 12,316,387 Fire and Rescue Department 11,533,084 16,241,069 71.0% 4,707,985 10,102,213 13,149,854 Public Works - Cemetery Division 570,860 755,365 75.6% 184,505 481,921 663,518 Community Development- Planning Division 2,011,891 2,886,423 69.7% 874,532 1,877,366 2,547,191 Community Development- Building Division 1,035,748 1,459,230 71.0% 423,483 994,153 1,327,542 Interfund Loan - 66,000 0.0% 66,000 - - Transfers Out (Debt Service & Cemetery) 97,010 518,570 18.7% 421,560 192,824 192,824 Contingency - 675,570 0.0% 675,570 - - Total Expenditures and Other Uses 35,266.756 50,237,235 70.2% 14,970,479 32,924,771 42,769,932 Excess (Deficiency) of Revenues and Other Sources over Expenditures and Other Uses 4,371,674 (3,147,917) 238.9% 7,519,591 2,902,475 234,584 Fund Balance, Jul 1, 2015 3,620,263 3,400,277 106.5% 219,986 3,385,679 3,385,679 Fund Balance, Dec 31, 2016 $ 7,991,937 $ 252,360 3166.9% $ 7,739,577 $ 6,288,154 $ 3.620263 Reconciliation of Fund Balance: Restricted and Committed Funds 824,156 Unassigned Fund Balance $ 7,167.781 6. Dec FY17 Financial Report.xlsx 7 2/1/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 250 Community Development Block Fund Intergovernmental $ 171,214 $ 439,798 38.9% $ (268,584) $ 262,662 $ 335,060 Total Revenues and Other Sources 171,214 439,798 38.9% (268,584) 262,662 335,060 Personal Services 45,771 65,420 70.0% 19,649 52,346 67,560 Materials and Services 139,694 374,378 37.3% 234,684 229,047 267,504 Total Expenditures and Other Uses 185,465 439.798 42.2% 254,333 281,393 335,064 Excess(Deficiency) of Revenues and Other Sources over Expenditures and Other Uses (14,251) - NIA (14,251) (18,731) (4) Fund Balance, Jul 1, 2015 33,797 3379700.0% 33,796 33,801 33,801 Fund Balance, Dec 31, 2016 $ 19,546 $ 1954607.0% $ 19,545 $ 15,070 $ 33,797 Reconciliation of Fund Balance: Restricted and Committed Funds 19.546 Unassigned Fund Balance $ 6. Dec FY17 Financial Report.xlsx 2/112017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 255 Reserve Fund Interest on Investments $ 16,768 $ 34,000 49.3% $ (17,232) $ 11,392 $ 16,699 Interfund Loan 325,000 650,000 50.0% (325,000) 250,000 250,000 Transfers In - - N/A - - Total Revenues and Other Sources 341,768 684,000 50.0% (17,232) 261,392 266,699 Interfund Loan (Health Benefits Fund) 365,544 850,000 43.0% 484,456 900,000 900,000 Transfer out - - N/A - 190,000 190,000 Total Expenditures and Other Uses 365,544 850,000 43.0% 484,456 1,090,000 1,090,000 Excess(Deficiency) of Revenues and Other Sources over Expenditures and Other Uses (23,776) (166,000) 85.7% 142,224 (828,608) (823,301) Fund Balance, Jul 1, 2015 196,279 204,58C 95.9% (8,301) 1,019,580 1,019,580 Fund Balance, Dec 31, 2016 $ 172,503 $ 38,58C 447.1% $ 133,923 $ 190,972 $ 196,279 Reconciliation of Fund Balance: Restricted and Committed Funds 172,503 Unassigned Fund Balance $ 6. Dec FY17 Financial Report.xlsx 9 2/1/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 260 Street Fund Taxes $ 87,451 $ 96,700 90.4% $ (9,249) $ 71,897 $ 115,161 Intergovernmental 1,942,982 7,422,136 26.2% (5,479,154) 1,751,709 2,347,988 Charges for Services - Rates 3,224,453 4,219,70(: 76.4% (995,247) 2,977,197 4,038,568 Charges for Services - Misc. Service Fees 38,966 N/A 38,966 44,512 57,612 System Development Charges 277,961 133,000 209.0% 144,961 193,416 245,552 Assessments 55,065 120,00('. 45.9% (64,935) 117,800 126,991 Interest on Investments 58,249 48,000 121.4% 10,249 35,838 48,418 Miscellaneous 159,246 100,000 159.2% 59,246 356,422 356,423 Other Financing Sources - 3,306,854 0.0% (3,306,854) - - Total Revenues and Other Sources 5,844,373 15,446,390 37.8% (9,602,017) 5,548,791 7,336,713 Public Works - Ground Maintenance 366,854 494,400 74.2% 127,546 - 393,835 Public Works - Street Operations 4,188,993 12,991,770 32.2% 8,802,777 3,699,342 4,642,473 Public Works - Street Operations Debt 114,473 246,710 46.4% 132,237 228,342 237,823 Public Works - Storm Water Operations 886,828 1,312,700 67.6% 425,872 833,703 1,079,458 Public Works - Storm Water Operations Debt 24,075 25,300 95.2% 1,225 24,892 26,317 Public Works - Transportation SDC's 1,438 2,956,854 0.0% 2,955,416 36,424 91,028 Public Works - Storm Water SDC's - - N/A - 4,513 4,670 Public Works - Local Improvement Districts N/A - - - Contingency - 99,000 0.0% 99,000 - - Total Expenditures and Other Uses 5,582,660 18,126,734 30.8% 12,544,074 4,827,216 6,475,604 Excess(Deficiency) of Revenues and Other Sources over Expenditures and Other Uses 261,713 (2,680,344) 109.8% 2,942,057 721,575 861,109 Fund Balance, Jul 1, 2015 5,278,231 4,702,624 112.2% 575.607 4,417,122 4,417,122 Fund Balance, Dec 31, 2016 $ 5,539,944 $ 2,022,280 273.9% $ 3,517,664 $ 5138 697 $ 5,278,231 Reconciliation of Fund Balance: Restricted and Committed Funds 5,539,944 Unassigned Fund Balance $ 0 O 6. Dec FY17 Financial Reportxlsx 2/1/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 280 Airport Fund Charges for Services - Rates $ 194,767 $ 276,000 70.6% $ (81,233) $ 197,539 $ 274,192 Interest on Investments 1,452 500 290.4% 952 716 953 Other Financing Sources - 270,000 0.0% (270,000) - - Interfund Loan - N/A - - Total Revenues and Other Sources 196,219 546,500 35.9% (350,281) 198,255 275,145 Materials and Services 75,285 460,94a 16.3% 385,658 102,805 133,293 Capital Outlay 42,988 40,00(; 107.5% (2,988) 44,962 44,962 Debt Service 57,804 77,07 75.0% 19,268 57,804 77,072 Interfund Loan - N/A - 19,000 19,000 Contingency - 13,000 0.0% 13,000 - - Total Expenditures and Other Uses 176,076 591,015 29.8% 414,939 224,571 274,327 Excess(Defi ciency) of Revenues and Other Sources over Expenditures and Other Uses 20,143 (44,51 145.2% 64,658 (26,315) 818 Fund Balance, Jul 1, 2015 117,514 114,751 102.4% 2,763 116,696 116,696 Fund Balance, Dec 31, 2016 $ 137,657 $ 70.236 196.0% $ 67,421 $ 90.381 $ 117,514 Reconciliation of Fund Balance: Restricted and Committed Funds 137,657 Unassigned Fund Balance $ - 6. Dec FY17 Financial Report.xlsx 11 2/1/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 410 Capital Improvements Fund Taxes $ 746,904 $ 1,093,400 68.3% $ (346,496) $ 636,063 $ 993,068 Intergovernmental 2,732 N/A 2,732 - 520,240 Charges for Services - Internal 1,419,255 2,205,600 64.3% (786,345) 1,392,940 1,857,254 Charges for Services - Misc. Service Fees 6,000 - N/A 6,000 95,556 127,416 System Development Charges 90,166 129,416 69.7% (39,250) 80,873 97,839 Interest on Investments 28,113 22,600 124.4% 5,513 16,510 21,667 Miscellaneous 4,438 22,100 20.1% (17,662) 44,782 47,712 Other Financing Sources 870,000 3,050,045 28.5% (2,180,045) - - Transfer In (Insurance Fund) 100,000 100,000 100.0% - - Total Revenues and Other Sources 3,267,608 6,623,161 49.3% (3,355,553) 2,266,724 3,665,195 Public Works - Facilities 1,461,440 2,820,650 51.8% 1,359,210 1,381,066 2,109,209 Administrative Services - SDC (Parks) 358,529 607,340 59.0% 248,811 - - Administrative Services - Open Space (Parks) 1,486,271 3,099,842 47.9% 1,613,571 726,917 816,727 Transfers Out (Debt Service Fund) 215,419 277,370 77.7% 61,951 83,479 83,479 Interfund Loan (Equipment Fund) - - N/A - 1,000 1,000 Contingency - 200,000 0.0% 200,000 - - Total Expenditures and Other Uses 3,521,659 7,005,202 50.3% 3 283 83,543 2,192,462 3,010,415 Excess(Deficiency) of Revenues and Other Sources over Expenditures and Other Uses (254,051) (382,041) 33.5% 127,990 74,262 654,780 Fund Balance, Jul 1, 2015 2,749,486 1,918,994 143.3% 830,492 2,094,706 2,094,706 Fund Balance, Dec 31, 2016 $ 2,495,435 $ 1,536,953 162.4% $ 958,482 $ 2,168,968 $ 2,749,486 Reconciliation of Fund Balance: Restricted and Committed Funds 2,495,435 Unassigned Fund Balance $ (0) 6. Dec FY17 Financial Report xlsx 2 2/1 /2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 530 Debt Services Taxes $ 965,352 $ 955,426 101.0% $ 9,926 $ 966,528 $ 1,019,824 Charges for Services - Internal 1,726,950 2,308,600 74.8% (581,650) 1,726,950 2,308,600 Charges for Services - Misc. Service Fees 275,797 149,0313 185.1% 126,761 112,918 132,076 Assessments - 400,000 0.0% (400,000) - - Interest on Investments 6,344 20,000 31.7% (13,656) 5,983 8,161 Miscellaneous - 58,604 0.0% (58,604) 6 6 Transfer In (General Fund & CIP) 311,429 473,940 65.7% (162,511) 275,303 275,303 Other Financing Sources - - N/A - - Total Revenues and Other Sources 3,285,872 4,365,606 75.3% (1,079,734) 3,087,688 3,743,970 Materials and Services 800 - N/A - 6,294 6,294 Debt Service 3,102,184 4,270,200 72.6% 1,168,016 3,129,826 3,661,939 Interfund Loan (Central Service Fund) - - N/A - 364,795 364,795 Total Expenditures and Other Uses 3,102,984 4,270,200 72.7% 1,168,016 3,500,915 4,033,028 Excess(Deficiency) of Revenues and Other Sources over Expenditures and Other Uses 182,888 95,40(3 191.7% 87,482 (413,227) (289,058) Fund Balance, Jul 1, 2015 861,560 753,948 114.3% 107,612 1,150,618 1,150,618 Fund Balance, Dec 31, 2016 $ 1,044,448 $ 849,354 123.0% $ 195,094 $ 737,391 $ 861,560 Reconciliation of Fund Balance: Restricted and Committed Funds 1,044,448 Unassigned Fund Balance $ 6. Dec FY17 Financial Report.xlsx 2/112017 13 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 670 Water Fund Taxes $ 10 $ - N/A $ 10 $ 66 $ 80 Intergovernmental 14,897 14,000 106.4% 897 96,747 160,220 Charges for Services - Rates 11,255,901 13,954,600 80.7% (2,698,699) 9,393,214 11,913,085 Charges for Services - Misc. Service Fees 160,252 - N/A 160,252 130,262 164,472 System Development Charges 456,292 200,000 228.1% 256,292 474,515 597,443 Interest on Investments 61,161 40,800 149.9% 20,361 45,385 56,607 Miscellaneous 27,287 24,000 113.7% 3,287 18,089 34,573 Other Financing Sources 542,455 14,990,125 3.6% (14,447,670) 1,654,000 1,724,546 Total Revenues and Other Sources 12,518,255 29,223,525 42.8% (16,705,270) 11,812,278 14,651,026 Public Works - Conservation 382,295 696,02!; 54.9% 313,730 309,488 442,021 Fire - Forest Lands - - N/A - 714,706 889,478 Public Works - Water Supply 2,152,509 2,557,935 84.2% 405,426 4,301,024 4,819,863 Public Works - Water Supply Debt 18,435 18,971 97.2% 536 44,087 44,787 Public Works - Water Distribution 4,309,411 9,595,70-' 44.9% 5,286,296 4,116,349 2,289,201 Public Works - Water Distribution Debt 478,981 502,133 95.4% 23,152 635,635 467,434 Public Works - Water Treatment 1,714,221 13,941,881 12.3% 12,227,663 1,774,169 5,364,675 Public Works - Water Treatment Debt 243,896 281,543 86.6% 37,647 428,359 662,801 Public Works - Improvement SDC's 349,008 3,170,335 11.0% 2,821,327 382,241 507,905 Public Works - Debt SDC's 132,282 361,658 36.6% 229,376 238,071 241,845 Debt Service 31,923 1,417,012 2.3% 1,385,089 - - Interfund Loan - - N/A - 150,000 150,000 Transfers (General Fund) 375,000 500,000 75.0% 125,000 - - Contingency - 170,000 0.0% 170,000 - - Total Expenditures and Other Uses 10,187,961 33,213,203 30.7% 23,025,242 13,094,129 15,880,009 Excess (Deficiency) of Revenues and Other Sources over Expenditures and Other Uses 2,330,294 (3,989,678) 158.4% 6,319,972 (1,281,851) (1,228,983) Fund Balance, Jul 1, 2015 5,208,593 6,061,702 85.9% (853109) 6,437,575 6,437,575 Fund Balance, Dec 31, 2016 $ 7,538,887 $ 2,072,024 363.8% $ 5.466 863 $ 5,155,724 $ 5,208,593 Reconciliation of Fund Balance: Restricted and Committed Funds 4,498,182 Unassigned Fund Balance $ 3,040,705 6. Dec FY17 Financial Report.xlsx 14 2/1/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 675 Wastewater Fund Taxes $ 2,998,198 $ 4,264,260 70.3% $ (1,266,062) $ 2,544,248 $ 3,972,266 Charges for Services - Rates 7,884,871 10,787,000 73.1% (2,902,129) 6,488,339 8,796,565 Charges for Services - Misc. Service Fees 26,500 N/A 26,500 26,500 26,500 System Development Charges 165,919 130,000 127.6% 35,919 148,404 193,560 Interest on Investments 64,465 30,000 214.9% 34,465 31,393 42,965 Miscellaneous 1,619 N/A 1,619 6,037 6,037 Other Financing Sources 53,424 5,318,700 1.0% (5,265,276) - 114,043 Total Revenues and Other Sources 11,194,997 20,529,960 54.5% (9,334,963) 9,244,921 13,151,936 Public Works - Wastewater Collection 3,028,493 5,349,511 56.6% 2,321,021 2,867,589 3,854,489 Public Works - Wastewater Collection Debt 128,441 147,457 87.1% 19,016 131,358 151,071 Public Works - Wastewater Treatment 3,713,313 10,183,710 36.5% 6,470,397 3,752,746 4,980,940 Public Works - Wastewater Treatment Debt 1,789,673 3,237,300 55.3% 1,447,627 1,833,655 3,253,029 Public Works - Reimbursements SDC's 13,039 15,000 86.9% 1,961 13,530 20,331 Public Works - Improvements SDC's - 3,676,64 0.0% 3,676,644 81,258 87,507 Debt Service N/A - - - Contingency - 192,000 0.0% 192,000 - - Total Expenditures and Other Uses 8,672,959 22,801,625 38.0% 14,128,666 8,680,136 12,347,367 Excess(Deficiency) of Revenues and Other Sources over Expenditures and Other Uses 2,522,038 (2,271,665) 211.0% 4,793,703 564,785 804,569 Fund Balance, Jul 1, 2015 5,095,343 4,464,697 114.1% 630,646 4,290,774 4,290,774 Fund Balance, Dec 31, 2016 $ 7,617,381 $ 2,193,032 347.3% $ 5,424,349 $ 4,855,559 $ 5,095,343 Reconciliation of Fund Balance: Restricted and Committed Funds 2,738,978 Unassigned Fund Balance $ 4,878,403 6. Dec FY17 Financial Report.xlsx 15 221/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 690 Electric Fund Intergovernmental $ 419,621 $ 323,000 129.9% $ 96,621 $ 287,112 $ 335,700 Charges for Services - Rates 21,390,181 29,539,358 72.4% (8,149,177) 20,347,659 27,210,985 Charges for Services - Misc. Service Fees 407,683 453,686 89.9% (46,003) 205,626 278,280 Interest on Investments 14,365 14,715 97.6% (350) 11,933 15,714 Miscellaneous 150,646 322,974 46.6% (172,328) 241,774 288,885 Total Revenues and Other Sources 22,382,496 30,653,73:3 73.0% (8,271,237) 21,094,104 28,129,564 Administration - Conservation 1,049,358 1,420,030 73.9% 370,672 968,029 1,387,220 Electric - Supply 10,171,496 13,751,881 74.0% 3,580,391 9,567,221 12,831,515 Electric - Distribution 9,636,889 14,041,211 68.6% 4,404,322 9,366,008 12,558,899 Electric - Transmission 1,336,182 2,225,945 60.0% 889,763 1,406,674 1,876,536 Debt Service 46,007 46,688 98.5% 681 46,821 47,771 Contingency - 279,000 0.0% 279,000 - - Total Expenditures and Other Uses 22,239,932 31,764,761 70.0% 9,524,829 21,354,753 28,701,941 Excess (Deficiency) of Revenues and Other Sources over Expenditures and Other Uses 142,564 (1,111,028) 112.8% 1,253,592 (260,649) (572,377) Fund Balance, Jul 1, 2015 1,755,163 1,479,265 118.7% 275,898 2,327,540 2,327,540 Fund Balance, Dec 31, 2016 $ 1,897,727 $ 368,237 515.4% $ 1,529,490 $ 2,066,891 $ 1,755,163 Reconciliation of Fund Balance: Restricted and Committed Funds - Unassigned Fund Balance $ 1,897,727 6. Dec FY17 Financial Reportxlsx 1 6 2/1/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 691 Telecommunications Fund Charges for Services - Rates $ 3,050,261 $ 4,363,565 69.9% $ (1,313,304) $ 2,907,975 $ 3,889,563 Interest on Investments 2,593 1,943 133.5% 650 1,893 2,257 Miscellaneous 696 - N/A 696 4,750 4,750 Interfund Loan 165,544 400,00(; 41.4% (234,456) - - Total Revenues and Other Sources 3,219,094 4,765,508 67.5% (1,546,414) 2,914,618 3,896,570 Personal Services 954,488 1,343,230 71.1% 388,742 988,979 1,299,335 Materials & Services 1,301,824 2,028,504 64.2% 726,680 1,324,081 1,764,465 Capital Outlay 215,144 250,000 86.1% 34,856 133,296 297,337 Debt - Transfer to Debt Service Fund 609,000 818,000 74.4% 209,000 609,000 818,000 Contingency - 250,000 0.0% 250,000 - - Total Expenditures and Other Uses 3,080,457 4,689,734 65.7% 1,609,277 3,055,356 4,179,137 Excess (Deficiency) of Revenues and Other Sources over Expenditures and Other Uses 138,637 75,774 183.0% 62,863 (140,738) (282,567) Fund Balance, Jul 1, 2015 305,058 251,528 121.3% 53,530 587,625 587,625 Fund Balance, Dec 31, 2016 $ 443,695 $ 327.302 135.6% $ 116,393 $ 446,887 $ 305,058 Reconciliation of Fund Balance: Restricted and Committed Funds 209,000 Unassigned Fund Balance $ 234,695 6. Dec FY17 Financial Report.xlsx ( 7 2/1/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 710 Central Service Fund Taxes $ 136,615 $ 148,800 91.8% $ (12,185) $ 98,205 $ 144,476 Intergovernmental - - N/A - - Charges for Services - Internal 9,651,031 13,068,435 73.8% (3,417,404) 9,002,231 12,037,871 Charges for Services - Misc. Service Fees 526,806 572,330 92.0% (45,524) 284,274 365,186 Interest on Investments 12,864 10,000 128.6% 2,864 18,175 21,344 Miscellaneous 198,808 250,000 79.5% (51,192) 162,877 219,539 Interfund Loan (Equipment Fund) - 400,000 0.0% 400,000 364,795 364,795 Transfer in (Insurance Fund) 417,000 417,000 100.0% - 90,000 90,000 Total Revenues and Other Sources 10,943,125 14,866,565 73.6% (3,123,440) 10,020,557 13,243,212 Administration Department 2,682,964 3,314,520 80.9% 631,556 2,096,521 2,797,218 Information Technology - Info Services Division 1,977,634 2,907,638 68.0% 930,004 1,761,374 2,396,771 Administrative Services Department 3,529,210 4,867,097 72.5% 1,337,887 2,917,142 3,866,706 City Recorder Division 748,103 912,590 82.0% 164,487 640,979 868,755 Public Works - Administration and Engineering 2,467,074 3,621,822 68.1% 1,154,748 2,429,115 3,266,434 Interfund Loan - N/A - - - Contingency - 125,000 0.0% 125,000 - - Total Expenditures and Other Uses 11,404,985 15,748,667 72.4% 4,343,682 9,845,131 13,195,884 Excess(Deficiency) of Revenues and Other Sources over Expenditures and Other Uses (461,860) (882,102) 47.6% 420,242 175,426 47,327 Fund Balance, Jul 1, 2015 900,608 898,651 100.2% 1,957 853,281 853,281 Fund Balance, Dec 31, 2016 $ 438,748 $ 16,549 2651.2% $ 422,199 $ 1.028.707 $ 900608 Reconciliation of Fund Balance: Restricted and Committed Funds 305,000 Unassigned Fund Balance $ 133,748 6. Dec FY17 Financial Report.xlsx 2/1/2017 18 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 720 Insurance Service Fund Charges for Services - Internal $ 1,118,057 $ 1,560,000 71.7% $ (441,943) $ 1,128,436 $ 1,480,865 Interest on Investments 12,708 13,00(. 97.8% (293) 10,884 16,485 Miscellaneous 44,434 80,000 55.5% (35566) 1,158,694 1,574,390 Total Revenues and Other Sources 1,175,198 1,653,000 71.1% (477,802) 2,298,014 3,071,740 Personal Services 150,082 204,960 73.2% 54,878 133,600 179,228 Materials and Services 1,365,747 1,814,790 75.3% 449,043 1,168,705 1,475,087 Transfer Out (Multiple 4 funds) 569,500 1,069,500 53.2% 500,000 - 500,000 Contingency - 390,000 0.0% 390,000 - - Total Expenditures and Other Uses 2,085,329 3,479,250 59.9% 1,393,921 1,302,305 2,154,315 Excess (Defciency) of Revenues and Other Sources over Expenditures and Other Uses (910,130) (1,826,250) 50.2% 916,120 995,709 917,425 Fund Balance, Jul 1, 2015 1,766,283 1,962,888 90.0% (196,605) 848,858 848,858 Fund Balance, Dec 31, 2016 $ 856,153 $ 136,638 626.6% $ 719,515 $ 1,844,567 $ 1,766,283 Reconciliation of Fund Balance: Restricted and Committed Funds 856,153 Unassigned Fund Balance $ (0) 6. Dec FY17 Financial Report.xlsx 9 2/1/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 725 Health Benefits Fund Charges for Services - Internal $ 7,419,196 $ 9,730,000 76.3% $ (2,310,804) $ 6,119,132 $ 8,158,032 Interest on Investments 6,150 10,000 61.5% (3,850) 2,695 3,614 Miscellaneous 12,886 N/A 12,886 211,795 211,795 Interfund Loan (Reserve Fund) 200,000 450,000 44.4% (250,000) 900,000 900,000 Transfer In (Insurance Fund) 500,000 0.0% (500,000) - 500,000 Total Revenues and Other Sources 7,638,232 10,690,000 71.5% (3,051,768) 7,233,622 9,773,441 Materials and Services 7,452,043 9,580,000 77.8% 2,127,957 6,793,773 9,049,715 Interfund Loan 325,000 650,000 50.0% 325,000 250,000 250,000 Contingency - 500,000 0.0% 500,000 - - Total Expenditures and Other Uses 7,777,043 10,730,000 72.5% 2,952,957 7,043,773 9,299,715 Excess(Deficiency) of Revenues and Other Sources over Expenditures and Other Uses (138,811) (40,000) 347.0% (98,811) 189,849 473,726 Fund Balance, Jul 1, 2015 473,726 73,370 645.7% 400,356 - - Fund Balance, Dec 31, 2016 $ 334,915 $ 33,370 1003.6% $ 301,545 $ 189,849 $ 473,726 Reconciliation of Fund Balance: Restricted and Committed Funds 334,915 Unassigned Fund Balance $ (0) 6. Dec FY17 Financial Report.xlsx 20 2/1/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 730 Equipment Fund Charges for Services - Internal $ 2,931,495 $ 4,538,46C 64.6% $ (1,606,965) $ 2,706,591 $ 3,606,929 Charges for Services - Misc. Service Fees 240,420 - N/A 240,420 30,801 44,919 Interest on Investments 34,527 35,000 98.6% (473) 25,072 31,805 Miscellaneous 44,732 170,000 26.3% (125,268) 148,973 170,026 Interfund Loan (Airport & Water Fund) - 106,000 0.0% (106 000) 170,000 170,000 Total Revenues and Other Sources 3,251,175 4,849,46C 67.0% (1,598,285) 3,081,437 4,023,679 Public Works - Maintenance 2,039,628 21961,86C 68.9% 922,232 1,608,497 2,084,345 Public Works - Purchasing and Acquisition 1,014,253 1,330,50C 76.2% 316,247 2,301,813 2,359,891 Interfund Loan - 965,20C 0.0% 965,200 - - Contingency - 70,000 0.0% 70,000 - - Total Expenditures and Other Uses 3,053,881 5,327,56C 57.3% 2,273,679 3,910,310 4,444,236 Excess(Deficiency) of Revenues and Other Sources over Expenditures and Other Uses 197,293 (478,10C) 141.3% 675,393 (828,873) (420,557) Fund Balance, Jul 1, 2015 2,937,106 2,446,794 120.0% 490,312 3,357,663 3,357,663 Fund Balance, Dec 31, 2016 $ 3,134,399 $ 1,968,694 159.2% $ 1,165,705 $ 2,528,790 $ 2.937,106 Reconciliation of Fund Balance: Restricted and Committed Funds 3,134,399 Unassigned Fund Balance $ - 6. Dec FY17 Financial Report.xlsx 2 2/1/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 810 Cemetery Fund Charges for Services - Rates $ 26,042 $ 50,000 52.1% $ (23,958) $ 37,407 $ 47,767 Interest on Investments 10,341 10,80C 95.8% (459) 6,893 9,139 Miscellaneous - - N/A - - (145) Transfer In (General Fund) 1,000 1,000 100.0% 1,000 1,000 Total Revenues and Other Sources 37,383 61,80C 60.5% (24,417) 45,300 57,761 Transfers 10,341 10,800 95.8% 459 6,893 9,139 Total Expenditures and Other Uses 10,341 10,800 95.8% 459 6,893 9,139 Excess(Deficiency) of Revenues and Other Sources over Expenditures and Other Uses 27,042 51,000 53.0% (23,958) 38,407 48,622 Fund Balance, Jul 1, 2015 922,666 923,046 100.0% (380) 874,044 874,044 Fund Balance, Dec 31, 2016 $ 949,708 $ 974,046 97.5% $ (24,338) $ 912,451 $ 922,666 Reconciliation of Fund Balance: Restricted and Committed Funds 949,708 Unassigned Fund Balance $ 6. Dec FY17 Financial Report.xlsx 22 2/1/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 211 Parks and Recreation Fund Intergovernmental $ - $ - N/A $ - $ 6,050 $ 10,589 Charges for Services - Internal 7,120,000 9,560,000 74.5% (2,440,000) 6,886,044 8,856,000 Charges for Services - Misc. Service Fees 1,384,921 1,805,000 76.7% (420,079) 1,258,859 1,725,966 Interest on Investments 4,690 14,000 33.5% (9,310) 7,594 9,535 Miscellaneous 19,169 100,00c 19.2% (80,831) 39,794 47,413 Transfers In (General & Insurance Fund) 52,500 373,500 14,1% (321,000) - - Total Revenues and Other Sources 8,581,281 11,852,500 72.4% (3,271,219) 8,198,341 10,649,503 Parks Division 6,124,619 8,127,841 75.4% 2,003,228 5,733,183 7,473,109 Recreation Division 2,143,049 2,828,630 75.8% 685,581 1,853,035 2,507,775 Golf Division 823,791 1,104,65(, 74.6% 280,859 807,269 1,026,426 Other Financing Uses - Transfers 80,000 80,000'. 100.0% - 922,000 922,000 Contingency - 100,000 0.0% 100,000 - - Total Expenditures and Other Uses 9,171,459 12,241,121 74.9% 3,069,668 9,315,487 11,929,310 Excess(Deficiency) of Revenues and Other Sources over Expenditures and Other Uses (590,178) (388,62.') -51.9% (201,551) (1,117,146) (1,279,807) Fund Balance, Jul 1, 2015 503,628 392,641 128.3% 110,987 1,783,435 1,783,435 Fund Balance, Dec 31, 2016 $ (86,550) $ 4,014 -2156.2% $ (90,564) $ 666,289 $ 503,628 Reconciliation of Fund Balance: Restricted and Committed Funds Unassigned Fund Balance $ (86,550) 6. Dec FY17 Financial Report.xlsx 23 2/1/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 411 Parks Capital Improvement Fund Charges for Services $ 13,137 $ 212,93C 6.2% $ (199,793) $ 110,476 $ 316,201 Charges for Services - Internal 1,477,771 - N/A - - Intergovernmental - 3,517,252 0.0% (3,517,252) 900,594 995,061 Interest on Investments 11,579 4,000 289.5% 7,579 2,817 3,356 Miscellaneous 16,555 - N/A - 18,372 23,441 Transfer In (Park Fund) - N/A 922,000 922,000 Total Revenues and Other Sources 1,519,042 3,734,182 40.7% (3,709,466) 1,954,259 2,260,059 Personal Services 112,947 189,93C 59.5% 76,983 - - Materials and Services 43,039 85,052 50.6% 42,013 - 1,331 Capital Outlay 521,072 3,732,837 14.0% 3,211,765 2,089,205 2,437,058 Total Expenditures and Other Uses 677,058 4,007,819 16.9% 3,330,761 2,089,205 2,438,389 Excess (Deficiency) of Revenues and Other Sources over Expenditures and Other Uses 841,983 (273,637) 407.7% 1,115,620 (134,946) (178,330) Fund Balance, Jul 1, 2015 209,302 582,254 35.9% (372 952) 387,632 387,632 Fund Balance, Dec 31, 2016 $ 1,051,285 $ 308,617 340.6% $ 742,668 $ 252,686 $ 209,302 Reconciliation of Fund Balance: Restricted and Committed Funds 1,051,285 Unassigned Fund Balance $ 0 6. Dec FY17 Financial Report.xlsx 24 2/1/2017 City of Ashland Statement of Resources, Requirements, and Changes in Fund Balance December 31, 2016 Biennial Percent Biennial To Date Actuals Budget Collected 2013-2015 (18 Months) 2015-2017 Expended Balance Biennium to Date End of Biennium 731 Parks Equipment Fund Charges for Services - Internal $ 455,000 $ N/A $ 455,000 $ $ Interest on Investments 1,000 N/A 1,000 Miscellaneous - N/A - Interfund Loan - 439,000 0.0% - Transfer In (Park Fund) 80,000 80,000 100.0% - Total Revenues and Other Sources 535,999 519,000 103.3% 455,999 Capital Outlay 330,210 439,000 75.2% 108,790 Interfund Loan - 40,000 0.0% Total Expenditures and Other Uses 330,210 439,000 75.2% 108,790 Excess (Deficiency) of Revenues and Other Sources over Expenditures and Other Uses 205,789 80,000 257.2% 125,789 Fund Balance, Jul 1, 2015 - - 0.0% - Fund Balance, Dec 31, 2016 $ 205,789 $ 80,000 257.2% $ 125789 $ $ Reconciliation of Fund Balance: Restricted and Committed Funds 205,789 Unassigned Fund Balance $ 6. Dec FY17 Financial Report.xlsx 25 2/1/2017 CITY OF ASHLAND Council Communication February 7, 2017, Business Meeting 2016 Citizen Survey Results FROM: Ann Seltzer, management analyst, seltzera@ashland.or.us SUMMARY This is a report on the results of the 2016 Ashland Citizen Survey conducted in October and November using the National Citizen Survey (NCS) developed by the National Research Center, Inc. and the International City Management Association (ICMA). This report is informational, no action is required by the City Council. BACKGROUND AND POLICY IMPLICATIONS: The City conducts a bi-annual citizen survey. The survey measures eight facets of community livability: Safety, Mobility, the Natural Environment, the Built Environment, the Economy, Recreation and Wellness, Education and Enrichment and Community Engagement. The questions act as indicators of community quality within each of the eight facets, and split in a different way, they form the three pillars of community quality: 1) Community Characteristics, 2) Governance, and 3) Community Participation In October, postcards were mailed to 1,500 randomly selected Ashland households announcing that a survey will follow. Of that number, about 5% were undeliverable leaving 1,430 households which received the postcard. The survey was mailed a week later to those households and was followed by a reminder letter one week later. Recipients had the option to complete the hard copy survey or to complete the survey online. A total of 505 completed surveys were returned, a 35% response rate, resulting in a margin of error of plus or minus four percent. This means if 60 percent of survey respondents reported that a particular service is "excellent" or "good", somewhere between 56 and 64 percent of all residents are likely to feel that same way. The NCS maintains a database of approximately 500 jurisdictions whose residents evaluated local government services and gave their opinion about the quality of community life. The City of Ashland chose to have its survey results compared to this national database and to a subset of university communities with populations between 10,000 and 40,000. Detailed comparisons are included in the Technical Appendices beginning on page 19. The communities included in Ashland's comparison are listed on page 23, and the university communities are listed on page 31. The survey results are weighted, a "best practice" in survey research. Typically, certain population groups (seniors and homeowners) tend to respond more often to surveys, while other population groups (renters and single males) tend to respond less often. Weighting survey data better reflects the sentiments of Ashland's overall population and gives a much broader picture than from just the groups that typically respond to surveys (Technical Appendices, page 35). Page 1 of 4 ~ PIA CITY OF ASHLAND Reading the Report The results of the survey are reported in multiple formats and lengths, each with varying levels of detail. 1) Community Livability Report: This is the most universal report and summarizes all the results and key findings. All stakeholders, including residents, elected officials, city staff and non- profits and businesses will find this report the most informative. 2) Trends Over Time: This report reveals how resident perspectives and behaviors have changed. It compares responses to previous surveys and to the national benchmarks. 3) Dashboard Summary of Findings: This report offers a "rolled up" quantitative view of the data, as well as comparison details for each question. 4) Open ended report: This is the verbatim responses to the open ended question the City included in the survey. 5) Supplemental Survey Report: This report shows responses from citizens who were not selected in the random sampling to complete the survey. The survey was made available online to all residents two weeks before the data collection period was over. 55 residents completed the supplemental survey; their results are not weighted or incorporated into the final report. 6) Demographic Subgroup Comparisons: This report breaks down the responses of Ashland demographics. 7) Technical Appendices: The appendices include the details about survey methods, individual response options selected for each question - with and without the "don't know" option - and detailed benchmark results, both national and university communities. Overview The responses to Community Characteristics (what makes a community livable, attractive and a place where people want to be?) were positive and ranked Ashland similar to the national benchmarks for areas of safety, mobility, education and community engagement. However responses to downtown safety, public transportation, affordable housing and housing options ranked lower than the 2014 citizen survey. Refer to the Community Livability Report to read all the responses and to the Trends Over Time report to compare responses to previous citizen surveys. The responses to Governance (how well does the government of Ashland meet the needs and expectations of its residents?) were positive and ranked Ashland similar to the national benchmarks for citizen services. Police services ranked higher than the 2014 citizen survey. Street repair, land use and economic development ranked lower than the 2014 citizen survey. Refer to the Community Livability Report for 2016 responses and to the Trends Over Time report to compare responses to previous citizen surveys. The responses to Participation (are the residents of Ashland connected to the community and each other?) The survey included over 30 activities and behaviors for which respondents indicated how often they participated or performed. 99% recycle at home, 57% work in Ashland, 61% volunteer, 90% participate in physical activity. The results show on page 8 of the Community Livability Report. Special Topics (see page 9 of the Community Livability Report) The City of Ashland included three questions of special interest in the survey as well as one open- ended question where residents could write a response in their own words. Page 2 of 4 ~r CITY OF ASHLAND 1) The City will begin its biennial budget setting process in the spring. There are several issues competing for limited resources. How much of a priority (high, medium, not a priority), if at all, should it be for the City of Ashland to address each of the following? Police Staffing, Fire staffing, Funding for affordable housing, Emergency Preparedness, Homeless services, Reducing Ashland's carbon footprint and mitigating effects of climate change? 58% of respondents indicated funding for affordable housing as a high priority, 46% of respondents indicated both police staffing and reducing Ashland's carbon foot print, 43% indicated fire staffing as a high priority, 37% for emergency preparedness and 35% for homeless services. 2) City Hall has been determined to be vulnerable to collapse in the event of a major earthquake. Please indicate the extent to which you support or oppose making City Hall earthquake resilient. 73% strongly or somewhat support efforts to make City 1-lall earthquake resilient and 26% strongly or somewhat oppose. 3) Please indicate how much of a source (major, minor, not a source), if at all, you consider each of the following to be for obtaining information about the City government and its activities, events and services: Local media outlets, Parks and Recreation Guide, Word-of-Mouth, City website, City newsletter, Talking with City officials, Open City Hall, Social Media (Facebook, Twitter or YouTube), Local government cable television channels, Other. The City of Ashland website ranked the highest, 56%, as a major source for information, 48% indicated local media and 42% indicated word of mouth. Open City Hall ranked 18% as a major source, Social media ranked 15% and local government TV ranked 10%. 4) What changes have you observed regarding behavior in downtown Ashland between the summer of 2015 and the summer of 2016? The most commonly cited change was that safety issues downtown continue or had gotten worse from 2015 to 2016. The verbatim responses were categorized by topic area and those topics are reported on page 11 of the Community Livability Report. The complete verbatim response are in the Open Ended Responses Report. Conclusions Overall, ratings in Ashland for 2016 remained stable and were similar to 2014 and similar or higher than ratings in comparison communities. Generally, Ashland is similar to the benchmark comparison of university communities with a population between 10,000 and 40,000. However, Ashland ranked much lower than the benchmark for the availability of affordable quality housing and ranked much higher than the benchmark of residents who walk or biked instead of drive. Respondents positively rated Ashland as a place to live and the overall appearance were both higher than benchmark ratings. The cost of living and employment opportunities in Ashland were both lower than the comparisons cities. Residents continue to enjoy a high quality of life in Ashland and awarded high marks to their neighborhoods as places to live and Ashland as a place to raise children and retire. In addition, 86% of respondents indicated the services provided by the City of Ashland as excellent/good, 84% reported excellent/good City of Ashland customer service. Survey recipients were asked to rate what the Ashland community should focus on in the coming two years. 90% of respondents indicated the overall economic health of Ashland is essential/very Page 3 of 4 ~r CITY OF ASHLAND important, 82% indicated the quality of the overall. natural environment as essential/very important and 78% indicated the overall feeling of safety as essential/very important. This was the response to question # 13 of the survey. Results can be found on page 5 of the Technical Appendices. Staff Comments The results of the citizen survey are very favorable. Citizens are happy with City services and City employees. They love their community, they feel safe in Ashland and they value the City services for which they pay taxes. While the results of the survey are extremely positive, there are some areas of concern that have surfaced in each of the past surveys; specifically public parking, affordable housing, employment opportunities, and economic development. Survey results establish trends and help to inform staff and elected officials of how city government is doing over time. The results provide a "voice" to Ashland citizens that neither staff nor the City Council may otherwise hear. If a downward trend develops, staff can evaluate why and consider responsive actions. Significant trends (an increase or drop of 7 or more percentage points is considered significant) or consistent low scores can serve to raise policy concerns for council consideration. The NRC notes that less desirable ratings should not automatically be seen as negative for a community, but instead a reflection of the community's resources and priorities which may be allocated to other areas that matter more. This is the fourth survey over the past eight years. The surveys can be read online at www.ashland.or.us/citizensurvey. COUNCIL GOALS SUPPORTED: N/A FISCAL IMPLICATIONS: The cost of the survey was $17,330 and approved by the City Council in September 2016. STAFF RECOMMENDATION AND REQUESTED ACTION: N/A SUGGESTED MOTION: N/A ATTACHMENTS: 1. 2016 Citizen Survey Page 4 of 4 ~r THE Ic:S T" I The National Citizen Survey Ashland, OR y t NR:,C ICMA Leaders at the Core of Better Communities 2955 Valmont Road Suite 300 777 North Capitol Street NE Suite 500 Boulder, Colorado 80301 Washington, DC 20002 n-r-c.com • 303-444-7863 icma.org • 800-745-8780 Contents - d R ,P % Y.k Y C. 9 5 9 5 4 A s x ] e 3 t 8 a h E s 5 Y 3 II ID 9~ 5 .R d 9 R' d 3 P 8 E n 3 e 9 S a£ S 2 4 R 9 a 4 ffi b® ffi s` R 8 1@% ffi 1 R 'C k v S F X S 3 R Y R%] 2 5 3 9 ~.a. 3 @y of L.f V e w,akx ae xx .R~sa sm~as cR9a sus xeR xsx ns ss as az e~zaszxe k gg pA y q a,>t ' p 9 p yr _ "Pwd g E "w ;0 3 1 4 b. ~+,~m. `w v .w x 1 a 3 A s k ra n tl F d P y R d E S t a 8 v E H_ a .4 t 8 # ffi i ,Y Y§ s R S 8. e S R m S E ffi G 8 Y 3 w 3& R. P S 8 S d amf J a wr++y >J% ar bred ~ ~.w 9 5 5 3 a C K R R A n x a .t 9 II ~ u 3 9 3% R R a l X 3 F~ s s 3 ;7 3 C F E ;f T ,e A: 9 3 3 E l~ .S i S R£ 9 E k 9 R% H e g 4 9 R 8 ff E 3 4 k 3i W 4 ffi N~ E 4S *mf .w ~.J i o ¢ d 4 9 "x # y 9 s. 5 5 Y k E s s ,x A x a E :I 8 U a§ 9 S& x .a a¢ n x_ a a a e a M v a d w 3 R rs x x a ,Y s 9 s% S a R i S 4 a4 ll% E i 3 x e~ ~...x "+,.,s +.,a t F.,r* P ~ q'R,.+' S 3 v s S .Y A' 3 3 Y:& ,"f Y a .t :Y Y P~ A S R 2 k 5 W Y. 1 ai 3 0 ,1 # P S W&> i .Y Y 4 9 C~ Y 5& d' R >d Y ~W ~ 9 S 3~ S .s E +.w ~,vrao !a 3 ~ u.a~ 3«% i& n x a w .a x s a a x s a s a s a a a€ a x s m m s a tt a s s e a a x s k a x k x r x x w a z s x a e a a x® a a r s a¢ s a¢ a s e a x Charter Members The National Citizen SurveyTM AAN& © 2001-2016 National Research Center, Inc. Tran!snaranev The NCSTM is presented by NRC in collaboration with ICMA. initiative NRC is a charter member of the AAPOR Transparency Initiative, providing AMERICAN P6SOC1ATION POR PUBLIC OPINONRESEAACH clear disclosure of our sound and ethical survey research practices. About The National Citizen SurveyTM (The NCS) report is about the "livability" of Ashland. The phrase "livable community" is used here to evoke a place that is not simply habitable, but that is desirable. It is not only where people do live, but where they want to live. Great communities are partnerships of the government, private sector, community-based organizations and residents, all geographically Residents connected. The NCS captures residents' opinions within the three pillars of a community (Community Characteristics, Governance and Participation) across eight central facets of community (Safety, Mobility, Natural Environment, Built Environment, Economy, Recreation and Wellness, Education and Communities Enrichment and Community Engagement). are The Community Livability Report provides the partnerships opinions of a representative sample of 505 o residents of the City of Ashland. The margin of error around any reported percentage is 4% for the entire sample. The full description of methods used to garner these opinions can be found in the Technical Appendices provided under separate cover. Government 1 Quality of Life in Ashland Nearly all residents rated the quality of life in Ashland as excellent or good. This rating was similar to quality of life ratings seen in other Overall Quality of life communities nationwide (see Appendix B of the Technical Appendices provided under separate cover). Excellent 41% Good ° Shown below are the eight facets of community. The color of each ~s1°% community facet summarizes how residents rated it across the three sections of the survey that represent the pillars of a community - Community Characteristics, Governance and Participation. When most ratings across the three pillars were higher than the benchmark, the 1% l FairJ color for that facet is the darkest shade; when most ratings were lower 8% than the benchmark, the color is the lightest shade. A mix of ratings (higher and lower than the benchmark) results in a color between the extremes. In addition to a summary of ratings, the image below includes one or more stars to indicate which community facets were the most important focus areas for the community. Residents identified Natural Environment and Economy as priorities for the Ashland community in the coming two years. It is noteworthy that Ashland residents gave favorable ratings that were higher than the national benchmark to the facet of Education and Enrichment. Ratings for Safety, Mobility, Natural Environment, Built Environment, Economy, Recreation and Wellness and Community Engagement were positive and similar to other communities. This overview of the key aspects of community quality provides a quick summary of where residents see exceptionally strong performance and where performance offers the greatest opportunity for improvement. Linking quality to importance offers community members and leaders a view into the characteristics of the community that matter most and that seem to be working best. Details that support these findings are contained in the remainder of this Livability Report, starting with the ratings for Community Characteristics, Governance and Participation and ending with results for Ashland's unique questions. Legend Higher than national benchmark Similar to national benchmark Lower than national benchmark Most important y Education -i and J fi ~ 4 N Enrichment z Y a ~ ~ Yy a ~x ~ ~ F Fr Tq 2 The National Citizen SurveyTI Community Characteristics What makes a community livable, attractive and a place where people want to be? Overall quality of community life represents the natural ambience, services and amenities that make for an attractive community. How residents rate their overall quality of life is an indicator of the overall health of a community. In the case of Ashland, 95% rated the City as an excellent or good place to live. Respondents' ratings of Ashland as a place to live were similar to ratings in other communities across the nation. In addition to rating the City as a place to live, respondents rated several aspects of community quality including Ashland as a place to raise children and to retire, their neighborhood as a place to live, the overall image or reputation of Ashland and its overall appearance. Almost all respondents (94%) gave excellent or good ratings to the overall appearance of Ashland, which was higher than the national benchmark comparison. More than 8 in to residents awarded high marks to the overall image of Ashland, their neighborhoods as places to live, the City as a place raise children and Ashland as a place to retire. Ratings for the overall image of Ashland and the City as a place to retire were also higher in Ashland than in other communities across the country. Delving deeper into Community Characteristics, survey respondents rated over 40 features of the community within the eight facets of Community Livability. Overall, ratings for Community Characteristics tended to be similar to or higher than national comparisons. About 8 in to respondents gave high marks to their overall feelings of safety in Ashland and in the downtown/commercial area, and more than 9 in io favorably rated their feelings of safety in their neighborhoods. Within the facet of Mobility, about 9 in to residents gave positive ratings to the availability of paths and walking trails and ease of walking and these were higher than the benchmark. However, only about one-quarter of respondents favorably rated the ease of travel by public transportation and public parking, which were both lower than the benchmark. Almost all participants gave excellent or good evaluations to the overall natural environment (96%), and 9 in to positively rated the cleanliness of Ashland; both of these ratings were strong and higher than ratings seen elsewhere. Within the facet of Built Environment ratings tended to vary as about four in five respondents gave high marks to public places where people like to spend time (which was higher than the benchmark), but less than one in five positively rated housing options and the availability of affordable quality housing (which were both lower than the benchmark). Ratings within the facet of Economy also tended to be mixed. Residents' ratings for the vibrancy of Ashland's downtown/commercial area (79% excellent or good) and the City as a place to visit (96%) were both higher than the national benchmark comparisons, but ratings for the cost of living, employment opportunities and Ashland as a place to work were lower than the benchmark. For Recreation and Wellness, around 9 in to respondents gave high ratings to recreational opportunities and fitness opportunities, which were Place to Live higher than ratings seen in comparison communities. A majority of aspects in the facets of Education and Enrichment and Community Excel~lentEngagement were rated by about 8 in to respondents or positively y 53% k' more and were higher than the benchmarks. Ratings for several aspects of Community Characteristics declined from 2014 to 2016, including for the ease of travel by public Poor transportation, the availability of affordable quality housing and the 1% availability of affordable quality healthcare, among others (see the Fair J Good Trends over Time report provided under a separate cover for more 4% 42% detail). Percent rating positively(e.g., excellent/good) Comparison to national benchmark ■ Higher Similar Lower Y Overall image Neighborhood Place to raise children Place to retire Overall appearance 3 The National Citizen SurveyT'" Figure 1: Aspects of Community Characteristics Percent rating positively SAFETY (e.g., excellent/good, Overall feeling of safety very/somewhat safe) Safe in neighborhood Safe downtown/commercial area MOBILITY Comparison to national Overall ease of travel benchmark Paths and walking trails : • . Ease of walking . ■ Higher Travel by bicycle Travel by public transportation 29% Similar Travel by car Public parking 26% Lower - Traffic flow NATURAL ENVIRONMENT Overall natural environment . Cleanliness Air quality BUILT ENVIRONMENT Overall built environment. New development in Ashland Affordable quality housing 6% Housing options 17% Public places ECONOMY Overall economic health Vibrant downtown/commercial area Business and services f. Cost of living 17% Shopping opportunities Employment opportunities ! 