HomeMy WebLinkAbout2016-350 Contract - Diamond Parking Services
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SERVICE CONTRACT
For
Diamond Parking Services, LLC for Parking Enforcement Services
On December 27, 2010, the city of Ashland entered into a contract with Diamond Parking Services,
LLC to provide parking enforcement in the Downtown Parking Enforcement area.
According to "Recital A Term" of that agreement, the agreement may be extended for up to two
(2) additional one (1) year terms.
At their January 19, 2016, business meeting the City of Ashland City Council approved an
extension of this contract with existing terms and conditions and reasonable increases for administrative
and personnel costs for up to two years.
NOW THEREFORE, the parties would like to amend the original agreement as follows:
i
EXTEND THE TERM OF THE AGREEMENT TO January 31, 2018.
Except as expressly amended herein, the terms and conditions of the Agreement shall remain in full force
and effect.
DATED: CITY OF ASHLAND
BY:
Title: e-iAj4wc g !a~ era z.
Dia nd Parking Services, LLC
By:
Title: ti
r
r
IAMON -16 CUd and Zay,:~/ PARKING DIAMOND PARKING SERVICES LLC
SERVICE G7 y'~" Pa C~p~
SINCE ~i~ A /n 1922
n~ cq~gOff
February 23rd, 2016
City of Ashland
Attn: Lee Tuneberg
20 E. Main Street
Ashland, OR 97520
RE: Station # EA01
Dear Lee Tuneberg,
It is a pleasure to have the opportunity to provide parking services at your facilities. Our
goal is to provide the best customer service possible and we will continue to strive
toward that end.
Enclosed please find the executed Parking Agreement for the above-referenced
property. If you should have any questions or concerns, please do not hesitate to call
me on my direct line - 206-436-7202.
Again, thank you for your confidence in Diamond Parking Services.
Sincerely,
q-, Jon Diamond
Manager
Home Office: 605 First Ave., Suite 600 • Seattle, Washington 98104-2224
(800) 340-PARK or (206) 284-3100 • Fax (206) 285-5598
www.diamondparking.com
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Fee Schedule
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ENFORCEMENT/ADMINISTRATION LABOR (REIMBURSED) :
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Enforcement Labor and Court Appearance Fees $16.45 (per hour)
(Based on 192 hours per month, paid at 2010 Living Wage rate of $13.40 per hour) $3,158.40
~I
Enforcement Labor and Court Appearance Fees (During peak Shakespeare Festival) $16.45 (per hour)
(Based on 240 hours per month, paid at 2010 Living Wage rate of $13.40 per hour) $3,948.00
j' The Dourly Living Wage gate will be. charged to the Cit'k of Ashland for all labor pmvided (with the
` exception of Supervision) and a total will be included on t1ie monthly y repoit to the City. The City rate includes Labor, Taxes and Benefits. Any additional labor
requested by the City will be billed at a rate of
S1 6,415 per hour and -will be invoiced on the Monthly Management Report. i;
EXPENSE BREAKDOWN (PER MONTH)
ill
Supplies:
~ Pt
f r~
Ticket Envelopes $ 29.00
j Thermal Ticket Paper $ 36.00
Ink (for office printer) $ 34.00
r Correspondence Envelopes $ 15.00
Paper $ 12.00
Warehouse Fees $ 30.00
Postage/PO Box $ 87.00 Total: $243.00
Operational Costs:
J Office Rent $ 325.00
Office Telephone Charges $ 70.00 =i
F' Fax/Internet Charges $ 35.00
Other Taxes, Licenses, and Permits $ 25.00
Audit Expense $ 65.00
E Repairs/Equipment Maintenance $ 100.00 Total: $620.00
Overhead
Banking $ 70.00
Risk Management $ 135.00
Accounting & Data Processing $ 120.00
Credit Card Fees $ 388.00/
EMS Processing Fees $ 150.00
Operator Profit $ 500.00 Total: $1,363.00 ±
r_
Monthly Supplies, Equipment, Operational Costs, and Profit: $ 2,226.00
Monthly Supervision and Administration of Contract: $ 3,600.00
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Total Bid from Diamond Parking: $5,826.00
J
Total Monthly Cost of Operation: Oct-May $ 8,984.40 t
Total Monthly Cost of Operation: June-Sept $ 9,774.00
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CITY OF
ASHLAND
September 30, 2016
Linda Fait, Parking Manager
Diamond Parking
Ashland, Oregon 97520
RE: Increased banking fees related to COA changes in fees
Dear Linda:
This is to confirm our agreement regarding the increased costs for processing payments that
Diamond Parking is experiencing directly related to the City of Ashland's decision to increase
all fees. The City recognizes that the existing contract included an estimated amount from
processing automated payments that are based upon the amount of the charge as well as the
transaction. Neither party anticipated the impact on the original scope and cost agreements by
increasing rates by 100% or more.
