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Home My WebLink About2013-02-06 Historic MIN ASHLAND HISTORIC COMMISSION Meeting Minutes February 6, 2013 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER –REGULAR MEETING, 6:00pm Allison Renwick, Tom Giordano,TerrySkibby,Dale Shostrom, Ally Phelps, Historic Commissioners Present: Keith Swink, Victoria Law, Sam Whitford(u), Kerry Kencairn (e) Commission Members Absent: Greg Lemhouse Council Liaison: None Appointed High School Liaison: None Appointed SOU Liaison: Staff Liaison: Amy Gunter; Clerk: Billie Boswell Staff Present: Theminutes of the January 2, 2013Historic Commission meeting were reviewedMs. APPROVAL OF MINUTES: . Renwick pointed out the wrong Review BoardSchedule was in the Minutes.Ms. Boswell said she would change it out and put the January schedule in. Ms.Renwickmade a motion to approve theminutes as amended. Ms.Phelps seconded the motion and the motion was approved unanimously.Mr. Giordano abstained due to being absent last month. : Tam Moore of the Our Heritage Political Action Committee said local cities are receiving letters PUBLIC FORUM describing how important the levy would be for the 17 historical districts in Jackson County. Struggling organizations managing historical attractions in Jackson County hope voters will approve a levy in 2014 that would create a Rogue Valley Heritage District and raise more than $800,000 a year.Mr. Moore explained the request for support would be presented to the Ashland City Council soon. Mr. Lemhouse discussed the goal setting meeting the City Council had. He shared COUNCIL LIAISON REPORT: that three of the Historic Commission goals were well received. : PUBLIC HEARING PLANNING ACTION:2013-00060 SUBJECT PROPERTY:108 Second Street APPLICANT: Second Spring Property LLC / Dudley Rood DESCRIPTION: A request for a modification to an existing 1987 Conditional Use Permit for exterior modifications to an existing structure for the property located at 108 Second Street. The application includes a Solar Access Waiver to shade the property to the north more than permitted by code. The property to the north at 120 N Second Street has agreed to the additional shading. COMPREHENSIVE PLAN DESIGNATION: Low Density Multiple Family Residential; ZONING: R-2; ASSESSOR’S MAP: 39 1E 09BA TAX LOT: 8900 Chairman Shostrom verified that there was no exparte contact or conflict of interest. Ms. Gunter described the projectadding dormers upstairs to create a better residential living spaceabove 2 offices below. French doors and a balcony are to be built on the second story, east side,for egress.Chairman Shostrom was concerned about the predominance of the posts supporting the deck on that side. Cladding the postsin 8”x8” to match the front porch was suggested. Possible hedge and plants and/or a pergola to help screen it from the alley and undergrounding the utilities were also mentioned. Ashland Historic Commission Minutes 3/28/2013 Mr. Giordano made a motion to recommendthePlanning Commission approve the proposed plans with the following design recommendations: 1) That the posts of the rear deck shall be clad to 8 x 8 or to match the girth of the existing posts on the front porch. 2) The floor beams of the rear deck shall be extended to create an arbor or pergola on which vine plants could be supported to soften the posts and reduce their mass and visibility. The motion was seconded by Ms. Renwick and it passed unanimously. PLANNING ACTIONS: 2013-00081 SUBJECT PROPERTIES: 245 Van Ness APPLICANT: Nate Witemburg / Brint Borgilt DESCRIPTION: A request for Conditional Use Permit approval to exceed the Maximum Permitted Floor Area within the Skidmore Academy Historic District to construct a 723 square foot addition to an existing residence at 245 Van Ness Street. The existing garage that does not comply with setbacks will be removed as part of the project. COMPREHENSIVE PLAN DESIGNATION: High Density Multi-Family Residential; ZONING: R-3; ASSESSOR’S MAP #: 39 1E 05 DD; TAX LOT: 1200 Chairman Shostrom verified that there wasno exparte contact or conflict of interest. Ms.Gunter described the project to remove the existing non-conforming garage and build a garage and shop attached to the historical home with an additional bedroom above. The applicant was not present. There being no one else in the audience wishing to speak, the public hearing was closed. Chairman Shostrom was concerned about the mass and scale in relation to the existing house. The design did set back 10 feet from the property line and it did protect the salt box style of the original building, but he felt the extra large size of the garage and shop area overshadowed the mass of the main house.Mr. Giordano questioned whether a continuance wouldgive the applicant a chance to redesign to better meet MPFA. Ms. Gunter explained the applicant would need to sign an extension agreement to delay another month. Mr. Giordano made a motion to recommend denial of the application due to excessive mass and scale. Ms. Phelps seconded the motion. The vote was 5 to 1 in favor of the motion. : OLD BUSINESS Brochures Subcommittee Report: Mr. Shostrom said they reviewed several varieties of literature. Said George Kramer would combine the verbiage into one brochure. Graphic designer would create the actual brochure. The brochures would be mailed to Realtors, Architects, and Designers. It was suggested that Mr. Kramer be invited to speak at the next meeting. Historic Markers Subcommittee Report: Ms. Renwick questioned the budget for their project in order to outline a proposal. It was suggested that they detail a Historic Marker Master plan showing best to least and able to phase in over the next several years. There was discussion about including a QR code linked back to the City’s website for additional informationon each hub. The basic design included a hub with various plaques within a defined area. The top and probably first hub would be inthe downtown district, then the railroad district. They plan to have a presentation ready byApril 9for Bill Molnar to present at the April 16Council study session. thth Ashland Historic Commission Minutes 3/28/2013 NEW BUSINESS: A. Review Board Schedule February 7Terry, Keith, Ally th February 14Terry, Allison, Dale th February 21Terry, Tom, Victoria st February 28Terry, Sam, Kerry th March 7Terry, Keith, Ally th B. Project Assignments for Planning Actions BD-2011-01029400 Allison (Robin Biermann) New SFR Whitford/Renwick (under construction) BD-2011-01079134 Terrace (Allman) New SFR Whitford (under construction) BD-2011-0062189 Oak St (Amorotico) New façade on building Shostrom (under construction) PA-2012-00434843 B St (Holzshu) ARU (Renwick no permit yet) BD-2012-0042027 N Main (McKechnie) Repair Fire Damage Shostrom (finalled 12-20-12) BD-2012-01330117 Eighth St (McKinney) New ARU Renwick (under construction) PA-2012-01122175 Lithia Wy (First Place Partners) 3-story mixed use buildingGiordano PA-2012-01737111 Coolidge (Wallace) 4 Accessory UnitsShostrom PA-2013-00060108 Second (Dudley Rood) CUP and Solar Waiver for 2story unitShostrom nd May 19-25, 2013 was chosen as Historic Preservation Week. Creating a new banner for DISCUSSION ITEMS: Main Street was discussed. It was suggested that the new design be easily adaptable at a minimum cost to reuse each year. ANNOUNCEMENTS & INFORMATIONAL ITEMS Next meeting is scheduled for March 6, 2013. Itwas the unanimous decision of the Commission to adjourn the meeting at 8:50p.m. Ashland Historic Commission Minutes 3/28/2013