12% Place to visit . Place to work 44% RECREATION AND WELLNESS Health and wellness Mental health care' Preventive health services Health care " Food Recreational opportunities , Fitness opportunities . EDUCATION AND ENRICHMENT Education and enrichment opportunities . Religious or spiritual events and activities 94% Cultural/arts/music activities . Adult education K-12 education . Child care/preschool` COMMUNITY ENGAGEMENT Social events and activities . Neighborliness Openness and acceptance Opportunities to participate in community matters . Opportunities to volunteer 4 Governance How well does the government of Ashland meet the needs and expectations of its residents? The overall quality of the services provided by Ashland as well as the manner in which these services are provided are a key component of how residents rate their quality of life. About four in five participants favorably rated the overall quality of City services in Ashland, while 45% of residents gave excellent or good ratings to services provided by the Federal Government. Both of these ratings were similar to the national benchmark. Survey respondents also rated various aspects of Ashland's leadership and governance. Ratings for aspects of Ashland's leadership and governance tended to be similar to ratings seen in comparisons communities. About 8 in to respondents awarded high marks to the customer service provided by Ashland employees, while about 6 in to participants gave excellent or good ratings to the job the City does at welcoming citizen involvement and being honest. All other aspects of Ashland's leadership and governance were given favorable scores by about half of respondents. Respondents evaluated over 30 individual services and amenities available in Ashland. Ratings for Ashland services and amenities tended to be similar to the national benchmark comparisons; however, there were a few noteworthy exceptions. About 4 in to respondents gave excellent or good ratings to economic development, which was lower than the national benchmark. Within the facet of Recreation and Wellness, about 9 in to residents gave high marks to City parks, recreation programs and recreation centers; ratings for these services were higher in Ashland than in other communities nationwide. Other top-rated Ashland services included fire, ambulance/EMS, fire prevention, garbage collection, sewer services, power utility and public libraries; about 85% or more of respondents positively rated all of these services. Overall Quality of City Services From 2014 to 2016, ratings increased in 2016 for police and snow removal services, but declined for street repair, bus and transit services, yard waste Excellent pick-up, land use, planning and zoning and economic development r 23% Good 62% Poor 3% Fair 12% Percent rating positively (e.g., excellent/good) Comparison to national benchmark ■Higher ma, Similar Lower Value of Overall Welcoming Confidence Acting in the Being honest Treating all Customer Services services for direction citizen in City best interest residents service provided by taxes paid involvement government of Ashland fairly the Federal Government 5 The National Citizen SurveyT"' Figure 2: Aspects of Governance Percent rating positively SAFETY (e.g., excellent/good) Police Fire Ambulance/EMS Comparison to national Crime prevention benchmark Fire prevention ■Higher Animal control Emergency preparedness Similar MOBILITY Traffic enforcement Lower Street repair Street cleaning - Street lighting Snow removal Sidewalk maintenance Traffic signal timing Bus or transit services NATURAL ENVIRONMENT Garbage collection M Recycling Yard waste pick-up Drinking water Natural areas preservation Open space BUILT ENVIRONMENT Storm drainage Sewer services Power utility Utility billing Land use, planning and zoning x'T Code enforcement ,7,77, 77 television ECONOMY Economic development 38% RECREATION AND WELLNESS I City parks Recreation programs Recreation centers Health services EDUCATION AND ENRICHMENT Public libraries Special events COMMUNITY ENGAGEMENT Public information 6 PAre the residents of Ashland connected to the community and each other? An engaged community harnesses its most valuable resource, its residents. The connections and trust among residents, government, businesses and other organizations help to create a sense of community, a shared sense of membership, belonging and history. About three-quarters of survey participants positively rated the sense of community in Ashland, which was similar to ratings reported in other jurisdictions across the country. About 8 in to respondents would recommend living in Ashland to someone who asked (a rating that declined from 2014 to 2016) and planned to remain in Ashland for the coming five years. Fifty-five percent of residents had contacted a City of Ashland employee in the 12 months prior the survey. The survey included over 3o activities and behaviors for which respondents indicated how often they participated in or performed each, if at all. About three-quarters of residents did not report a crime and nearly 9 in 1o were not the victim of a crime in the 12 months prior to the survey. Participation rates in Mobility tended to be strong: about 6 in 1o residents had carpooled instead of driving alone and 86% had walked or biked instead of driving, both of which were higher than rates reported in comparison communities. Almost all respondents (99%) reported recycling at home; this was higher than recycling rates elsewhere. Within the facet of Built Environment, about half of residents had not observed a code violation and a similar number were not under housing cost stress; levels of respondents who were not under housing cost stress were lower than the national benchmark. Ashland residents were more likely to report working in the City (57%) than residents of other communities, but were less likely to think that the economy would have a positive impact on their income in the coming six months (17%), a rating that declined since 2014. About two-thirds or more of residents reported participating in all aspects of Recreation and Wellness; more residents reported they had used Ashland Sense of Community recreation centers and visited a City park than resident across the nation. Within the facet of Education and Enrichment, about 4 in 1o respondents Excellent reported participating in religious or spiritual activities (which was lower than 24% - that benchmark), while about two-thirds had attended a City-sponsored special event (which was higher than the benchmark). Ashland residents were Good more likely to have campaigned for an issue, cause or candidate (47%), Poor W 54% volunteered (61%), participated in a club (39%), attended a local public 6% meeting (32%) and voted in local elections (93%) than residents of comparison communities. In 2016, more residents reported that they had Fair campaigned for an issue, cause or candidate or done a favor for a neighbor 17% than in 2016. Percent rating positively Comparison to national (e.g., very/somewhat likely, benchmark yes) ■Higher Similar Lower F, Recommend Ashland Remain in Ashland Contacted Ashland employees 7 The National Citizen SurveyT" Figure 3: Aspects of Participation Percent rating positively SAFETY (e.g., yes, more than Stocked supplies for an emergency once a month, always/sometimes) Did NOT report a crime Was NOT the victim of a crime Comparison to national MOBILITY m benchmark Used public transportation instead of driving ■Higher Carpooled instead of driving alone "".Similar Walked or biked instead of driving NATURAL ENVIRONMENT Lower Conserved water Made home more energy efficient Recycled at home • • BUILT ENVIRONMENT Did NOT observe a code violation NOT under housing cost stress 56% ECONOMY Purchased goods or services in Ashland Economy will have positive impact on income 17% Work in Ashland RECREATION AND WELLNESS Used Ashland recreation centers Visited a City park • e cs, Ate 5 portions of fruits and vegetables Participated in moderate or vigorous physical activity In very good to excellent health EDUCATION AND ENRICHMENT Used Ashland public libraries Participated in religious or spiritual activities 37% Attended a City-sponsored event COMMUNITY ENGAGEMENT Campaigned for an issue, cause or candidate 77 Contacted Ashland elected officials { Volunteered Participated in a club Talked to or visited with neighbors Done a favor for a neighbor LLJ~ Attended a local public meeting Watched a local public meeting Read or watched local news Voted in local elections • 8 Special Topics The City of Ashland included three questions of special interest on The NCS, as well as one open-ended question where residents could write down a response in their own words. The first special interest question asked residents to indicate how much of a priority various issues should be for the City of Ashland to address in its upcoming biennial budget process. About 9 in 1o respondents indicated that fire staffing, funding for affordable housing and emergency preparedness should be high or medium priorities for the City. It is noteworthy that a majority of residents (58%) indicated that funding for affordable housing should be a high priority for the City. Figure 4: City of Ashland Priorities The City will begin its biennial budget setting process in the spring. There are several issues competing for limited resources. How much of a priority, if at all, should it be for the City of Ashland to address each of the following? ■ High priority ■ Medium priority Not a priority Fire staffing • ' . • . 9% Funding for affordable housing 0' . 12% Emergency preparedness 0' 12% Police staffing • . . 14% Homeless services 35% • 16% Reducing Ashland's carbon footprint and 21~% a mitigating effects of climate change ' Residents were also asked to what extent they would support or oppose making City Hall earthquake resilient. About three-quarters of respondents strongly or somewhat supported efforts to make City Hall earthquake resilient, while only 11% were strongly opposed. Figure 5: City Hall Earthquake Resiliency City Hall has been determined to be vulnerable to collapse in the event of a major earthquake. Please indicate the extent to which you support or oppose making City Ha# earthquake resilient. Strongly support 31% Somewhat support 43% Strongly oppose 11% Somewhat oppose 15% 9 The National Citizen SurveyT1 The third special interest question asked respondents about sources they used to obtain information about the City and its activities, events and services. About 9 in to participants indicated that local media outlets and the Parks and Recreation Guide were major or minor sources of information. Slightly fewer respondents indicated that word-of-mouth, the City website and the City newsletter in utility bills were major or minor sources of information about the City. Only about 4 in to indicated that they used local government cable channels to obtain information. Figure 6: City Information Sources Please indicate how much of a source, if at all, you consider each of the following to be for obtaining information about the City government and its activities, events and services: ■ Major source ■ Minor source Not a source Local media outlets (newspapers, radio, local 48% ° television stations) 10 /o Parks and Recreation Guide 35% 52% 12% Word-of-mouth 42% 45% 13% City website (www.ashland.or.us) 53% 33% 1 15% City newsletter in the utility bill • 17% City Council meetings and other public 31% 22% 47% meetings Talking with City officials . 37% 45% Open City Hall 18% 36% 46% City communications via social media (i.e. ' 53% Facebook, Twitter or YouTube) The local government cable Channels 9, 1801 . 5710 181 Other . , 67% 10 The National Citizen SurveyTI Ashland's open-ended question asked residents to write down what behavioral changes they had observed, if any, in Ashland's downtown area from the summer of 2015 to the summer of 2o16. The verbatim responses were categorized by topic area and those topics are reported in the chart below with the percent of responses given in each category. Of the respondents who wrote in a response, the most commonly cited change was that safety issues downtown continue or gotten worse from 2015 to 2016 (for the full verbatim responses, see the Open End Report under separate cover). Figure 7: Changes in Downtown Behaviors from 2015 to 2016 What changes have you observed regarding behavior in downtown Ashland between the summer of 2015 and the summer of 2016? Declines/Continued issues with safety 43% Improvements in safety 18% No change 6% Don't visit downtown (non-negative) 3% Transportation, Parking, Pedestrian Safety 3% Police 2% Improvments/Satisfied with Ashland 2% Increase in marijuana smoking 1% Don't Know 10% Other 11% 11 Conclusions About 9 in to survey respondents gave excellent or good ratings to the overall quality of life in Ashland and the City as a place to live. Almost all respondents (94%) awarded high marks to the overall appearance of Ashland, and more than 8 in 1o residents favorably rated the overall image and appearance of Ashland, their neighborhoods as places to live, and Ashland as a place to raise children and retire. These ratings remained stable from 2014 to 2016, and were similar to or higher than ratings in comparison communities. Additionally, about 8 in to respondents indicated that they would recommend living in Ashland to someone who asked and planned to remain in Ashland for the coming five years. The Economy was identified as a key focus area for the Ashland community in the coming two years. About 6 in to respondents favorably rated the overall economic health of Ashland, which was similar to ratings seen in comparison communities. About 8 in to or more participants positively rated Ashland as a place to visit and the vibrancy of the City's downtown/commercial area, which were both higher than ratings reported elsewhere. However, only about one in five residents favorably rated the cost of living and employment opportunities in Ashland, which were both lower than comparisons across the U.S. About 4 in 1o survey participants gave excellent or good ratings to economic development in Ashland; this rating was lower than the national comparisons, and declined from 2014 to 2016. Rates of participation in the facet of Economy tended to be mixed. While nearly 6 in to respondents reported working in Ashland (a rate that was higher than levels seen in other communities), only about 2 in to thought that the economy would have a positive impact on their income in the coming six months (which was lower than the national benchmark and had decreased since the last survey iteration). Residents indicated that the quality of the overall natural environment should be a top priority for the Ashland community in the coming two years. Ninety-six percent of residents gave an excellent or good rating to the overall natural environment in Ashland, and about 9 in 1o favorably rated the cleanliness of the City; both of these ratings were higher than ratings seen in other communities across the country. About 7 in to or more residents awarded high marks to all Natural Environment-related services, including garbage collection, recycling, drinking water and natural areas preservation. Almost all respondents reported they had recycled at home, a level that was higher than levels seen in comparison communities. When asked about various issues that should be addressed in the City of Ashland's upcoming biennial budget process, about 8 in 1o respondents indicated that reducing Ashland's carbon footprint and mitigating the effects of climate change should be a high or medium priority for the City. Ratings within Built Environment were generally strong and similar to ratings reported in other communities. About three-quarters or more of residents gave high marks to the overall quality of the built environment in Ashland and public places where people like to spend time, as well as to sewer services, power utility and utility billing. However, ratings for affordable housing were comparatively low: less than 1 in 1o respondents gave high marks to the availability of affordable quality housing in Ashland and less than 2 in 1o rated the variety of housing options favorably; both of these ratings were lower than those seen in comparison communities and had declined from 2014 to 2016. Further, only about half of respondents were not under housing cost stress, a rate that was lower than levels seen in other communities across the country. When asked about various issues that should be addressed in the City of Ashland's upcoming biennial budget process, close to 9 in 1o survey participants indicated that funding for affordable housing should be at least a medium priority for the City, and a majority of respondents (58%) thought it should be a high priority for Ashland. 12 THE Ic:S P yTM The National Citizen Surve Ashland, OR . -r T li e N-RC ICMA Leaders at the Core of Better Communities 2955 Valmont Road Suite 300 777 North Capitol Street NE Suite 500 Boulder, Colorado 80301 Washington, DC 20002 n-r-c.com • 303-444-7863 icma.org • 800-745-8780 Summary The National Citizen SurveyTM (The NCSTM) is a collaborative effort between National Research Center, Inc. (NRC) and the International City/County Management Association (ICMA). The survey and its administration are standardized to assure high quality research methods and directly comparable results across The NCS communities. The NCS captures residents' opinions within the three pillars of a community (Community Characteristics, Governance and Participation) across eight central facets of community (Safety, Mobility, Natural Environment, Built Environment, Economy, Recreation and Wellness, Education and Enrichment and Community Engagement). This report discusses trends over time, comparing the 2016 ratings for the City of Ashland to its previous survey results in 2011, 2012 and 2014. Additional reports and technical appendices are available under separate cover. Trend data for Ashland represent important comparison data and should be examined for improvements or declines. Deviations from stable trends over time, especially, represent opportunities for understanding how local policies, programs or public information may have affected residents' opinions. Meaningful differences between survey years have been noted within the following tables as being "higher" or "lower" if the differences are greater than seven percentage points between the 2014 and 2016 surveys, otherwise the comparison between 2014 and 2016 are noted as being "similar." Additionally, benchmark comparisons for all survey years are presented for reference. Changes in the benchmark comparison over time can be impacted by various trends, including varying survey cycles for the individual communities that comprise the benchmarks, regional and national economic or other events, as well as emerging survey methodologies. Overall, ratings in Ashland for 2016 generally remained stable. Of the 134 items for which comparisons were available, 113 items were rated similarly in 2014 and 2016, 16 items showed a decrease in ratings and five showed an increase in ratings. Notable trends over time included the following: Most aspects within the pillar of Community Characteristics were rated similarly to 2014; however, some several aspects declined from 2014 to 2016, including feelings of safety in the downtown /commercial area, ease travel by public transportation, the availability of affordable quality housing, variety of housing options, shopping opportunities, availability of affordable quality food, heath care, and mental health care and the availability of affordable childcare/preschool. Within the pillar of Governance, ratings improved from 2014 to 2016 for police and snow removal services, but declined for street repair, bus and transit services, yard waste pick-up, land use, planning and zoning and economic development. Rates of Participation in Ashland were generally stable over time; however, there were a few noteworthy exceptions. In 2016, more respondents reported they had stocked supplies in preparation for an emergency, campaigned for an issue, cause or candidate and done a favor for a neighbor. 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NA,. L 0 _1- NRC ICMA Leaders at the Core of Better Communities 2955 Valmont Road Suite 300 777 North Capitol Street NE Suite 500 Boulder, Colorado 80301 Washington, DC 20002 n-r-c.com • 303-444-7863 icma.org • 800-745-8780 Summary The National Citizen SurveyTM (The NCSTM) is a collaborative effort between National Research Center, Inc. (NRC) and the International City/County Management Association (ICMA). The survey and its administration are standardized to assure high quality research methods and directly comparable results across The NCS communities. The NCS captures residents' opinions within the three pillars of a community (Community Characteristics, Governance and Participation) across eight central facets of community (Safety, Mobility, Natural Environment, Built Environment, Economy, Recreation and Wellness, Education and Enrichment and Community Engagement). This report summarizes Ashland's performance in the eight facets of community livability with the "General" rating as a summary of results from the overarching questions not shown within any of the eight facets. The "Overall" represents the community pillar in its entirety (the eight facets and general). By summarizing resident ratings across the eight facets and three pillars of a livable community, a picture of Ashland's community livability emerges. Below, the color of each community facet summarizes how residents rated each of the pillars that support it - Community Characteristics, Governance and Participation. When most ratings were higher than the benchmark, the color is the darkest shade; when most ratings were lower than the benchmark, the color is the lightest shade. A mix of ratings (higher and lower than the benchmark) results in a color between the extremes. Within the pillar of Community Characteristics, ratings were generally similar to or higher than ratings seen in other communities nationwide, and ratings in the facets of Natural Environment, Education and Enrichment and Community Engagement were especially strong. Within Governance, ratings for Recreation and Wellness tended to be higher than the national benchmark, while ratings for Economy tended to be lower. Levels of Participation in the facets of Mobility and Community Engagement were higher in Ashland than in communities elsewhere. Figure 1: Dashboard Summary Community Characteristics Governance Participation Higher Similar Lower Higher Similar Lower Higher Similar Lower Overall General r~ Yr Safety : _a...~...~_.,._: ~xF,~ .".a.,., Mobility ' Natural Environment Built Environment NMI Economy ; x 0 0 1 a t Recreation and Wellness Education and Enrichment .n.,, "MT 777 Community Engagement Legend Higher Similar Lower 1 (L) C> o o o ' o 0 0 o 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U in i Vl + M Ln a, l0 U') O l0 M a~ O M ~D Q) p co 07 Ln 00 rl to co N rn LT r : Ln Ln a a m S I S 112 - S I S I c ai m C S' S S' S'~ I S I S S S S S c °1 (U E 0) C O T C Q) fu Z3 0 (p C O O w C E B a) t0 c0 Lcn L N ° ra Ln> O C Op O a 'In QJ Q (n E O U Ln C r c a) _0 C 'O O c c O o Q c U U a M c a) .c row o a) u a) M o a) E Ln ° c > n p > E 'n a) n a .D u ~o v E v o o a E r9 0 ~O ~ o 3 u c s n° ~O ° Q)~ z u o tea) c °U U ai aaii z u z0 0 0 _0 _ F- 0- (U ro (n Ln o oU z o ro C> O O O O O O O O O O O O O O O O O O O O O O O O 0 O O O O O a o 0 0 o a o o a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 i. 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U c a w 0 +J Q) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C> o 0 u- FA 0 0 0 0 0 0 0 Lr 0 0 0 0 0 0 0 0 0 0 0 1. 0 0 0 0 i CO -4 N to ^ r, ~ r" Lr) 00 ^ U) m co ^ N lD a) 00 ^ M C O ^ 00 O p L(1 lIl .-1 a-) -1 ~ n 00 W U) %.D tD M CO %D ~ W CY) ~ Ol CO CO CO (M ~D 00 t\ rz a (0 rn E I I I i I I I I E-~ i t I F I Cn c m I I I I I I I I I I~~ ~ I I I I I I I I I I I I cn u L (A CU a a~ u _ Ul) C E u C° ° LA p a aL fu ~ al L c o E c a ° a) c° L> c v a~ Q cn o rn p c u vo o u v o c p aU ra rn ru L) Z) 0 E p o_ 3 E t~ rz m +.I_- ° ice., ra v -Fo a m ° a) a E > v 70 c fu C U ° o oooovo~ noL0 ~v ooE >-0Z3~ °Z.~° ra o :L, 0 (U U a°i aci U a 3 u v° a a) w ro r u- ru 7 (U -Z C: L E aci al o ° > d U -°o n .c a C s c Y - O a c E o Z r E v 0 ca. ° a~ ~ ~ a) Z) Q o 0 0 0 E O V-C c ) E m °°w ai ° (ii - Up O o vaa u L U w -0 a l 51 an 0 0 v°i > U a O c d AwouOa3 ssaull@m pup Uoge@jnaj 4uawyuuu3 luawa6ebu3 /,Iiunwwo:) d pue uoileunp] THE The yTM National citizen Surve Ashland, OR ~x N C ICMA Leaders at the Core of Better Communities 2955 Valmont Road Suite 300 777 North Capitol Street NE Suite 500 Boulder, Colorado 80301 Washington, DC 20002 n-r-c.com • 303-444-7863 icma.org * 800-745-8780 Contents by e$~ A S r ~ ~ ~ .w. 4..f 3 0 m d s k 3 3 H S$ 3~ Y .5 Y Y 3 4s d u& 4. Z^»~ Charter Members The National Citizen SurveyTM AAPAK ©2001-2016 National Research Center, Inc. Trann- na1'eI' ev The NCSTM is presented by NRC in collaboration with ICMA. initiative NRC is a charter member of the AAPOR Transparency Initiative, providing AMER CnN ASSOCIATION FOR , P 9 PuaLICOP'NIONRESEAECN clear disclosure of our sound and ethical survey research practices. Summary The National Citizen SurveyTM (The NCSTM) is a collaborative effort between National Research Center, Inc. (NRC) and the International City/County Management Association (ICMA). The survey and its administration are standardized to assure high quality research methods and directly comparable results across The NCS communities. This report includes the verbatim responses to an open ended question included on The NCS 2016 survey for Ashland. Additional reports and the technical appendices are available under separate cover. Respondents were asked to record their opinions about changes in behaviors in downtown from 2015 to 2016 in the following question: "What changes have you observed regarding behavior in downtown Ashland between the summer of 2015 and the summer of 2016?" The verbatim responses were categorized by topic area and those topics are reported in the following chart with the percent of responses given in each category. Because some comments from residents covered more than a single topic, those verbatim responses are grouped by the first topic listed in each comment whenever a respondent mentioned more than a single topic. Results from the open-ended question are best understood by reviewing the frequencies that summarize responses as well as the actual verbatim responses themselves. A total of 505 surveys were completed by Ashland residents; of these 391 respondents wrote in responses for the open-ended question. About 4 in 1o respondents indicated that safety had gotten worse or stayed about the same in downtown Ashland from 2015 to 2016, while about 2 in 1o indicated that safety had gotten better. Six percent of respondents did not notice any change. Figure 1: Changes in Downtown Behaviors from 2015 to 2016 What changes have you observed regarding behavior in downtown Ashland between the summer of 2015 and the summer of 2016? Declines/Continued issues with safety 43% Improvements in safety 18% No change 0 Don't visit downtown (non-negative) Transportation, Parking, Pedestrian Safety 3% Police 2% Improvements/ Satisfied with Ashland 2% Increase in marijuana smoking 1% Don't Know 10% Other 1 Verbatim Responses to Open Ended Question The following pages contain the respondents' verbatim responses as written on the survey and have not been edited for spelling or grammar. Responses have been organized by coded topic areas. Declines/Continued issues with safety "Summer visitors", "Seasonal" homeless still a problem as the population of such has now moved to Lithia Park as well as major long congregations at public parking in front of stores particularly on Lithia Way. I speak of the transient population during he summer months. "Travelers" have increased. We should not allow sitting all day on city sidewalks. Institute anti-loitering regulations. A dog of a traveler jumped up on me near the plaza. #1 *Punk kids downtown continue to be a problem - asking for food from "to go" containers after being at a restaurant, etc etc. Very in your face. - Continue to have a visible "cup" downtown - Walking or in pairs riding a golf cart or something. Actually walking together as "walking the beat" esp. summer/tourist evenings 4-9 pm or so. - Esp. with the stabbing last summer by a crazy person - keeping the downtown area "flushed out" regularly should be a goal. 1) I was disappointed by the depictions of our community as "racist". I opposed the behavior of OSF in response to banned books. This was a bleak moment for our town. 2) The panhandling in town is getting out of control. People say offensive remarks in front of my children. I ask my children to be respectful & diversity in people & economic opportunities. A few more homeless and a little more traffic. Aggressive homeless men & dogs. Aggressive panhandlers. Difficult sometimes to walk on downtown sidewalks because of groups of people blocking access. Aggressive panhandling seems on rise - homeless seem to change weather but nothing else. Aggressive transients - all with dogs - lots of pit bulls. Aggressive vagrants (travelers). All the panhandler's moved from plaza. To store across from public parking. A real downtown makes everyone uneasing about shopping there and getting hit up for money by high people. Ashland has become more of a refuge for bums! Too much panhandling! Behavior by the "recreational homeless" is appalling!!! Please "city council", allow the A.P.D to do their job! I'm carrying a firearm & walk with a protection-trained K9 whenever I go out, babysit kids, or just regular activities, due to the behavior of the bums hassling continuously for Didn't arrive until June 2016. I find the travelers intimidating when I'm downtown by myself. Don't know. I still don't care for the transients or homeless to be meeting or staying on the sidewalks. This is the main reason I don't go downtown. Far too many homeless people blocking sidewalks - Musicians are great addition. Fewer "regulars," lots more travelers. Increase in racial tension, verbal assault, increase in foul language. Some decrease in smoking. Hangout spot in/around Pioneer lot. Some good buskers-musicians. Some terrible ones. Fewer transients in 2o16 perhaps? But mostly similar. Getting rid of transient people or homeless sitting on sidewalks enforcing laws on the book! Do away with sanctuary city mentality! Higher number of aggressive panhandlers. Gathering of homeless men in alleys that drunk and make comments. Homeless "tweekers" continue to be a problem. Homeless are a touch nicer but I do not appreciate the panhandling & the hanging out & their taking over of spaces & not contributing but wanting to be contributed to. Homeless have moved into the park & surrounding residential areas leaving trash & animal waste. Ashland - really needs to address the young homeless issue either by creating simple shelters so they can get out of 2 inclement weather or turning some vacant building into temporary stay shelters. Also helping some to retain to where they came. Many are stuck here with no resources. Homeless population is very negative image of Ashland.We avoid downtown much more now. Friends don't come to Ashland because of the negative environment, begging, & transients. Ashland's reputation is very much at risk. Homeless travelers have moved from plaza to other places - not sure if this is an improvement. Free speech/racism incident at bookstore seems to have brought out a feeling of unwelcomeness for diversity and more liberal self-righteousness, with lack of understanding. I am not intimidated by the presence of transients in the downtown area, but I feel it is a significant issue that jeopardizes the reputation of Ashland, and the tourist centered aspect as Ashland economy. I have been to many tourist towns in my line of worth that are similar to Ashland and feel that Ashland has the worst problem with transients that block side walks, heckle pedestrians and give an overall sense that the small footprint of the downtown area is the domain of transients (by virtue of sitting on side walks with dogs, back packs etc) and not simply a pedestrian flow. I understand it is complicated, but at the end of the day are the local businesses, residents and tourists entitled to the sidewalks to be open or are the transients entitled to occupy the sidewalks & open spaces? I am reluctant to bring visitors to the plaza area because the home free travelers have become much more aggressive and vocal. It's become more difficult to ignore them - becoming more confrontational. I don't believe the anti-loitering laws are equally enforced, and I don't agree with criminalizing homelessness. Elderly people are not asked to move on or not to sit on the plaza for more than 5 minutes, whereas less "desirable" people are asked to keep moving. We have very few people of color in Ashland, and it's noticeable on the streets. It's too much like living in "Pleasantville", drained of color. There is no where for the homeless to get out of the elements to warm up or stay dry. There are nopublic restrooms available for anyone including tourists, young people out walking, the homeless, families with young children, etc. after dark, unless you are in a restaurant. There should be more public options on the streets, like in Paris or Portlan. People should not be ticketed for sleeping in their cars as long as they don't draw attention to themselves. I felt the vagrant (traveler) situation with blocking sidewalks, begging, lewd behavior smoking and general rudeness was reaching a breaking point for me. I no longer wanted to walk downtown because I didn't want to be bothered by them. I was glad to see the city taking steps to address the situation, which helped, but more needs done. These travelers are not homeless, they choose this lifestyle. So the city and citizens need to quit, pandering to them. Make them move on and encourage citizens and visitors to quit, giving them food and money. Encourage donations to organizations that truly support homeless. I have been chased, spot at and had food I offered to the homeless thrown back at me. Apparently, they wanted money! I've been stalked all the way home - twice! If you provide for them, they will come! Counter productive! Our resources should go to those who truly need help and there are many, not homeless, lazy, dirty bums. I have not seen bad behavior downtown in 30 yrs. I increased amount of transients and related crime. I know 2 people who have felt threatened by transients obstructing the sidewalk. 1 friend was bitten by their dog (transients dog). There is a lot of mental illness involved & lifestyle choice. I don't like being panhandled by people in order to feed their dogs. I think Ashland works hard to fairly address homelessness issues. I live south of town so I rarely go downtown. I try to avoid it and the panhandlers, also the tourists. I noticed that the Oregon Shakespeare Festival has a security guard on duty around the OSF campus when there are evening performances. However, I did not notice any increased police presence in Ashland following the establishment of new rules regarding dontown behavior. I thought the new rules included not allowing people to block the sidewalks. But people are still blocking the sidewalks they just crossed the street, so now, instead of on the OSF corner, they are on the other side, and they are down y the little market that's open late on Lithia Way. When I get off my volunteering shift late at night from OSF, I do not feel safe walking to my car. The homeless "travelers" at those corners can be rowdy and rude. One time I had to walk by when I had a roblem with the cartilage in my ribs, and one of them lunged at me, which startled me and made my rib hurt a lot. Usually I have my husband pick me up from those late shifts so I don't have to walk far, but since the street is closed by OSF for the outdoo performance, I still have to walk a couple of blocks in the dark, by the travelers, to get to a convenient meeting spot by the Lithia Springs Hotel. The city passed those new rules but does not appear to be enforcing them so what was the point of pasing them to begin with? The question earlier about safety was about how safe I feel in the day. I feel safe in the day, but I do not feel safe downtown after dark. 3 I see many more homeless individuals pan handling. I try to avoid downtown in the summer. Feel like "vagrants" were moved from in front of the Chamber. I dislike the tourist traffic (but realize it is important for our economy). Increase homeless population, bothered by begging, and homeless problem. Increase in "Street people" and panhandling - go to Arcada, CA town square to see what happens if nothing is done quickly. Increase in homeless - intimidating locals & visitors. Increase in homeless people. Increase in homeless /travelers. Increase in number of the "fake homeless". Increase in transients camping on sidewalks & parking lots and aggressive panhandling. Increased hassle from "visitors". (Actually transients - euphemistically called visitors). Increased number of 'travelers' as distinct from homeless. Increased number of voluntary homeless, but somewhat lessened aggressiveness. Increasingly aggressive panhandling, loitering, and assault. Congestion. It feels slightly less threatening to walk downtown. Still too many smokers and law breakers down there, but it seems like it has improved somewhat. It seems as though the homeless problem is worse but on further reflection it's been this way for several years. It's a little better ...a bit less harassment... probably due to increased police presence and contact. I have mixed feelings about this issue. On the one hand, I don't want people disrespected and bothered by aggressive transients and bums ...on the other hnd, anything that contributes to Ashland being less "special", less of a bubble, less attractive to real estate investors and people looking to move to "paradise", less insulated from the problems facing most towns on the west coast, in short anything tha helps lower or stop the crazy rise in property values ...that might help keep Ashland affordable for interesting and creative people who haven't spent their whole lives focused on making money ...is not entirely a bad thing. If Ashland's "quality of life" ecomes too high, I'm afraid that most of the people I find interesting who live here now won't be able to. So...gotta say...I didn't use to...but now, I kind of root for the street people... I've noticed more police presence. The travelers have moved but still gather across from the mini market. I've noticed since the downtown no smoking ordinance that many of the transient people have been spending more time in the neighborhoods & parks leaving trash & dog waste behind. Lack of interest of downtown cleanliness. Sidewalks are always stained & dirty. The many transients on street corners, blocking store entries, causing discomfort and frustration is a real concern for future commerce. There's never a presence of Ashand police, during the most critical times of the summer season. Greatly disappointed! Larger presence of police, ordinances are being enforced - it seems the homeless community is better behaved. Less aggressive comments and pan-handling. It is a still a major problem contributing to trash on sidewalks blocking (or making passage uncomfortable) sidewalks, too many dogs on sidewalks and in Lithia Park. Less aggressive panhandling. Police more visible & friendly, gentle visiting/ checking groups. Would to see for 2016/17: public transportation to & from Mt Meadows area!! Less aggressive transients - However do not approve of residents with friendly dogs not allowed to sit in plaza to rest. Less homeless/beggars (needs to be less homeless). Less panhandling have more "travelers". Looked to be an increase in transients - but did hear that incidents were down. My scores waned yield better results if the city accomplished more with transient populations. 