The City Administrator has agreed that the increased fees should be treated as a pass through
to the city on Diamond's monthly report. This increase and process for handling the fees will
be addressed in any subsequent contract. This change is effective retroactive to June 1, 20/j6.
Thank you,
Lee Tun
eberg
Administrative Services/Finance Director
Administrative Services Department
D.L. Tuneberg, Director Tel: 541-488-5300
20 East Main Street Fax: 541-552-2059
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
David Lohman
From: Lee Tuneberg
Sent: Thursday, June 23, 2016 2:06 PM
To: Dave Kanner
Cc: David Lohman
Subject: A few issues
Dave:
When we repealed the old parking ordinance we did not add back the section that allowed the added fees for
collections... sounds like the extra 7 eyes we had reviewing it all missed that omission. We probably should take care of
this sooner rather than later. Can this correcting resolution be done on July 5?
Also, we should be encouraging the review of the transportation fee methodology so that the recently approved
resolution can be revised as needed, addressing church exemptions and storage units. There will probably be an appeal
or request for reimbursement for being "over charged" for storage units on this.
As part of the last one we probably should discuss getting council approval for you to take administrative action on such
things... similar to the limited authority we have for F&B taxes and the other decisions you make that aren't clearly
addressed anywhere. Seems like they would dovetail nicely with the new administrative appeals process.
Let us know if you want to discuss this.
lee
CITY OF
ASHLAND
Council Communication
January 19, 2016 Business Meeting
Authorization to Amend a Contract with Diamond Parking Services Extending
Parking Enforcement Services Up To Two Years
FROM:
a
Lee Tuneberg, Administrative Services /Finance Direct r
1~ c
SUMMARY b`~
City of Ashland has contracted with Diamond Parking Servi s to mannag pa ' in
n
downtown area. The contract is set to expire but the city is not re i services until work is done
and accepted regarding downtown parking and circulation. Staff is requesting authorization to amend
the existing contract where needed, extending it a sufficient period of up to two years until a formal bid
for an updated scope of services can be completed.
BACKGROUND AND POLICY IMPLICATIONS:
City of Ashland has contracted with Diamond Parking Services to manage parking enforcement in the
downtown area since the Police outsourced this work in 2001. Diamond won the bid in 2001, 2005
and 2010. Staff deferred bidding last year awaiting recommendations from the Parking and
Circulation study and potential changes in scope. More time is needed to allow such recommendations
and changes to be solidified. The existing contract has a 30 day Termination Without Cause option.
COUNCIL GOALS SUPPORTED:
There is no specific Council or Administrative goal that addresses this activity but appropriate parking
enforcement plays a material role in the economics of the city and businesses and satisfactory use of
services in the downtown core.
FISCAL IMPLICATIONS: A
The Administrative Services Department budgets nearly $130,000 a year for -parki
n enforcement
services and related costs. These expenses are funded by parking fees an char Anticipated
increases in costs are expected to be 3% per year depending on scope. The extension will have no
significant impact on the budget.
STAFF RECOMMENDATION AND REQUESTED ACTION:
Staff recommends the existing contract be amended, extending services for up to two years, to provide
adequate time to define a new scope and to formally bid services.
SUGGESTED MOTION:
I move to authorize the City Administrator to enter into an agreement amending the terms necessary to
extend the existing parking enforcement contract with Diamond Parking Services for up to two years.
ATTACHMENTS: Contract for Parking Enforcement and Administration dated 12/27/2010
Page Iof I
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CONTRACT FOR PARKING ENFORCEMENT & ADMINISTRATION
Contract made on the date specified below in Recital A between the City and Contractor as follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND Contractor: Diamond Parking Services
City Hall Address: 116 Lithia Way, Suite #7A
20 E. Main St, Ashland, OR 97520
Ashland, Oregon 97520
(541) 488-6002 Telephone: 541-552-1422 (Linda Fait/Ashland office)
FAX: (541) 488-5311 FAX: 541-552-1422 Jel/Fax
Date of this agreement: 1212712010 8: Date RFP 1st Advertised: 11/04/2010
Beginning Date: February 1, 2011 Proposal opening date: 12109/2010
Completion Date: January 31, 2014
2.2. Contracting officer: Todd Clifford, City Manager and Linda Fait, Area Manager
2.3. Project Name: Parking Enforcement & Administration Services
Project Description: City-Wide parking enforcement and administrative services
6.1 Contractor's representative: Todd Clifford, City Manager and Linda Fait, Area Manager
8.3. Max mum contract amount: Per proposal submitted in response to RFP 1210912010
Term: Contract is being awarded for a three year term with the option of two (2) one-year extensions for
a maximum term of five 5 ears.
