HomeMy WebLinkAbout2013-02-27 Housing MIN
ASHLAND HOUSING COMMISSION
MINUTES
February 27, 2013
CALL TO ORDER
ChairRegina Ayarscalled the meeting to order at 4:00p.m. in the Siskiyou Room at theCommunity Development
and Engineering Buildinglocated at 51 Winburn Way,Ashland, OR 97520.
Commissioners Present:Council Liaison
Regina AyarsCarol Voisin
Brett Ainsworth
Barb BarasaSOU Liaison
Evan LasleyAndrew Ensslin
Michael Gutman
Ben ScottStaff Present:
Commissioners Absent:
Linda Reid, Housing Specialist
Carolyn Schwendener
APPROVAL OF MINUTES
Gutman/Lasleym/s to approve the minutes of the January 23,2013regular Housing Commission meeting. Voice
Vote: All Ayes;minutes were approved as presented.
PUBLIC FORUM
No one spoke
CDBG PRESENTATIONS
Maslow Project –MaryFerrellfounder and Executive Directorof the Maslow Project spoke.Ferrell explained that
the Maslow Project is a nonprofit advocacyagencywhose mission is to offer every homeless child and youth the
probability of success and the opportunity for a better life. They do this by providing resources for basic needs,
removing barriers to education and employment and fostering self-sufficiency in a collaborative and empowering
environment. Homelessness is defined as “any student who lacks a fixed, regular, and adequate night residence.”
This includescouch surfing, doubled-up, livingin weekly rate motels, shelters, parks, streets and campgrounds or
in substandard blight conditions. Ferrell pointed out their proposed target is 100 students.
The Maslow Project is located inside the Ashland Senior High School. The Ashland case manager works
approximately three days a week providing services to eligible youth and families. Ferrell acknowledged that the
Maslow Project is requesting $10,000 from the CDBG funds to cover a portion of the Case Manager’s salary. All
other program costs are covered by other funding sources. These CDBG funds are critical to the payroll expenses
of this project. A reduction in hours of the Case Manager would result in decreased access for students to this
service.
The following are questions from the Commissioners:
How long have you been in existence?
We started over 14 years ago but became non-profit just four years back. We chose to become non-profit in order
to expand and be a county wide service.
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How do you work with other non-profits in the Community?
We partner with as many agencies as possible. Our case manager spends time with the Community Worksstreet
outreach workerconductingoutreach programs. We also give referralsto each other when appropriate.
Are there any duplicates regarding services offered in our Community?
No. We offer a full range of servicesincluding coordinating housing for children.
How do you access the children who are not in High School?
Our case manager goes to all the schools in the district as well as Headstart. There is a built in network in place.
You mentioned having $8,700 in donations from the Community. Howmany make up that number?
Approximately seven businesses and forty-five tofiftyindividuals
Ashland Emergency Food Bank–Treasurerand Board Member Ward Wilson along with Grant writer Walt Slater
gave a presentation.For over forty years the AEFB has been distributing food to the Communities of Ashland and
Talent. Each monththey provide an average of 475-525 households (representing 1,300 children and adults) with
a three to five-day supply of essential food items. They anticipate that 1,500 unique households (representing
3,750 individuals) will seek assistance from them in 2013.
AEFB has one part time employee and approximately ninety regular volunteers. They are currently housed at 560
Clover Lane, the old Kentucky Fried Chicken/A & W Restaurant. In August of 2011 they were able to negotiatea
two year leaseat that property with the option to purchase it when the lease is up in the amount of $475,000.
AEFB is asking for $87,000 in CDBG funds to help purchase the property. Currently they have $91,225 in secured
monies, $87,646 CDBG awarded funds from 2012 and $296,129 in tentative monies.
Grant writer, Slatermadetwo pointsregarding the AEFB purchase. As a basic service their application will score
higher and is identified as a priory project for funding from various foundations and funding sources. Slater stated
that if awarded the additional CDBG funds it will help bring leverage with the other private contributors.
The following are questions from the Commissioners:
The deadline for the purchase of the building is August 31, 2013. What will happen if you don’t have the money at
that time?
AEFB has no obligation to purchase the property. It would be our hope that the Bank would give us more time if we
are close to the amount needed. The bank has demonstrated their desire to help us make the purchase.
How confident do you feel in the next six monthsthatyou can raise over fifty percent of your target?
We are very confident! It took us a year toreally get started on our fundraising and we have done quite well in a
short amount of time. Currently no one we have asked has turned us down. We have received a donation from a
prominent community member who has also asked to join our fundraising campaign.
Why did it take so long to get the campaign going?
None of the peopleon the board have any experiencein fund raising. We had to educate ourselves. We spoke with
fund raising professionals in the valleyincluding the YMCA Director. We had to find volunteers to do the layout and
graphics.
Wilson invited the Commissioners to their March 10thopen house andPie Socialat the food banklocated at 560
Clover Lane.
St. Vincent de Paul–Rich Hansen, Foundation Liaison and ChiciCutting, President represented St. Vincent de
Paul. The Rogue Valley District Council of St. Vincent de Paul is dedicated to providing compassionate support
and care to the poor and needy in Jackson County, regardless of race, religion, creed, sex, sexual preference or
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ethnic origin. Twelve volunteers respond to calls for help on the Ashland phone line.
In the fiscal year endingSeptember 30, 2012 the Ashland/TalentHome Visit Conference spent $124,510 helping
the needy. In total they helped 184 families with rent expenses and 304 families with utility bills. Hansen
acknowledged that St. Vincent de Paul is requesting $24,000 inCDBG funds with this application. None of the
money received goes to salaries or benefits; it all goes to those they serve. The only overhead expense is $16.38
for a voice mail answering machine.