11 homes burned down, downtown fires, public acts of rudeness and disgust. * Homeless are welcomed - they want better. * Transients gone is to disrupt. Lousy & less clean due to homeless issues - unsafe! Many many more scruffy people looking for. Many more "travelers"-homeless" with dogs. Aggressive panhandling. Many more groups (6 or more people) of "travelers" in town. Going to Shakespeare from the Pioneer St. parking, I passed 7 men, 1 woman, and 8 dogs on both sides of the sidewalk at the corner of Pioneer & Lithia Way at the little market. I mentioned earlier I'm a minority. Also a woman. 4 Many more homeless people downtown, homeless people running throughout Lithia Park at night, yelling & screaming. Many more people - residents and visitors - Alarmed by presence of "travelers" - Really people who choose a lifestyle and expect others to support it. Many more young people (hippies!!) moving to Ashland from East Coast to take part in cultivating & harvesting Marijuana for income/more people sleeping in park/stink of pot smoke/more young people moving to Ashland to add to "homeless" newbies needing assistance. More "homeless" people, many harassing others and blocking walkways. More "travelers" causing major injuries to residents & not caring for the environment. Feeling unsafe in downtown even during the day in areas where the travelers congregate. More & more. "Travelers", animals, there needs to be a congregated place to meet & not in front of all the downtown plaza area. More aggressive angry transients then previous years. I work downtown. More aggressive panhandling, flouting smoking and idling laws. More aggressive wanderers with unruly dogs. More congested. More homeless people. More gangs of homeless young people hanging around in groups, esp on Lithia Way & Pioneer area at parking lot & convenience store. More greasy dirty hippie wanna-bes loitering and bothering people. I quit walking because it is not safe. Now I drive or carry a gun. More homeless & jobless wandering around and panhandling. More homeless harassing people. More homeless on street. More homeless panhandlers. More homeless people being disorderly. More homeless, both old & young. I have personally had no problems, though groups of males can be intimidating (because of numbers). More homeless, less polite. More homeless. More aggressive homeless. I do not think homeless people should be criminalized. More panhandlers, transients with cats, dogs, actually camping but in front of vacant stores loud music in front of our store/on corners pan handlers. More people "Home free" - The word is out, I guess I, personally, have never had a "confrontation" with any of these folks, THO. More people living on the road. More people who seem to be living a street lifestyle that appears cohesive but rude to older people or the mainstream type people who live or visit here. Wish that there wasn't such a sense of "otherness". Sometimes feel a bit of a hostile attitude - some kids, young adults very loud/screaming, oblivious to people enjoying quiet in the park. Prefer not to have topless women (nursing excluded!) as some adolescents are just not comfortable with this. Have a sense that town is invaded by young people who aren't friendly/ accepting of locals. More police are on patrol. More police presence. More solicitations, more homeless & transients. More tension around homeless. More transient & homeless. More transient folks & more tension regarding the safety of all. More transient people - more aggressive panhandling. More smoking pot in public. More aggressive/fast driving - fewer traffic stops. More foul language used at tourists and residents. More transients (not "homeless") with animal tendencies. More transients making going into town less pleasant whom they take over the sidewalks. More transients, dogs, less parking spaces. More transients. More young 'homeless' people around. More young homeless, hanging out. 5 Move travels with animals. Much dirtier, more transients, more people sleeping outside/in public. Much worse have seen or several occasions in city parking lot and sidewalks near by screaming profanity at each other. New areas of homeless around town with packs, sleeping bags, and dogs in sidewalk areas. We hear more about violence among the homeless population and we have been harassed by them. No significant changes except the plaza. Maybe more transient visitors? None. Too many transients then & now. Not much - to much staff time spent. Ashland can't solve homeless issue but we can have some how wait it. Not much and I have noticed the transients have no fear of sitting on our cars in the Pioneer lot, asking people for money, food, or cigarettes on every street corner downtown, and continue to "camp out" on sidewalks and block foot traffic. I am downtown egularly and it embarrasses me to see how we residents and the visitors must be subjected to this. We enforce the no skateboarding rule, no jay walking, no smoking, and hand out parking tickets by the hundreds. Somehow there is enough staff to enforce tose rules and limits. Nothing good. Increase in young, homeless nomadics who are aggressive and make me and my daughters feel unsafe walking in our own town. They make lewd comments to my modest teenage daughters and are rude overall. Ordinances have pushed them a little to edges of town - often take up parking spaces in B St. lot, are in railroad park a district & by convenience. Stops recent stabbings car, do something, please! Only moved here from a rural area in Jo Co the summer of 2015- so?? don't know. But lived close enough have visited come to "town" enough over 20 years - many more homeless transient trimmigrants seems to me. Ordinance prohibiting smoking, vaping, etc. However, it does not seem to be enforced at all. - Increase of begging, loitering, and panhandling as well as a lack of a plan to deal with the issue. - Continued lack of making bicycle transportation bettr by making even a minor attempt to keep the bike path and the bike lanes in the streets clean and safe. This is a major problem on Ashland St. and Siskiyou Blvd, but even moreso on the bike path which is swept twice a year and trimmed of overgrown weeds nd blackberry bushes maybe once per year. - Volunteer public safety officials seems to be growing which is good. Our homeless & drug problem has created our downtown unsafe for children & tourists. It is always a concern & I find the sidewalks blocked with animals belongings & very rude, aggressive people choosing to live on the streets. Our law enforcement wants entire days addressing cells regarding this & it is a waste of money & time. Pan handling has been out of hand. The blocking of the sidewalks by people sitting on them was an issue. We stopped going downtown to eat, in the evenings. Pedestrians do not wait when the traffic is heavy, they just step off the curb, and there is a stedy flow. Many do not cross together holding up traffic. Panhandles are hanging out in groups instead of as individuals. Locals have no hangout - tourists are the sole focus of downtown. Possibly more teen homeless which is heart breaking - We need more teen & homeless services - including mental health services. Presence of many transients on or near the plaza and Lithia Park creates an atmosphere I am less likely to go there! Roadways are smaller. Harassment of homeless persons by city authorities, costs are much higher. Seem to be fewer transients blocking sidewalks- however, if one needs to sit down while shopping, etc., all benches are occupied by beggars, guitar players and dogs. - Can't we have some reserved for citizens? Especially the elderly or handicapped. Several things come to mind. A publicized video of excessive force by police on the plaza. Tensions and relations appear to have increased and I don't/can't see decision makers making progress on this. Conversely, a handful of transient fights, general rudeness, including racial slurs/tensions, throughout downtown. Sadly our idyllic town has contracted some bigger city/citizen/transient problems. The Plaza no longer feels like a place for the community to connect. I'm not speaking transients, I'm taling a general feel to the Plaza. The redesign really hurt that "I'd love to sit in the plaza and hang with friends". I always opt elsewhere, typically the park or more natural setting. Slightly more annoying street people. Some children are afraid of the homeless people downtown and in the park. Some homeless seem less respectful of local businesses. Some what better on the plaza but needs much more! Still a horrible place with many transients who harass residents & tourists. Still too much tolerance of beggars and such. 6 Street people have moved their primary location but still are an irritant and detriment to the overall ambience downtown. Temporary limited improvement, only as long as police baby sit problem persons, need more signs and enforcement, smoking, dogs not-leashed, licensed, collared, vaccinated, barking, blocking of sidewalks and signage not approved by code. Not picking up after animals. The "gypsy/traveler" population is destining our community. They are a disgrace to those that are truly homeless truly struggling of a home. We have great sympathy for. The violence and aggressive behavior is appalling. My family no longer feels safe going downtown. This is hands-down the biggest issue facing our town. We can not tolerate, it and they absolutely should not be accommodated. Last spring my 13 year old son called me from our home in a safe neighborhood to tell me a lady side his bike and load it away. I was at work and drove around Ashland looking for his bike. Sure enough, she was downtown and high on drugs. Something needs to be done. We no longer shop downtown and rared dine out downtown. The "homeless" situation downtown in terrible. I try not to shop downtown in the summer. They block the sidewalks, stinkers and are rude and vulgar. They grow in numbers each year and should be barred from the inner in town. We residents need help! The "Homeless". Hardcore panhandling. The forced diversity and Indonesia is sicking!!! Too many homeless people and drugs everywhere. The group of homeless /transient people that are in downtown Ashland seems to be more aggressive this year. This is really detrimental to the businesses and tourism in downtown Ashland. There have been two violent crimes associated with this group this fal. The majority of Ashland residents are not happy with this situation. We might not be the most vocal group on social media, but it is really detracting from the appeal of Ashland. The homeless people with dogs has become a major problem. The homeless population has become aggressive. My teen daughters don't want to go downtown without an adult due to harassment. The last 2x times I have walked around the shopping area I have been approached/harassed by a homeless person. The last time a guy jumped in front of me waving his arms asking if we knew what love was. As I tried to avoid him he yelled "you don't you hater". Also downtown is looking dirty as the vagrants gathers on corners and leave food/beverage containers. The homeless population makes me uncomfortable - it bothers me that tourists - which we rely on heavily - are accosted and bothered by homeless people. It does not "look good" for our community. The increase of homeless people, pan handlers. The invasion of the bums and dirt rag vagrants make Ashland a hostile environment. The number of homeless occupying our sidewalks, benches and parks. Something has to be done about it. The number of people sitting on sidewalks with pets, hassling passersby, is concerning, and though I appreciate the openness it is not near as welcoming downtown. I worry of older visitors, and am regularly intimidated myself. The open recreational use of Marijuana by transient "homeless" people is appalling and disgrace. It damages business, sense of safety and general quality of life. Police enforcement of public smoking "of anything" and littering is all but non-existent. This town is rapidly becoming an attraction for transients that do not contribute to the well being and unique beauty of Ashland. The people with backpacks, dogs, cigarettes etc have increased. Not just downtown. Trouble getting police to respond to noise complaints in time. The transients were asking for our leftovers this summer. I never had anyone ask me before but it makes it extra uncomfortable to do anything downtown. In fact my husband and I just avoid downtown now when the weather is nice. The travelers have moved to Railroad Park instead of hanging out as much downtown. They sleep, park trailers, smoke and drink in parking lots and R.R. Park. The vagrants are still pan handling and harassing, they just moved to new favorite hang outs. There are a variety of segments of the so-called "homeless community" in Ashland. Some folks are residents of our community, but unhoused, often with mental health disabilities. Then there are the "vagabonds" who may have started out "choosing" to be homeless but after a while, it's no longer a choice. They've been out of the conventional labor market too long, have been victimized and traumatized by living "outdoors," and those folks may get casual day labor employment (particularly in the cannabis triming labor market) but they are not oriented toward joining the "straight world," even if they could. They are not going away and we cannot simply hope they'll go elsewhere. SO: the City should work with them to offer a variety of services and opportunities for safety that they DO support, involving them fully in decision-making. In other words, cities 7 MUST do things "with people" than "to people." We can try to insist that folks conform to white, middle class models of a "good life" but that insistence is doomed to fail. Pragmatic and varied strategies, recognizing the diversity of lifestyles and health status, are the only things that can work. There are no permanent solutions, just processes for managing situations--there is no "destination" but ony a "journey." There are an increased number of young adult men begging for food, etc. They are living in our parks, in vehicles alongside businesses & in areas where our children's play. Few, if any, are veterans. They are here for the drug culture the damn liberals who tolerate them). Kick them out! There is less homeless people on the Main Streets. It help with vista to our city, but they still are on the side streets. There seem to be a lot more drifters downtown, especially since the institution of the mini-mart on Lithia Way. I do enjoy seeing people play music for tips, however. And I think the no-smoking rule is ridiculous because it is clearly geared toward clearing the streets of drifters, but is unfair to locals who want to smoke. I don't smoke downtown, but my husband does. There should simply be more homeless services. There seem to be larger camps of people loitering in town that make me feel unsafe and uncomfortable. I'd like to see the city do something about that. I like the addition of the recycling baskets downtown, similar to the ones they have in the parks. There seem to be many more young transients, who feel that public spaces belong to them. There seems to be more homeless people in the downtown area. I think their behavior is pretty harmless. There seems to be more homeless people than ever. Dogs are everywhere and there are even dogs in Lithia Park Stores and restaurants allow dogs even though signs restrict them. Police seem to be trying to be fair and kind to homeless people, which I appreciate but it remains a big problem of balancing respect for the homeless and keeping our downtown pleasant and safe. Though the city has made efforts to improve the downtown, we still find there are too many transients /panhandlers that are overly aggressive to feel comfortable about routinely coming downtown. Tons of people sitting & hanging out asking for money and taking up sidewalk space. Too many "homeless" people. Too many aggressive transients. Too many cars. Too many pan-handlers. Too many homeless or just young people hanging around asking for money and taking over all the benches & seats with their dogs. Too many homeless people around public parking lot. Too many homeless people using drugs. Too many more travelers - not charitiable but get rid of them.. They can have their own environment not come in to steal part of not ours. Walk into town to have coffee, they are all over Liithia St and parking lots - do not feel safe. Too many people (maybe homeless) sleeping etc. Hanging out in public -"plaza". Sidewalks downtown. Too much homelessness. Poor policing. Transient population less pushy but continue to be an obstruction to enjoying downtown due to improved policing. But I believe there are too many citizens who support the homeless and impede the ability of the police to do their job effectively. Travelers are horrible!!!! Unpleasant presence/disturbances caused by "travelers". Up-tick in street people. Very little improvement. Rampant smoking. The travelers simply move to a new location. I won't go near Re convenience store at Lydia & Pioneer! Way more degenerate young people sitting in groups asking for handouts or just hassling others. Way too crowded. Too many people just "hang in out" not as safe as 20 yrs ago. We still have a problem with aggressive homeless panhandlers in large groups. We still have a problem with the gathered homeless groups acting aggressively to citizens and we had a few people stabbed at Lithia Park this summer = Not okay! You have just moved the to other parts of town. This is a concern for all cities-travelers & homeless & disenfranchised. The city has a problem, they define the answer then keep working with all types of studies till they get their defined answer. City often puts cart before horse. 8 Young males choosing not to work, posturing as homeless and asking passersby for cash. They are a negative impact on wanting to walk downtown. Also, the outrageous situation caused by OSF & it's inappropriate demands in the banned book debate, making it about race when in fact. The banned book issue was always about freedom of speech... something OSF practices religiously. Their reasons was an insult to all of us. Improvements in safety 1) Less "traveler" interaction/ hassle; fewer of them at fewer locations & fewer "extremes", freakish behavior. 2) Fewer tourists. 3) More cop patrols. 4) More people at parades/events.. Power in numbers. 5) People traveling in groups. A little bit better use and consideration of the plaza for residents rather than a place for transients homeless and demonstrations. (we appreciate the no smoking law). A little less pan-handlers and street people in 2016. Ashland P.D. has lost the sense of "serve & protect". They are "out to get you" with their sneaky means of setting you up for failure... Being a former APD member I am disappointed at their change from days past... Besides the stabbing, can't really think of much.. Better this year - just slightly. "Homeless/travelers/street people" have no or very little respect or concern for the public. Such as putting their back packs in the path of people using sidewalks. Also, allowing their dogs to lay in the middle or blocking the sidewalk. They show no concern for allowing people to walk by without dodging their belongings and dogs. Big reduction in panhandling, less smoking, smaller groups loitering. A smoke free plaza this year was great! Don't like to spend time downtown anymore - too much intimidation. Fewer beggars - a little less smoking. Fewer bums - less harassment from bums. Overall much better - keep it up! Fewer disturbances between transients and residents. Fewer deer incidents of "deer danger." Fewer homeless & begging ; less traffic congestion. Fewer homeless people blocking, business entrances, fewer "gatherings" in the plaza, fewer homeless people being rude to visitors. Overall much improvement promoting feeling of safety. Fewer homeless people on the street which was nice. Fewer itinerant "homeless" blocking passage near or on the plaza. There are still too many instances of bad behavior to allow us to feel safe downtown. Fewer large groups congregating. But the "gaunt bt" still exists on some sidewalks. Fewer panhandlers and "migrants" in downtown in 2016 than in 2015. General air of unsafety around the homeless & "travelers". I feel they feel their safety is an issue and then make tourists & residents feel uncomfortable. We need more services for the homeless population. To help them either become active citizens or to move on. Groups of transients are smaller. Homeless & travelers less visible. Homeless moved from plaza & Lithia Park entrance to across from stop 'n shop. Seemed better to me, less harassing & random dogs, smoking etc. Homeless seen better behaved. I don't go downtown - too crowded. No free parking. I have observed quite a few more homeless people/travelers. However, they present a courteous demeanor and actually add a bit of attractive aura for our visitors. If you are referring to the "Travelers", it has gotten better but lots of work needs to be done. Still to many hanging around looking for handouts. Immediately following ordinances going into effect in June 2016, there were way fewer street people downtown. Improvement of air quality in both plaza & OSF areas due to smoking ban, which has also diminished the number of people gathering in those areas. Still no change in city's development of pickleball courts. Increased in minor crimes, negativity of interactions between "citizens" and home-free and homeless persons. It seemed less threatening in 2016 - thanks for paying attention to transient aggression. Police presence downtown is very important! It seems that behavior of transients has been much improved since last summer. Thanks for the smoking ban! Less aggression from so-called "travelers". 9 Less aggressive behavior from the groups of people who congregate on the sidewalks. Less aggressive panhandling. Less aggressive panhandling. Less confrontation by homeless since smoking ban. Less congestion on plaza. Less homeless harassment due to smoking ban and Oregon Shakespeare day & night time security patrol. Less homeless issues. Less homeless people hanging out, selling things, and being obnoxious. Less homeless people pan handling. Less homelessness; less smoke (cigarettes); calmer, less outbursts. Less loitering particularly of homeless population. Many were aggressive so made it a deterrent to enjoying downtown. Dog leash laws need to be enforced all over Ashland! Please & thank you! Less pan handling. Less panhandlers - Not such a "living room environment" for them. Was nice to see tourist, young & old people able to sit & relax in the seating areas. Less panhandling - which is a great change. Police seem less intense but doing their jobs!! More community sense of people, visitors & locals, in public spaces. Less people panhandling but more violent (stabbings) than in the past. Homeless population still need resources! Less smoking & pan handling. Less smoking; less loitering (has moved to Lithia Way & Pioneer area). Less transient activity/ obstruction. Might there be fewer homeless people hanging out in front of the Black Swan? Don't quite remember... Minor changes in traveler/homeless behavior - doesn't bother me though - never had a problem. More crime, more people who are rude and scare me, don't feel as safe downtown due to transients and recent stabbings. Much improved behavior - Fewer incidents of conflict; less aggressive panhandling. Much less homelessness/transients - Yippee! Thank you. Looked cleaner. Panhandlers & other folks of that type being "pushed" out of downtown. Smoking & dog ord. Perhaps a slight reduction in the numbers of un-ruly "travelers". Less places to park. Reduced amount of smoking/ cigarette debris. Fewer incidents of outrageous/ offensive behavior by people hanging around on the sidewalks. Seems safer, transients not as hostile or bothersome, air quality better - although recent stabbings are alarming! Seems slightly better for pedestrians less invasive panhandlers. Slightly better. Fewer home-free people. Slightly improved but tourists still being accosted for money, smoking & vaping still happens when there is little or no police presence. Boondocking of RV's an issue when parked on side streets. At night with animals left in them unattended or people staying 2 or more nights. The "homeless" people aren't around much... The 'aggressive transients' problems has abated considerably, but recent violence (stabbing- murder event) strongly indicates a need to be pro-active regarding that specific group which comprises "transients (usually) younger males with violent and/or mental health issues". I feel Ashland should not be so inviting to this element, to extent law allows interventions. The bill for not smoking has had effect on the fringes of the designated area more smoking just outside the restricted area. More vagabond young adults on corners. The homeless (travelers) population seems less aggressive and more dispersed somehow. The people who occupy the sidewalk & whistle tourists has decreased dramatically. The travelers seemed more polite this year. There appears to be less "travelers"? Smoking ban? I hate what happened to the plaza. Grey - what happened to the salmon colored bricks??? - no greenery and ugly. Uncomfortable benches, design does not rhyme with a historic town Ashland. There are fewer panhandles hanging out in 2016. I was bounded and followed down the street in 2015 by several people when I had a take-out container in my hand. I avoided downtown for a long time after that 10 experience. So I would say there is a noticeable positive change in behavior downtown. I do wonder where those panhandlers have gone. There are fewer traveler hangouts on the plaza which is good. There seems to be less socializing in the square, fewer teens & young adults out-and-about/more big families. There was a temporary improvement in the behavior of hostile street people. They have regressed... Transient issue seems improved. Transients are at best a nuisance, at worst a danger. Police do not have a presence. Every time in town we see violations e.g, dogs, smoking, vagrancy. Transients are less aggressive. Transients have relocated to new area. No change About the same. Travelers and other transient homeless have moved from E Main to the Lithia parking lot and alleys to smoke and gather. New ordinances haven't seemed to have had much effect. I have not observed any changes. I guess I do not spend much time there. I haven't noticed any observable changes in behavior. I haven't noticed much change the "vagabonds" are still a problem. I think the police should have a walking beat. I think the places where people are camping out in town should be cleared out. The deer are getting worse eventually some one is going to be badly hurt. I haven't noticed much difference, except that large groups of homeless folks are now in the city parking lot instead of on Main St. It seems to be about the same. The smoking restrictions have just moved the transients to different spots downtown. Just as bad. No improvement. No changes that I've noticed. No observable behavioral changes. None. None. None. Not at all it feel the same & look very good. Ashland look like always does. Not noticed. Not sure if I've observed changes - the most concerning thing to be is the young transient folks in town. To me, there isn't much of a difference between 2015 & 2016 in this population. I wonder what services are required. Nothing noticeable. Seemed about the same to me. Seems like it's about the same. Lots of tourists, hippies and some homeless panhandling streets are pretty clean. Lots going on. Merchants are helpful & friendly. Lots of nice places to eat. Great entertainment. Beautiful Lithia Park! Very little - Important to build tolerance between those who have and those who don't. Very little. Don't visit downtown As a local, I avoid downtown most days. Avoid downtown altogether - always have. Do not frequent downtown often enough to answer adequately. I avoid going downtown in the summer. I don't go downtown much, so no opinion. I live in a home for seniors and don't get downtown much. N/A. I don't go downtown. It is too expensive a high elite vs homeless not middle class friendly or native friendly. None. I rarely go downtown. None. Sorry I'm not often downtown. 11 Not downtown often enough to say - I'd like to see less litter (although Ashland is heads above most cities re: this issue). Seldom go there. Transportation, Parking, Pedestrian Safety An increased sense of entitlement by people disrupting pedestrian access. I love the various people playing music on the sidewalk, but there needs to be more respect by those spending much time "camping" on the sidewalk to stay out of the way of residents and business owners who just want to conduct a normal business life. Difficulty parking, some homeless people blocking the sidewalks. Rudeness. Don't particularly like to go downtown - too congested traffic bikes, pedestrians big trucks parked - too confusing when very busy, parking hard to deal with. Students & tourists & old & young are very casual about pedestrian safety - don't know what the answer is. Fewer parking spaces; increased fees for parking in OSF bldg; more jaywalkers; higher fees/taxes for food not enough grocery stores - even small ones. Lack of parking is terrible - something has to be done about parking - more spaces - a trolley to move people from motels at south end of town to the plaza! Lack of parking, more homeless, increased traffic. Locals usually stay away. Parking problems, homeless & too much traffic. More traffic, more bicycles. None - Drivers are still aggressive to cyclist (who have no bike lane). Build the Nevada St Bridge. Stop listening to only some of the Meadowbrook homeowners. We are a giant, isolated cul-de-sac! East side needs better connectivity. Parking & traffic are record breaking bad. Please note - This survey is way too long and should be done electronically to save taxpayers' money. Parking has always been tough to come by but is worse lately. Appears to be more of the rough crowd hanging about & asking for handouts. Parking is very challenging road traffic is difficult with single lanes coming toward downtown. Parking more difficult and larger police presence. Seems the same in terms of travelers. However, we need more enforcement of cars that don't stop for pedestrians - all along Siskiyou! The parking is even worse now: from extremely difficult to impossible. There are more cars on the road and they drive way too fast. I often feel unsafe walking and especially crossing the street on the main boulevards n&s of the city. There are gigantic trucks coming through town which travel far above the speed unit and damage the roads. To be honest haven't been downtown much. Parking is a big problem during certain times i.e summer visitors - dinner hour. We rarely go downtown in the summer, so I have a limited observation regarding the difference in behaviors during the time frame. When we have gone downtown, it's usually impossible to park and there are homeless travelers lounging at most of the benches and corners. This has been our same observation for many, many years. Police I have noticed much more conflict between law enforcement and the local street musicians. I find that more people are being discriminated against by police and arrested for simply being downtown and it's deeply disturbing to both me and the rest of my houehold. I've seen a lot of police officers apparently targeting homeless people. I don't much like that and it makes me feel bad about living here. Police here harass citizens, teens, treat citizen as the enemy. Police have are functionaries to make Ashland money, tons of it with tickets, tickets. Police presence makes me uncomfortable. Homeless/transients have moved to less obvious locations to hang out. The abusiveness of the police appears to have increased markedly. Downtown now feels like a police state, hence we have reduced our visits to the plaza. It was much nicer when there was fire dancing and free spirits. 12 Improvements/ Satisfied with Ashland Appreciate mitigations against smoking & sidewalk obstruction. Much more pleasant in downtown! Appreciate smoking restriction. Appreciate having fewer people restriction pedestrian flow on sidewalks. I have seen a larger police presence... Not sure it is necessary. This is by far the safest city I have ever lived. The transient population does not bother or scare me in any way. It is easier to walk around without being impeded. I've noticed less people seated on the ground in front of business and I appreciate that. Minor improvement. No smoking ordinance has improved. Smoking ordinance is a plus! Some good change. Somewhat improved. The behavior improved. There was less of the aggressive behavior that was prevalent last summer (2015). Increased patrols and new ordinances reduced the number and location of groups that loitered and often were verbal. With the lack of smoke from fires, visibility was better & it was great to be outside. Increase in marijuana smoking An increase in smoking pot in public in 2016. 2017 Rainbow Family Gathering is in Oregon. We will see an increase in visitors in 2017. 2016 Rainbow Gathering was in Vermont. Many of the travelers were on the east coast in 2016. Racism and classism are closely related. Discrimination is often veiled in civility! Fewer disruptive transients. More pot in evidence. Many more people who seen to be coming to sell or grow Marijuana. This is different from the "homeless" population which has important needs. We seen to be the first stop for doing exchange for CA. Hopefully the legalization in CA will change that. This has created tension and suspicious activity in local parts, even up trails. More pot openly smoked in parks & they push out the homeless to placate the tourists - who provide excellent financial resources for business. More pot smoking (P. U!) and more travelers. Don't know By whom? The police, visitors, homeless, locals? Please specify. Can't say; just moved here in spring of 2016. Don't get out much! Don't know - Haven't been downtown much in the last year. Don't know. Don't know. Have not been paying particular attention. Have wasn't here for 2015 or all of summer 2016. I did not live in Ashland before the summer of 2016. I do not go more than 3 times a year. I don't know. I have been pretty much tied down (husband ill) during this period, and have missed my strolls past the Black Swan. I'm a poor one to ask about downtown behavior. I haven't lived here long enough. Moved here summer 2016, no comparison... Moved to Ashland in 2016. N/A - Arrived Aug 2016. N/A. N/A. No comment. No opinion. Do not have enough experience to be able to judge changes. None. 13 None. None. None. None. None. None. None. Not sure what to say. Nothing comes to mind. Really didn't notice. I was not observant. Wasn't here summer of 2015. Other Allowing more competition that improves quality and economics restaurants, and retail stores and services. Both positive and negative responses to diversity and inclusion efforts. Building permits for mega-houses too lenient. For example - see house - looks like boarding school up Granite St. -a monster!!! around 50o black of Granite - what idiot gave permission for that monstrosity?! Concern for diversity issues. Don't go downtown during the summer. Don't know. Please note - I only moved here one years ago, although I have visited Ashland one weekend per month (from Mount Shasta)for 30 years.Therefore, I am ignorant about many of the items you have listed. I am retired, bought a house & hope to spend the rest of my life here. Don't visit downtown, except to eat out, way to crowded, plaza really not a pleasant place to visit, park is only please that I visit. Otherwise, I stay out of town. I do not like how homeless individuals are being targeted via regulations supported by the wealthy and proposed tourism. I stay out of the downtown during the summer. Pedestrian crosswalks concern me. I support the no smoking ordinance. I try to stay away from the downtown area. I work on the plaza and don't agree with targeting the travelers. While the tourists and OSF patrons may assume their presence is menacing, I think people should be allowed to co-exist in harmony with the town. I'm sorry... too many damn questions. I'm surveyed out, stop sending.. too much of a good thing is a.... Include blind, visually impaired, and wheelchair bound people. Less people locals enjoying downtown. P.S. City needs to compost kitchen waste. If Boulder Col can do it Ashland can too! Less smoking. Did the planters in plaza go in this year? Loss of high end or quality retail stores and too many undesirables hanging out on sidewalks. Minimal, this isn't major, cost of services is ridiculous, sewers, 40$? Theft. More help for the homeless, build more shelters in Ashland for the homeless. More people, more cars (outlaw Leaf Blower's & Weed Wackers all of Ashland) (and any vehicles downtown (cars)). More reluctance by residents to spend time downtown. People aren't enjoying themselves anymore after the enactment of the "no smoking" downtown law and "no busking" law. See attached page. Seems busier. Seems to be more aggressive behavior of males toward females. Summer of 2015, I stopped going downtown - too crowded, too many transients panhandling on every corner. Stayed away, except for theater evenings & green shows a few times!! The city permitting Shakespeare organization to bully and ultimately force a small established private business to close and go out of business. The cost of living Ashland is extraordinary. There must be a plan (aside from expanding city limits) to combat increasing prices. If a family of median salary cannot afford to buy a house in Ashland than who do you want 14 living here? There is a decreasing population of gainfully employed individuals & families, what is being done? Can't we at least agree to help the middle-class exist? There is a strong feeling of pretentiousness in the last few years that has changed the feeling in this town. I have been here for 11 years and a lot of the things that endeared me to Ashland and the Rogue Valley are disappearing and that disappoints me. I know that change is good and progressive change is necessary for any thriving community but some of the directions we seem to be heading is undesirable and truth be told, not the direction I would like to see. We should be looking at how to foster the UNIQUENESS of this wonderful Town. We should embrace the legalization of marijuana as an opportunity to bolster the towns coffers leading to eventually relieving some of the tax burden on the Families that are trying to raise families here as well as the etired population. The sensibility of Oregonians, in my opinion, will prevent any abuse issues that may arise as a result. Ashland as a destination for Shakespeare and Art will always be a big part of the PNW landscape, making Ashland a Cannabis destination, in my opinion, would benefit all businesses and services alike. It will be legal throughout the US soon and for Oregon Ashland could shine a beacon to attract the people that will be making marijuana a part of their medicine and yes, recreation but i won't be so much the young but educated, professional individuals that will be attracted due to the other wonderful businesses that already exist here. There was more music in 2015! It made downtown nicer. More travelers without good music now - harder to like. This is a leading question. What I have noticed is a drastic overall increase in rent, resulting in a sense of stress, back of safety & ability to easily live here, more struggle to survive, people being pushed out for monetary reasons. My landlord wanted to noise my sent $6oo/month, which is how much comparable houses went up since 12/2014! This is not the Ashland of 1970 when I got here! I like deer, the homeless don't offend me - but then I don't worship at Shakespeare's door. The youth are being youth. The C of C really runs Ashland. The lack of effective street lighting is criminal. The continued up - cast at utilities is awful - es - for the The road deer is a joke. Too many people. Most shop keepers used to be friendly. Last time I was interacting with people in business downtown shop keepers were disinterested and just in a hurry. I've been in Ashland since 1999• In my opinion there are just too many people. I say stop building ugly affordable housing. Tree removal. Well, 1st off - A lot more people! Seems like downtown gets more crowded every year! But also, I've noticed with that comes more of a "city vibe" and less of a "cute small town" vibe... More people = More traffic, more litter, more crime, less parking, less smiles and "hello! "s from strangers passing by. I miss the funky, chill plaza when all the local kids hung out there... 15 THE YTM The National Citizen Surve Ashland, OR 17, I IcMA NRC Leaders at the Core of Better Communities 2955 Valmont Road Suite 300 777 North Capitol Street NE Suite 500 Boulder, Colorado 80301 Washington, DC 20002 n-r-c.com • 303-444-7863 icma.org a 800-745-8780 Contents 4 um e a s.. ,,s 3a a x n a+ a _ att a e m , s ,v .a x s s s wdu Charter Members The National Citizen SurveyTM AAP,~,TK- © 2001-2016 National Research Center, Inc. Wa1"1snare-1"!ev The NCSTM is presented by NRC in collaboration with ICMA. initiative ANIEFIVN ASSOCIATION FOR NRC is a charter member of the AAPOR Transparency Initiative, providing PUBLIC OPINION RESEARCH clear disclosure of our sound and ethical survey research practices. About this Report As part of its participation in The National Citizen SurveyTM, the City of Ashland conducted a mailed survey of 1,500 residents. Surveys were mailed to randomly selected households in November 2016 and data were collected through December 2016. Two weeks before the data collection period was over and the data were reported (see the report, The National Citizen Survey: Community Livability Report, Ashland, OR, 2016), the City made available a web-based survey to its residents through a link on the City's website. Visitors to the site were able to complete the survey from December 2016 to January 2017 and 55 surveys were received. 