S. On the date noted above, City issued a request for proposals (RFP) for services needed by City for the project
described above, Contractor submitted a proposal in response to the RFP on the date noted above,
C. After reviewing Contractor's proposal and proposals submitted by other offerors, City selected Contractor to
provide the services covered by the RFP.
City and Contractor agree as follows:
1. Relationship between City and Contractor: Contractor accepts the relationship of trust and confidence established
between Contractor and City by this'contract. Contractor covenants with the City to perform services and duties in
conformance to and consistent with the standards generally recognized as being employed by professionals of
Contractor's caliber in the locality of the project. Contractor further covenants to cooperate with City, City's
representatives, contractors, and other interested parties in furthering the interests of City with respect to the
contracted services. Contractor acknowledges that City is relying on Contractor to provide professional services in a
manner that is consistent with the interests of City.
2. Definitions: Generally words, terms and phrases used in this contract shall have the meaning ascribed to them in
the construction industry, unless the context clearly indicates otherwise, As used in this contract:
2.1. "City" means the City of. Ashland, Oregon.
2.2. "Contracting officer" means the person specified in Recital A above or that person's designee.
2.3. "Project" means the project described in Recital A.
2.4. "Work" or "Services" shall mean all labor, materials, plans, specifications, opinions, reports, and other
RFP - Parking Enforcement Administration, 11/04/2010, Page I of 5
si
services and products which Contractor is required to provide under this contract.
3. Term: The term of this contract shall commence on the date specified in Recital A above and on the completion
date specified in Recital A above, or with thirty (30) days written notice to the other party.
4. Authority of Contracting Officer, The contracting officer shall have the authority to act on behalf of City in the
administration and interpretation of this contract. The contracting officer shall have complete authority to authorize
services, transmit instructions, receive information, interpret and define City's policies and make other decisions with
respect to Contractor's services.
b. Contractor's Services: Contractor shall provide services to City that are described in the RFP.
5.1. In connection with the services described in the RFP, Contractor shall:
5.1.1. Consult appropriate representatives of City to clarify and define City's requirements
relative to the services. -
5.1.2. Cooperate with other Contractors retained by City in the exchange of information
needed for completion of the services and the project.
5.2. Contractor shall commence performance of services after receiving written authorization from the
contracting officer for work described in the RFP. Contractor shall perform the services as expeditiously as is
consistent with professional skill and care.
5.3. Contractor shall perform the services as an independent contractor in accordance with generally
accepted standards in Contractor's profession. Contractor shall be responsible for the professional quality, technical
accuracy and the coordination of all services performed by Contractor. Contractor shall, without additional
compensation, correct or revise any error or deficiencies in the services that are caused by Contractor's negligence.
City's review, approval, acceptance of, or payment for, any of the services shall not be construed to waive any of
City's rights under this contract or of any cause of action arising out of Contractor's services. In the event of any
breach of this contract by Contractor or negligent performance of any of the services, City's cause of action against
Contractor shall not be deemed to accrue until City discovers such breach or negligence, or should have, with
reasonable diligence, discovered such breach or negligence. The preceding sentence shall not be construed,
however, to allow City to prosecute an action against Contractor beyond the maximum time limitation provided by
Oregon law.
5.4 In addition to the services described in the scope of work section of the RFP, the City shall make
advance payments-for postage in the form of a $5,000 deposit which will be monitored and replenished as scheduled
or as needed to process a sufficient amount of mail.
5.5 This contract may be terminated by either party for any reason with thirty (30) days written notice.
6. Assignment of Contractor's Personnel:
6.1. The services covered by this contract shall be rendered by, or under the supervision of the person
specified in Recital A above, who shall act as Contractor's representative in all communications and
transactions with City.
6.2. Contractor will endeavor to honor reasonable specific requests of City with regard to assignment of
Contractor's employees to perform services if the requests are consistent with sound business and
professional practices.