The following are questions fromthe Commissioners:
What percentage go your budget goes to help pay people’s utility bills?
Approximately 45% of the budget is designated for utility help about $55,000. $59,000 is used for rent. All CDBG
funds received are used for rent.
Living Opportunities –Jim Gochenour, Development Director spoke. Gochenour began by thanking the
Commissioners for their support with last year’s Grant money. Thanks to the City of Ashland CDBG funds in 2012
Living Opportunities was able to complete an interiorcapital improvement project at their building located at 747
Normal Ave. in Ashland. They are requesting $24,000 from the City’s CDBG fund in order to continue with the
renovation of the building.The money will go toward adding siding and insulation, replacing windows, doors,update
light fixtures, fencing and updates to the porch. The goal is to increase the energy efficiency of the building. Living
Opportunities will provide the remaining needed $17,300 and will cover any unanticipated costs associated with the
project. The life expectancy of the building is another thirty years.
Their mission statement is “For people with developmental disabilities to work for the same employers, live in the
same neighborhoods, and have the same experiences everyone aspires to in our community.” Gochenour
expressed his pride in several awards that Living Opportunitieshave received; Medford Chamber of Commerce
outstanding non-profit awardalong with three years in a row “the best non-profit to work forto mention a couple.
City of Ashland –Brandon Goldman,City Senior Planner, presented the application. Goldmanpointed outthat in
2009 the City Council awarded the City of Ashland CDBG funds for their Affordable Housing Weatherization and
Energy Efficiency project. This project was very successful assisting twenty householdsbenefiting thirty Ashland
residents and leveraging over $35,000 in matching funds from various sources. The City is asking to use $25,000
in CDBG funds to complete energy efficiency improvements on units occupied by qualifying low-income families.
With an approximate grant amount of $2,500 per dwelling the City could assist approximately ten householdswith
energy efficiency upgrades or other necessary repairs to reduce energy costs.
The following are questions from theCommissioners:
Does the City have another funding sourcethat this could come from?
Goldman suggested asking that question to someone in conservation or administration.
What happens if a renter requests help with weatherization?
The program is designed for property owners. The program targets owner occupied units.
Who performs the work?
The home owner would contract with providers. They would then submitto the city an invoice for the services
provided.
In 2009 for the CDBG Weatherization program. Where did the matching fundscome from?
The 2009 program leveragedfunds from; Access’ weatherization program, the City’s Conservation program loans
and grants, from Rural Development 502 loan and grant programs, funds from City of Ashland revolving loan
rehabilitation program, and homeowners.
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STAFF RECOMMENDATIONS
Reid expressed the City’s appreciation to all the organizations for applying for these funds as they are all necessary
services to our community. Reid stated it is staff’s responsibility to checkeligibility and determine whether the
applicantsmeet Federal CDBG regulations and address the priorities identified with the City of Ashland 2010-2015
Consolidated Plan.The total City of Ashland allocation of CDBG funds for the 2013 program year is expected to be
approximately $164,556whichincludes the administrative portion of 20%. CDBG regulations states that not more
than 15% can be awarded to Public Service activities and there is no limit on the percentage of funds that can be
awarded to capital improvement projects. Reid reminded the Commissioners that City is still uncertain about the
exact allocation from the Federal Government and reserves the ability to fund less should they receive less.
HOUSING COMMISSION DISCUSSION AND RECOMMENDATION
Gutman/Barasa m/s that we accept the staff recommendations, (even though we would like to see Living
Opportunities funded) forthe allocation of the CDBG money.
The Commissioners discussed the motion. Though the Commissioners believed thatthe recommendation was fair
and applicable they were disappointed to see no money awarded to Living Opportunities. Those Commissioners
that visited the site at 747 Normal were amazed with the interior work that was done. They called attention to the
self worth that the people whowork and spend their free time in that building must experience. Theirself esteem
will be greatly increased.
Ayars/Lasley m/s an amendment to the current motion to change the allocationrecommendation from staff for
social services to stay the same; but to reduce the allocation to AEFB, to awardLiving Opportunitiesfor the full
amount and the remaining balance to be allocated to the ACFB, and not fund the City application.
The Commissioners discussed the amendment. They inquired about allocating the money to four different projects
rather than three. This has previously been discussed in the past and Reid explained the difficulty involved in doing
that. After a discussion and acknowledging that Living Opportunities is a valuable resource in our Community it
was determined that the Energy Efficiency program is a higher priority.
Ayars withdrew her amendmentfollowed by Lasley withdrawing his second.The Commissioners voted on the
original motion. Voice Vote; motion passed unanimously
Reid announced that the CDBG award public hearing will be at the April 2, 2013 Council meeting.
FAIR HOUSING SURVEY FOR STUDENTS
Lasley would like some input from the Commissioners as to what they would like included in the survey. The
Commissioners will submit their ideas to Reid and she will consolidate them and send them to Lasley. Reid
reminded the Commissioners not to have an email meetingbut to just send the suggestions to her without a
discussion. Reid will give the update to Lasley.
Ainsworth announced to the Commission that this was his last meeting. He has resigned due to his need to focus
on other priorities in his life.The commissioners thanked Ainsworth and expressed their appreciation for his
volunteerism and contribution to the Commission.
MARCH 27,2013 MEETING AGENDA ITEMS
Student Fair Housing Survey Review
UPCOMING EVENTS AND MEETINGS
Next Housing Commission Regular Meeting
4:00-5:45PM; March27, 2013
ADJOURNMENT -The meeting was adjourned at 5:45.m.
Respectfully submitted by Carolyn Schwendener
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