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(NRC) and the International City/County Management Association (ICMA). The survey and its administration are standardized to assure high quality research methods and directly comparable results across The NCS communities. This report discusses differences in opinion of survey respondents by age, sex, race/ethnicity, housing tenure (rent or own) and housing unit type (attached or detached). Responses in the following tables show only the proportion of respondents giving a certain answer; for example, the percent of respondents who rated the quality of life as "excellent" or "good," or the percent of respondents who attended a public meeting more than once a month. ANOVA and chi-square tests of significance were applied to these comparisons of survey questions. A "p-value" of 0.05 or less indicates that there is less than a 5% probability that differences observed between subgroups are due to chance; or in other words, a greater than 95% probability that the differences observed are "real." Where differences were statistically significant, they have been shaded grey. The margin of error for this report is generally no greater than plus or minus four percentage points around any given percent reported for the entire sample (505 completed surveys). For subgroups of responses, the margin of error increases because the sample size for the subgroup is smaller. For subgroups of approximately loo respondents, the margin of error is plus or minus 1o percentage points. Notable differences between demographic subgroups included the following: Within the pillar of Community Characteristics, survey participants aged 35 or older, white residents, homeowners and respondents who lived in detached homes gave higher ratings to the overall quality of life in Ashland than their respective counterparts. Renters were less likely to positively rate their overall feelings of safety in Ashland and their feelings of safety in their neighborhood during the day. Within Recreation and Wellness, residents aged 35 or older tended to give higher ratings to all aspects when compared to their younger counterparts. Where differences occurred, female respondents tended to give higher ratings to aspects of Education and Enrichment in Ashland than males; however, female residents gave significantly lower ratings to the availability of affordable quality childcare/preschool than their counterparts. Where statistically significant differences occurred, non-white residents tended to give lower ratings to general aspects of Governance, including the job the Ashland government does at welcoming citizen involvement, generally acting in the best interest of the community and being honest, than their counterparts. Residents aged 18-34 tended to give lower ratings to Police/Sheriff services, crime prevention and the City's emergency preparedness than older residents. Respondents aged 55 or older gave higher marks to Natural- Environment-related services, including garbage collection, recycling and yard -waste pick-up than their younger counterparts. Additionally, white respondents and residents who lived in detached homes tended to give higher ratings to sewer services, power utility and utility billing than their other residents. Within the pillar of Participation, respondents who were not Hispanic, homeowners and residents who lived in detached housing units tended to give higher ratings to the sense of community in Ashland than their respective counterparts. Residents aged 55 or older were more likely to report they would recommend living in Ashland to someone who asked and remain in Ashland for the next five years than younger respondents. White participants and homeowners were less likely to report they worked in Ashland than non-white residents and renters. Where statistically significant differences occurred, female residents and respondents who rented their homes reported lower levels of participation in the facet of Community Engagement than other residents. When asked about budget priorities for the City, female respondents placed higher importance on several community issues, including fire staffing, homeless services funding for affordable housing, emergency preparedness and reducing Ashland's carbon footprint and mitigating effects of climate change than males. Residents aged 55 or older and respondents who lived in detached housing units were more supportive of efforts to make City Hall earthquake resilient. 1 fp o 0 0 0 0 0 0 (p o 0 0 M o 0 0 o a o 0 0 L- O O O O O O O L O 0 O L O O O O O O O O N r~ Ln r~ O Ln ~ Q) Ln O L0 00 m r~ N O m m m w w w rn > 00 rn 00 w Ln N Ln N iD rn m 0 0 0 0 0 0 o O Q) 0 0 0 (ll Q) 0 0 0 0 0 0 0 0 fl 0 0 0 0 0 0 o d C o 0 o a C o 0 o a o 0 0 0 1.0 M N O M n M O N O V 00 +--1 M M L•0 0) M tj 00 oo C) cc) 00 r a) M 00 rn 00 r~ v N Ln m r~ 00 00 Q Q a Q C c c c 0 J- 0 U o 0 0 0 0 0 0 U o 0 0 U o 0 0 0 0 0 -0- f 0 p Ln O n N N 0~ Ln rp t0 n l0 m M Ln Ln 00 i r" V- V- N _ m 0) m rn (n m (7) _ 00 m 00 = 00 .10 N 110 N ko m m r) C C \ \ \ \ \ \ \ C C \ \ \ C C 0 0 0 o O o 0 0 O 0 0 0 o O O O o 0 3 3 O U) M N r M 3 n 00 IT 3 3 N N O M M .-a N O 0 O v, O rn rn (orl 0) m 0 O O rn O 0 O O t0 N tO N t.0 m m L L L 0 0 O 4- 4- O O 0 O O 0O o0 .ate 4~ O O O O O O O O C C o 0 0 0 0 C C o 0 o C C o 0 0 0 0 0 0 Q) Q) a) tD Ln -i v- r. 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D = 0-' 0 a) c 0) a) L V) m E -t N c O v Q to ° D ° (U Ln -0 in ^ o o~ N Ul) LT a) - o Q S o u 3~ E~ U m o c U dJ d° N n C a) U p) vCi O L c U °U F~ C V) N L 'L E D (3) 0 C m C -0 fU L v ra Y L L a)a)raUo- a) o L r >o (L) 27 -o o= (a o a M ° 4~ 0 (1) ra C: O ` ~ O - U o_ o m V -j H V V F- V O D_ F- I- o ~ a s w = w w iy- u v THE yTM The National Citizen Surve Ashland, OR F- I NZ L 06 N ICMA Leaders at the Core of Better Communities 2955 Valmont Road Suite 300 777 North Capitol Street NE Suite 500 Boulder, Colorado 80301 Washington, DC 20002 n-r-c.com • 303-444-7863 icma.org • 800-745-8780 The National Citizen SurveyT"' Contents ~ ~ `e.., 1~.d . 3 - .,w:i .a o s a a a x x¢ x v w s s 3 a x a s x x x .x e x s e, c_ a a r _ - i ya i y C.- pq a - S S Y Dateai. tM A i\/ m S s.3 ~'r x_4 a.w 9 i u s x~ a s ,s n v n v u nc a s a>__ m a tt x x ,e x x a w~ a x a e+ a s _ a s a a a~ , The National Citizen SurveyT" Charier Members © 2001-2016 National Research Center, Inc. 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QJ o o 0 u Ln LO CD a) Ln :T- a O O N 00 o cB Z = 0 Q) t_- 0 U n, = L O N r~ C to = C U (U f c O m a 3 Q) Q) - r~ v co O .yJ L (D U (O ~ ~ C QJ L - L O E j C -ui N lD h O Ln Q) O C Z U e~ m C Q Y m u C L.J f0 L O Q Q Q d. ' L Q O N Z_; u C Q v M1 L U C 'O .r O O L r y fQ C ~ +s Vl m 0 to m 0 ~ CY Ln (Y ~ :3 ru Ul) f13 Q Q L cr d i O C L U O N U N M V Lf1 t-o t- L L .a-+ N O Q Q m O x Ln LO m m m m 0 w o o o~ m O o - F- I- 0 U J m~- 3: U z N M VLn to N I- F- The National Citizen SurveyT'" Appendix B: Benchmark Comparisons NRC's database of comparative resident opinion is comprised of resident perspectives gathered in surveys from over 500 communities whose residents evaluated the same kinds of topics on The National Citizen SurveyTM. The comparison evaluations are from the most recent survey completed in each community; most communities conduct surveys every year or in alternating years. NRC adds the latest results quickly upon survey completion, keeping the benchmark data fresh and relevant. The communities in the database represent a wide geographic and population range. The City of Ashland chose to have comparisons made to the entire database and a subset of similar jurisdictions from the database (university communities with populations from 10,000 to 40,000). Benchmark Database Characteristics Region Percent Ratings are compared when there are at least five communities in which a New England 3%0 similar question was asked. Where comparisons are available, four columns Middle Atlantic 5% are provided in the table. The first column is Ashland's "percent positive." East North Central 15% The percent positive is the combination of the top two most positive response West North Central 130/c options (i.e., "excellent" and "good," "very safe" and "somewhat safe," south Atlantic 22% "essential" and "very important," etc.), or, in the case of resident East South Central 3% behaviors/participation, the percent positive represents the proportion of West South Central 7% respondents indicating "yes" or participating in an activity at least once a Mountain 16% month. The second column is the rank assigned to Ashland's rating among Pacific 16% communities where a similar question was asked. The third column is the Population Percent number of communities that asked a similar question. The final column Less than 10,000 100/0 shows the comparison of Ashland's rating to the benchmark. 10,000 to 24,999 22% 25,000 to 49,999 23% In that final column, Ashland's results are noted as being "higher" than the 50,000 to 99,999 22% benchmark, "lower" than the benchmark or "similar" to the benchmark, 100,000 or more 23% meaning that the average rating given by Ashland residents is statistically similar to or different (greater or lesser) than the benchmark. More extreme differences are noted as "much higher" or "much lower." 19 The National Citizen SurveyT'" Table 67: Community Characteristics General Percent positive Rank Number of communities in comparison Comparison to benchmark The overall quality of life in Ashland 92% 100 433 Similar Overall image or reputation of Ashland 87% 60 323 Higher Ashland as a place to live 95% 92 369 Similar Your neighborhood as a place to live 87% 90 289 Similar Ashland as a place to raise children 88% 116 356 Similar Ashland as a place to retire 85% 15 331 Higher Overall appearance of Ashland 94% 31 332 Higher Table 68: Community Characteristics by Facet Number of Percent communities in Comparison to positive Rank comparison benchmark Overall feeling of safety in Ashland 84% 137 280 Similar In your neighborhood during the day 95% 94 332 Similar In Ashland's downtown/commercial area during the Safety day 84% 183 284 Similar Overall ease of getting to the places you usually have to visit 81% 60 196 Similar Availability of paths and walking trails 890/0 16 288 Much higher Ease of walking in Ashland 92% 9 269 Much higher Ease of travel by bicycle in Ashland 67% 65 274 Similar Ease of travel by public transportation in Ashland 29% 130 166 Lower Ease of travel by car in Ashland 58% 176 279 Similar Ease of public parking 26% 151 161 Lower Mobility Traffic flow on major streets 59% 106 328 Similar Quality of overall natural environment in Ashland 96% 9 254 Higher Natural Cleanliness of Ashland 90% 65 256 Higher Environment Air quality 85% 59 231 Similar Overall "built environment" of Ashland (including overall design, buildings, parks and transportation systems) 75% 56 186 Similar Overall quality of new development in Ashland 55% 163 261 Similar Availability of affordable quality housing 6% 276 282 Much lower Built Variety of housing options 17% 251 255 Much lower Environment Public places where people want to spend time 80% 34 179 Higher Overall economic health of Ashland 58% 120 191 Similar Vibrant downtown/commercial area 79% 22 175 Much higher Overall quality of business and service establishments in Ashland 75% 60 251 Similar Cost of living in Ashland 17% 179 188 Much lower Shopping opportunities 51% 155 271 Similar Employment opportunities 12% 276 290 Lower Ashland as a place to visit 96% 4 201 Much higher Economy Ashland as a place to work 44% 276 331 Lower Health and wellness opportunities in Ashland 81% 39 188 Similar Availability of affordable quality mental health care 38% 115 162 Similar Availability of preventive health services 64% 105 216 Similar Availability of affordable quality health care 56% 145 239 Similar Availability of affordable quality food 61% 118 216 Similar Recreational opportunities 87% 10 283 Higher Recreation and Fitness opportunities (including exercise classes and Wellness paths or trails, etc.) 88% 8 179 Higher 20 The National Citizen SurveyT'" Number of Percent communities in Comparison to positive Rank comparison benchmark Education and Overall opportunities for education and enrichment 87% 34 188 Higher Enrichment Opportunities to participate in religious or spiritual events and activities 94% 1 184 Higher Opportunities to attend cultural/arts/music activities 92% 2 270 Much higher Adult educational opportunities 86% 5 168 Higher K-12 education 87% 58 245 Higher Availability of affordable quality child care/preschool 46% 167 233 Similar Opportunities to participate in social events and activities 86% 14 238 Higher Neighborliness of Ashland 770/a 18 182 Similar Openness and acceptance of the community toward people of diverse backgrounds 67% 65 267 Similar Community Opportunities to participate in community matters 83% 4 252 Higher Engagement Opportunities to volunteer 90% 6 243 Higher Table 69: Governance General Percent Number of communities in Comparison to positive Rank comparison benchmark Services provided by the City of Ashland 86% 122 412 Similar Overall customer service by Ashland employees (police, receptionists, planners, etc.) 84% 122 346 Similar Value of services for the taxes paid to Ashland 59% 174 377 Similar Overall direction that Ashland is taking 53% 210 294 Similar Job Ashland government does at welcoming citizen involvement 57% 128 293 Similar Overall confidence in Ashland government 54% 103 188 Similar Generally acting in the best interest of the community 56% 102 187 Similar Being honest 63% 85 180 Similar Treating all residents fairly 56% 119 185 Similar Services provided by the Federal Government 45% 84 230 Similar Table 70: Governance by Facet Number of Percent communities in Comparison to positive Rank comparison benchmark Police/Sheriff services 83% 184 429 Similar Fire services 97% 78 355 Similar Ambulance or emergency medical services 94% 87 328 Similar Crime prevention 6911/o 199 331 Similar Fire prevention and education 87% 88 263 Similar Animal control 56% 250 319 Similar Emergency preparedness (services that prepare the community for natural disasters or other Safety emergency situations) 7011/o 91 261 Similar Traffic enforcement 66% 193 345 Similar Street repair 38% 271 393 Similar Street cleaning 73% 101 299 Similar Street lighting 58% 182 296 Similar Snow removal 57% 197 281 Similar Sidewalk maintenance 46% 212 305 Similar Traffic signal timing 62% 42 239 Similar Mobility Bus or transit services 45% 153 202 Similar Garbage collection 87% 177 336 Similar Natural Recycling 81% 172 340 Similar Environment Yard waste pick-up 73% 139 251 Similar 21 The National Citizen SurveyTM Number of Percent communities in Comparison to positive Rank comparison benchmark Drinking water 810/0 74 317 Similar Preservation of natural areas such as open space, farmlands and greenbelts 79% 43 238 Similar Ashland open space 76% 31 172 Similar Storm drainage 66% 206 336 Similar Sewer services 87% 75 309 Similar Power (electric and/or gas) utility 86% 46 153 Similar Utility billing 78% 35 168 Similar Land use, planning and zoning 4711/o 178 283 Similar Code enforcement (weeds, abandoned buildings, Built etc.) 55% 156 352 Similar Environment Cable television 65% 41 180 Similar Economy Economic development 38% 217 265 Lower City parks 96% 3 313 Higher Recreation programs or classes 900/0 23 318 Higher Recreation and Recreation centers or facilities 890/0 44 265 Higher Wellness Health services 710/0 92 189 Similar Education and City-sponsored special events 78% 58 207 Similar Enrichment Public library services 93% 70 326 Similar Community Engagement Public information services 76% 104 267 Similar Table 71: Participation General Percent Number of communities in Comparison to positive Rank comparison benchmark Sense of community 78% 67 287 Similar Recommend living in Ashland to someone who asks 81% 186 261 Similar Remain in Ashland for the next five years 83% 152 254 Similar Contacted Ashland (in-person, phone, email or web) for help or information 55% 42 289 Similar Table 72: Participation by Facet Number of Percent communities in Comparison to positive Rank comparison benchmark Stocked supplies in preparation for an emergency 4500 34 164 Similar Did NOT report a crime to the police 760,0 119 184 Similar Household member was NOT a victim of a Safety crime 89 00 138 253 Similar Used bus, rail, subway or other public transportation instead of driving 23°,0 71 152 Similar Carpooled with other adults or children instead of driving alone 60% 9 174 Higher Mobility Walked or biked instead of driving 86% 12 180 Much higher Made efforts to conserve water 900/0 31 170 Similar Made efforts to make your home more energy Natural efficient 730,0 135 170 Similar Environment Recycle at home 990/0 6 237 Higher Did NOT observe a code violation or other hazard in Ashland 54% 88 175 Similar Built Environment NOT experiencing housing costs stress 56% 214 233 Lower Purchase goods or services from a business located in Ashland 98% 49 177 Similar Economy Economy will have positive impact on income 17% 226 235 Lower 22 The National Citizen SurveyT" Number of Percent communities in Comparison to positive Rank comparison benchmark Work inside boundaries of Ashland 57% 43 177 Higher Used Ashland recreation centers or their services 68% 25 220 Higher Visited a neighborhood park or City park 97% 1 251 Higher Eat at least 5 portions of fruits and vegetables a day 88% 31 171 Similar Participate in moderate or vigorous physical Recreation and activity 900/0 33 175 Similar Wellness In very good to excellent health 73% 39 174 Similar Used Ashland public libraries or their services 74% 37 220 Similar Participated in religious or spiritual activities in Education and Ashland 37% 144 184 Lower Enrichment Attended City-sponsored event 66% 29 179 Higher Campaigned or advocated for an issue, cause or candidate 4711/o 1 163 Much higher Contacted Ashland elected officials (in-person, phone, email or web) to express your opinion 24% 18 177 Similar Volunteered your time to some group/activity in Ashland 61% 12 241 Much higher Participated in a club 39% 30 220 Higher Talked to or visited with your immediate neighbors 98% 2 175 Similar Done a favor for a neighbor 900/0 13 169 Similar Attended a local public meeting 32% 25 243 Higher Watched (online or on television) a local public meeting 28% 76 207 Similar Read or watch local news (via television, Community paper, computer, etc.) 76% 168 178 Similar Engagement Vote in local elections 93% 5 235 Higher Communities included in national comparisons The communities included in Ashland's comparisons are listed on the following pages along with their population according to the 2010 Census. Airway Heights city, WA 6,114 Athens-Clarke County, GA .......................................115,452 Albany city, OR 50,158 Auburn city, AL........................................................ 53,380 Albemarle County, VA 98,970 Auburn city, WA....................................................... 70,180 Albert Lea city, MN 18,016 Augusta CCD, GA..................... 134,777 Alexandria city, VA ..................................................139,966 Aurora city, CO .......................................................325,078 Algonquin village, IL 30,046 Austin city, TX ........................................................790,390 Aliso Viejo city, CA 47,823 Avon town, CO 6,447 Altoona city, IA 14,541 Avondale city, AZ 76,238 American Canyon city, CA 19,454 Azusa city, CA.......................................................... 46,361 Ames city, IA 58,965 Bainbridge Island city, WA........................................ 23,025 Andover CDP, MA 8,762 Baltimore city, MD................................................... 620,961 Ankeny city, IA 45,582 Bartonville town, TX................................................... 1,469 Ann Arbor city, MI ...................................................113,934 Battle Creek city, MI................................................. 52,347 Annapolis city, MD 38,394 Bay City city, MI....................................................... 34,932 Apache Junction city, AZ 35,840 Baytown city, TX...................................................... 71,802 Apple Valley town, CA 69,135 Bedford city, TX 46,979 Arapahoe County, CO ..............................................572,003 Bedford town, MA 13,320 Arkansas City city, AR 366 Bellevue city, WA ....................................................122,363 Arlington County, VA ...............................................207,627 Bellingham city, WA................................................. 80,885 Arvada city, CO .......................................................106,433 Beltrami County, MN 44,442 Asheville city, NC 83,393 Benbrook city, TX..................................................... 21,234 Ashland city, OR 20,078 Bend city, OR . 76,639 Ashland town MA 16,593 Bettendorf city, IA 33,217 Ashland town, VA 7,225 Billings city, MT....................................................... 104,170 Aspen city, CO 6,658 Blaine city, MN......................................................... 57,186 23 The National Citizen SurveyTM Bloomfield Hills city, MI 3,869 Concord town, MA.................................................... 17,668 Bloomington city, MN 82,893 Coon Rapids city, MN 61,476 Blue Springs city, MO 52,575 Copperas Cove city, TX............................................. 32,032 Boise City city, ID ...................................................205,671 Coronado city, CA 18,912 Boone County, KY ...................................................118,811 Corvallis city, OR...................................................... 54,462 Boulder city, CO 97,385 Cottonwood Heights city, UT 33,433 Bowling Green city, KY 58,067 Creve Coeur city, MO 17,833 Bozeman city, MT 37,280 Cross Roads town, TX 1,563 Brentwood city, MO 8,055 Dacono city, CO......................................................... 4,152 Brentwood city, TN 37,060 Dade City city, FL....................................................... 6,437 Brighton city, CO 33,352 Dakota County, MN .................................................398,552 Brighton city, MI 7,444 Dallas city, OR 14,583 Bristol city, TN 26,702 Dallas city, TX...................................................... 1,197,816 Broken Arrow city, OK 98,850 Danville city, KY....................................................... 16,218 Brookfield city, WI 37,920 Dardenne Prairie city, MO......................................... 11,494 Brookline CDP, MA 58,732 Davenport city, IA.................................................... 99,685 Broomfield city, CO 55,889 Davidson town, NC................................................... 10,944 Brownsburg town, IN 21,285 Dayton city, OH ......................................................141,527 Burien city, WA 33,313 Decatur city, GA....................................................... 19,335 Burleson city, TX 36,690 Del Mar city, CA......................................................... 4,161 Cabarrus County, NC ...............................................178,011 Delaware city, OH 34,753 Cambridge city, MA .................................................105,162 Delray Beach city, FL................................................ 60,522 Cannon Beach city, OR 1,690 Denison city, TX....................................................... 22,682 Canon City city, CO 16,400 Denton city, TX....................................................... 113,383 Canton city, SD 3,057 Denver city, CO....................................................... 600,158 Cape Coral city, FL ..................................................154,305 Derby city, KS.......................................................... 22,158 Cape Girardeau city, MO 37,941 Des Moines city, IA .................................................203,433 Carlisle borough, PA 18,682 Des Peres city, MO 8,373 Carlsbad city, CA .....................................................105,328 Destin city, FL.......................................................... 12,305 Carroll city, IA 10,103 Dothan city, AL........................................................ 65,496 Cartersville city, GA 19,731 Douglas County, CO................................................ 285,465 Cary town, NC ........................................................135,234 Dover city, NH 29,987 Casper city, WY 55,316 Dublin city, CA 46,036 Castine town, ME 1,366 Dublin city, OH 41,751 Castle Pines North city, CO 10,360 Duluth city, MN........................................................ 86,265 Castle Rock town, CO 48,231 Duncanville city, TX.................................................. 38,524 Cedar Hill city, TX 45,028 Durham city, NC .....................................................228,330 Cedar Rapids city, IA ...............................................126,326 Durham County, NC ................................................267,587 Celina city, TX 6,028 Eagan city, MN 64,206 Centennial city, CO ..................................................100,377 Eagle Mountain city, UT............................................ 21,415 Chambersburg borough, PA 20,268 Eagle town, CO.......................................................... 6,508 Chandler city, AZ ....................................................236,123 East Baton Rouge Parish, LA.................................... 440,171 Chandler city, TX 2,734 East Grand Forks city, MN 8,601 Chanhassen city, MN 22,952 East Lansing city, MI................................................ 48,579 Chapel Hill town, NC 57,233 Eau Claire city, WI 65,883 Charles County, MD ................................................146,551 Eden Prairie city, MN................................................ 60,797 Charlotte city, NC ....................................................731,424 Edgerton city, KS 1,671 Charlotte County, FL ...............................................159,978 Edgewater city, CO 5,170 Charlottesville city, VA 43,475 Edina city, MN 47,941 Chattanooga city, TN ...............................................167,674 Edmond city, OK...................................................... 81,405 Chesterfield County, VA ...........................................316,236 Edmonds city, WA.................................................... 39,709 Chippewa Falls city, WI 13,661 El Cerrito city, CA..................................................... 23,549 Citrus Heights city, CA 83,301 El Dorado County, CA.............................................. 181,058 Clackamas County, OR ............................................375,992 El Paso city, TX....................................................... 649,121 Clarendon Hills village, IL 8,427 Elk Grove city, CA ...................................................153,015 Clayton city, MO 15,939 Elk River city, MN..................................................... 22,974 Clearwater city, FL ..................................................107,685 Elko New Market city, MN........................................... 4,110 Cleveland Heights city, OH 46,121 Elmhurst city, IL....................................................... 44,121 Clinton city, SC 8,490 Encinitas city, CA 59,518 Clive city, IA 15,447 Englewood city, CO 30,255 Clovis city, CA 95,631 Erie town, CO 18,135 College Park city, MD 30,413 Escambia County, FL............................................... 297,619 College Station city, TX 93,857 Estes Park town, CO................................................... 5,858 Colleyville city, TX 22,807 Fairview town, TX...................................................... 7,248 Collinsville city, IL 25,579 Farmersville city, TX 3,301 Columbia city, SC 129,272 Farmington Hills city, MI 79,740 Columbia Falls city, MT 4,688 Fayetteville city, NC................................................. 200,564 4,991 Fishers town, IN Columbus city, WI 76,794 Commerce City city, CO 45,913 Flower Mound town, TX............................................ 64,669 Concord city, CA .....................................................122,067 Forest Grove city, OR 21,083 24 The National Citizen SurveyTI Fort Collins city, CO .................................................143,986 Iowa City city, IA 67,862 Fort Lauderdale city, FL ...........................................165,521 Irving city, TX......................................................... 216,290 Fort Smith city, AR 86,209 Issaquah city, WA.................................................... 30,434 Fort Worth city, TX ..................................................741,206 Jackson County, MI................................................. 160,248 Fountain Hills town, AZ 22,489 James City County, VA 67,009 Franklin city, TN 62,487 Jefferson County, NY............................................... 116,229 Fredericksburg city, VA 24,286 Jefferson Parish, LA ................................................432,552 Fremont city, CA .....................................................214,089 Johnson City city, TN................................................ 63,152 Friendswood city, TX 35,805 Johnston city, IA...................................................... 17,278 Fruita city, CO 12,646 Jupiter town, FL....................................................... 55,156 Gahanna city, OH 33,248 Kansas City city, KS................................................. 145,786 Gaithersburg city, MD 59,933 Kansas City city, MO................................................ 459,787 Galveston city, TX 47,743 Keizer city, OR 36,478 Gardner city, KS 19,123 Kenmore city, WA 20,460 Geneva city, NY 13,261 Kennedale city, TX 6,763 Georgetown city, TX 47,400 Kennett Square borough, PA....................................... 6,072 Germantown city, TN 38,844 Kent city, WA 92,411 Gilbert town, AZ ......................................................208,453 Kettering city, OH 56,163 Gillette city, WY 29,087 Key West city, FL 24,649 Glendora city, CA 50,073 King City city, CA 12,874 Glenview village, IL 44,692 King County, WA.................................................. 1,931,249 Globe city, AZ 7,532 Kirkland city, WA 48,787 Golden city, CO 18,867 Kirkwood city, MO.................................................... 27,540 Golden Valley city, MN 20,371 Knoxville city, IA 7,313 Goodyear city, AZ 65,275 La Mesa city, CA 57,065 Grafton village, WI 11,459 La Plata town, MD...................................................... 8,753 Grand Blanc city, MI 8,276 La Porte city, TX 33,800 Grand Island city, NE 48,520 La Vista city, NE....................................................... 15,758 Grants Pass city, OR 34,533 Lafayette city, CO 24,453 Grass Valley city, CA 12,860 Laguna Beach city, CA.............................................. 22,723 Greenville city, NC 84,554 Laguna Hills city, CA................................................. 30,344 Greenwich town, CT 61,171 Laguna Niguel city, CA 62,979 Greenwood Village city, CO 13,925 Lake Forest city, IL 19,375 Greer city, SC 25,515 Lake Oswego city, OR 36,619 Guilford County, NC ................................................488,406 Lake Stevens city, WA.............................................. 28,069 Gunnison County, CO 15,324 Lake Worth city, FL.................................................. 34,910 Hailey city, ID 7,960 Lake Zurich village, IL 19,631 Haines Borough, AK 2,508 Lakeville city, MN 55,954 Hallandale Beach city, FL 37,113 Lakewood city, CO ..................................................142,980 Hamilton city, OH 62,477 Lakewood city, WA 58,163 Hanover County, VA 99,863 Lane County, OR..................................................... 351,715 Harrisburg city, SD .....................................................4,089 Lansing city, MI ......................................................114,297 Harrisonburg city, VA 48,914 Laramie city, WY...................................................... 30,816 Harrisonville city, MO 10,019 Larimer County, CO................................................. 299,630 Hayward city, CA 144,186 Las Vegas city, NV ..................................................583,756 Henderson city, NV .................................................257,729 Lawrence city, KS..................................................... 87,643 Herndon town, VA 23,292 Lee's Summit city, MO.............................................. 91,364 High Point city, NC ..................................................104,371 Lehi city, UT 47,407 Highland Park city, IL 29,763 Lenexa city, KS 48,190 Highlands Ranch CDP, CO 96,713 Lewis County, NY..................................................... 27,087 Holland city, MI 33,051 Lewiston city, ID 31,894 Honolulu County, HI ................................................953,207 Lewisville city, TX............................................. 95,290 Hooksett town, NH 13,451 Libertyville village, IL................................................ 20,315 Hopkins city, MN 17,591 Lincoln city, NE....................................................... 258,379 Hopkinton town, MA 14,925 Lindsborg city, KS 3,458 Hoquiam city, WA 8,726 Little Chute village, WI 10,449 Horry County, SC ....................................................269,291 Littleton city, CO 41,737 Howard village, WI 17,399 Livermore city, CA.................................................... 80,968 Hudson city, OH 22,262 Lombard village, IL 43,165 Hudson town, CO 2,356 Lone Tree city, CO 10,218 Hudsonville city, MI 7,116 Long Grove village, IL 8,043 Huntersville town, NC 46,773 Longmont city, CO 86,270 Huntley village, IL 24,291 Longview city, TX 80,455 Hurst city, TX 37,337 Lonsdale city, MN....................................................... 3,674 Hutchinson city, MN 14,178 Los Alamos County, NM 17,950 Hutto city, TX 14,698 Los Altos Hills town, CA.............................................. 7,922 Hyattsville city, MD 17,557 Louisville city, CO 18,376 Independence city, MO 116,830 Lower Merion township, PA 57,825 Indian Trail town, NC 33,518 Lynchburg city, VA 75,568 Indianola city, IA 14,782 Lynnwood city, WA 35,836 25 The National Citizen SurveyTM Macomb County, MI ................................................840,978 Olathe city, KS ........................................................125,872 Manhattan Beach city, CA 35,135 Old Town city, ME...................................................... 7,840 Manhattan city, KS 52,281 Olmsted County, MN ...............................................144,248 Mankato city, MN 39,309 Olympia city, WA 46,478 Maple Grove city, MN 61,567 Orland Park village, IL.............................................. 56,767 Maricopa County, AZ ............................................3,817,117 Oshkosh city, WI...................................................... 66,083 Marshfield city, WI 19,118 Oshtemo charter township, MI.................................. 21,705 Martinez city, CA 35,824 Otsego County, MI................................................... 24,164 Marysville city, WA 60,020 Oviedo city, FL 33,342 Matthews town, NC 27,198 Paducah city, KY...................................................... 25,024 McAllen city, TX ....................129,877 Palm Beach Gardens city, FL..................................... 48,452 McDonough city, GA 22,084 Palm Coast city, FL................................................... 75,180 McKinney city, TX ....................................................131,117 Palo Alto city, CA 64,403 McMinnville city, OR 32,187 Papillion city, NE 18,894 Menlo Park city, CA 32,026 Paradise Valley town, AZ 12,820 Mercer Island city, WA 22,699 Park City city, UT 7,558 Meridian charter township, MI 39,688 Parker town, CO 45,297 Meridian city, ID 75,092 Parkland city, FL 23,962 Merriam city, KS 11,003 Pasadena city, CA ...................................................137,122 Mesa County, CO ....................................................146,723 Pasco city, WA......................................................... 59,781 Miami Beach city, FL 87,779 Pasco County, FL ....................................................464,697 Miami city, FL .........................................................399,457 Payette city, ID.......................................................... 7,433 Middleton city, WI 17,442 Pearland city, TX...................................................... 91,252 Midland city, MI 41,863 Peoria city, AZ ........................................................154,065 Milford city, DE 9,559 Peoria city, IL .........................................................115,007 Milton city, GA 32,661 Peoria County, IL ....................................................186,494 Minneapolis city, MN ...............................................382,578 Pflugerville city, TX 46,936 Mission Viejo city, CA 93,305 Phoenix city, AZ ...................................................1,445,632 Modesto city, CA .....................................................201,165 Pinehurst village, NC 13,124 Monterey city, CA 27,810 Piqua city, OH.......................................................... 20,522 Montgomery County, VA 94,392 Pitkin County, CO..................................................... 17,148 Monticello city, UT 1,972 Plano city, TX .........................................................259,841 Monument town, CO 5,530 Platte City city, MO..................................................... 4,691 Mooresville town, NC 32,711 Plymouth city, MN.................................................... 70,576 Moraga town, CA 16,016 Pocatello city, ID...................................................... 54,255 Morristown city, TN 29,137 Polk County, IA....................................................... 430,640 Morrisville town, NC 18,576 Pompano Beach city, FL 99,845 Morro Bay city, CA 10,234 Port Orange city, FL 56,048 Mountain Village town, CO 1,320 Portland city, OR..................................................... 583,776 Mountlake Terrace city, WA 19,909 Post Falls city, ID 27,574 Murphy city, TX 17,708 Powell city, OH 11,500 Naperville city, IL ....................................................141,853 Prince William County, VA........................................ 402,002 Napoleon city, OH 8,749 Prior Lake city, MN 22,796 Needham CDP, MA 28,886 Pueblo city, CO....................................................... 106,595 New Braunfels city, TX 57,740 Purcellville town, VA................................................... 7,727 New Brighton city, MN 21,456 Queen Creek town, AZ 26,361 New Hanover County, NC ........................................202,667 Radnor township, PA................................................ 31,531 New Orleans city, LA ...............................................343,829 Ramsey city, MN 23,668 New Smyrna Beach city, FL 22,464 Raymond town, ME.................................................... 4,436 New Ulm city, MN 13,522 Raymore city, MO 19,206 Newberg city, OR 22,068 Redmond city, OR.................................................... 26,215 Newport city, RI 24,672 Redmond city, WA 54,144 Newport News city, VA ............................................180,719 Rehoboth Beach city, DE 1,327 Newton city, IA 15,254 Reno city, NV.......................................................... 225,221 Noblesville city, IN 51,969 Reston CDP, VA 58,404 Nogales city, AZ 20,837 Richmond city, CA................................................... 103,701 Norcross city, GA 9,116 Richmond Heights city, MO 8,603 Norfolk city, VA .......................................................242,803 Rifle city, CO.............................................................. 9,172 North Port city, FL 57,357 Rio Rancho city, NM 87,521 North Richland Hills city, TX 63,343 River Falls city, WI 15,000 Northglenn city, CO 35,789 Riverside city, CA.................................................... 303,871 Novato city, CA 51,904 Riverside city, MO 2,937 Novi city, MI 55,224 Roanoke County, VA 92,376 O'Fallon city, IL 28,281 Rochester Hills city, MI............................................. 70,995 O'Fallon city, MO 79,329 Rock Hill city, SC...................................................... 66,154 Oak Park village, IL 51,878 Rockville city, MD..................................................... 61,209 Oakland city, CA .....................................................390,724 Roeland Park city, KS 6,731 Oakley city, CA 35,432 Rogers city, MN 8,597 Ogdensburg city, NY 11,128 Rohnert Park city, CA 40,971 Oklahoma City city, OK ............................................579,999 Rolla city, MO 19,559 26 The National Citizen SurveyTI Roselle village, IL 22,763 Sunnyvale city, CA ..................................................140,081 Rosemount city, MN 21,874 Surprise city, AZ ......................................................117,517 Rosenberg city, TX 30,618 Suwanee city, GA..................................................... 15,355 Roseville city, MN 33,660 Tacoma city, WA..................................................... 198,397 Round Rock city, TX 99,887 Takoma Park city, MD 16,715 Royal Oak city, MI 57,236 Tamarac city, FL 60,427 Saco city, ME 18,482 Temecula city, CA ...................................................100,097 Sahuarita town, AZ 25,259 Tempe city, AZ .......................................................161,719 Salida city, CO 5,236 Texarkana city, TX 36,411 Sammamish city, WA 45,780 The Woodlands CDP, TX........................................... 93,847 San Anselmo town, CA 12,336 Thornton city, CO ....................................................118,772 San Antonio city, TX .............................................1,327,407 Thousand Oaks city, CA........................................... 126,683 San Carlos city, CA 28,406 Tigard city, OR......................................................... 48,035 San Diego city, CA ...............................................1,307,402 Tracy city, CA 82,922 San Francisco city, CA .............................................805,235 Trinidad CCD, CO..................................................... 12,017 San Jose city, CA ....................................................945,942 Tualatin city, OR 26,054 San Juan County, NM ..............................................130,044 Tulsa city, OK .........................................................391,906 San Marcos city, CA 83,781 Twin Falls city, ID 44,125 San Marcos city, TX 44,894 Tyler city, TX 96,900 San Rafael city, CA 57,713 Umatilla city, OR........................................................ 6,906 Sanford city, FL 53,570 University Park city, TX............................................. 23,068 Sangamon County, IL ..............................................197,465 Upper Arlington city, OH........................................... 33,771 Santa Clarita city, CA ...............................................176,320 Urbandale city, IA 39,463 Santa Fe County, NM ..............................................144,170 Vail town, CO............................................................. 5,305 Santa Monica city, CA 89,736 Vancouver city, WA................................................. 161,791 Sarasota County, FL ................................................379,448 Ventura CCD, CA..................................................... 111,889 Savage city, MN 26,911 Vernon Hills village, IL.............................................. 25,113 Schaumburg village, IL 74,227 Vestavia Hills city, AL 34,033 Scott County, MN ....................................................129,928 Victoria city, MN......................................................... 7,345 Scottsdale city, AZ ..................................................217,385 Vienna town, VA 15,687 Seaside city, CA 33,025 Virginia Beach city, VA............................................. 437,994 Sevierville city, TN 14,807 Wake Forest town, NC.............................................. 30,117 Shawnee city, KS 62,209 Walnut Creek city, CA............................................... 64,173 Sheboygan city, WI 49,288 Washington County, MN.......................................... 238,136 Sherborn town, MA 4,119 Washington town, NH 1,123 Shoreview city, MN 25,043 Washougal city, WA 14,095 Shorewood city, MN 7,307 Watauga city, TX 23,497 Shorewood village, IL 15,615 Wauwatosa city, WI 46,396 Shorewood village, WI 13,162 Waverly city, IA 9,874 Sierra Vista city, AZ 43,888 Weddington town, NC 9,459 Sioux Center city, IA 7,048 Wentzville city, MO 29,070 Sioux Falls city, SD ..................................................153,888 West Carrollton city, OH 13,143 Skokie village, IL 64,784 West Chester borough, PA........................................ 18,461 Snellville city, GA 18,242 West Des Moines city, IA.......................................... 56,609 South Lake Tahoe city, CA 21,403 Western Springs village, IL 12,975 Southborough town, A 9,767 Westerville city, OH.................................................. 36,120 Southlake city, TX 26,575 Westlake town, TX 992 Spokane Valley city, WA 89,755 Westminster