7. Responsibilities of City:
7.1. City will cooperate fully with Contractor to achieve the objectives of this contract.
7.2. City will arrange for access to, and make all provisions for Contractor to enter upon, public and private
property as required for Contractor to perform the services.
7.3. The contracting officer will act as liaison between City, Contractor, public agencies, and others involved
in the project.
RFP - Parking Enforcement & Administration, 11/04/2010, Page 2 of 5
payment.
8.1. City shall pay Contractor for services. No reimbursement will be made for expenses that are not
specifically agreed to by the contracting officer.
8.2. Contractor shall submit monthly invoices to City for Contractor's services within ten days after the end of
the month covered by the invoice.
8.3. Total payments under this contract or any amendments shall not exceed the sum specified in Recital A
above.
9. Compliance with Law:
9.1. This contract will be governed by and construed in accordance with laws of the State of Oregon.
Contractor shall promptly observe and comply with all present and future laws, orders, regulations, rules and
ordinances of federal, state, City and city governments with respect to the services including, but not limited to,
provisions of ORS 279C.505, 279C.515, 279C.520, and 279C.530.
9.2. Pursuant to ORS 279C.520(2) any person employed by Contractor who performs work under this
contract shall be paid at least time and a half pay for all overtime in excess of 40 hours in any one week, except for
persons who are excluded or exempt from overtime pay under ORS 653.010 to 653.261 or under 29 U.S.C. Sections
201 to 209.
9.3. Contractor is a "subject employer" as defined in ORS 656.005 and shall comply with ORS 656.017. Prior
to commencing any work, Contractor shall certify to City that Contractor has workers' compensation coverage
required by ORS Chapter 656. If Contractor is a carrier insured employer, Contractor shall provide City with a
certificate of insurance. if Contractor is a self-insured employer, Contractor shall provide City with a certification from
the Oregon Department of Insurance and Finance as evidence of Contractor's status.
9.4. If the amount of this contract is $18,703 or more, Contractor is required to comply with chapter 3.12 of
the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work
under this contract and to any subcontractor who performs 50% or more of the service work under this contract.
Contractor is also required to post the attached notice predominantly in areas where it will be seen by all employees.
10. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City. To the extent permitted by law, City shall, within the limits of the Oregon Tort Claims Act, defend, indemnify and
hold harmless Contractor, its Contractors, agents and employees against all damages, claims, expenses and fosses
arising out of any reuse of plans, specifications and other documents prepared.by Contractor without prior written
authorization of Contractor.
11. Records:
11.1. Contractor shall develop and maintain complete books of account and other records on the services,
which are adequate for evaluating Contractor's performance. Contractor shall maintain records in such a manner as
to provide a clear distinction between the expenditures and revenues related to the project and the expenditures and
revenues related to Contractor's other business.
11.2. Contractor's books and records shall be made available for inspection by City at reasonable times, to
verify Contractor's compliance with this contract. City shall have the right to request an audit of Contractor's books
and records by a certified public accountant retained by City.
12. Indemnification: Contractor shall defend, indemnify and save City, its officers, agents, and employees harmless
from any and all claims, actions, costs, judgments, damages or other expenses resulting from injury to any person
(including injury resulting in death,) or damage to property (including loss or destruction), of whatsoever nature
arising out of or incident to the negligent performance of this contract by Contractor (including but not limited to, the
negligent acts or omissions of Contractors employees, agents, and others designated by Contractor to perform work
or services attendant to this contract). Contractor shall not be held responsible for any claims, actions, costs,
judgments, damages or other expenses, directly and proximately caused by the negligence of City.
RFP - Parking Enforcement & Administration, 11/04/2010, Page 3 of 5
_ ,so
13. Insurance:
13.1. Contractor shall, at its own expense, at all times during the term of this contract, maintain in force:
13.1.1. A comprehensive general liability policy including coverage for contractual liability for
obligations assumed under this contract, blanket contractual liability, products and completed
operations and owner's and contractor's protective insurance;
13.1.2. A professional errors and omissions liability policy;
13.1.3. A comprehensive automobile liability policy including owned and non-owned
automobiles; and
13.1.4 A Workers' Compensation policy
13.2. The coverage under each liability insurance policy shall be equal to or greater than the limits for claims
made under the Oregon Tort Claims Act, ORS 30.260-30.270, with minimum coverage of $1,000,000 per occurrence
(combined single limit for bodily injury and property damage claims)
13.3. Liability coverage shall be provided on an "occurrence" basis. "Claims made" coverage will not be
acceptable, except for the coverage required by subsection 13.1.2.