city, CO ...............................................106,114 Spring Hill city, KS 5,437 Weston town, MA..................................................... 11,261 Springboro city, OH 17,409 White House city, TN 10,255 Springfield city, MO .................................................159,498 Wichita city, KS....................................................... 382,368 Springville city, UT 29,466 Williamsburg city, VA................................................ 14,068 St. Augustine city, FL 12,975 Willowbrook village, IL 8,540 St. Charles city, IL 32,974 Wilmington city, NC................................................. 106,476 St. Cloud city, FL 35,183 Wilsonville city, OR........................................ 19,509 St. Cloud city, MN 65,842 Winchester city, VA.................................................. 26,203 St. Joseph city, MO 76,780 Windsor town, CO.................................................... 18,644 St. Louis County, MN ...............................................200,226 Windsor town, CT 29,044 St. Louis Park city, MN 45,250 Winnetka village, IL 12,187 Stallings town, NC 13,831 Winston-Salem city, NC........................................... 229,617 State College borough, PA 42,034 Winter Garden city, FL.............................................. 34,568 Steamboat Springs city, CO 12,088 Woodbury city, MN................................................... 61,961 Sterling Heights city, MI ..........................................129,699 Woodland city, CA.................................................... 55,468 Sugar Grove village, IL 8,997 Wrentham town, MA 10,955 Sugar Land city, TX 78,817 Wyandotte County, KS ............................................157,505 Suisun City city, CA 28,111 Yakima city, WA 91,067 Summit city, NJ 21,457 York County, VA....................................................... 65,464 Summit County, UT 36,324 Yorktown town, IN..................................................... 9,405 Summit village, IL 11,054 Yountville city, CA 2,933 27 The National Citizen SurveyTI Table 73: Community Characteristics Genera! Percent positive Rank Number of communities in comparison Comparison to benchmark The overall quality of life in Ashland 92% 7 22 Similar Overall image or reputation of Ashland 87% 6 18 Higher Ashland as a place to live 95% 6 17 Similar Your neighborhood as a place to live 87% 5 18 Similar Ashland as a place to raise children 88% 8 21 Similar Ashland as a place to retire 85% 3 19 Higher Overall appearance of Ashland 94% 2 19 Higher Table 74: Community Characteristics by Facet Number of Percent communities in Comparison to positive Rank comparison benchmark Overall feeling of safety in Ashland 84%0 7 13 Similar In your neighborhood during the day 950/0 7 21 Similar In Ashland's downtown/commercial area during the Safety day 84% 15 19 Similar Overall ease of getting to the places you usually have to visit 81% 4 11 Similar Availability of paths and walking trails 89% 3 18 Higher Ease of walking in Ashland 92% 2 18 Higher Ease of travel by bicycle in Ashland 67% 5 18 Similar Ease of travel by public transportation in Ashland 29% 10 11 Lower Ease of travel by car in Ashland 58% 10 17 Similar Ease of public parking 26% 9 9 Lower Mobility Traffic flow on major streets 59% 6 19 Similar Quality of overall natural environment in Ashland 96% 1 17 Higher Natural Cleanliness of Ashland 90% 6 17 Similar Environment Air quality 85% 4 16 Similar Overall "built environment" of Ashland (including overall design, buildings, parks and transportation systems) 75% 5 11 Similar Overall quality of new development in Ashland 55% 11 17 Similar Availability of affordable quality housing 6% 19 19 Much lower Built Variety of housing options 17% 17 17 Much lower Environment Public places where people want to spend time 80% 7 11 Similar Overall economic health of Ashland 58% 9 11 Similar Vibrant downtown/commercial area 79% 4 11 Higher Overall quality of business and service establishments in Ashland 75% 6 17 Similar Cost of living in Ashland 17% 11 11 Lower Shopping opportunities 51% 10 20 Similar Employment opportunities 12% 18 18 Lower Ashland as a place to visit 96% 1 12 Higher Economy Ashland as a place to work 44% 15 18 Lower Health and wellness opportunities in Ashland 81% 5 11 Similar Availability of affordable quality mental health care 38% 10 11 Lower Availability of preventive health services 64% 10 17 Similar Availability of affordable quality health care 56% 13 19 Similar Availability of affordable quality food 61% 13 17 Similar Recreational opportunities 87% 3 17 Higher Recreation and Fitness opportunities (including exercise classes and Wellness paths or trails, etc.) 88% 4 12 Higher 28 The National Citizen SurveyT"' Number of Percent communities in Comparison to positive Rank comparison benchmark Overall opportunities for education and enrichment 87% 5 11 Similar Opportunities to participate in religious or spiritual events and activities 94% 1 17 Higher Opportunities to attend cultural/arts/music activities 92% 1 19 Much higher Adult educational opportunities 86% 1 11 Higher Education and K-12 education 87% 4 17 Higher Enrichment Availability of affordable quality child care/preschool 46% 11 17 Similar Opportunities to particioate in social events and activities 86% 3 17 Higher Neighborliness of Ashland 77% 5 11 Similar Openness and acceptance of the community toward people of diverse backgrounds 67% 8 18 Similar Community Opportunities to participate in community matters 83% 3 17 Higher Engagement Opportunities to volunteer 90% 1 17 Higher Table 75: Governance General Percent Number of communities in Comparison to positive Rank comparison benchmark Services provided by the City of Ashland 86% 9 21 Similar Overall customer service by Ashland employees (police, receptionists, planners, etc.) 84% 8 20 Similar Value of services for the taxes paid to Ashland 59% 8 18 Similar Overall direction that Ashland is taking 53% 12 18 Similar Job Ashland government does at welcoming citizen involvement 57% 8 20 Similar Overall confidence in Ashland government 54% 7 11 Similar Generally acting in the best interest of the community 56% 7 11 Similar Being honest 63% 7 11 Similar Treating all residents fairly 56% 9 11 Similar Services provided by the Federal Government 45% 12 17 Similar Table 76: Governance by Facet Number of Percent communities in Comparison to positive Rank comparison benchmark Police/Sheriff services 83% 8 21 Similar Fire services 97% 7 21 Similar Ambulance or emergency medical services 94% 6 21 Similar Crime prevention 69% 11 21 Similar Fire prevention and education 87% 8 19 Similar Animal control 56% 17 21 Similar Emergency preparedness (services that prepare the community for natural disasters or other Safety emergency situations) 70% 6 17 Similar Traffic enforcement 66% 10 20 Similar Street repair 38% 13 24 Similar Street cleaning 73% 7 21 Similar Street lighting 58% 13 19 Similar Snow removal 57% 14 23 Similar Sidewalk maintenance 46% 8 19 Similar Traffic signal timing 62% 3 18 Similar Mobility Bus or transit services 4511/o 15 16 Lower Garbage collection 87% 9 23 Similar Natural Recycling 81% 10 24 Similar Environment Yard waste pick-up 73% 9 20 Similar 29 The National Citizen SurveyTM Number of Percent communities in Comparison to positive Rank comparison benchmark Drinking water 81%0 3 18 Similar Preservation of natural areas such as open space, farmlands and greenbelts 79% 4 17 Higher Ashland open space 76% 4 11 Similar Storm drainage 66% 14 23 Similar Sewer services 87% 6 18 Similar Power (electric and/or gas) utility 86% 4 13 Similar Utility billing 78% 5 11 Similar Land use, planning and zoning 47% 11 19 Similar Code enforcement (weeds, abandoned buildings, Built etc.) 55% 7 21 Similar Environment Cable television 65% 2 13 Higher Economy Economic development 38% 15 18 Lower City parks 96% 1 17 Higher Recreation programs or classes 90% 1 21 Higher Recreation and Recreation centers or facilities 89% 3 19 Similar Wellness Health services 71% 9 14 Similar Education and City-sponsored special events 78% 5 12 Similar Enrichment Public library services 93% 5 18 Similar Community Engagement Public information services 76% 8 18 Similar Table 77: Participation Genera! Percent Number of communities in Comparison to positive Rank comparison benchmark Sense of community 78%0 8 19 Similar Recommend living in Ashland to someone who asks 81% 14 17 Similar Remain in Ashland for the next five years 83% 8 17 Similar Contacted Ashland (in-person, phone, email or web) for help or information 55% 3 17 Similar Table 78: Participation by Facet Number of Percent communities in Comparison to positive Rank comparison benchmark Stocked supplies in preparation for an emergency 45% 2 11 Higher Did NOT report a crime to the police 76% 9 11 Similar Household member was NOT a victim of a Safety crime 89% 8 17 Similar Used bus, rail, subway or other public transportation instead of driving 23% 7 10 Similar Carpooled with other adults or children instead of driving alone 60% 2 11 Higher Mobility Walked or biked instead of driving 86% 2 11 Much higher Made efforts to conserve water 90% 1 11 Higher Made efforts to make your home more energy Natural efficient 73% 8 11 Similar Environment Recycle at home 99% 1 17 Higher Did NOT observe a code violation or other hazard in Ashland 54% 8 11 Similar Built Environment NOT experiencing housing costs stress 56% 14 17 Lower Purchase goods or services from a business located in Ashland 98% 2 11 Similar Economy Economy will have positive impact on income 17% 14 17 Similar 30 The National Citizen SurveyT'" Number of Percent communities in Comparison to positive Rank comparison benchmark Work inside boundaries of Ashland 57% 3 11 Higher Used Ashland recreation centers or their services 68% 3 16 Higher Visited a neighborhood park or City park 97% 1 17 Similar Eat at least 5 portions of fruits and vegetables a day 88% 4 11 Similar Participate in moderate or vigorous physical Recreation and activity 90% 5 11 Similar Wellness In very good to excellent health 73% 5 11 Similar Used Ashland public libraries or their services 74% 5 16 Similar Participated in religious or spiritual activities in Education and Ashland 37% 13 17 Lower Enrichment Attended City-sponsored event 66% 5 it Similar Campaigned or advocated for an issue, cause or candidate 47% 1 11 Much higher Contacted Ashland elected officials (in-person, phone, email or web) to express your opinion 24% 1 11 Similar Volunteered your time to some group/activity in Ashland 61% 2 17 Higher Participated in a club 39% 3 17 Similar Talked to or visited with your immediate neighbors 980/0 1 11 Similar Done a favor for a neighbor 900/0 2 11 Similar Attended a local public meeting 32% 3 17 Similar Watched (online or on television) a local public meeting 28% 8 15 Similar Read or watch local rews (via television, Community paper, computer, etc.) 76% 10 11 Similar Engagement Vote in local elections 93% 1 17 Higher Communities included in University Communities with Populations from 10,000 to 40,000 comparisons The communities included in Ashland's custom comparisons are listed below along with their population according to the 2010 Census. Annapolis city, MD 38,394 Lewiston city, ID...................................................... 31,894 Ashland city, OR 20,078 Lynnwood city, WA 35,836 Bozeman city, MT 37,280 Mankato city, MN 39,309 Bristol city, TN 26,702 Marshfield city, WI 19,118 College Park city, MD 30,413 Monterey city, CA..................................................... 27,810 Danville city, KY 16,218 Newport city, RI....................................................... 24,672 Davidson town, NC 10,944 Rolla city, MO 19,559 Decatur city, GA 19,335 Takoma Park city, MD 16,715 Delaware city, OH 34,753 Texarkana city, TX 36,411 Dover city, NH 29,987 Urbandale city, IA.................................................... 39,463 Fredericksburg city, VA 24,286 Wake Forest town, NC.............................................. 30,117 Geneva city, NY 13,261 West Chester borough, PA........................................ 18,461 Golden city, CO 18,867 Westerville city, OH 36,120 Indianola city, IA 14,782 Williamsburg city, VA................................................ 14,068 Laramie city, WY 30,816 31 The National Citizen SurveyTI Appendix C: Detailed Survey Methods The National Citizen Survey (The NCSTM), conducted by National Research Center, Inc., was developed to provide communities an accurate, affordable and easy way to assess and interpret resident opinion about important local topics. Standardization of common questions and survey methods provide the rigor to assure valid results, and each community has enough flexibility to construct a customized version of The NCS. Results offer insight into residents' perspectives about the community as a whole, including local amenities, services, public trust, resident participation and other aspects of the community in order to support budgeting, land use and strategic planning and communication with residents. Resident demographic characteristics permit comparison to the Census as well as comparison of results for different subgroups of residents. The City of Ashland funded this research. Please contact Ann Seltzer of the City of Ashland at seltzer@ashland.or.us if you have any questions about the survey. The question of survey validity has two parts: 1) how can a community be confident that the results from those who completed the questionnaire are representative of the results that would have been obtained had the survey been administered to the entire population? and 2) how closely do the perspectives recorded on the survey reflect what residents really believe or do? To answer the first question, the best survey research practices were used for the resources spent to ensure that the results from the survey respondents reflect the opinions of residents in the entire community. These practices include: Using a mail-out/mail-back methodology, which typically gets a higher response rate than phone for the same dollars spent. A higher response rate lessens the worry that those who did not respond are different than those who did respond. Selecting households at random within the community to receive the survey to ensure that the households selected to receive the survey are representative of the larger community. Over-sampling multi-family housing units to improve response from hard-to-reach, lower income or younger apartment dwellers. Selecting the respondent within the household using an unbiased sampling procedure; in this case, the "birthday method." The cover letter included an instruction requesting that the respondent in the household be the adult (18 years old or older) who most recently had a birthday, irrespective of year of birth. Contacting potential respondents three times to encourage response from people who may have different opinions or habits than those who would respond with only a single prompt. Inviting response in a compelling manner (using appropriate letterhead/logos and a signature of a visible leader) to appeal to recipients' sense of civic responsibility. Providing a pre-addressed, postage-paid return envelope. Offering the survey in Spanish or other language when requested by a given community. Weighting the results to reflect the demographics of the population. The answer to the second question about how closely the perspectives recorded on the survey reflect what residents really believe or do is more complex. Resident responses to surveys are influenced by a variety of factors. For questions about service quality, residents' expectations for service quality play a role as well as the "objective" quality of the service provided, the way the resident perceives the entire community (that is, the context in which the service is provided), the scale on which the resident is asked to record his or her opinion and, of course, the opinion, itself, that a resident holds about the service. Similarly a resident's report of certain behaviors is colored by what he or she believes is the socially desirable response (e.g., reporting tolerant behaviors toward "oppressed groups," likelihood of voting for a tax increase for services to poor people, use of alternative modes of travel to work besides the single occupancy vehicle), his or her memory of the actual behavior (if it is not a question speculating about future actions, like a vote), his or her confidence that he or she can be honest without suffering any negative consequences (thus the need for anonymity) as well as the actual behavior itself. How closely survey results come to recording the way a person really feels or behaves often is measured by the coincidence of reported behavior with observed current behavior (e.g., driving habits), reported intentions to behave with observed future behavior (e.g., voting choices) or reported opinions about current community quality 32 The National Citizen SurveyT'" with objective characteristics of the community (e.g., feelings of safety correlated with rates of crime). There is a body of scientific literature that has investigated the relationship between reported behaviors and actual behaviors. Well-conducted surveys, by and large, do capture true respondent behaviors or intentions to act with great accuracy. Predictions of voting outcomes tend to be quite accurate using survey research, as do reported behaviors that are not about highly sensitive issues (e.g., family abuse or other illegal or morally sanctioned activities). For self-reports about highly sensitive issues, statistical adjustments can be made to correct for the respondents' tendency to report what they think the "correct" response should be. Research on the correlation of resident opinion about service quality and "objective" ratings of service quality vary, with some showing stronger relationships than others. NRC's own research has demonstrated that residents who report the lowest ratings of street repair live in communities with objectively worse street conditions than those who report high ratings of street repair (based on road quality, delay in street repair, number of road repair employees). Similarly, the lowest rated fire services appear to be "objectively" worse than the highest rated fire services (expenditures per capita, response time, "professional" status of firefighters, breadth of services and training provided). Resident opinion commonly reflects objective performance data but is an important measure on its own. NRC principals have written, "If you collect trash three times a day but residents think that your trash haul is lousy, you still have a problem." "Sampling" refers to the method by which households were chosen to receive the survey. All households within the City of Ashland were eligible to participate in the survey. A list of all households within the zip codes serving Ashland was purchased based on updated listings from the United States Postal Service. Since some of the zip codes that serve the City of Ashland households may also serve addresses that lie outside of the community, the exact geographic location of each housing unit was compared to community boundaries using the most current municipal boundary file (updated on a quarterly basis) and addresses located outside of the City of Ashland boundaries were removed from consideration. To choose the 1,500 survey recipients, a systematic sampling method was applied to the list of households previously screened for geographic location. Systematic sampling is a procedure whereby a complete list of all possible households is culled, selecting every Nth one, giving each eligible household a known probability of selection, until the appropriate number of households is selected. Multi-family housing units were over sampled as residents of this type of housing typically respond at lower rates to surveys than do those in single-family housing units. Figure 1 displays a map of the households selected to receive the survey. In general, because of the random sampling techniques used, the displayed sampling density will closely mirror the overall housing unit density (which may be different from the population density). While the theory of probability assumes no bias in selection, there may be some minor variations in practice (meaning, an area with only 15% of the housing units might be sampled at an actual rate that is slightly above or below that). An individual within each household was selected using the birthday method. The birthday method selects a person within the household by asking the "person whose birthday has most recently passed" to complete the questionnaire. The underlying assumption in this method is that day of birth has no relationship to the way people respond to surveys. This instruction was contained in the cover letter accompanying the questionnaire. 33 The National Citizen SurveyT1 Figure 1: Location of Survey Recipients • • ♦ hs f.2 06 4P •s • le %•••r • ' • 1 • e• r ~ % •+N ~I . 04 • r • „ • fh 3 • • • i ` • • • N • • ' • N • ' • r • • • r • • h % M j• N . • • • • • s s ~ ~ • i • •r a C 4 tdka Survey Recipients in Ashland, OR 1 • Sauey Rec.cents Selected households received three mailings, one week apart, beginning on November 2, 2o16. The first mailing was a prenotification postcard announcing the upcoming survey. The next mailing contained a letter from the Mayor inviting the household to participate, a questionnaire and a postage-paid return envelope. The final mailing contained a reminder letter, another survey and a postage-paid return envelope. The second cover letter asked those who had not completed the survey to do so and those who had already done so to refrain from turning in another survey. Completed surveys were collected over the following seven weeks. About 5% of the 1,500 surveys mailed were returned because the housing unit was vacant or the postal service was unable to deliver the survey as addressed. Of the remaining 1,43o households that received the survey, 505 completed the survey, providing an overall response rate of 35%. Of the 505 completed surveys, 30 were completed online. It is customary to describe the precision of estimates made from surveys by a "level of confidence" and accompanying "confidence interval" (or margin of error). A traditional level of confidence, and the one used here, is 95%. The 95% confidence interval can be any size and quantifies the sampling error or imprecision of the survey results because some residents' opinions are relied on to estimate all residents' opinions.' 1 A 95% confidence interval indicates that for every 100 random samples of this many residents, 95 of the confidence intervals created will include the "true" population response. This theory is applied in practice to mean that the "true" perspective of the target population lies within the confidence interval created for a single survey. For example, if 75% of residents rate a service as "excellent" or "good," then the 4% margin of error (for the 95% confidence interval) indicates that the range of likely responses for the entire community is between 71% and 79%. This source of uncertainty is called sampling error. In addition to sampling error, other sources of error may affect any survey, including the non-response of residents with opinions different from survey responders. Though standardized on The NCS, on other surveys, differences in question wording, order, translation and data entry, as examples, can lead to somewhat varying results. 34 The National Citizen SurveyTI The margin of error for the City of Ashland survey is no greater than plus or minus four percentage points around any given percent reported for the entire sample (505 completed surveys). For subgroups of responses, the margin of error increases because the sample size for the subgroup is smaller. For subgroups of approximately loo respondents, the margin of error is plus or minus 1o percentage points. Upon receipt, completed surveys were assigned a unique identification number. Additionally, each survey was reviewed and "cleaned" as necessary. For example, a question may have asked a respondent to pick two items out of a list of five, but the respondent checked three; in this case, NRC would use protocols to randomly choose two of the three selected items for inclusion in the dataset. All surveys then were entered twice into an electronic dataset; any discrepancies were resolved in comparison to the original survey form. Range checks as well as other forms of quality control were also performed. The demographic characteristics of the survey sample were compared to those found in the 2010 Census and American Community Survey estimates for adults in the City of Ashland. The primary objective of weighting survey data is to make the survey sample reflective of the larger population of the community. The characteristics used for weighting were housing tenure (rent or own), housing unit type (attached or detached), ethnicity, race, sex and age. The results of the weighting scheme are presented in the following table. Table 79: Ashland, OR 2016 Weighting Table Characteristic Population Norm Unweighted Data Weighted Data Housing Rent home 48% 29% 45% Own home 52% 71% 55% Detached unit 64% 67% 63% Attached unit 36% 33% 37% Race and Ethnicity White 92% 91% 90% Not white 8% 9% 100/0 Not Hispanic 96% 97% 96% Hispanic 4% 3% 4% Sex and Age Female 54% 60% 55% Male 46% 40% 45% 18-34 years of age 28% 5% 24% 35-54 years of age 28% 21% 29% 55+ years of age 44% 73% 47% Females 18-34 14% 4% 16% Females 35-54 16% 13% 16% Females 55+ 24% 43% 22% Males 18-34 14% 2% 7% Males 35-54 12% 8% 13% Males 55+ 19% 31% 25% 35 The National Citizen SurveyTM The survey dataset was analyzed using the Statistical Package for the Social Sciences (SPSS). For the most part, the percentages presented in the reports represent the "percent positive." The percent positive is the combination of the top two most positive response options (i.e., "excellent" and "good," "very safe" and "somewhat safe," "essential" and "very important," etc.), or, in the case of resident behaviors/participation, the percent positive represents the proportion of respondents indicating "yes" or participating in an activity at least once a month. On many of the questions in the survey respondents may answer "don't know." The proportion of respondents giving this reply is shown in the full set of responses included in Appendix A. However, these responses have been removed from the analyses presented in the reports. In other words, the tables and graphs display the responses from respondents who had an opinion about a specific item. 36 The National Citizen SurveyTI Appendix D: Survey Materials 37 CITY OF ^ASHLAND Council Communication February 7, 2017, Business meeting Second Reading of an Ordinance Updating Various Penalty Provisions in the Ashland Municipal Code FROM: David Lohman, City Attorney, david.lohman@ashland.or.us SUMMARY: This agenda item is the second reading of an ordinance intended to make compliance with and enforcement of numerous penalty provisions of the Ashland Municipal Code more readily comprehensible without making substantive changes. Passage of this proposed housekeeping ordinance would (1) remove, replace and/or correct ambiguous language; (2) in some cases, provide cross-references to multiple ordinances affecting the penalty schedule and in other cases, consolidate related penalty provisions into one chapter with reference to a penalty section; (3) remove unnecessarily stigmatic or archaic language; or (4) state provisions in the active voice. Two sections of the proposed ordinance do verge on making substantive changes and are discussed separately towards the end of the next section below. BACKGROUND AND POLICY IMPLICATIONS: The AMC has developed over many years, often without close attention paid to consistency of language and format. Some code sections are numbered in a way that makes it challenging to determine the specific offense for which a citation is issued. Certain code sections fail to state clearly what the penalty for violation would be or where to find the relevant penalty provision. Further, numerous AMC penalty provisions utilize terminology that is outdated or is inconsistent with other penalty provisions in the Code. By cross-referencing the relevant AMC penalty schedule, the proposed revisions direct all independently created ordinances to a single violation section. This formatting change would make it possible to readily evaluate the seriousness of offenses relative to each other and would eliminate some outdated terminology. The proposed ordinance also includes a couple of suggested minor clarifications that could nevertheless be seen as substantive. AMC sections 9.08.020 (page 1 of Exhibit A, concerning Dangerous Animals) would replace an inexplicit prohibition on permitting an animal "which is dangerous to the public health or safety to be exposed in public" with a clear definition of "dangerous animal" and a requirement to keep any dangerous animal appropriately confined or restricted. In a subsection which limits access to Parks restrooms, AMC 10.68.240 (pages 22 and 23 of Exhibit A, concerning Comfort Stations), specific exceptions are added to allow for access to a Parks restroom in certain circumstances notwithstanding the sign on the door, including when the sign does not expressly name the sexual orientation or gender identity of the person using the restroom for its intended purpose. Page I of 2 CITY OF ^ASH LAN D The wording of the provision on Comfort Stations discussed in the paragraph above was a bit awkward in the version of the proposed ordinance presented at First Reading. In the attached Second Reading version of the proposed ordinance, that provision has been reworded, without changing its substance. Otherwise, the proposed ordinance presented at Second Reading is the same as the one presented January 17, 2017 at First Reading. With all their idiosyncrasies, the various proscription and penalty provisions in the current Code do not defy comprehension if read carefully or materially hinder effective enforcement. But the proposed changes would make these provisions more readable, more consistent, and more likely to be understood and complied with - without materially changing the intended effect of the ordinances. The number of existing Code provisions affected by the changes proposed in this omnibus ordinance is relatively large. To try to make it easier for a reader to keep track of the multiple proposed changes, the subject provisions are shown in a table attached as Exhibit A that presents in Column III the suggested changes in typical fashion - deletions shown by strikethroughs; additions shown in bold and underlined insertions - and then presents in Column IV, "Final Version," the clean versions of the proposed new provisions. COUNCIL GOALS SUPPORTED: N/A FISCAL IMPLICATIONS: Passage of the ordinance is likely to facilitate both compliance and enforcement. STAFF RECOMMENDATION AND REQUESTED ACTION: Staff recommends Council approval of second reading of this ordinance. SUGGESTED MOTION: I move to approve an ordinance which updates and reconciles various penalty provisions in the Ashland Municipal Code, the title of which was read into the record by the City Attorney, City Administrator, and Councilmembers on First Reading at the January 17, 2017 Council meeting, and which has been presented to Council in amended version for Second Reading. ATTACHMENTS: Ordinance, including Exhibit A to Ordinance. Page 2 of 2 ~r ORDINANCE NO. AN ORDINANCE AMENDING ASHLAND MUNICIPAL CODE CHAPTERS AMC 9.04.030; AMC 9.08.020; AMC 9.08.030; AMC 9.08.040; AMC 9.08.050; AMC 9.08.060; AMC 9.080.070; AMC 9.08.080; AMC 9.08.090; AMC 9.08.110; AMC 9.08.120; AMC 9.08.130; AMC 9.08.150; AMC 9.08.160; AMC 9.08.170; AMC 9.08.180; AMC 9.08.190; AMC 9.08.250; AMC 9.08.270; AMC 9.08.280; AMC 9.08.990; AMC 9.12.060; AMC 10.04.020; AMC 10.04.030; AMC 10.26.050; AMC 10.30.050; AMC 10.40.030; AMC 10.40.040; AMC 10.44.020; AMC 10.46.020; AMC 10.46.030; AMC 10.56.020; AMC 10.56.030; AMC 10.60.020; AMC 10.60.050; AMC 10.60.060; AMC 10.110.060; AMC 10.60.060; AMC 10.68.060; AMC 10.68.080; AMC 10.68.090; AMC 10.68.100; AMC 10.68.110; AMC 10.68.120; AMC 10.68.130; AMC 10.68.140; AMC 10.68.150; AMC 10.68.170; AMC 10.68.180; AMC 10.68.190; AMC 10.68.200; AMC 10.68.210; AMC 10.68.220; AMC 10.68.230; AMC 10.68.240; AMC 10.68.250; AMC 10.68.260; AMC 10.68.270; AMC 10.68.280; AMC 10.68.290; AMC 10.68.300; AMC 10.68.310; AMC 10.68.320; AMC 10.68.330; AMC 10.68.350; AMC 10.68.370; AMC 10.68.380; AMC 11.22.020; AMC 11.22.030; AMC 11.40.010; AMC 11.40.030; AMC 11.40.040; AMC 11.40.050; AMC 11.44.005; AMC 11.44.010; AMC 11.44.020; AMC 11.44.040; AMC 11.44.030; AMC 11.44.090; AMC 11.52.030; AMC 11.52.050; AMC 11.52.060; AMC 11.52.070; AMC 11.52.080; AMC 11.52.090; AMC 13.02.040; AMC 13.02.060; AMC 13.02.080; AMC 13.02.120; AMC 13.02.900; AMC 13.03.090; AMC 13.03.110; AMC 13.04.090; AMC 13.12.130; AMC 14.04.060; AMC 14.04.090; AMC 14.05.120; AMC 14.06.080; AMC 14.06.090; AMC 14.08.050; AMC 14.09.010; AMC 14.12.095; AMC 15.06.030; AMC 15.08.100; AMC 15.10.100; AMC 15.16.340; AMC 15.20.090; AMC 16.28.050, TO UPDATE AND MAKE UNIFORM THE LANGUAGE THROUGHOUT THE ASHLAND MUNICIPAL CODE Annotated to show de et and additions to the code sections being modified. Deletions are bold lined through and additions are bold underlined. WHEREAS, Article 2. Section 1 of the Ashland City Charter provides: Powers of the City. The City shall have all powers which the constitutions, statutes, and common law of the United States and of this State expressly or impliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto, Ordinance No. Page 1 of 3 shall possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession. WHEREAS, The City of Ashland wishes to reduce potential confusion about the purposes of some enforcement provisions in city code and associated penalties; and WHEREAS, staff is proposing revisions to enforcement and penalty language within various ordinances in order to (1) remove, replace and/or correct ambiguous language, (2) in some cases, provide cross references to multiple ordinances affecting the penalty schedule and in some cases, consolidate related penalty provisions into one chapter with reference to a single penalty section; (3) remove unnecessarily stigmatic or archaic language; or (4) state provisions in the active voice. WHEREAS, Column III of the chart attached as Exhibit A shows proposed revisions to each subject ordinance provision by means of strikethroughs and bolded and underlined inserted text, and Column IV shows the proposed final provisions; and therefore THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Column IV of attached Exhibit A, which is incorporated herein, comprises the final versions of the provisions addressed in this ordinance. SECTION 2. Savinl4s. Notwithstanding this amendment, the City ordinances in existence at the time any criminal or civil enforcement actions were commenced, shall remain valid and in full force and effect for purposes of all cases filed or commenced during the times said ordinances(s) or portions thereof were operative. This section simply clarifies the existing situation that nothing in this Ordinance affects the validity of prosecutions commenced and continued under the laws in effect at the time the matters were originally filed. SECTION 3. Severability. The sections, subsections, paragraphs and clauses of this ordinance are severable. The invalidity of one section, subsection, paragraph, or clause shall not affect the validity of the remaining sections, subsections, paragraphs and clauses. SECTION 4. Codification. Provisions of this Ordinance shall be incorporated in the City Code, and the word "ordinance" may be changed to "code", "article", "section", or another word, and the sections of this Ordinance may be renumbered or re-lettered, provided however, that any Whereas clauses and boilerplate provisions (i. e., Sections Nos. 2-4) need not be codified, and the City Recorder is authorized to correct any cross-references and any typographical errors. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of , 2017, and duly PASSED and ADOPTED this day of , 2017. Barbara M. Christensen, City Recorder Ordinance No. Page 2 of 3 SIGNED and APPROVED this day of , 2017. John Stromberg, Mayor Reviewed as to form: David H. Lohman, City Attorney Ordinance No. Page 3 of 3 EXHIBIT A to ORDINANCE I. II. III. IV. Code Provision Code Section Original with Changes Final Version 9.04 Weeds and 9.04.030 SECTION 9.04.030 SECTION 9.04.030 Noxious Vegetation Violation Penalty Violation Penalty Violation Penalty ^ ny el4ion of this-ehapter, Any person who violates any provision of this Chapter is nuisanee, shall be punishable as -a subject to Section 1.08.020 of the Class 1- el tie and eae da , the Ashland Municipal Code. Any finis iee faai tame shat violation of this section is a Class , enst;t„to n sepaf'te or-ense I violation. Any person who violates any provision of this Chapter is subject to Section 1.08.020 of the Ashland Municipal Code. Any violation of this section is a Class I violation. 9.08 Nuisances 9.08.020 SECTION 9.08.020 SECTION 9.08.020 Dangerous Dangerous Animals Dangerous Animals Animal A. No owner or person in charge of A. No owner or person in charge an anima' Shat Pe f it an ani of a dangerous animal is whieh is dangefetis to the p ib4i permitted to fail to keep the hea tr' of safety to be e~ipose - iii dangerous animal confined or > blie minor fe s ?nima's is Cass 1 restricted in a manner reasonably vielatie-n a dangerous animal is necessary to protect the health or permitted to fail to keep the safety of the public or property of dangerous animal confined or another from said animal. restricted in a manner reasonably B. A dangerous animal means any necessary to protect the health or animal which has the propensity safety of the public or property of to menace or attack without another from said animal. provocation persons or other B. A dangerous animal means any animals, which is listed as animal which has the propensity invasive species by Oregon to menace or attack without Department of Fish and Wildlife, provocation persons or other which carries communicable animals, which is listed as invasive diseases, or which is included in species by Oregon Department of the definitions of dangerous dog Fish and Wildlife, which carries under ORS 609.035 or exotic communicable diseases, or which animals as defined under ORS is included in the definitions of 609.305. dangerous dog under ORS C. Any violation of this section is 609.035 or exotic animals as punishable as provided under defined under ORS 609.305. 9.08.990. Ordinance - Exhibit A Page 1 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version C. Any violation of this section is punishable as provided under 9.08.990. 9.08 Nuisances 9.08.030 SECTION 9.08.030 SECTION 9.08.030 Animals at Large Animals at Large Animals at Large A. No owner or person in charge of A. No owner or person in charge any dog, livestock, or poultry shall of any dog, livestock, or poultry permit the animal to run at large, shall permit the animal to run at aniffials a4 large is a Class TAT large. ViOlatiEffl. B. Any violation of this section is B. Any violation of this section is punishable as provided under punishable as provided under 9.08.990. 9.08.990. 9.08 Nuisances 9.08.040 SECTION 9.08.040 SECTION 9.08.040 Keeping of Keeping of Animals Keeping of Animals Animals . J. Keeping of animals is a lass J. Any violation of this section is violati Any violation of this punishable as provided under section is punishable as provided 9.08.990. under 9.08.990. 9.08 Nuisances 9.08.050 SECTION 9.08.050 SECTION 9.08.050 Removal Removal of Removal of Carcasses of Carcasses Carcasses A. No person shall permit an A. No person shall permit an animal carcass under his or her animal carcass under his or her ownership or control to remain ownership or control to remain upon public property, or to be upon public property, exposed on private property, for a or to be exposed on private period of time longer than is property, for a period of time reasonably necessary to remove longer than is reasonably or dispose of the carcass. necessary to remove or dispose Reme-Ta! of ear ~ Class of the carcass. TA' violatio . B. Any violation of this section B. Any violation of this section is punishable as provided is punishable as provided under under 9.08.990. 9.08.990. 9.08 Nuisances 9.08.060 SECTION 9.08.060 SECTION 9.08.060 Nuisances Nuisances Affecting the Public Nuisances Affecting the Public Affecting the Health Health Public Health A. No person shall cause, or A. No person shall cause, or permit on property under his or permit on property under his or her ownership or control, a her ownership or control, a nuisance affecting public health. nuisance affecting public The following are nuisances health. The following are affecting the public health and nuisances affecting the public Ordinance - Exhibit A Page 2 of 52 I. II. III. TV. Code Provision Code Section Original with Changes Final Version may be abated and/or cited as health and may be abated provided and/or cited as provided in the AMC: in the AMC: Al. Privies. An open vault or 1. Privies. An open vault or privy constructed and maintained privy constructed and within the City, except those maintained within the City, constructed except those constructed or or maintained in connection with maintained in connection with construction projects in construction projects in accordance with the Oregon State accordance with the Oregon Board of Health regulations; State Board of Health 92. Debris. Accumulations of regulations; debris, rubbish, manure, and 2. Debris. Accumulations of other refuse that are not removed debris, rubbish, manure, and within a reasonable time and that other refuse that are not affect the health of the City; removed within a reasonable C-3. Stagnant Water. Stagnant time and that affect the health water which affords a breeding of the City; place for mosquitoes and other 3. Stagnant Water. Stagnant insect pests; water which affords a breeding 04. Water Pollution. Pollution of place for mosquitoes and other a body of water, well, spring, insect pests; stream, or drainage ditch by 4. Water Pollution. Pollution sewage, industrial wastes, or of a body of water, well, other substances placed in or near spring, stream, or drainage the water in a manner that will ditch by sewage, industrial cause harmful material to pollute wastes, or other substances the water; placed in or near the water in a £5. Food. Decayed or manner that will cause harmful unwholesome food which is material to pollute the water; offered for human consumption; 5. Food. Decayed or F-6. Odor. Premises which are in unwholesome food which is such a state or condition as to offered for human cause an offensive odor or which consumption; are in an unsanitary condition; 6. Odor. Premises which are in G7. Surface Drainage. Drainage such a state or condition as to of liquid wastes from private cause an offensive odor or premises; which are in an unsanitary 448. Cesspools. Cesspools or condition; septic tanks which are in an 7. Surface Drainage. Drainage unsanitary condition or which of liquid wastes from private cause an offensive odor; premises; 19. Slaughterhouses and 8. Cesspools. Cesspools or Tanneries. A slaughterhouse or septic tanks which are in an tannery. Ordinance - Exhibit A Page 3 of 52 I. II. M. IV. Code Provision Code Section Original with Changes Final Version J10. Dust and Trackout. No unsanitary condition or which person shall trackout mud, dirt, or cause an offensive odor; other debris from private or 9. Slaughterhouses and public lands onto public roads Tanneries. A slaughterhouse or without taking reasonable tannery. precautions to prevent mud, dirt, 10. Dust and Trackout. No or debris from becoming airborne person shall trackout mud, dirt, or washing off the site. These or other debris from private or precautions shall include prompt public lands onto public roads removal of such material from without taking reasonable the paved road surfaces and such precautions to prevent mud, other precautions including, but dirt, or debris from becoming not necessarily limited to, the airborne or washing off the conditions listed below. site. These precautions shall B. The City may require the include prompt removal of imposition of building permit such material from the paved conditions for the prevention of road surfaces and such other trackout. Conditions imposed precautions including, but not may include, but are not limited necessarily limited to, the to the following: conditions listed below. The posting of a bond sufficient B._The City may require the to assure available funds for imposition of building permit roadway cleanup by the City if conditions for the prevention the contractor or permittee is of trackout. Conditions negligent in cleanup of adjacent imposed may include, but are public roadways. not limited to the following: 1. Street sweeping, vacuuming or The posting of a bond other means of removing trackout sufficient to assure available material from public roadways. funds for roadway cleanup by 2. Installation of wheel washers the City if the contractor or at exits of major construction permittee is negligent in sites. cleanup of adjacent public 3. Use of temporary or permanent roadways. barricades to keep traffic off 1. Street sweeping, vacuuming unpaved areas. or other means of removing 4. Require graveling of access trackout material from public roads on site. roadways. 5. Limit the use of public 2. Installation of wheel roadways by vehicles. washers at exits of major 6. Issue stop work order if construction sites. trackout occurs and is not 3. Use of temporary or promptly corrected. A violation permanent barricades to keep of a stop work order shall be traffic off unpaved areas. considered a violation of this 4. Require graveling of access section. A stop work order issued roads on site. Ordinance - Exhibit A Page 4 of 52 L IL M. Iv. Code Provision Code Section Original with Changes Final Version pursuant to this section shall be 5. Limit the use of public posted at the work site and roadways by vehicles. delivered personally or by 6. Issue stop work order if certified mail to an alleged trackout occurs and is not violator. promptly corrected. A 7. For access to property, paving violation of a stop work order of the entry way or driveway for shall be considered a violation its entire length or a distance of of this section. A stop work 50 feet, whichever is shorter. order issued pursuant to this Nuisances affeeting n='b4c section shall be posted at the health~~rrWer-ed Cla-s- T work site and delivered violations. personally or by certified mail C. Any violation of this section to an alleged violator. is punishable as provided under 7. For access to property, 9.08.990. paving of the entry way or driveway for its entire length or a distance of 50 feet, whichever is shorter. C. Any violation of this section is punishable as provided under 9.08.990. 9.08 Nuisances 9.08.070 SECTION 9.08.070 SECTION 9.08.070 Abandoned Abandoned Refrigerators Abandoned Refrigerators Refrigerators A. No person shall leave, in a A. No person shall leave, in a place accessible to children, an place accessible to children, an abandoned or discarded icebox, abandoned or discarded refrigerator, or similar container icebox, refrigerator, or similar without first removing the door, container without first unless the same has a magnetic removing the door, unless the catch or similar catch which can same has a magnetic catch or easily be opened from the inside. similar catch which can easily Abandoned tv-4i.or.A. s -a be opened from the inside. Glass. - B. Any violation of this section B. Any violation of this section is punishable as provided is punishable as provided under under 9.08.990. 9.08.990. 9.08 Nuisances 9.08.080 SECTION 9.08.080 SECTION 9.08.080 Attractive Attractive Nuisances Attractive Nuisances Nuisances C. "ttraetiv r•~~~r~es are C. Any violation of this section Class ii violations. Any is punishable as provided violation of this section is under 9.08.990. punishable as provided under 9.08.990. Ordinance - Exhibit A Page 5 of 52 I. II. M. IV. Code Provision Code Section Original with Changes Final Version 9.08 Nuisances 9.08.090 SECTION 9.08.090 SECTION 9.08.090 Snow and Ice Snow and Ice Removal Snow and Ice Removal Removal B. Snow and iee removal a B. Any violation of this section Class 1NI vi tio* Any is punishable as provided violation of this section is under 9.08.990. punishable as provided under 9.08.990. 9.08 Nuisances 9.08.110 SECTION 9.08.110 SECTION 9.08.110 Scattering Scattering Rubbish Scattering Rubbish Rubbish A. No person shall deposit upon A. No person shall deposit public or private property any upon public or private property kind of rubbish, trash, debris, any kind of rubbish, trash, refuse, or any substance that debris, refuse, or any substance would mar the appearance, create that would mar the appearance, a stench or fire hazard, detract create a stench or fire hazard, from the cleanliness or detract from the cleanliness or safety of the property, or would safety of the property, or be likely to injure a person, would be likely to injure a animal, or vehicle traveling upon person, animal, or vehicle a public way. traveling upon a public way. c,.,,ae fifin ,.,,bt ish Gla rr B. Any violation of this section o is punishable as provided B. Any violation of this section under 9.08.990. is punishable as provided under 9.08.990. 9.08 Nuisances 9.08.120 SECTION 9.08.120 SECTION 9.08.120 Trees - Hedges Trees - Hedges Trees - Hedges D Tr es Wedgy a Glass P! D. Any violation of this Vielatiefl-. Any violation of this section is punishable as section is punishable as provided under 9.08.990. rovided under 9.08.990. 9.08 Nuisances 9.08.130 SECTION 9.08.130 SECTION 9.08.130 Parking Strips Parking Strips Parking Strips A. It shall be the duty of the A. It shall be the duty of the owner or person in charge of owner or person in charge of abutting property to grade the abutting property to grade the area between the sidewalk and area between the sidewalk and the curb to the level of the the curb to the level of the sidewalk and curb and to sidewalk and curb and to maintain the area as a grass plot; maintain the area as a grass provided, however, that the area plot; provided, however, that Ordinance - Exhibit A Page 6 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version may be used also for ornamental the area may be used also for plants and shrubbery in a manner ornamental plants and not in conflict with this chapter or shrubbery in a manner not in any ordinances. Parking strips is conflict with this chapter or Class 111 violation any ordinances. B. Any violation of this section B. Any violation of this section is punishable as provided under is punishable as provided 9.08.990. under 9.08.990. 9.08 Nuisances 9.08.150 SECTION 9.08.150 SECTION 9.08.150 Surface Waters Surface Waters - Drainage Surface Waters - Drainage - Drainage C. Sur-faee Waters- Dfainage C. Any violation of this section Class 11 violation-. Any violation is punishable as provided of this section is punishable as under 9.08.990. rovided under 9.08.990. 9.08 Nuisances 9:08.160 SECTION 9.08.160 SECTION 9.08.160 Radio and Radio and Television - Radio and Television - Television - Interference Interference Interference C. Ra io an televisieffi C. Any violation of this section ter-ferenee is a Class 11 is punishable as provided violation-. Any violation of this under 9.08.990. section is punishable as rovided under 9.08.990. 9.08 Nuisances 9.08.170 SECTION 9.08.170 SECTION 9.08.170 Unnecessary Unnecessary Noise Unnecessary Noise Noise G. Penalty. Unless otherwise G. Penalty. Unless otherwise specified in this section, specified in this section, ua neeessafy noise a Glas- violation of this section is ViA'^+i"r. violation of this punishable as provided under section is punishable as 9.08.990. provided under 9.08.990. 9.08 Nuisances 9.08.180 SECTION 9.08.180 SECTION 9.08.180 Notices - Notices - Advertisements Notices - Advertisements Advertisements A. No person shall scatter, litter, A. No person shall scatter, or cause to be scattered, or litter, or cause to be scattered, littered any placards, or littered any placards, advertisements, or other similar advertisements, or other materials on public or private similar materials on public or property. Notices private property n~<ov-~nom av4'n is n Clads 114 ^ at i oTr. Y2Vl Ordinance - Exhibit A Page 7 of 52 I. II. M. IV. Code Provision Code Section Original with Changes Final Version B. Any violation of this section B. Any violation of this section is punishable as provided under is punishable as provided 9.08.990. under 9.08.990. 9.08 Nuisances 9.08.190 SECTION 9.08.190 SECTION 9.08.190 Declaration of Declaration of Nuisance - Declaration of Nuisance - Nuisance - General Nuisance General Nuisance General Nuisance C. Goner-n' „"i.a.- mi4e- , C. Any violation of this section 9.09.190.B. is n Glass 11 is punishable as provided vio Any violation of this under 9.08.990. section is punishable as provided under 9.08.990. 9.08 Nuisances 9.08.250 SECTION 9.04.-2-50 SECTION 9.08.250 Penalties pew Penalties Any 'teefsen The Violates n =y [Repealed] an of this hapter is to Seetien 1.08.020 of the 9.08 Nuisances 9.08.270 SECTION 9.08.270 SECTION 9.08.270 Prohibiting the Prohibiting the Sale of Coal Prohibiting the Sale of Coal Sale of Coal A. No person, firm or corporation A. No person, firm or shall sell, trade, deliver or give corporation shall sell, trade, away coal within the City of deliver or give away coal Ashland. This within the City of Ashland. shall apply to coal that is This shall apply to coal that is intended or suitable for use in intended or suitable for use in stoves for heating and does not stoves for heating and does not include charcoal. include charcoal. Violation rthis See ion is B. Any violation of this section sjeet to the penalties set fth is punishable as provided it seeti^„ 9.09.2 cn real Sale n under 9.08.990. Class M yielntio B. Any violation of this section is punishable as provided under 9.08.990. 9.08 Nuisances 9.08.280 SECTION 9.08.280 SECTION 9.08.280 Feeding of Feeding of Deer, Raccoon, Wild Feeding of Deer, Raccoon, Deer, Raccoon, Turkeys and Potentially Wild Turkeys and Potentially Wild Turkeys Habituated Wildlife Prohibited Habituated Wildlife Prohibited and Potentially Habituated D. Violation - Penalty. As D. Violation - Penalty. Wildlife othe -A,ise allowed under "Mr' Any violation of this section is Prohibited 1.08.010, any violation of this punishable as provided under 9.08.990. Ordinance - Exhibit A Page 8 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version ee and is punishable as a Class 1 violation and , aeh day shall eonstitute `t separate owe: Any violation of this section is punishable as provided under 9.08.990. 9.08 Nuisances 9.08.990 SECTION 9.08.990 SECTION 9.08.990 Violations of Violations of Provisions of Violations of Provisions of Provisions of Chapter 9.08: Schedule Chapter 9.08: Schedule Chapter 9.08: A. Any person who violates any A. Any person who violates Schedule provision of this Chapter is any provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. B. Schedule of Violations: B. Schedule of Violations: 1. Violations of any of the 1. Violations of any of the following sections constitute a following sections constitute a Class I violation: Class I violation: (a) 9.04.030 Weeds and Noxious (a) 9.04.030 Weeds and Vegetation Noxious Vegetation (b) 9.08.020 Dangerous animals (b) 9.08.020 Dangerous (c) 9.08.060 Nuisances Affecting animals the Public Health (c) 9.08.060 Nuisances (d) 9.08.070 Abandoned Affecting the Public Health Refrigerators (d) 9.08.070 Abandoned (e) 9.08.170 Unnecessary Noise Refrigerators (f) 9.08.280 Feeding of Deer, (e) 9.08.170 Unnecessary Raccoon, Wild Turkeys and Noise Potentially Habituated Wildlife (t) 9.08.280 Feeding of Deer, Prohibited Raccoon, Wild Turkeys and 2. Violations of any of the Potentially Habituated Wildlife following sections constitute a Prohibited Class II violation: 2. Violations of any of the (a) 9.08.080 Attractive following sections constitute a Nuisances Class II violation: (b) 9.08.110 Scattering Rubbish (a) 9.08.080 Attractive (c) 9.08.150 Surface Waters - Nuisances Drainage (b) 9.08.110 Scattering (d) 9.08.160 Radio and Rubbish Television - Interference (c) 9.08.150 Surface Waters - (e) 9.08.190 Declaration of Drainage Nuisance - General Nuisance (d) 9.08.160 Radio and Television - Interference Ordinance - Exhibit A Page 9 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version 3. Violations of any of the (e) 9.08.190 Declaration of following sections constitute a Nuisance - General Nuisance Class III violation: 3. Violations of any of the (a) 9.08.040 Keeping of Animals following sections constitute a (b) 9.08.120 Tree-Hedges Class III violation: (c) 9.08.130 Parking strips (a) 9.08.040 Keeping of (d) 9.08.180 Notices- Animals Advertisement (b) 9.08.120 Tree-Hedges (e) 9.08.270 Prohibiting Sale of (c) 9.08.130 Parking strips Coal (d) 9.08.180 Notices- 4. Violations of any of the Advertisement following sections constitute a (e) 9.08.270 Prohibiting Sale Class IV violation: of Coal (a) 9.08.030 Animals at Large 4. Violations of any of the (b) 9.08.050 Removal of following sections constitute a Carcasses Class IV violation: (c) 9.08.090 Snow and Ice (a) 9.08.030 Animals at Large Removal (b) 9.08.050 Removal of Carcasses (c) 9.08.090 Snow and Ice Removal 10.04 Interference 10.04.020 SECTION 10.04.020 Violation SECTION 10.04.020 with Police or Fire Penalties Penalty Violation - Penalty. Department Any person who violates any iA,ithifi this ehapte" shat be guilty provision of this Chapter is Class R! vialatio as that elass is subject to Section 1.08.020 of defined „rider Oregon r a.,, a the Ashland Municipal Code. AMC 1.09.020. Any person who Any violation of this section is violates any provision of this a Class III violation. Chapter is subject to Section 1.08.020 of the Ashland Municipal Code. Any violation of this section is a Class III violation. 10.04 Interference 10.04.030 SECTION 10.04.030 SECTION 10.04.030 with Police or Fire Interference Interference with a public Interference with a public Department with a public safety radio safety radio safety radio A. No person shall operate any A. No person shall operate any generator or electromagnetic generator or electromagnetic wave or otherwise cause a wave or otherwise cause a disturbance of such magnitude as disturbance of such magnitude to interfere with the proper as to interfere with the proper functioning of any police, fire, or functioning of any police, fire, emergency radio communication or emergency radio system of the city. inteff°r°ne° Ordinance - Exhibit A Page 10 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version with pub ie saf°ty radio ^ Class communication system of the G '""isde'''" caner B. Any person city. who violates any provision of B. Any person who violates this Chapter is subject to any provision of this Chapter is Section 1.08.020 of the Ashland subject to Section 1.08.020 of Municipal Code. Any violation the Ashland Municipal Code. of this section is a Class c Any violation of this section is Misdemeanor. a Class C Misdemeanor. 10.26 10.26.050 SECTION 10.26.050 SECTION 10.26.050 Swimming Pools Violation Violation Penalty Violation Penalty Penalty Any p rs^„, mPrm ^r eef:pefati Any person who violates any found in viol ti^n 4the tefms ^f provision of this Chapter is this ehaptef, and tipen , subject to Section 1.08.020 of shall be guilty of a Glass 7 Any the Ashland Municipal Code. person who violates any Any violation of this section is provision of this Chapter is a Class I Violation. subject to Section 1.08.020 of the Ashland Municipal Code. Any violation of this section is a Class I Violation. 10.30 Controls on 10.30.050 SECTION 10.30.050 SECTION 10.30.050 Open Burning Enforcement Penalties and Penalties and Schedule and Penalties Schedule A. Any person who violates A. a any provision of this Chapter is Ea ~~hether as a subject to Section 1.08.020 of the Ashland Municipal Code. ether-A'ise, el ti„^ ^r B. (1) Any violation of this N,;^1atiOn ^f f4he section is a Class I Violation. (2) Outside burning without a i"^l"ding but not line tedte permit or a permitting a „4.,or-M44od campfire in violation of this chapter is a public nuisance ro^iiromorits has eemmitted_a and may be may be abated QEtSS 1 ViOlati^„ and UPOR pursuant to AMC Chapter ^fi"i^t;^„ 1.08. by the Fire Chief, Chief thefeef-, ' Pun shable of Police, or their „reseribec i cent;^„ 1.08 .020 of representatives. the Ashland Munieipa G^do firm ^r n^r„^rnti^n is guilty of n u separate yi^~ntio ~COr000IQIT n for prank and 'T~TG CL' i i any Tielatieffi Ordinance - Exhibit A Page II of 52 I. IL III. IV. Code Provision Code Section Original with Changes Final Version „fthiS Chapter- n^lttmitte Or 6OHCiflti ~'SHeh P v~7 fir~M 0r I I ~7 Any person who violates any provision of this Chapter is subject to Section 1.08.020 of the Ashland Municipal Code. B. Outside b--i-b "Ahout -a Permit Or n eafflP 1fe isi 'ViE) atiE -Ill -PZV1Cl L1V11 of this ^haptef is n public c•nr~e and may be s mm ily abaC ed~_y the Fife Chief-, Tihief of Police, or- th it . (1) Any violation of this section is a Class I Violation. (2) Outside burning without a permit or a permitting a campfire in violation of this chapter is a public nuisance and may be may be abated pursuant to AMC Chapter 1.08 by the Fire Chief, Chief of Police or their representatives. 10.40 Liquor 10.40.030 SECTION 10.40.030 SECTION 10.40.030 Regulations Consumption of Consumption of alcoholic Consumption of alcoholic alcoholic liquors liquors in public places liquors in public places in public places prohibited prohibited prohibited A. No person shall drink or A. No person shall drink or consume alcoholic liquor in or consume alcoholic liquor in or upon any street, alley, public upon any street, alley, public ground, or other public place ground, or other public place unless the place has been licensed unless the place has been for that purpose by the Oregon licensed for that purpose by the Liquor Control Commission. Oregon Liquor Control Consumption of aleeholie liquefs Commission. i ptib ie places prohibited is J Cl n B. Any person who violates Class i ! ";elationany provision of this Chapter is B. Any person who violates any subject to Section 1.08.020 of provision of this Chapter is the Ashland Municipal Code. subject to Section 1.08.020 of Any violation of this section is the Ashland Municipal Code. a Class III Violation. Any violation of this section is a Class III Violation. Ordinance - Exhibit A Page 12 of 52 L II. III. IV. Code Provision Code Section Original with Changes Final Version 10.40 Liquor 10.40.040 SECTION 10.40.040 SECTION 10.40.040 Regulations Open Open Containers Prohibited Open Containers Prohibited Containers A. A person commits the offense A. A person commits the Prohibited of violation of the open container offense of violation of the open law if the person possesses on container law if the person one's person, while in or upon possesses on one's person, any street, alley, public ground, while in or upon any street, or other public place unless the alley, public ground, or other place has been licensed public place unless the place for that purpose by the Oregon has been licensed Liquor Control Commission, any for that purpose by the Oregon bottle, can or other receptacle Liquor Control Commission, containing any alcoholic liquor, any bottle, can or other which has been opened, or a seal receptacle containing any broken, or the contents of which alcoholic liquor, which has have been partially removed. It been opened, or a seal broken, shall not be a violation of this or the contents of which have section, however, if the bottle, been partially removed. It shall can or other receptacle is within not be a violation of this a motor vehicle and in section, however, if the bottle, compliance with ORS 811.170, can or other receptacle is the open container law in a motor within a motor vehicle and in vehicle. Open compliance with ORS 811.170, prohibited is a Class U! viol do the open container law in a B. Any person who violates any motor vehicle. provision of this Chapter is B. Any person who violates subject to Section 1.08.020 of any provision of this Chapter is the Ashland Municipal Code. subject to Section 1.08.020 of Any violation of this section is a the Ashland Municipal Code. Class III Violation. Any violation of this section is a Class III Violation. 10.44 Disorderly 10.44.020 SECTION 10.44.020 Penalties SECTION 10.44.020 Conduct Penalties b Penalties t4in this c-hapterG - shall be Any person who violates any of a Class W vielation as t + provision of this Chapter is Blass defined tinder Oregon law subject to Section 1.08.020 of and n N4G 08. mn Any person the Ashland Municipal Code. ono . who violates any provision of Any violation of this section is this Chapter is subject to a Class III Violation. Section 1.08.020 of the Ashland Municipal Code. Any violation of this section is a Class III Violation. Ordinance - Exhibit A Page 13 of 52 L II. III. IV. Code Provision Code Section Original with Changes Final Version 10.46 Prohibited 10.46.020 SECTION 10.46.020 SECTION 10.46.020 Camping Camping Camping Prohibited Camping Prohibited Prohibited A. No person shall camp in or A. No person shall camp in or upon any sidewalk, street, alley, upon any sidewalk, street, lane, public right-of-way, park, or alley, lane, public right-of- any other publicly-owned way, park, or any other property or under any bridge or publicly-owned property or viaduct, unless otherwise under any bridge or viaduct, specifically authorized by this unless otherwise specifically code, by the owner of the authorized by this code, by the property, or by emergency owner of the property, or by declaration under AMC 2.62.030. emergency declaration under Ca'''r ing pfeh btfAC~is a lass Tv AMC 2.62.030. N40 B. Any person who violates B. Any person who violates any any provision of this Chapter is provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this section is Any violation of this section is a a Class IV Violation. Class IV Violation. 10.46 Prohibited 10.46.030 SECTION 10.46.030 SECTION 10.46.030 Camping Sleeping on Sleeping on Benches Sleeping on Benches Benches A. No person shall sleep on A. No person shall sleep on public benches between the hours public benches between the of 9:00 p.m. and 8:00 a.m. hours of 9:00 p.m. and 8:00 Sleeping on benches is a Class 1V a.m. N,ia, a4 i &n-. B. Any person who violates B. Any person who violates any any provision of this Chapter is provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this section is Any violation of this section is a a Class IV Violation. Class IV Violation. 10.56 Trespass 10.56.030C SECTION 10.56.030 SECTION 10.56.030 Prohibited Uses Prohibited Uses of Fountains Prohibited Uses of Fountains of Fountains and Monuments and Monuments and Monuments C Prohibited uses of fount ins C. Any person who violates and enti eats a Glass 4 any provision of this Chapter is Viol *i^„. Any person who subject to Section 1.08.020 of violates any provision of this the Ashland Municipal Code. Chapter is subject to Section Any violation of this section is 1.08.020 of the Ashland a Class I Violation. Municipal Code. An violation Ordinance - Exbibit A Page 14 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version of this section is a Class I Violation. 10.60 Injury to or 10.60.020 SECTION 10.60.020 SECTION 10.60.020 Destruction of Horses Horses prohibited Horses prohibited Property prohibited A. No person shall lead, drive, or A. No person shall lead, drive, ride a horse on public property, or ride a horse on public except upon that portion of a property, except upon that street where vehicular traffic is portion of a street where authorized. Wafses pfoh bite i vehicular traffic is authorized. Class rr vielatio B. Any person who violates B. Any person who violates any any provision of this Chapter is provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this section is Any violation of this section is a a Class II Violation. Class II Violation. 10.60 10.60.050 SECTION 10.60.050 SECTION 10.60.050 Injury to or Library property Library property Retention Library property Retention Destruction of Retention past past due date prohibited past due date prohibited Property due date A. No person shall willfully or A. No person shall willfully or prohibited maliciously detain any book, maliciously detain any book, newspaper, magazine, pamphlet, newspaper, magazine, or manuscript belonging to the pamphlet, or manuscript public library for thirty (30) days belonging to the public library after notice in writing from the for thirty (30) days after notice librarian of such library, given in writing from the librarian of after the expiration of time which such library, given after the by regulations of such library expiration of time which by such book, newspaper, magazine, regulations of such library pamphlet, phonograph record, or such book, newspaper, manuscript may be kept. The magazine, pamphlet, notice shall bear upon its face a phonograph record, or copy of this section and Section manuscript may be kept. The 10.60.060. notice shall bear upon its face Teten ' „ past due date „r-ehibted a copy of this section and LV is a Class T vielation. Nothin Section 10.60.060. hefei„ shall pfehibit nPim.B. Any person who violates any provision of this Chapter is Ofege Law. subject to Section 1.08.020 of B. Any person who violates any the Ashland Municipal Code. provision of this Chapter is Any violation of this section is subject to Section 1.08.020 of a Class IV Violation. the Ashland Municipal Code. Ordinance - Exhibit A Page 15 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version Any violation of this section is a Class IV Violation. 10.60 10.60.060 SECTION 10.60.060 SECTION 10.60.060 Injury to or Violation - Violation - Penalty. Violation - Penalty. the Destruction of Penalty ^ ny per-se elati g any of the Any person who violates any Lt/ 1 1 Property of this ehapte''" 'J provision of this Chapter is guilty of an ;n4ftetien an shall subject to Section 1.08.020 of lll be subject to the penalties set the Ashland Municipal Code. fi4 in Seeti^n 1.09.020. Any Any violation of this section is person who violates any a Class I violation. provision of this Chapter is subject to Section 1.08.020 of the Ashland Municipal Code. Any violation of this section is a Class I violation. 10.68 Public Parks 10.68.060 SECTION 10.68.060 SECTION 10.68.060 Penalty for Penalty for Violation Unpermitted Commercial violation Unpermitted Commercial Activity Activity A. No one shall sell or offer A. No one shall sell or offer for for sale any article or perform sale any article or perform or or offer to perform any service offer to perform any service for for hire in any of the parks hire in any of the parks without a without a written permit for written permit for such such concession properly and concession properly and regularly regularly granted by the Park granted by the Park Commission. Commission. No one shall No one shall hawk or peddle hawk or peddle popcorn, ice popcorn, ice cream, candy, soda cream, candy, soda water, water, peanuts, or similar wares peanuts, or similar wares within or on any of the park within or on any of the park grounds of the city without first grounds of the city without securing a permit to do so from first securing a permit to do so the Park Commission. from the Park Commission. r npe- mine „net:eia tivity B. Any person who violates is a Class 1 violation. any provision of this Chapter is B. Any person who violates subject to Section 1.08.020 of any provision of this Chapter is the Ashland Municipal Code. subject to Section 1.08.020 of Any violation of this section is the Ashland Municipal Code. a Class I violation. Any violation of this section is a Class I violation. 10.68 Public Parks 10.68.080 SECTION 10.68.080 SECTION 10.68.080 Notices Posting Notices prohibited. Posting_Notices prohibited. prohibited Ordinance - Exhibit A Page 16 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version A. No one shall erect on any A. No one shall erect on any pole or post or attach any notice, pole or post or attach any bill, poster, sign, wire, rod or notice, bill, poster, sign, wire, cord to any tree, shrub, fence rod or cord to any tree, shrub, railing, fountain, wall, post, fence railing, fountain, wall, structure or other device of any post, structure or other device kind whatever, on any of the of any kind whatever, on any bases, statues, bridges, or of the bases, statues, bridges, monuments in any park without or monuments in any park permission of the Park without permission of the Park Commission. Notiees pr-ehibited Commission. TJ-a Class 1V vielatio . B. Any person who violates B. Any person who violates any any provision of this Chapter is provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this section is Any violation of this section is a a Class IV violation. Class IV violation. 10.68 Public Parks 10.68.090 SECTION 10.68.090 SECTION 10.68.090 Intoxicating Intoxicating liquor prohibited Intoxicating liquor prohibited liquor prohibited E lntevieating li, uer- pfehibite E. Any person who violates iS a GlaSS 11 ViOlatiE) Any any provision of this Chapter is person who violates any subject to Section 1.08.020 of provision of this Chapter is the Ashland Municipal Code. subject to Section 1.08.020 of Any violation of this section is the Ashland Municipal Code. a Class II violation. Any violation of this section is a Class II violation. 10.68 Public Parks 10.68. 100 SECTION 10.68.100 SECTION 10.68.100 Littering Littering Prohibited Littering Prohibited Prohibited A. No one shall obstruct the free A. No one shall obstruct the use and enjoyment of any park, free use and enjoyment of any or place any straw, dirt, chips, park, or place any straw, dirt, paper, shaving, shells, ashes, chips, paper, shaving, shells, swill or garbage or other rubbish ashes, swill or garbage or other even though not offensive to rubbish even though not health in or upon any portion of offensive to health in or upon the Park. T it4efing prohibited1s any portion of the Park. QaSS 11 "i"1^+i"~ B. Any person who violates B. Any person who violates any any provision of this Chapter is provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. Ordinance - Exhibit A Page 17 of 52 L IL III. IV. Code Provision Code Section Original with Changes Final Version the Ashland Municipal Code. Any violation of this section is Any violation of this section is a a Class II violation. Class II violation. 10.68 Public Parks 10.68.110 SECTION 10.68.110 SECTION 10.68.110 Injuring or Injuring or defacing property Injuring or defacing property defacing prohibited prohibited property A. No one shall remove, destroy, A. No one shall remove, prohibited break, injure, mutilate, or deface destroy, break, injure, mutilate, in any way, any structure, or deface in any way, any monument, statue, vase, fountain, structure, monument, statue, wall, fence, railing, vehicle, vase, fountain, wall, fence, bench, tree, shrub, fern, plant, railing, vehicle, bench, tree, flower, or other property in the shrub, fern, plant, flower, or park. Injuring ^r defacing other property in the park. B. Any person who violates vim. any provision of this Chapter is B. Any person who violates any subject to Section 1.08.020 of provision of this Chapter is the Ashland Municipal Code. subiect to Section 1.08.020 of Any violation of this section is the Ashland Municipal Code. a Class 11 violation. Any violation of this section is a Class II violation. 10.68 Public Parks 10.68.120 SECTION 10.68.120 SECTION 10.68.120 Park property- Park property - Prohibited uses Park property - Prohibited uses prohibited uses A. No one shall climb any tree, or A. No one shall climb any tree, walk, stand, or sit upon the or walk, stand, or sit upon the monuments, vases, fountains, monuments, vases, fountains, railings, or fences in any park. railings, or fences in any park. B. Any person who violates Class H! viol ti-o . any provision of this Chapter is B. Any person who violates any subject to Section 1.08.020 of provision of this Chapter is the Ashland Municipal Code. subject to Section 1.08.020 of Any violation of this section is the Ashland Municipal Code. a Class II violation. Any violation of this section is a Class II violation. 10.68 Public Parks 10.68.130 SECTION 10.68.130 SECTION 10.68.130 Betting Betting prohibited Betting prohibited prohibited A. No game of chance or betting A. No game of chance or of any kind will be permitted betting of any kind will be within the park boundaries. permitted within the park Beal g prohibited is a Class 11 boundaries. vi-elatiee. B. Any person who violates any provision of this Chapter is Ordinance - Exhibit A Page 18 of 52 L IL III. N• Code Provision Code Section Original with Changes Final Version B. Any person who violates any subject to Section 1.08.020 of provision of this Chapter is the Ashland Municipal Code. subject to Section 1.08.020 of Any violation of this section is the Ashland Municipal Code. a Class II violation. Any violation of this section is a Class II violation. 10.68 Public Parks 10.68.140 SECTION 10.68.140 SECTION 10.68.140 Firearms and Firearms and explosives use Firearms and explosives explosives use prohibited prohibited prohibited A. Except as permitted by AMC A. Except as permitted by 10.92.020B, no one shall use AMC 10.92.020.13, no one firearms, fireworks, firecrackers, shall use firearms, fireworks, torpedoes, or explosives of any firecrackers, torpedoes, or kind in any park. Firearms explosives of any kind in any explesives use pt:ehibited i-1 park. Class 1 viola4iafl. B. Any person who violates B. Any person who violates any any provision of this Chapter is provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this section is Any violation of this section is a a Class II violation. Class II violation. 10.68 Public Parks 10.68.150 SECTION 10.68.150 SECTION 10.68.150 Injuring Injuring wildlife Injuring wildlife prohibited wildlife prohibited prohibited A. No one shall use any weapon, A. No one shall use any stick, stone, or missile of any weapon, stick, stone, or missile kind to destroy, injure, disturb or of any kind to destroy, injure, molest any wild or domestic disturb or molest any wild or animal, fowl, or fish within the domestic animal, fowl, or fish park limits. injur-ing wil(44e within the park limits. prohibiteda Glass I viol B. Any person who violates B. Any person who violates any provision of this Chapter is any provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this section is Any violation of this section is a a Class I violation. Class I violation. 10.68 Public Parks 10.68.170 SECTION 10.68.170 SECTION 10.68.170 Park waters Use Park wWaters Use Park Waters Use A. No one shall fish, wade, swim, A. No one shall fish, wade, or bathe in any of the parks swim, or bathe in any of the except the places designated for parks except the places such purposes, except, however, designated for such purposes, that children of the age of thirteen except, however, that children Ordinance - Exhibit A Page 19 of 52 L II. III. IV. Code Provision Code Section Original with Changes Final Version (13) years and under shall be of the age of thirteen (13) permitted to fish within the years and under shall be present, or hereinafter designated, permitted to fish within the boundaries of Lithia Park. present, or hereinafter B. Any person who violates any designated, boundaries of provision of this Chapter is Lithia Park. subject to Section 1.08.020 of B. Any person who violates the Ashland Municipal Code. any provision of this Chapter is Any violation of this section is a subject to Section 1.08.020 of Class II violation. the Ashland Municipal Code. Any violation of this section is a Class II violation. 10.68 Public Parks 10.68.180 SECTION 10.68.180 SECTION 10.68.180 Whistles Whistles prohibited Whistles prohibited prohibited A. Except for sports officials and A. Except for sports officials coaches during scheduled events, and coaches during scheduled visitors shall not sound whistles events, visitors shall not sound in any of the parks. Whistles whistles in any of the parks. prohibited is a Class Wvielation. B. Any person who violates B. Any person who violates any any provision of this Chapter is provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this section is Any violation of this section is a a Class IV violation. Class IV violation. 10.68 Public Parks 10.68.190 SECTION 10.68.190 SECTION 10.68.190 Park rules Park rules - Destruction of Park rules - Destruction of Destruction of notice prohibited notice prohibited notice A. No person shall injure, deface, A. No person shall injure, prohibited or destroy any notice of rules and deface, or destroy any notice regulations for the government of of rules and regulations for the the parks, which shall have been government of the parks, posted or permanently fixed by which shall have been posted order or permission of the park or permanently fixed by order commission. Destf tie e or permission of the park notice a Class 1 viol *i^„. commission. B. Any person who violates any B. Any person who violates provision of this Chapter is any provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this section is a Any violation of this section is Class I violation. a Class I violation. 10.68 Public Parks 10.68.200 SECTION 10.68.200 SECTION 10.68.200 Animals Animals Animals Ordinance - Exhibit A Page 20 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version E n riimn1" ,-egH1 tiE)1g- nrP Qass E. Any person who violates W viol tions. Any person who any provision of this Chapter is violates any provision of this subject to Section 1.08.020 of Chapter is subject to Section the Ashland Municipal Code. 1.08.020 of the Ashland Any violation of this section is Municipal Code. Any violation a Class IV violation. of this section is .a Class IV violation. 10.68 Public Parks 10.68.210 SECTION 10.68.210 SECTION 10.68.210 Vehicles Use Vehicles Use restricted Vehicles Use restricted restricted E Vehieles T se festf" '+-a E. Any person who violates regula ' ns afe Glass H! any provision of this Chapter is vi^' Any person who subject to Section 1.08.020 of violates any provision of this the Ashland Municipal Code. Chapter is subject to Section Any violation of this section is 1.08.020 of the Ashland a Class III violation. Municipal Code. Any violation of this section is a Class III violation. 10.68 Public Parks 10.68.220 SECTION 10.68.220 SECTION 10.68.220 Emergency Emergency vacation Emergency vacation vacation A. In case of emergency, or in A. In case of emergency, or in any case where life and property any case where life and are endangered, all persons, if property are endangered, all requested to do so by the persons, if requested to do so superintendent or other park by the superintendent or other employee, shall depart from the park employee, shall depart portion of the grounds specified from the portion of the grounds by such officer or employee, and specified by such officer or shall remain off the same until employee, and shall remain off permission is given to return. the same until permission is Failure to obey an lawful order to given to return. a ae>>a+~ due *e an omo,.nofley is B. Any person who violates Class 1 vielatie any provision of this Chapter is B. Any person who violates any subject to Section 1.08.020 of provision of this Chapter is the Ashland Municipal Code. subject to Section 1.08.020 of Any violation of this section is the Ashland Municipal Code. a Class I violation. Any violation of this section is a Class I violation. 10.68 Public Parks 10.68.230 SECTION 10.68.230 SECTION 10.68.230 Ordinance - Exhibit A Page 21 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version Sleeping Sleeping in prohibited area; Sleeping in prohibited area; Prohibited times times A. No person shall sleep any A. No person shall sleep any place within the boundaries of place within the boundaries of any park, including public roads, any park, including public between the hours of nine (9:00) roads, between the hours of p.m. and eight (8:00) a.m. nine (9:00) p.m. and eight Sleeping „f:ehib to is a Class W (8:00) a.m. vie' n. B. Any person who violates B. Any person who violates any provision of this Chapter is any provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this section is Any violation of this section is a a Class IV violation. Class IV violation. 10.68 Public Parks 10.68.240 SECTION 10.68.240 SECTION 10.68.240 Comfort stations Comfort stations Comfort stations No mare pe-Fs "n et eF than ° ehild A. A comfort station with its ffletiZhefl ^r a y afkl designated by a sign indicating epee it the discharge 4 it is for the exclusive use of rtieh e layee' s fegu of duties, persons of one sex shall not be shall enter a ,-,,,b'lic e^'nfet4 entered or used by a person of sta*nk m of leiter a different sex except: about the entr-'„"e of such (1) An adult parent or guardian eernfeft Stations Geffife accompanying a minor child stations is a Glass 1V viol a4e . under the age of twelve (12); A. A comfort station designated (2) To accompany a physically by a sign indicating it is for the handicapped or infirmed exclusive use of persons of one person reasonably needing sex shall not be entered or used physical assistance; by a person of a different sex (3) To render emergency except: medical aid or assistance; (1) An adult parent or guardian (4) Persons who reasonably accompanying a minor child have an urgent need to enter or under the age of twelve (12); use a public comfort station (2) To accompany a physically regardless of gender identity or handicapped or infirmed sexual orientation; or person reasonably needing (5) City employees in the physical assistance; discharge of their regular (3) To render emergency duties. medical aid or assistance; B. Any person who violates (4) Persons who reasonably any provision of this Chapter is have an urgent need to enter or subject to Section 1.08.020 of use a public comfort station the Ashland Municipal Code. Ordinance - Exhibit A Page 22 of 52 L IL III. N• Code Provision Code Section Original with Changes Final Version regardless of gender identity or Any violation of this section is sexual orientation; or a Class IV violation. (5) City employees in the discharge of their regular duties. B. Any person who violates any provision of this Chapter is subject to Section 1.08.020 of the Ashland Municipal Code. Any violation of this section is a Class IV violation. 