13.4. Contractor shall submit certificates of insurance acceptable to the City with the signed contract prior to
the commencement of any work under this agreement. Each certificate shall state that coverage afforded under the
policy cannot be cancelled or reduced in coverage cannot be made until at least 30 days prior written notice has been
given to City. A certificate which states merely that the issuing company 'will endeavor to mail" written notice is
unacceptable. Each certificate of insurance shall provide proof of required insurance for the duration of the contract
period.
14. Default:
14.1. There shall be a default under this contract if, either party fails to perform any act or obligation required
by this contract within ten days after the other party gives written notice specifying the nature of the breach with
reasonable particularity. If the breach specified in the notice is of such a nature that-it cannot be completely cured
within the ten day period, no default shall occur if the party receiving the notice begins performance of the act or
obligation within the ten day period and thereafter proceeds with reasonable diligence and in good faith to effect the
remedy as soon as practicable.
14.2. Notwithstanding subsection 14, 1, either party may declare a default by written notice to the other party,
without allowing an opportunity to cure, if the other party repeatedly breaches the terms of this contract.
14.3. If a default occurs, the party injured by the default may elect to terminate this contract and pursue any
equitable or legal rights and remedies available under Oregon law. All remedies shall be cumulative.
14.4. Any litigation arising out of this contract shall be conducted in Circuit Court of the State of Oregon for
Jackson County.
15. Termination without Cause:
15.1. In addition to the right to terminate this contract under subsection 14.3, either party may terminate by
giving the other party written notice thirty (30) days prior to the termination date.
15.2. In addition to the right to terminate this contract under subsection 14.3, Contractor may complete such
analyses and records as may be necessary to place its files in order and, where considered necessary to protect its
professional reputation, to complete a report on the services performed to date of termination.
15.3. If City terminates the contract under subsection 15.2, Contractor shall be paid for all fees earned and
costs incurred prior to the termination date. Contractor shall not be entitled to compensation for lost profits.
16. Notices:
Any notice required to be given under this contract or any notice required to be given by law shall be in
writing and may be given by.personal delivery or by registered or certified mail, or by any other manner prescribed by
law.
16.1. Notices to City shall be addressed to the contracting officer at the address provided for the City in
RFP Parking Enforcement & Administration, 11/04/2010, Page 4 of 5
Recital A above.
16.2. Notices to Contractor shall be addressed to the Contractor's representative at the address provided for
the Contractor in Recital A above.
17. Assiqnment:
City and Contractor and the respective successors, administrators, assigns and legal representatives of each
are bound by this contract to the other party and to the partners, successors, administrators, assigns and legal
representatives of the other party. Contractor shall not assign or subcontract Contractors rights or obligations under
this contract without prior written consent of City, Except as stated in this section, nothing in this contract shall be
construed to give any rights or benefits to anyone other than City and Contractor.
18. Modification:
No modification of this contract shall be valid unless in writing and signed by both parties.
19. Trade Secrets and Confidential Information:
Contractor shall clearly identify specific material within all documents that is considered a trade secret or is
otherwise confidential. City agrees, to the extent allowed by state and Federal law, not to disclose to the public any
identified trade secrets or confidential material. Contractor waives any and all civil claims arising from any violation of
the Uniform Trade Secrets Act (ORS 646.461) if any material is disclosed to the public if such material is not clearly
and specifically identified by Contractor.
CONTRACTO ► CITY OF ASHLAND:
BY BY
$ign ure DEPARTMENT H
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BY K L) l DATE ?,&/z'4
Print Name
TITLE
CONTENT REVIEW 0a 6 MA
PapiNIDlip-a ent
SATE
DATEM~~- (0
Federal ID #
*Completed W-9 and copies of required insurance certificates must be submitted with the original signed contract.
G:UegallReederlFINANCE4Parking Enforcement Services RFP Contract (11-05).doc
RFP - Parking Enforcement & Administration, 11/04/2010, Page 5 of 5
Fee Schedule'
ENFORCEMENT/ADMINISTRATION LABOR (REIMBURSED)
I .