10.68 Public Parks 10.68.250 SECTION 10.68.250 SECTION 10.68.250 "No admittance" "No admittance" or "No admittance" or "Reserved" or "Reserved" "Reserved" sign Compliance sign Compliance sign A. No person shall enter any A. No person shall enter any Compliance building, enclosure, or place building, enclosure, or place within any of the parks upon within any of the parks upon which the words "No which the words "No Admittance" or "Reserved" shall Admittance" or "Reserved" be displayed or posted by sign, shall be displayed or posted by placard, or otherwise, without the sign, placard, or otherwise, ~i„+^r without the consent of the consent of the a° ether e f fieer of the parks. appropriate City official. V+i^„ of t e aamittanee is -a B. Any person who violates Class Zvielu ' viela4iefi e-f any provision of this Chapter is reser-ved is a Glass 11 vigil 4e subject to Section 1.08.020 of appropriate City official. the Ashland Municipal Code. 1. Any person who violates any Any violation of "no provision of this Chapter is admittance" signage is a Class subject to Section 1.08.020 of I violation; violation of the Ashland Municipal Code. ``reserved" signage is a Class 11 Any violation of "no violation. admittance" si2nat!e is a Class I violation; violation of "reserved" signatle is a Class II violation. 10.68 Public Parks 10.68.260 SECTION 10.68.260 SECTION 10.68.260 Swings Swings Hammocks Swings Hammocks Hammocks A. No swings or hammocks shall A. No swings or hammocks be hung or swung in any of the shall be hung or swung in any parks, except on the posts erected of the parks, except on the for the purpose. Swings- posts erected for the purpose. i ia---,-meeks a Class W B. Any person who violates vin. any provision of this Chapter is Ordinance - Exhibit A Page 23 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version B. Any person who violates subject to Section 1.08.020 of any provision of this Chapter is the Ashland Municipal Code. subject to Section 1.08.020 of Any violation of this section is the Ashland Municipal Code. a Class IV violation. Any violation of this section is a Class IV violation. 10.68 Public Parks 10.68.270 SECTION 10.68.270 SECTION 10.68.270 Fires Fires Fires A. No person shall build any fire A. No person shall build any at any place within the limits of fire at any place within the any park except by an employee limits of any park except by an of the park commission or in an employee of the park area designated by the park commission or in an area commission for picnic fires. designated by the park et tsi e designated areas is a commission for picnic fires. Glass rr vielatien. )X h~~fe B. Any person who violates Pestfie ' ns are it place viol ie I any provision of this Chapter is is a Glass 1 yiel do subject to Section 1.08.020 of B. Any person who violates any the Ashland Municipal Code. provision of this Chapter is 1. Any violation of this section subject to Section 1.08.020 of occurring outside designated the Ashland Municipal Code. areas is a Class II violation. 1. Any violation of this section 2. Any violation of this section occurring outside designated occurring when Fire areas is a Class II violation. Restrictions are in place is a 2. Any violation of this section Class I violation. occurrinlz when Fire Restrictions are in place is a Class I violation. 10.68 Public Parks 10.68.280 SECTION 10 SECTION 1 n.68.280 Permit pnt- inspeetioff permit- inspeeti Inspection ^ ny P@r-sen elai ing to have " [Repealed] [See 10.68.290 below.] shall preduee- and exhibit 5 desife to inspeet the same Permit !IiS .eeti0 iS " QaW vielatie-H. 10.68 Public Parks 10.68.290 SECTION 10.68.290 SECTION 10.68.290 Permit Permit Conditions and Permit Conditions and Conditions Inspection Inspection A. All permits issued by the park A. All permits issued by the commission shall be subject to park commission shall be Ordinance - Exhibit A Page 24 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version the city ordinances and the subject to the city ordinances persons to whom such permits and the persons to whom such are issued shall be bound by said permits are issued shall be rules, regulations, and ordinances bound by said rules, as fully as though the same were regulations, and ordinances as inserted in such permits, and any fully as though the same were person or persons to whom such inserted in such permits, and permits shall be issued shall be any person or persons to whom liable for any loss, damage, or such permits shall be issued injury sustained by any person shall be liable for any loss, whatever by reason of the damage, or injury sustained by negligence of the person or any person whatever by reason persons to whom such permits of the negligence of the person shall be issued, as well as for any or persons to whom such breach of such rules, regulations, permits shall be issued, as well and ordinances, to the person or as for any breach of such rules, persons so suffering damages or regulations, and ordinances, to injury. When not otherwise the person or persons so specified in the Code, violation of suffering damages or injury. permit-conditions is a Class II B. Any person claiming to violation. have a permit from the park B. Any person claiminll to have commission shall produce and a permit from the park exhibit such permit upon commission shall produce and request of any authorized exhibit such permit upon person who may desire to request of any authorized inspect the same. person who may desire to C. Any person who violates inspect the same. any provision of this Chapter is C. Any person who violates subject to Section 1.08.020 of any provision of this Chapter is the Ashland Municipal Code. subject to Section 1.08.020 of 1. Any violation of subsection the Ashland Municipal Code A in this section is a Class II 1. Any violation of subsection A violation. in this section is a Class II 2. Any violation of subsection violation. B in this section is a Class IV 2. Any violation of subsection B violation. in this section is a Class IV violation. 10.68 Public Parks 10.68.300 SECTION 10.68.300 SECTION 10.68.300 Barriers Barriers Compliance Barriers Compliance Compliance A. No person shall ride, drive, or A. No person shall ride, drive, walk on such parts or portions of or walk on such parts or the parks or pavements as may be portions of the parks or Ordinance - Exhibit A Page 25 of 52 L II. III. IV. Code Provision Code Section Original with Changes Final Version closed to public travel or interfere pavements as may be closed to with barriers erected against the public travel or interfere with public. Barriers Gempliane° " barriers erected against the Glass M violatiei . public. B. Any person who violates any B. Any person who violates provision of this Chapter is any provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this section is a Any violation of this section is Class III violation. a Class III violation. 10.68 Public Parks 10.68.310 SECTION 10.68.310 SECTION 10.68.310 Park officers Interference with Park officers Interference with Park officers Obedience Obedieftee require(! A. No person shall refuse a required A. No person shall refuse a request to obey any reasonable request to obey any reasonable direction of law enforcement, direction of law enforcement, park officers or employees. t- ,-park officers or employees. B. Any person who violates F i'„r° to eemp y a GiaP~~u any provision of this Chapter is vie subject to Section 1.08.020 of B. Any person who violates any the Ashland Municipal Code. provision of this Chapter is Any violation of this section is subject to Section 1.08.020 of a Class III violation. the Ashland Municipal Code. Any violation of this section is a Class III violation. 10.68 Public Parks 10.68.320 1 0.68.320 p""Ir. ^ffieer 10.69.320 Park e fm ;eer-s Park officers Nof ifig efflit i„°d h°r°i" Shat [Repealed] pfeye t the PeffoFffla n° Of any [See 10.68.3 10 above.] ffet Or Sefviee by the Pad e ieer_s Or employees ieh has been dely atither-ized by the park i ssio in ehftf p 10.68 Public Parks 10.68.330 SECTION 10.68.330 SECTION 10.68.330 Camping Camping prohibited Camping prohibited prohibited A. No person shall camp within A. No person shall camp the park limits within the city of within the park limits within Ashland, or on the park side of the city of Ashland, or on the any street adjacent to the parks. park side of any street adjacent We ibi+°a Vamping is Class 1.' to the parks. ViE)Iatieffi. B. Any person who violates B. Any person who violates any any provision of this Chapter is provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Ordinance - Exhibit A Page 26 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version Any violation of this section is a Any violation of this section is Class IV violation. a Class IV violation. 10.68 Public Parks 10.68.350 SECTION 10.68.350 SECTION 10.68.350 Penalties pew Park Violation - Park Violation - Expulsion Expulsion Remedy Remedy A. Violation. ^ ny per-se whe A. In addition to other vigil tes any of the provisions of remedies provided for this n~nr,+or ;S ~-~,;l+~, of violation of this Code, or of vielation and same subjeet to any of the laws of the State of the Pe-Ha +;oS Set fOft' ;1i SeOti ,r Oregon, any peace officer, or n0.-. park official or city code R Exel sio . In addition to other compliance officer may expel remedies provided for violation any person who violates any of this Code, or of any of the applicable provision of law in laws of the State of Oregon, any a city park from any or all city peace officer, or park official or parks for a period of 30 days city code compliance officer may for any violation or for a exelude expel any person who period not to exceed the violates any applicable provision maximum jail period for any of law in a city park from any or particular criminal offenses. If all city parks for a period of 30 the person to be expelled from days for any violation or for a any park has been expelled period not to exceed 120 from a city park on two or the maximum jail period for more occasions within two any particular criminal offenses. years before the date of the If the person to be exeltided present expulsion for criminal expelled from any park has been offenses, the expulsion shall be exec expelled from a city for a period not to exceed 180 park on two or more occasions days. Nothing in this Section within two years before the date shall be construed to authorize of the present e*elusien the expulsion of any person expulsion for criminal offenses, lawfully exercising free speech the e*elusian expulsion shall be rights or other rights protected for a period not to exceed 180 by the state or federal days. Nothing in this Section constitutions. shall be construed to authorize (1) No person shall the eyeltision expulsion of any knowingly enter or remain in person lawfully exercising free any park at any time in speech rights or other rights violation of a Park expulsion protected by the state or federal order as issued and served constitutions. Iee , upon the person in accordance efigage in stie pfetee+°d to the provisions of subsection aetivity whe e is aets tha A of this section. afe not protected but that yiel^te Ordinance - Exhibit A Page 27 of 52 I. II. III. rv. Code Provision Code Section Original with Changes Final Version applicable pfovisions of law-, B. Park Expulsion Process; shall subject to Cx iu.~iv~i as as Appeal. pfavided by this Seetiefl. Gri C'C~ (1) Written notice shall be (1) For purposes of this *i given to any person expelled from any city park(s). Such nelu es any applieable pf- i~;^n notice shall specify the dates ef this ehapter, ^r of any eit-y and places of expulsion. It ^rEl;n co, inel ding state ^r eity shall be signed by the issuing efiffi al'„«,s and ehie e eedes party; warning of or- any r„lo fegtil tiof order- ^r consequences for failure to permit isstie d by the par's comply shall be prominently r miss;^„ Parks Difeeter of displayed on the notice. the City e0unei ffi (2) A person receiving such feeemffiendatier e f the pnotice may appeal in n^mm.ssi^vi ^r ,,.,y ^ther accordance with AMC 2.30 to 11 et applieable federal or- state law of have the written notice rescinded or the period (2) Grimivia Tr°°ria s. Seet;^„ shortened. The appeal notice ' n 6Q 350B i addition to an shall specify the relief sought not in lieu of any other efdinn and the reason for said relief. or- law. (3) The Hearing Officer shall No person shall knowingly uphold the expulsion if, upon enter or remain in any park at any de novo review, the time in violation of a Park preponderance of the evidence expulsion order as issued and convinces the Hearing Officer served upon the person in that, more likely than not, the accordance to the provisions of person in fact committed the subsection A of this section. crime or violation, and that the Entefing n park in viol tion of an expulsion is in accordance eyreltisien ^raer eenst;t„*°s with law and otherwise efifni-nal trepans in thee? appropriate as to purpose and length of expulsion. misdemeanor. C. Penalty. Any person who C-B. E elusi^r Park Expulsion violates any provision of this Process; Appeal Chapter is subject to Section (1) Written notice shall be given 1.08.020 of the Ashland to any person eyie expelled Municipal Code. Any from any city park(s). Such violation of subsection B of notice shall specify the dates and this Chapter is deemed a places of exelt sion expulsion. It Criminal Trespass 11, a Class C shall be signed by the issuing misdemeanor. party; warning of consequences for failure to comply shall be prominently displayed on the notice. Ordinance - Exhibit A Page 28 of 52 1. 11. Ill. IV. Code Provision Code Section Original with Changes Final Version (2) A person receiving such notice may appeal in accordance with AMC 2.30 to have the written notice rescinded or the period shortened. The appeal notice shall specify the relief sought and the reason for said relief. (3) The Hearing Officer shall uphold the exelasion expulsion if, upon de novo review, the preponderance of the evidence convinces the Hearing Officer that, more likely than not, the person in fact committed the crime or violation, and that the exelusi expulsion is other-A,ise in accordance with law. 4-an appeal of the exeiusien is tifnel~ 4led under AN4G- 2.-34 the eff-eetiveness ef the exeltisieli shall be stayed, pending the outeeme ef the appeal. if tri-e eNelusion is affifffled~ the exclasion shall be e4eetivee iffiffiediffitely tipen issuanee ef the wfitten de-eision and the shag eemmenee and r-un 4;ar- th-e speeified number of days ther-eff and otherwise appropriate as to purpose and length of expulsion. C. Penalty. Any person who violates any provision of this Chapter is suboect to Section 1.08.020 of the Ashland Municipal Code. Any violation of subsection B of this Chapte is deemed a Criminal Trespass 11, a Class C misdemeanor. 10.68 Public Parks 10.68.370 SECTION 10.68.370 SECTION 10.68.370 Parking Parking limitations Parking limitations limitations A. No person shall park or permit A. No person shall park or to remain parked any motor permit to remain parked any Ordinance - Exhibit A Page 29 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version vehicle which bears a motor motor vehicle which bears a home or camper license on any motor home or camper license street within, or on the park-side on any street within, or on the of any street adjacent to the parks park-side of any street adjacent of this city, between the hours of to the parks of this city, 2:00 A.M. and 6:00 A.M. it shall between the hours of 2:00 be Nebtittl , pfes ime For A.M. and 6:00 A.M. For purposes of this section, it is purposes of this section, it is prima facie evidence that any prima facie evidence that any vehicle found parked contrary to vehicle found parked contrary the provisions of this section was to the provisions of this section parked by the registered owner was parked by the registered thereof. Par-king a Gamper- is -a owner thereof. Glass rn viela4ion B. Any B. Any person who violates person who violates any any provision of this Chapter is provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this section is Any violation of this section is a a Class III violation. Class III violation. 10.68 Public Parks 10.68.380 SECTION 10.68.380 SECTION 10.68.380 Curfew Curfew Curfew A. Except for PoliEe, Fife and A. Except for City officials or Paf nepaftment. em„,wpe.~7 Cif their designees on official officials or their designees on business, no one shall be in official business., no one shall be Lithia Park between the hours in Lithia Park between the hours of 11:30 P.M. and 5:30 A.M. of 11:30 P.M. and 5:30 A.M. B. Any person who violates Cur-few a Class TN' violation; any provision of this Chapter is subject to Section 1.08.020 of the Ashland Municipal Code. under state la__'. Any violation of this section is B. Any person who violates a Class IV violation. any provision of this Chapter is subject to Section 1.08.020 of the Ashland Municipal Code. Any violation of this section is a Class IV violation. 10.110 Fair 10.110.060 SECTION 10.110.060 SECTION 10.110.060 Housing Enforcement Enforcement and Enforcement and and Administration Administration Administration A. The provisions of this section A. The provisions of this are in addition to state and federal section are in addition to state law, nothing in this section and federal law, nothing in this Ordinance - Exhibit A Page 30 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version precludes complainants from section precludes complainants pursuing other remedies available from pursuing other remedies under any appropriate available under any government agency or under the appropriate government statutes and procedures agency or under the statutes established in ORS Chapter and procedures established in 659A. ORS Chapter 659A. R. Any person maiming to D n nnrlol,e by n„ 11„,a15fid I diser/min ter-y net under- the ---Bns of this eede shall have damages an stieh ether remedies as may be p17iZLILV Wvv tI V i i of fame ies an ruler- pfeeedufal is sties rolnting to the i„terp,ay between administrative pr-oCC dirl s an pr-ii ate rights E) anti o shall be handled as pfevided fer- in ORS 659A.970. 659A.995 and 659A.990. T-4c eats -t may grant s ieh relief as it, Elooms apprr pfi to, ineluding but CTG net li ite to sue re ief `l cin d in ORS 659A.985-. 11.22 Vehicle 11.22.030 SECTION 11.22.030 SECTION 11.22.030 Chains Required Penalty Penalty Penalty The e ffense desefibe in th,;s Any person who violates any ehapter, f i'fe to G r-ry e lairs, is provision of this Chapter is n Glass r viol do as tha4 elass subject to Section 1.08.020 of defined udder Ofego iaw. the Ashland Municipal Code. Subjeet to the Gha4ef , Violation of this section is a failure to gamy eh ins shall be Class III violation. If a Clans T 'iel tie as that ,.'n---- H violation is deemed to have defined udder Oregon!a", if Stich interfered with emergency services from responding to a 13vr.i,.os from fespenaing tvu n call, the violation is a Class I 1311 V tel. Any person who violates violation. any provision of this Chapter is subject to Section 1.08.020 of the Ashland Municipal Code. Violation of this section is a Class III violation. If a Ordinance - Exhibit A Page 31 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version violation is deemed to have interfered with emergency services from responding to a call, the violation is a Class I violation. 11.40 Parades and 11.40.010 SECTION 11.40.010 SECTION 11.40.010 Processions Parade permit Parade permit required Parade permit required required A. No procession or parade, A. No procession or parade, except a funeral procession or except a funeral procession or military parade, shall occupy, military parade, shall occupy, march, or proceed along a street march, or proceed along a except in accordance with a street except in accordance permit issued by the Chief of with a permit issued by the Police and approved by the City Chief of Police and approved Administrator. The permit may by the City Administrator. The be granted where it is found that permit may be granted where it such parade is not to be held for is found that such parade is not any unlawful purpose and will to be held for any unlawful not in any manner tend to a purpose and will not in any breach of the peace, unreasonably manner tend to a breach of the interfere with the peace and quiet peace, unreasonably interfere of the inhabitants of the City, or with the peace and quiet of the cause damage to or unreasonably inhabitants of the City, or interfere with the public use of cause damage to or the streets. unreasonably interfere with the r ro a a Class W vielati-eff. public use of the streets. B. Any person who violates any B. Any person who violates provision of this Chapter is any provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this chapter Any violation of this chapter AMC 11.40 is a Class IV AMC 11.40 is a Class IV violation. violation. 11.40 Parades and 11.40.030 SECTION 11.40.030 SECTION 11.40.030 Processions Drivers in Drivers in Drivers in procession possession procession Each driver in a funeral or Each driver in a funeral or other other procession shall drive as procession shall drive as near to near to the right edge of the the right edge of the street as street as practical and shall practical and shall follow the follow the vehicle ahead as vehicle ahead as closely as is closely as is practical and safe. practical and safe. 11.40 Parades and 11.40.040 SECTION 11.40.040 SECTION 11.40.040 Processions Driving through procession Driving through procession Ordinance - Exhibit A Page 32 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version Driving through No driver of a vehicle other than No driver of a vehicle other procession an authorized emergency vehicle than an authorized emergency shall drive between the vehicles vehicle shall drive between the comprising a funeral or other vehicles comprising a funeral authorized procession while in or other authorized procession motion except where traffic is while in motion except where controlled by traffic control traffic is controlled by traffic signals or when otherwise control signals or when directed by a police officer. otherwise directed by a police Dr-i inn through is u officer. Class rv vielatie- 11.40 Parades and 11.40.050 SECTION 11.40.050 SECTION 11.40.050 Processions Penal Penal Penalty Any person who violates any Any person who violates any provision of this Chapter is provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Violation of any section of this Violation of any section of this chapter AMC 11.40 is a Class chapter AMC 11.40 is a Class IV violation. IV violation. 11.44 Pedestrians 11.44.005 SECTION 11.44.005 SECTION 11.44.005 Use of Use of Use of sidewalks sidewalks sidewalks Pedestrians shall not use a Pedestrians shall not use a roadway for travel when abutting roadway for travel when sidewalks are available for- doing abutting sidewalks are so T se of sidewalks is „ Glass W available. vets. 11.44 Pedestrians 11.44.010 SECTION 11.44.010 SECTION 11.44.010 Illegal Illegal cancellation of a Traffic Illegal cancellation of a Traffic cancellation of a Citation Citation Traffic Citation No person shall cancel or solicit No person shall cancel or the cancellation of a traffic solicit the cancellation of a citation without the approval of traffic citation without the the municipal judge. illegal approval of the municipal eaneel ation of a *raffie tation is judge. n Class 1 yielat e 11.44 Pedestrians 11.44.020 SECTION 11.44.020 SECTION 11.44.020 Crossing at right Crossing at right angles Crossing at right angles angles No pedestrian shall cross a street No pedestrian shall cross a at any place other than by a route street at any place other than at right angles to the curb or by by a route at right angles to the the shortest route to the opposite curb or by the shortest route to curb except in a marked the opposite curb except in a marked crosswalk. Ordinance - Exhibit A Page 33 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version crosswalk. Gfessi„g a+ nigh angles is a Class 1V vii. 11.44 Pedestrians 11.44.030 SECTION 11.44.030 SECTION 11.44.030 Crosswalk Use Crosswalk Use required Crosswalk Use required required In blocks with marked In blocks with marked crosswalks, no pedestrian shall crosswalks, no pedestrian shall cross a street other than within a cross a street other than within crosswalk. Gr-esswalk use a crosswalk. . d- is a Class 1N1 vielati&H. 11.44 Pedestrians 11.44.040 SECTION 11.44.040 SECTION 11.44.040 Penal Penal Penalty Any person who violates any Any person who violates any provision of this Chapter is provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Except for 11.44.010, which is a Except for 11.44.010, which is Class I violation; violation of a Class I violation; violation of any other section of chapter any other section of chapter AMC 11.44 is a Class IV AMC 11.44 is a Class IV violation. violation. 11.52 Bicycles 11.52.030 SECTION 11.52.030 SECTION 11.52.030 Regulations Regulations Regulations A. Riding on sidewalks in the C- A. Riding on sidewalks in the 1-D District. No person shall ride C-1-D District. No person shall or operate a bicycle on a sidewalk ride or operate a bicycle on a in the district or commercial sidewalk in the district or zone. R i,aing an sidewalks in the commercial zone. G I D District is „ Class 1V B. Racing. No person shall vieii. engage in, or cause others to B. Racing. No person shall engage in, a bicycle race upon engage in, or cause others to the streets or any other public engage in, a bicycle race upon the property of this City without streets or any other public permission of the City property of this City without Administrator. Major races permission of the City involving closure or Administrator. Major races restructuring of city streets involving closure or restructuring must be permitted pursuant to of city streets must be permitted AMC 11.12.050. pursuant to AMC 11.12.050. C. Method of Riding. A person R-aoi g a Class W vie'^+;^„ shall not ride a bicycle other C. Method of Riding. A person than with their feet on the shall not ride a bicycle other than pedals and facing the front of with their feet on the pedals and the bicycle. No bicycle shall facing the front of the bicycle. No carry more persons at one time Ordinance - Exhibit A Page 34 of 52 L IL M. IV. Code Provision Code Section Original with Changes Final Version bicycle shall carry more persons than the number for which it is at one time than the number for equipped. which it is equipped. " ethed of D. Carrying Articles. No t4 ing is a Glass Al viol do . person operating a bicycle D. Carrying Articles. No person shall carry any packages, operating a bicycle shall carry bundles, or articles which any packages, bundles, or articles prevent the rider from keeping which prevent the rider from at least one (1) hand upon the keeping at least one (1) hand handlebars and in full control upon the handlebars and in full of said bicycle. control of said bicycle. Gaffyin E. Traffic Regulations. The use at4ieles is a Class TN' vielatie„ of a bicycle in the City shall be E. Traffic Regulations. The use subject to all of the provisions of a bicycle in the City shall be or laws of the State and the subject to all of the provisions or laws of the City, including laws of the State and the laws of those applicable to the drivers the City, including those of motor vehicles, except as to applicable to the drivers of motor the latter, those provisions that vehicles, except as to the latter, by their very nature have no those provisions that by their application. very nature have no application. F. Speed on Bicycle Routes. F. Speed on Bicycle Routes. No No bicycle shall be ridden on a bicycle shall be ridden on a bicycle route at a speed greater bicycle route at a speed greater than reasonable and prudent than reasonable and prudent for for the circumstances when the circumstances when approaching a pedestrian. approaching a pedestrian. Speed G. Riding Abreast. No person an bieyele tes is clan,zi v shall ride a bicycle upon any T~' vie ti^r. street, highway, bicycle route G. Riding Abreast. No person or lane in the City abreast, or shall ride a bicycle upon any side-by-side of any other street, highway, bicycle route or person so riding or propelling a lane in the City abreast, or side- bicycle when it interferes or by-side of any other person so impedes the normal and riding or propelling a bicycle reasonable movement of traffic when it interferes or impedes the or pedestrians. normal and reasonable movement H. Hitching on Vehicles. No of traffic or pedestrians. Ridin person, while riding a bicycle abreast is n Class W violati^„. shall in any way attaches H. Hitching on Vehicles. No themselves or the bicycle to person, while riding a bicycle any other moving vehicle. shall in any way attaches L Bicycle Parking. No person themselves or the bicycle to any shall park a bicycle upon a other moving vehicle. 144ehing street, other than in the an ve ieles is a Class 11 vie4a4,r, roadway and against the curb, Ordinance - Exhibit A Page 35 of 52 I. II. III. N. Code Provision Code Section Original with Changes Final Version 1. Bicycle Parking. No person or against a lamppost shall park a bicycle upon a street, designated for bicycle parking, other than in the roadway and or in a rack provided for the against the curb, or against a purpose of supporting bicycles, lamppost designated for bicycle or on the curb in a manner so parking, or in a rack provided for as to afford the least the purpose of supporting obstruction to pedestrian bicycles, or on the curb in a traffic. manner so as to afford the least J. Any person who violates any obstruction to pedestrian traffic. provision of this Chapter is Bic par- iiig a Class IV subject to Section 1.08.020 of N'i0 the Ashland Municipal Code. J. Any person who violates any Any violation of this section is provision of this Chapter is a Class IV violation, except for subject to Section 1.08.020 of H. which is a Class 11 the Ashland Municipal Code. violation. Any violation of this section is a K. Bicycle Impoundment. In Class IV violation, except for addition to any other penalty, H, which is a Class II violation. the court may order K. Bicycle Impoundment. In impoundment of a bicycle used addition to any other penalty, the in an offense committed under court may order impoundment of this chapter until such time as a bicycle used in an offense may appear just and committed under this chapter reasonable. until such time as may appear just and reasonable. 11.52 Bicycles 11.52.050 SECTION 11.52.050 SECTION 11.52.050 Responsibility Responsibility of Parent or Responsibility of Parent or of Parent or Guardian Guardian Guardian A. The parent or guardian of any A. The parent or guardian of child shall not authorize or any child shall not authorize or knowingly permit any child to knowingly permit any child to violate any of the provisions of violate any of the provisions of this Chapter. Violation of t is this Chapter. Seeti„fi iS „ r!„S-S rrTViOlatien B. Any person who violates 1. Any person who violates any any provision of this Chapter is provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this section is Any violation of this section is a a Class III violation. Class III violation. 11.52 Bicycles 11.52.060 SECTION 11.52.060 SECTION 11.52.060 Failure to Report Accidents Failure to Report Accidents Ordinance - Exhibit A Page 36 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version Failure to A. The operator of any bicycle A. The operator of any bicycle Report involved in an accident resulting involved in an accident Accidents in injury, death, or damage to resulting in injury, death, or personal property shall within damage to personal property seventy-two (72) hours file a shall within seventy-two (72) written report of such accident hours file a written report of with the Police Department. such accident with the Police Failti e to fepet* aceidents k Department. Class 11 yielatie B. Any person who violates B. Any person who violates any any provision of this Chapter is provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this section is Any violation of this section is a a Class If violation. Class II violation. 11.52 Bicycles 11.52.070 SECTION 11.52.070 SECTION 11.52.070 Bicycle License Bicycle License Required Bicycle License Required Required A. No persons shall operate a A. No persons shall operate a bicycle upon the streets, lanes or bicycle upon the streets, lanes routes of the City unless such or routes of the City unless bicycle has been licensed as such bicycle has been licensed provided for in this Chapter. as provided for in this Chapter. B. A non-resident who has B. A non-resident who has complied with the bicycle complied with the bicycle registration provisions of the city registration provisions of the or county in which they are a city or county in which they resident may operate a bicycle are a resident may operate a without having first acquired an bicycle without having first Ashland bicycle license. Bieyele acquired an Ashland bicycle lieense required is n Class TAI license. iel~ vxr C. Any person who violates C. Any person who violates any any provision of this Chapter is provision of this Chapter is subject to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. Any violation of this section is Any violation of this section is a a Class IV Violation. Class II Violation. D. In addition to any other D. In addition to any other penalty, the court may order penalty, the court may order impoundment of a bicycle used impoundment of a bicycle used in in an offense until such time as an offense until such time as may may appear just and ap ear just and reasonable. reasonable. 13.02 Public 13.02.040 SECTION 13.02.040 SECTION 13.02.040 Rights of Way Right-of-Way Encroachment Ordinance - Exhibit A Page 37 of 52 L II. III. IV. Code Provision Code Section Original with Changes Final Version Permissions Per-missions Right-of- A. Prohibition. Except as Required Way Encroachment provided in AMC 13.02.040.C, A. Prohibition. Except as no person or entity may provided in AMC 13.02.040.C, occupy or encroach on a public no person or entity may occupy right-of-way without the or encroach on a public right-of- permission of the city. The city way without the permission of grants permission to use public the city. The city grants rights-of-way, by franchises, permission to use public rights- licenses, concessions and of-way, by franchises, licenses, permits. concessions and permits. B. Standard forms. Franchises, B. Standard forms. Franchises, licenses, concessions and licenses, concessions and permits permits for use of public for use of public rights-of-way, rights-of-way, shall comply shall comply with all applicable with all applicable requirements for occupancy or requirements for occupancy or encroachment of such areas as set encroachment of such areas as forth in Chapter 13.03 and other set forth in Chapter 13.03 and applicable provisions of the other applicable provisions of Ashland Municipal Code. the Ashland Municipal Code. Franchises, licenses concessions Franchises, licenses and permits shall be submitted on concessions and permits shall a City standard form franchise, be submitted on a City license, concession, or permit standard form franchise, template, together with required license, concession, or permit fees, if any. Such standard form template, together with templates and fees may be required fees, if any. Such adopted and amended by the City standard form templates and Council by Resolution. fees may be adopted and C. City Functional Items. The amended by the City Council City of Ashland is not required to by Resolution. obtain permits or other City C. City Functional Items. The authorizations to place City City of Ashland is not required utilities, facilities or other to obtain permits or other City structures, in the right-of -way, authorizations to place City including "functional items" utilities, facilities or other intended for public usage. City structures, in the right-of -way, functional items include, but are including "functional items" not limited to, a City standard intended for public usage. City bench, water fountain, planter functional items include, but box, garbage receptacle, ash can, are not limited to, a City bike rack, bollard, publication standard bench, water fountain, box, or other functional items planter box, garbage identified by Resolution of the receptacle, ash can, bike rack, City Council. The City Council bollard, publication box, or Ordinance - Exhibit A Page 38 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version Resolution shall identify other functional items functional items and establish identified by Resolution of the minimum standards for such City Council. The City Council items. Resolution shall identify D. Donated or Loaned Functional functional items and establish Items. An abutting property minimum standards for such owner together with the occupant items. may donate or loan to the City of D. Donated or Loaned Ashland a City standard Functional Items. An abutting functional item for use in an property owner together with adjacent sidewalk permit area. the occupant may donate or Other persons or entities may loan to the City of Ashland a also donate or loan functional City standard functional item items, for use in non-adjacent for use in an adjacent sidewalk public areas. Items accepted on permit area. Other persons or loan require insurance and a entities may also donate or maintenance / hold harmless / loan functional items, for use indemnity agreement in the in non-adjacent public areas. standard approved form. Donated Items accepted on loan require items do not require insurance or insurance and a maintenance / a maintenance agreement but the hold harmless / indemnity donations must be accepted by agreement in the standard the City to be eligible for approved form. Donated items placement. The City do not require insurance or a Administrator is delegated maintenance agreement but the authority to accept or reject donations must be accepted by donations and loans for purposes the City to be eligible for of this Chapter, in the placement. The City Administrator's sole discretion. Administrator is delegated After demonstrated compliance authority to accept or reject with this section, the City Public donations and loans for Works Director may authorize in purposes of this Chapter, in the writing the placement of a Administrator's sole donated or loaned city standard discretion. After demonstrated functional item, in locations compliance with this section, meeting, at a minimum, the six the City Public Works Director foot or eight foot clearance may authorize in writing the requirement of AMC 10.64.010 placement of a donated or or in approved locations shown loaned city standard functional on an adopted Downtown item, in locations meeting, at a Sidewalk Usage Map. Items not minimum, the six foot or eight strictly complying with minimum foot clearance requirement of standards for such City functional AMC 10.64.010 or in items, (e.g. - a decorative art approved locations shown on bench) may be permitted through an adopted Downtown Ordinance - Exhibit A Page 39 of 52 I. II. III. N. Code Provision Code Section Original with Changes Final Version the public art process in AMC Sidewalk Usage Map. Items Chapter 2.17. not strictly complying with men minimum standards for such er ener-oaeh ng upon n pub City functional items, (e.g. - a f ght of Way "v the11t the decorative art bench) may be norm. nSiffll of the Git~' Shal permitted through the public eensidere " Class G art process in AMC Chapter m ide7mTPeaner- offense, subject to 2.17. the limita l en s of A Violation of 7~~ permit, afly / lice se e f Pfey slen th ONddL inel d ng any term, standafd 7 nensideFe Class A yiolntierl 4-.49. 13.02 Public 13.02.080 SECTION ' 3.02.08 13.02.200 SECTION 13.02.200 Rights of Way Appeals Appeals Appeals The Uniform Administrative The Uniform Administrative Appeals Process outlined in Appeals Process outlined in AMC 2.30 shall apply to all AMC 2.30 shall apply to all protests of encroachment permits. protests of encroachment Failure to strictly comply with permits. Failure to strictly the applicable appeal comply with the applicable requirements, including but not appeal requirements, including limited to the required elements but not limited to the required for the written notice of appeal, elements for the written notice time for filing of the notice of of appeal, time for filing of the appeal, and payment of the notice of appeal, and payment applicable appeal fee, shall of the applicable appeal fee, constitute jurisdictional defects shall constitute jurisdictional resulting in the summary defects resulting in the dismissal of the appeal. The summary dismissal of the Hearing Officer's decision is appeal. The Hearing Officer's final and not appealable by any decision is final and not party through any land use appealable by any party process. The Hearing Officer's through any land use process. decision may only be appealed The Hearing Officer's decision through a writ of review may only be appealed through proceeding in Jackson County a writ of review proceeding in Circuit Court. Jackson County Circuit Court. Ordinance - Exhibit A Page 40 of 52 I. IL III. IV. Code Provision Code Section Original with Changes Final Version 13.02 Public 13.02.120 13.02.120 Unfor-eemen+ 13.02. 20 Enfor-eer, en IILIIIVV a Rights of Way Enforcement A. installation of maintenance o [Repealed] nn efle .OReh vr* in 'iOlati^n [See 13.02.900 below.] Ate." r ' rn n10, er Fro it as obtain an enefeae ^finent pe fII UJ re- ~d by AN4 -1-3 .0-2.0 --BT to eemnly wit the to Rils nR 6E)Hd 4iE)HS Of a eflEFe c ment Peffnit issued thefetinder is her-eby Eleelnre n eiy l in Livia to n N4G Chanter 04 R Inst Nation or fflain tenann o an enereae ment in elation e ^ NK; 1J.02, or an ener-oae menf T'1Ti'IZ T • • a, pe fm t mailed pur-s.ia nt to N4G L 11v11~ 13.02.020 hereby deel r-ed to ivu b , AMG Chapter- 9.08, may be abated pur-suant to AN4G Ghaptef 1.08. 13.02 Public 13.02.900 SECTION 13.02.900 SECTION 13.02.900 Rights of Way Penalties Penalties. Penalties. Any person who violates any Any person who violates any provision of this Chapter is provision of this Chapter is subieet to Section 1.08.020 of subject to Section 1.08.020 of the Ashland Municipal Code. the Ashland Municipal Code. In addition to other legal and In addition to other legal and equitable remedies available to equitable remedies available to the City of Ashland: the City of Ashland: A. Unless otherwise provided A. Unless otherwise provided herein, violation of any section herein, violation of any section of this chapter AMC 13.02 is a of this chapter AMC 13.02 is a Class II violation. Class II violation. B. A knowing violation of B. A knowing violation of 13.02.040 is punishable of not 13.02.040 is punishable of not more than 30 days iad and/or more than 30 days jail and/or 5500 fine. $500 fine. 13.03 Sidewalk 13.03.110 SECTION 13.03.110 SECTION 13.03.110 Cafe, Special Sidewalk Cafe, Sidewalk Cafe, Special Event Sidewalk Cafe, Special Event Event and Special Event and Publication Boxes Penalties and Publication Boxes Publication Box and Publication A. Knov,ingly eeeup" or A. No person shall occupy or Regulation Box Penalties ener-eae i i -No person shall encroach upon a public right- occupy or encroach upon a Ordinance - Exhibit A Page 41 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version public right-of-way without the of-way without the permission permission of the City. shall be of the City. eEfflSidefed a GlaSS C B. Penalties. Any person who misdemeanor egense, subject to violates any provision of this the li I itatiens of n MGl1. Chapter is subject to Section B. ^ ny vielatie of the 1.08.020 of the Ashland Municipal Code. addr-ess°a in ^ above, shall be -a 1. Unless otherwise provided Class 1 ielati "n as d°A„°a by herein, violation of any section A N4(; 08 and punishable as set, of this chapter AMC 11.03 is a fet4 it that seefi P Class I violation. G The Gity /tdvviinisu+run+eLVlr v^r 2. A knowing violation of or i aryes;rgntp° is authorized to failure to comply with ~~~rSZ[u~rrvrruz:[-~~ -rssuv u eita+ie any Pe fseti viol Ig 13.03.050 is punishable of not the Provisions of t is ohap+°r . more than 30 days jail and/or -V 1 iCI shall .L~1.Ji iss anee o(~ .7 a 1~itation tfig 2e_r $500 fine. feyoea4ie of the 11°tTnit e 13.03. 100 and i the event of nviet'la 7 Permit sha! ~ et: n~ddt:ess for n pe fie of at leas B. Penalties. Any person who violates any provision of this Chapter is subject to Section 1.08.020 of the Ashland Municipal Code. 1. Unless otherwise provided herein, violation of any section of this chapter AMC 11.03 is a Class I violation. 2. A knowing violation of or failure to comply with 13.03.050 is punishable of not more than 30 days iail and/or S500 fine. 13.04 13.04.090 SECTION 13.04.090 SECTION 13.04.090 Construction, Penalties Penalties Penalties Repair and A. Knewingly altef tig u Any person who violates any Alteration of side-Aalk, (inel din cons+r"etion, provision of this Chapter is Sidewalks feeens+rtietie„, fep it ^r „subject to Section 1.08.020 of nl+°rn+io-„):withe.t n F+ 1111 t the Ashland Municipal Code. nee In addition to other legal and issued the ty ;rt nelee fduvv vi Ordinance - Exhibit A Page 42 of 52 L II. III. Iv. Code Provision Code Section Original with Changes Final Version with this Chapter shall be equitable remedies available to ensider-e a Class G the City of Ashland, including misdeir effens, s„b eet t^ revocation of permits: the limitations ono4G A. Unless otherwise provided Any vi^lati^„ of the herein, violation of any section ro^,,;rorvie ts_ of tof this chapter AMC 11.03 is a rocs ,a it n ab^. i field wing Class I violation. '1 viola Y, of tef:nq s and B. A knowing violation of or effli iti^„S ^f a „er11lit ^r ail„uirv ° failure to comply with i t^ToZ 'CL7TLtain a sidewalk, shall be a 13.04.040 is punishable of not Clans 1 vi^,ati^„ as de fi °a y more than 30 days jail and/or AMC 1.08 an s Fable an set, $500 fine. fet4h in that senAny person who violates any provision of this Chapter is subject to Section 1.08.020 of the Ashland Municipal Code. In addition to other legal and equitable remedies available to the City of Ashland, including revocation of permits: A. Unless otherwise provided herein, violation of any section of this chapter AMC 11.03 is a Class I violation. B. A knowing violation of or failure to comply with 13.04.040 is punishable of not more than 30 days iail and/or $500 fine. 13.12 Street 13.12.130 SECTION 13.12.130 SECTION 13.12.130 Excavations Penalties Penalties Penalties A. Knewingly e"nayatin Any person who violates any etting, brealiirig, digging up, o provision of this Chapter is fflanflef, subject to Section 1.08.020 of iri6iti ilig HHElef... ir,rT ^r the Ashland Municipal Code. ttinneling und In addition to other legal and equitable remedies available to the G t~race-e^r e with this the City of Ashland, including CL,apte f s all be eensi` efe u revocation of permits: Glass G misdemeanor offenses A. Unless otherwise provided n„biont t^ the lipaitations of A W herein, violation of any section .08 of this chapter AMC 13.12 is a Class I violation. Ordinance - Exhibit A Page 43 of 52 L II. III. N. Code Provision Code Section Original with Changes Final Version Any vielatio„ of the B. A knowing violation of or rye-metes-of this ehapter, not failure to comply with addfessed in ^ abeve, ineludi ng 13.12.010 is punishable of not vim ' „ of the terms d more than 30 days jail and/or eendi ns of r it, in„'„aing $500 fine. failure to restore the work s 4e 7 shall be n Clans T viol do as defined by ANK; 1.08 and punishable as set fefth in 4+4 Sian. Any person who violates any provision of this Chapter is subject to Section 1.08.020 of the Ashland Municipal Code. In addition to other legal and equitable remedies available to the City of Ashland, including revocation of permits: A. Unless otherwise provided herein, violation of any section of this chapter AMC 13.12 is a Class I violation. B. A knowinIZ violation of or failure to comply with 13.12.010 is punishable of not more than 30 days fail and/or $500 fine. 14.04 Water 14.04.060 SECTION 14.04.060 .0- 4TH ,n-~E-. System - Rates Water Water Connections Outside and Regulations Connections City the Limits Outside City the Limits F n violation of anN rr, V .Slier ^f this ehapt°r shall be punishable as a Class 1 Violation as set ~@t4h it n N4G 08 14.04 Water 14.04.090 SECTION 14.04.090 SECTION 14.04.090 System - Rates Penalties Penalties Penalties and Regulations E. " violation efany pfavisien e In addition to any other this ehapter shall by pu ishable remedies set forth in Ashland as n Class r Vielati„n as sot felt Municipal Code, any person it n MG 09 who violates any provision of In addition to any other this Chapter is subject to remedies set forth in Ashland Section 1.08.020 of the Ordinance - Exhibit A Page 44 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version Municipal Code, any person Ashland Municipal Code. Any who violates any provision of violation of this section is a this Chapter is subject to Class II violation. Section 1.08.020 of the Ashland Municipal Code. Any violation of this section is .a Glass II violation. 14.05 Water 14.05.120 SECTION 14.05.120 SECTION 14.05.120 Regulation and Penalties Penalties Penalties Cross Connection n v; ,la+; ,r, of any P, 0.,;s;er Any person who violates any this ehaptef shall be punishable provision of this Chapter is as a Class 1 Violation as set fet4 subject to Section 1.08.020 of it ^ N4G 1.09. the Ashland Municipal Code. Any person who violates any In addition to other legal and provision of this Chapter is equitable remedies available to subject to Section 1.08.020 of the City of Ashland, including the Ashland Municipal Code. restriction or termination of In addition to other legal and service: equitable remedies available to A. Violation of any section of the City of Ashland, including this chapter AMC 14.05 is a restriction or termination of Class I violation. service: A. Violation of any section of this chapter AMC 14.05 is a Class I violation. 14.06 Water 14.06.080 SECTION 14.06.080 Excess SECTION 14.06.080 Curtailment Excess water water consumption surcharges Excess water consumption consumption flow restrictor installation surcharge; flow restrictor surcharge For any full billing period that installation begins after the City For any full billing period that Administrator's determination is begins after the City made and ratified as provided in Administrator's determination section 14.06.0060: is made and ratified as A. Any customer who exceeds provided in section 14.06.060: the maximum volumes A. Any customer who exceeds established in the Water the maximum volumes Allocation Table for Stages 1,2 or established in the Water 3 shall pay a surcharge of four Allocation Table for Stages 1,2 times the rate for water delivered or 3 shall pay a surcharge of in excess of the established four times the rate for water maximum volume. delivered in excess of the B. During Stage 4, any customer established maximum volume. who exceeds the maximum B. During Stage 4, any volumes established in the Water customer who exceeds the Ordinance - Exhibit A Page 45 of 52 I. II. III. N. Code Provision Code Section Original with Changes Final Version Allocation Table shall pay a maximum volumes established surcharge of ten times the rate for in the Water Allocation Table water delivered in excess of the shall pay a surcharge of ten established maximum volume. times the rate for water C. Notwithstanding the above, delivered in excess of the at any time the City may install established maximum volume. a flow restricting device upon a C. Notwithstanding the above, service exceedinIZ the maximum at any time the City may install volume for more than one a flow restricting device upon billing period. For services up a service exceeding the to one and one-half inch size maximum volume for more the City may install a flow than one billing period. For restricting device of two gallon- services up to one and one-half per-minute capacity, and for inch size the City may install a larger services, comparatively flow restricting device of two sized restricting devices for gallon-per-minute capacity, larger services, for a period of and for larger services, seven days. Before normal comparatively sized restricting service will be restored, a flow devices for larger services, for restrictor installation and a period of seven days. Before removal charl4e of $100 shall be normal service will be paid by the person who restored, a flow restrictor subscribes for the water installation and removal charge service. Appeals are as of $100 shall be paid by the provided in section 14.06.060 person who subscribes for the herein. water service. Appeals are as provided in section 14.06.060 herein. 14.06 Water 14.06.090 SECTION 14.06.090 Penalties SECTION 14.06.090 Curtailment Penalties and and Enforcement Penalties and Enforcement Enforcement The '"1en lt1es f^r viol Lions of Any person who violates any this ,.hapter Shall be tilatk'e provision of this Chapter is iu~i v v in that they may be addition t^ subject to Section 1.08.020 of r„* in lie„ of othe fPenalties-,- the Ashland Municipal Code. romOdieS OF SHFehafge-S In addition to other legal and established by this ehapter. equitable remedies available to A n pefse shall not vvielaiute v „r the City of Ashland, including w ■ proe re aid or abetin the restriction or termination of viola4io of any provision of this service: ehapter n violation of any A. Violation of any section of this chapter AMC 14.06 is a Class it Violation and is subject Class II violation. Ordinance - Exhibit A Page 46 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version t` Seeti^r 1.09.020 Of the Mt nieipal Go e R. if a n t storn or e*eee s th e D m lira volume f+)r- mere than ene billing 7 install n 44ow r-estrtnting devie V at the sefviee motor which reduces YAatterL+~f4ow and pressure. Fe~f se"t"s tip to one afi efie half. irte size the ~tti mat .-tall a fl ett' festrt ntt ti n devi le- of tw- it artU g lle„ per min to e ffp `.tty' and fi r lnr`ror S.01 inoc' ` empaf ntiyely sipzl^ie rontrieting deyiees f9f large: '13V1 v inoc,' for n periodof seven days. l~ e fafe Nefm l coat-ii,iee will D lT"G ~ -be resto r-e n flett, restFieteT installation and romoy l ch rge of $100 shall be paid by the pegs„ Whe subsefibe s faf t4to i Ll lt✓ t,ntor Sc, V o G. Ser-viee may be ten:nifiated to any etistemer- who knoiA,ingly and willfully vielntes any provisiono this chapter Any person who violates any provision of this Chapter is subject to Section 1.08.020 of the Ashland Municipal Code. In addition to other lellal and equitable remedies available to the City of Ashland, includinIz restriction or termination of service: A. Violation of any section of this chapter AMC 14.06 is a Class II violation. 14.08 Sewer 14.08.050 SECTION 14.08.050 SECTION 14.08.050 System - Rates Penalties Penal Cd penal Penalty Any pffsen b Any person who violates any ef this cwt , inelttaing failure provision of this Chapter is to connect -to anavailable se:,A,er subject to Section 1.08.020 of system, guilty of a Glnr4 the Ashland Municipal Code. Ordinance - Exhibit A Page 47 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version Viol tiO if 60„N'iete ^„d Shall In addition to other legal and be sheet to the penalties set equitable remedies available to fel4h i seet 1.08.020. the City of Ashland, including Any person who violates any restriction or termination of provision of this Chapter is service: subiect to Section 1.08.020 of A. Violation of any section of the Ashland Municipal Code. this chapter AMC 14.08 is a In addition to other legal and Class I violation. equitable remedies available to the City of Ashland, including restriction or termination of service: A. Violation of any section of this chapter AMC 14.08 is a Class I violation. 14.09 Sewer 14.09.010 SECTION 14.09.010 SECTION 14.09.010 System Phosphate Ban Phosphate Ban Phosphate Ban Regulations . E. Penalty. Any „°rs^n violating E. Penalty. Any person who afly of the provis ons of *hiJ violates any provision of this ehapter- is, , Chapter is subject to Section acid 1.08.020 of the Ashland guilty „f„ Class H! Viet tie11 ullu shall be subject to the penalties as Municipal Code. In addition Set f^fth in seeti .n 1 04 0~n to other legal and equitable Any person who violates any remedies available to the City provision of this Chapter is of Ashland, including subject to Section 1.08.020 of restriction or termination of the Ashland Municipal Code. service: In addition to other legal and A. Violation of any section of equitable remedies available to this chapter AMC 14.09 is a the City of Ashland, including Class II violation. restriction or termination of service: A. Violation of anv section of this chapter AMC 14.09 is a Class II violation. 14.12 Electric 14.12.095 SECTION 14.12.095 SECTION 14.12.095 Penalties System - Penalties Penalties Any person who violates any Regulations ^ ny per-son t ,,hair, pfeNiJiV ~11J provision of this Chapter is 1V V of this ehaptef is guilty „f„ Class subject to Section 1.08.020 of zuJJ T yielatio if eeny ete an shall the Ashland Municipal Code. In addition to other legal and Ordinance - Exhibit A Page 48 of 52 I. II. III. IV. Code Provision Code Section Original with Changes Final Version be Stibjeet tE) the PefiaftieS as Se equitable remedies available to feft i seetion 1.08.020. the City of Ashland, including Any person who violates any restriction or termination of provision of this Chapter is service: subiect to Section 1.08.020 of A. Violation of any section of the Ashland Municipal Code. this chapter AMC 14.12 is a In addition to other legal and Class I violation. equitable remedies available to the City of Ashland, including restriction or termination of service: A. Violation of any section of this chapter AMC 14.12 is a Class I violation. 15.06 Solid Fuel 15.06.030 SECTION 15.06.030 SECTION 15.06.030 Burning Device Enforcement Enforcement and Penalties Enforcement and Penalties Regulations and Penalties In addition to those remedies =,r ether pr;rce;r ai any otherwise provided under vielating Section 1.08.020 of the Ashland Municipal Code, any the vielatie of any ewe person who violates any provision of this Chapter is Committed a in4aetien7 nri,a subject to and is subject to open e-enyietie Section 15.04.260 of the thefeef- is punishable as Ashland Municipal Code. pfvse Q in Seeti i:f ~L~~08.0L20 o the/`1 s lan Munieipnl Gem lJ GT~p , fir-ffi of er eefpel+nt oYl is g llltrl or n u separate_ violation or eac /1TI whieh and evefy ZII'Ci any vielation of this Title is eemmitte G~lTer e e„*TI'tIlrtted by sue erson, firm o In addition to those remedies otherwise provided under Section 1.08.020 of the Ashland Municipal Code, any person who violates any provision of this Chapter is subiect to and is subiect to Section 15.04.260 of the Ashland Municipal Code. Ordinance - Exhibit A Page 49 of 52 L II. III. IV. Code Provision Code Section Original with Changes Final Version 15.08 Moving of 15.08.100 SECTION 15.08.100 SECTION 15.08.100 Buildings Penalty Penalty Penalty In addition to those remedies negleE+ngto comply with he otherwise provided under of thiS ehaptef, E) Section 1.08.020 of the vielating any Ashland Municipal Code, any V Ons the fein is gull+y e f n" 0111 person who violates any L V r ir Glass TTT `Jtelntio 1ZCI„2d shall be provision of this Chapter is c>>b;onf +E the penalties set ~i~r+4, L fet subject to and is subject to in of the - Ashland Section 15.04.260 of the 1.08.0 20 Ashland Municipal Code. Mtinieipal Cede. Penalties sttl.ltt he assessed in ace)FElanc w4h can 15.04.260. In addition to those remedies otherwise provided under Section 1.08.020 of the Ashland Municipal Code, any person who violates any provision of this Chapter is subject to and is subject to Section 15.04.260 of the Ashland Municipal Code. 15.10 Flood 15.10.100 SECTION 15.10.100 Penalties SECTION 15.10. 100 Damage Penalties Penalties Prevention whether! as prinei al ageIn addition to those remedies Regulations empleyee or- ether-Wise, 'HE484ifitgn otherwise provided under of causing the viola "'n of any eT Section 1.08.020 of the ttuttvv the 3revisie s ^r this erar'nnnee Ashland Municipal Code, any has committed an irt4nnLi+~rtonrt, and person who violates any provision of this Chapter is ■n;sl-tnblo as prosnr;l~orl in " ed in subject to and is subject to cv,.+;,, l nQ non „f the n shin,-,mot „n;n;v~nl Code C~1e4, nrc~~t, Section 15.04.260 of the l~,r per-son, Ashland Municipal Code. fi rm Or eer-pern+i a is guilty sep rate yielntion for eaeh and v iolntion of this Ghapter is- new+m;tte er eentifitie l by s ie per-son, firm or- cEff-pofation-4* adds C2oTS'7 vie a n of tC is Or eie shall eenJt"itute -a publie - i Hid may be fegafde as c ueh in nn+;en1c uv Lrvl Ordinance - Exhibit A Page 50 of 52 I. IL III. N• Code Provision Code Section Original with Changes Final Version suits and pr-eeeedings. Said II nuisanee may be pr-eseeute44 CTIe eE)HAS Of the State Of Ofegffli. In addition to those remedies otherwise provided under Section 1.08.020 of the Ashland Municipal Code, any person who violates any provision of this Chapter is subject to and is subject to Section 15.04.260 of the Ashland Municipal Code. 15.16 Plumbing 15.16.340 SECTION 15.16.340 SECTION 15.16.340 Code Penalty Penalty Penalty Any Pe fs„r fefidSiIn addition to those remedies neglecting to eemply, ==Zith she otherwise provided under Section 1.08.020 of the viol ting aria Ashland Municipal Code, any person who violates any pie ' r, Punishable as provision of this Chapter is pFes .ribe in Seetien 1.09-W10 subject to and is subject to In addition to those remedies Section 15.04.260 of the otherwise provided under Ashland Municipal Code. Section 1.08.020 of the Ashland Municipal Code, any person who violates any provision of this Chapter is subject to and is subject to Section 15.04.260 of the Ashland Municipal Code. 15.20 Electrical 15.20.090 SECTION 15.20.090 SECTION 15.20.090 Code Violation Violati Penalty Penalty Penalty Any per-son, fifm or- eorpefatien In addition to those remedies viol ting any of the provisions ^f otherwise provided under this, ehapter shat be deemeu Section 1.08.020 of the Ashland Municipal Code, any offense and eae stieh pe fsen person who violates any shall be deemed guilty of provision of this Chapter is see rate offense on each an-at subject to and is subject to Section 15.04.260 of the thereof El„ is any Ashland Municipal Code. viola n of any ef the pfe',"i of this ordinanea In n~mmitta~ ee ti„tie er Ordinance - Exhibit A Page 51 of 52 L II. III. IV. Code Provision Code Section Original with Changes Final Version peffflit4ed and tip6fl 601-AN W-.. shall be panished as ~1~ it 111 Section an '-'enakies shall l be 1.08.020, be assessed in ae"-ce with Seeti ,n 15.04.260. In addition to those remedies otherwise provided under Section 1.08.020 of the Ashland Municipal Code, any person who violates any provision of this Chapter is subject to and is subject to Section 1 5.04.260 of the Ashland Municipal Code. 16.28 General 16.28.050 SECTION 16.28.050 SECTION 16.28.050 Penalties Provisions Penalties Penalties Any person who violates any Any person f,6U rl gtiilt~ provision of this Chapter is b, emitting, subject to Section 1.08.020 of negleetin g or fe fusing to eemply the Ashland Municipal Code. :WTth afi~'E)f In addition to other legal and the shall be fi Z°Gd not leers than equitable remedies available to $500.00 f6f each e4a se. A the City of Ashland, including separate and distinet o ease shall restriction or termination of be El°°me eemmitte each day service: on hi 'h a violation eee rs A. Violation of any section of Any person who violates any this chapter AMC 16.28 is a provision of this Chapter is Class I violation. subject to Section 1.08.020 of the Ashland Municipal Code. In addition to other legal and equitable remedies available to the City of Ashland, includinIZ restriction or termination of service: A. Violation of any section of this chapter AMC 16.28 is a Class I violation. Ordinance - Exhibit A Page 52 of 52 CITY OF ASHLAND Council Communication February 7, 2017, Business Meeting An Ordinance Amending AMC Section 3.08.020 Code of Ethics FROM: Dave Lohman, city attorney, david.lohman@ashland.or.us SUMMARY This amendment to the City's Code of Ethics is proposed in order to reduce the complexity of the analysis a public official must undertake when trying to determine the proper course of action when faced with a possible conflict of interest; to add a recusal requirement in the event of an actual conflict of interest; and to confirm that advisory boards and commissions, like other public officials, are subject to the State's disclosure and recusal requirements in the event of potential or actual conflicts of interest. BACKGROUND AND POLICY IMPLICATIONS: A 2012 amendment to AMC 3.08.020 brought the City's Ethics Code into essential conformity with the Oregon Government Ethics Law with respect to limits on gifts to public officials. The 2012 amendment, however, did not harmonize the City and State processes for handling actual or potential conflicts of interest. The confusion caused by fairly minor discrepancies between the two sets of requirements for disclosing possible conflicts can cause considerable anxiety and inadvertent mistakes. The City's definition of conflict of interest is somewhat more stringent than the State's. Under ORS 244.020, the conflict of interest occurs only when participating in an official action which could or would result in a financial benefit or detriment to the public official, a relative, or a business with which the public official or relative is associated. In contrast, under AMC 3.08.020E, a conflict could exist not only when a public official or relative or associated business would or could be affected financially, but also when a public official's participation - including non-financial participation - in a proposed or current City transaction might impair his or her independence of judgment about a possible official action or might be incompatible with the performance of the public official's official duties. The amendment presented in this agenda item does not change the City's more stringent definition of conflict of interest. The purpose of the amendment is to reconcile the City's process for disclosing potential or actual conflicts with the process established in State law. Currently, City code allows full participation in an official action after open disclosure whether the conflict disclosed is potential (could affect) or actual (would affect). State law also requires open disclosure of potential or actual conflicts, but is more stringent in that it requires the public official to refrain from participating in an official action when the conflict is actual (would affect). Page 1 of 2 ~r CITY OF ASHLAND The proposed amendment adopts in Section 3.08.020E(I;) the State's already-established process for disclosing potential or actual conflicts and its requirements for nonparticipation in an official action in the event of an actual conflict. Elsewhere in Oregon, there have been assertions occasionally that appointed advisory boards, commissions, and committees are not governing bodies subject to State requirements concerning gifts and conflicts of interest. The proposed amendment adds language in Section 3.08.020A clarifying that the City Code of Ethics (and the Oregon Government Ethics Law) is applicable to all City public officials, inclusive of City-appointed members of regular or ad hoc boards, commissions or committees. FISCAL IMPLICATIONS: N/A STAFF RECOMMENDATION AND REQUESTED ACTION: Staff recommends approval of the ordinance. SUGGESTED MOTION: I move for approval of the first reading of an Ordinance titled, "An Ordinance Amending AMC Section 3.08.020 Code of Ethics." ATTACHMENTS: Ordinance Page 2 of 2 ~r ORDINANCE NO. AN ORDINANCE AMENDING ASHLAND MUNICIPAL CODE SECTION 3.08.020 CODE OF ETHICS Annotated to show d et s and additions to the code sections being modified. Deletions are bold lined through and additions are bold underlined. WHEREAS, Article 2. Section 1 of the Ashland City Charter provides: Powers of the City. The City shall have all powers which the constitutions, statutes, and common law of the United States and of this State expressly or impliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession. WHEREAS, the requirements public officials must meet under the current City Code of Ethics when faced with potential or actual conflicts of interest differ in substantial and confusing ways from the requirements in the state statutory provisions on conflict of interest; and WHEREAS, the state statutory provisions on conflict of interest should be made expressly applicable to members of the City's appointed boards, commissions, and committees. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Ashland Municipal Code Chapter 3.08. Section 3.08.020 Code of Ethics is hereby amended to read as follows: SECTION 3.08.020 Code of Ethics A. Declaration of Policy. The proper operation of democratic government requires that public officials, including elected officials, appointed officials and employees be independent, impartial and responsible to the people; that governmental decisions and policy be made in the proper channels of the governmental structure; that public office not be used for personal gain; and that the 'public have confidence in the integrity of its government. In recognition of these goals, there is hereby established a Code of Ethics fef applicable to all public officials, whether paid or unpaid, including members of Rel4ular or ad hoc boards, commissions, or committees filled by appointment by the Mayor or members of the City Council. The purpose of this Code is to establish ethical standards of conduct for all public officials by setting forth those acts or actions that are incompatible with the best interests of the City of Ashland. It is also the purpose of this Code to assist public officials in determining the proper course of action when faced with uncertainty regarding the propriety of a Ordinance No. Page 1 of 7 contemplated action, thereby preventing them from unwittingly entangling public and private interests. Through adoption of this Code the City hereby expresses its intent to maintain high ethical standards in the City service, and to increase public confidence in the integrity of City public officials. The provisions of ORS 244 ("Government Ethics Law") as it currently exists or may from time to time be amended are incorporated by reference herein. A violation of any provision of ORS 244 shall be considered a violation of this Code of Ethics. B. Responsibilities of Public Office. Public officials are agents of public purpose and are engaged for the benefit of the public. They are bound to uphold the Constitution of the United States and the Constitution of this State and to carry out impartially the laws of the nation, state and the City, and thus to foster respect for all government. They are bound to observe in their official acts the highest standards of morality and to discharge faithfully the duties of their office regardless of personal considerations, recognizing that the public interest must be their primary concern. C. Dedicated Service. All public officials of the City should work to support the political objectives expressed by the electorate and the programs developed to attain those objectives. Appointive Officials and employees should adhere to the rules of work and performance established as the standard for their positions by the appropriate authority. Public officials should not exceed their authority or breach the law or ask others to do so, and they should work in full cooperation with other public officials unless prohibited from so doing by law or by officially recognized confidentiality of their work. D. Fair and Equal Treatment. 1. Interest in Appointments. Canvassing of members of the Council or Mayor, directly or indirectly, in order to obtain preferential consideration in connection with any appointment to the City service shall disqualify the candidate for appointment except with reference to unpaid positions filled by appointment by the Mayor or Council. 2. Use of Public Property. No public official shall request or permit the use of city-owned vehicles, equipment, materials or property for personal convenience or profit, except when such services are available to the public generally or are provided as municipal policy for the use of such employee in the conduct of official business or as a specifically defined benefit in compensation of employment. 3. Obligations to Citizens. No public official shall grant any special consideration, treatment or advantage to any citizen beyond that which is available to every other citizen except as otherwise permitted by law or ordinance. E. Conflict of Interest. Ordinance No. Page 2 of 7 1. Disclosure. No public official, whether paid or unpaid, shall take any action in the course of his/her duties, the effect of which potentially or actually would be to the private financial gain or loss of (a) the official, (b) any relative of the official or (c) those with whom the official has a close business relationship, without first disclosing such potential or actual gain or loss to the proper authority. Nor shall any public official, whether paid or unpaid, engage in any business or participate in any proposed or current City transaction, contract, purchase or sale which is potentially or actually incompatible with the proper discharge of that public official's official duties or which would tend to impair independence of judgment or action in the performance of that public officials' official duties without first disclosing such potential or actual incompatibility or impairment of independent judgment or action to the proper authority. Frelected officials, sue diselosure shall be made in an open meeting to the eleeted body on whieh the offieW serves. For appointed offleials, sueh diselosure shall be made in an open meeting the appointed body on Whieh the offieial . The requirements for such disclosure by elected and appointed officials and the limits on their participation in discussion, debate, or voting on any issue out of which an actual conflict arises shall be those set forth in ORS 244.120(2), as it may be amended from time to time and as it is interpreted by the Oregon Government Ethics Commission. For employees, such disclosure shall be made in writing to the employee's immediate supervisor and Department Head. Any employee or appointed official who has a financial or other private interest in a particular matter shall disclose the nature and extent of such interest on the records of the Council before participating in Council discussion on or giving an official opinion to the Council on the matter. 2. Transactions with the City. A public official acting in an official capacity shall not recommend, approve, award, enter into or authorize a City transaction, contract, purchase or sale to which one of the parties is (a) the public official acting in his or her own behalf, (b) a relative of the official or (c) a business entity in which the official or a relative of the official has a substantial or controlling interest. 3. Gifts. No public official shall solicit or accept gifts, favors, services, compensation, retainers or promises of future employment from a source with a legislative or administrative interest in the performance of his/her official duties or in anticipation of official action to be taken by the public official or by the City. For purposes of this provision, "gift" means something of economic value given to a public official, a candidate or a relative or member of the household of the public official. A public official may not accept a gift from a source with a legislative or administrative interest in the public official's official duties if the gift has a value in excess of $50 or smaller gifts from a single source with an aggregate value exceeding $50 in the course of a calendar year. Gifts received by City employees with a value of less than $50 shall, to the extent practical, be shared with other City employees. Public officials may accept gifts with de minimis value, such as caps, coffee mugs, pens and paperweights, and are not expected to share such gifts. 4. Remuneration Contingent on City Action. No public official shall accept a retainer or compensation that is contingent upon a specific action by the City. Ordinance No. Page 3 of 7 5. Disclosure of Confidential Information. No public official shall, without proper legal authorization, disclose confidential information concerning the property, government or affairs of the City that is confidential or not readily available to the public. Nor shall any public official use information that is confidential or not readily available to the public to benefit private interests, including the official's private interests, at the expense of or in conflict with the public interest. Information that is public may not be readily available to the public if a special request is required to obtain the information or if special knowledge, such as that acquired as a public official, is needed to take advantage of the information. 6. Representing Private Interests before Courts or City Departments or Elected or Appointed Bodies. No appointed official shall appear on behalf of a client for a fee or pro bono before the board or commission to which that official is appointed. No employee whose salary is paid in whole or in part by the City shall appear on behalf of private interests before any department or elected or appointed body of the City. An employee shall not represent private interests in any action or proceeding against the interests of the City in any litigation to which the City is a party, unless the employee is representing himself/herself as a private citizen on purely personal business. 7. Incompatible Employment. No employee shall engage in or accept employment from or render services for another person or entity when such employment or service is incompatible with the proper discharge of that employee's official duties for the City or would tend to impair independence of judgment or action in the performance of that employee's official duties. 8. More Restrictive State Law Provisions. Nothing in this ordinance relieves or excuses public officers and employees from compliance with more restrictive state laws applicable to the particular public position. Planning Commissioners, for example, are subject to more restrictive Conflict of Interest Provisions pursuant to ORS 244.135. F. Political Activity Employee involvement in certain political activities is protected under the First Amendment. However, under Oregon and federal law, there are some restrictions on the political activities of Oregon public employees. City employees are expected to be familiar with and to comply with these laws as they currently exist or as amended. Oregon law (ORS 260.432(2)) requires that: "No public employee shall solicit any money, influence, service or other thing of value or to promote or oppose any political committee or to promote or oppose the nomination or election of a candidate, the gathering of signatures on an initiative, referendum or recall petition, the adoption of a measure or the recall of a public office holder while on the job during working hours. However, this section does not restrict the right of a public employee to express personal political views." The Hatch Act (federal law) further requires that employees whose principal job responsibilities are financed in whole or in part from loans or grants made by the federal Ordinance No. Page 4 of 7 government may not use their official influence to interfere with or affect the result of an election or a nomination for office. An employee covered by the Act may not, either directly or indirectly, coerce or advise another employee to contribute anything of value in any form whatsoever to any organization or agency for political purposes. The expression of personal political views while on the job during working hours is permitted only to the extent that such expression does not interfere with the performance of the employee's duties or performance of the duties of other employees. While on the job, during working hours, any comment or suggestion to fellow employees or the public to vote a certain way is prohibited, even if it does not interfere with the performance of duties of the employee or other employees. Politically related activities such as fundraising, soliciting volunteer help on political campaigns or disseminating partisan election material is prohibited while on the job during working hours. No public official shall promise an appointment to any municipal position as a reward for any political activity. G. Applicability of City Code of Ethics and State Ethics Law; Responsibility for Defense. This City ethics code shall be operative in all instances covered by its provisions except when superseded by an applicable statute, ordinance or resolution which is mandatory or when the application of a statute, ordinance or resolution provision is discretionary but determined to be more appropriate or desirable. Full compliance with the City code of ethics and with Oregon's Government Ethics Law is the personal responsibility of each public official. The opinion of the City Administrator, the City Attorney, or the Mayor shall not be considered an affirmative defense if a public official is charged by the Oregon Government Ethics Commission with a violation of state Ethics Law. Any public official accused of violating the state Ethics Law shall be solely responsible for the costs of his or her defense before the Oregon Government Ethics Commission. If the charges are dismissed or determined to be unfounded, the City Council, at its sole discretion, may elect to reimburse a public official for some or all of the costs incurred by the official. 1. Employees. When an employee has doubt as to the applicability of a provision of this ethics code or the Government Ethics Law to a particular situation, the employee should apply to the City Administrator, who is charged with the implementation of the City's ethics code for an advisory opinion, and be guided by that opinion when given. The employee shall have the opportunity to present his or her interpretation of the facts at issue and of the applicable provision(s) of the ethics code or Government Ethics Law before such advisory decision is made. All such requests for advice shall be treated as confidential. The City Administrator may ask the City Attorney to provide an advisory opinion based upon the facts presented, which opinion shall be subject to the attorney-client privilege. 2. Appointed and Elected Officials. When an appointed official or an elected official has doubt as to the applicability of a provision of ethics code or state Ethics Law to a particular situation, he or she may seek an advisory opinion from the City Attorney. If an appointed or elected official requests advice on an ethics question about that Ordinance No. Page 5 of 7 official's actions or potential actions, the opinion itself shall be subject to the attorney-client privilege and not be disclosed to the Mayor, Council members, or anyone other than the requesting official without the official's explicit approval. 3. The opinion of the City Administrator or the City Attorney shall not be considered an affirmative defense if a public official is charged by the Oregon Government Ethics Commission with a violation of state Ethics Law. H. Code of Ethics Definitions: 1) Employee - For the purposes of this section, "employee" shall mean one who is hired and paid a wage or salary to work for the City other than elected or appointed officials. 2) Appointed Official - For the purposes of this section, "appointed official" shall mean a person who is appointed to serve on one of the City's boards or commissions and shall also mean the City Administrator and City Attorney. 3) Elected Official - For the purposes of this section, "elected official" shall mean one who is elected by the registered voters of the City of Ashland to serve the city and shall include: the Mayor, the city councilors, the city recorder, the municipal judge and the parks commissioners. 4) Public Official - For purposes of this section, "public official" shall mean any employee, appointed official or elected official. 5) Private Interests - The interests, including but not limited to financial interests, of discrete individuals or entities, as distinct from the interests of the City as a whole or the interests of its citizens in general. 6) Relative - (a) The spouse and any children, siblings, parents, or spouses of siblings or parents of a public official; (b) any children, siblings, parents, or spouses of siblings or parents of a public official's spouse; (c) any individual for whom a public official has a legal support obligation; or (d) any individual for whom a public official provides benefits arising from the public official's public employment or from whom the public official receives benefits arising from that individual's employment. 1. Municipal Court Judge. Notwithstanding any other provision of this ordinance, the conduct of the Municipal Court Judge, an elected official, shall be governed by the Rules of Judicial Conduct of the Oregon State Bar, including subsequently enacted amended, reordered, or renumbered versions thereof, specifically incorporated herein and made a part hereof by this reference. J. Sanctions. Violation of any provision of this section, determined after notice and an opportunity to be heard, shall constitute cause for disciplinary action up to and including termination for an employee, or removal from office of an appointed official. Discipline or removal actions shall be in addition to, and not in lieu of, any other City initiated sanction or penalty authorized by Title 1 of the Ashland Municipal Code. Ordinance No. Page 6 of 7 SECTION 2. Savings. Notwithstanding this amendment/repeal, the City ordinances in existence at the time any criminal or civil enforcement actions were commenced, shall remain valid and in full force and effect for purposes of all cases filed or commenced during the times said ordinances(s) or portions thereof were operative. This section simply clarifies the existing situation that nothing in this Ordinance affects the validity of prosecutions commenced and continued under the laws in effect at the time the matters were originally filed. SECTION 3. Severability. The sections, subsections, paragraphs and clauses of this ordinance are severable. The invalidity of one section, subsection, paragraph, or clause shall not affect the validity of the remaining sections, subsections, paragraphs and clauses. SECTION 4. Codification. Provisions of this Ordinance shall be incorporated in the City Code, and the word "ordinance" may be changed to "code", "article", "section", or another word, and the sections of this Ordinance may be renumbered or re-lettered, provided however, that any Whereas clauses and boilerplate provisions (i. e., Sections [No. 2-4] need not be codified, and the City Recorder is authorized to correct any cross-references and any typographical errors. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of 2017, and duly PASSED and ADOPTED this day of , 2017. Barbara M. Christensen, City Recorder SIGNED and APPROVED this day of , 2017. John Stromberg, Mayor Reviewed as to form: David H. Lohman, City Attorney Ordinance No. Page 7 of 7