F
Enforcement Labor and Court Appearance Fees $16.45 (per hour)
(Based on 192 hours per month, paid at 2010 Living Wage rate of $13.40 per hour) $3,158.40
Enforcement Labor and Court Appearance Fees (During peak Shakespeare Festival) $16.45 (per hour)
(Based on 240 hours per month, paid at 2010 Living Wage rate of $13.40 per hour) $3,948.00
The hourly Living Wage rate will be charged to the City of Ashland for all labor provided (with the
exception of Supervision) and a total will be included on the monthly report to the City. The City rate
includes Labor, Taxes and Benefits. Any additional labor requested by the City will be billed at a rate of
$16.45 per hour and will be invoiced on the Monthly Management Report.
EXPENSE BREAKDOWN (PER MONTH)
Supplies:
Ticket Envelopes - S 29.00
Thermal Ticket Paper $ 36.00
Ink (for office printer) S 34.00
Correspondence Envelopes S 15.00
Paper $ 12.00
Warehouse Fees $ 30.00
Postage/P-O Box $ 87.00 Total: $243.00
Operational Costs:
Office Rent $ 325.00
Office Telephone Charges $ 70.00
Fax/Intemet Charges $ 35.00
Other Taxes, Licenses, and Permits $ 25.00
Audit Expense $ 65.00
Repairs/Equipment Maintenance $ 100.00 Total: 5620.00
Overhead
Banking $ 70.00
Risk Management $ 135.00
Accounting & Data Processing $ 120.00
Credit Card Fees $ 388.00
EMS Processing Fees $ 150.00
Operator Profit $ 500.00 Total: $ 1,363.00
Monthly Supplies, Equipment, Operational Costs, and Profit: $ 2,226.00
Monthly Supervision and Administration of Contract: $ 3,600.00
Total Bid from Diamond Parking: $5,826.00
Total Monthly Cost of Operation: Oct-May $ 8,984.40 71IV7L
Total Monthly Cost of Operation: June-Sept $ 9,774.00 3111gb
29-
CERTIFICATE OF LIABILITY INSURANCE OP ID DG DATElummonrml7
DIAMM 07 07 10
'RODUCEA THIS CERTIFICATE Is ISSUED AS A MATTER OF INFORMATION
r 'b ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Lovsted-Worthington LLC HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P.O. Box 647 ALTER THE COVERAGE AFFORDED SY THE POUC4ES BELOW.
Bothell WA 98041
Phone : 425-486-1291 Fax: 425-486-6140 INSURERS AFFORDING COVERAGE NAIC #
NSURED INSURER A. Chubb Custom
INSURER B: Federal Insurance Com
Diamond ParrkkQingy~ Inc INSURER C: 9w1oyw Is Insurance Raummu
Seatt}leaWA ot-2224600 INSURER D: t 1. In.u=„ . c~„~,,r
INSURER E
COVERAGES
THE POLICIES OF NSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. N4OTVMSTANDINO
ANY REQUIREMENT. 7ER M OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECTTO WHICH THOS CERTIFICATE MAY SE ISSUED OR
MAY PERTAIN, THE L4$UWCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUa.IECT TO ALL THE TERMS. EXCLUSIONS AND CONDITOWS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAUS.
_TR INSRE TYPE OF INSURANCE POLICY M:UMm DATE M DATE UMID LIMITS
GENERALI'Aftm TY EACH OCCURRENCE s 1 000 000
A P13EPCIL COMMERCI LGENERALLIABLm 79572244 07/15/10 07/15/21 PREWSES &ocmmm t
cum MADE L=;_.I occUR AHED EXP (Any one person} _
PERSONAL a ADV INJURY $1,000'p000
GENERAL AGGREGATE $20000,000
AGGREGATE UMWAPPLIES Kit PRODUCTS - COMPW AGG $ 1 000 000
RO-
PoucY P
LOC
AUTOMMLE LIABILITY COMBINED tEairr~dertif SINGLE LIMIT $1,000,000
B ANYAUTO 73547935 07/15/10 07/15/11
X ALL OWNED AUTOS
BODILY INJURY S
SCHEDULED AUTOS (P« pw2m)
X HREOAUTOS
X RYARY
NON-OWNED AOS =
PROPERTY DAMAGE S
(P~t ~aatlardy
sARAGE ILLABU Y Auro ONLY - EA ACCIDENT $150r000
A ANYALITO 79572244 07/15/10 07/15/11 OTHER THAN EA ACC $ 1 000, 000
ALROONLY: AGG S 1 000 000
EXCESSWBRELLA LIASIL11TY EACR OCCURR04E s2,000,000
D OCCUR El CLAWSMADE XZ,S0068100 07/15/10 07/15/11 AGGREGATE *21000,000
$
DEDUCTIBLE _
RETENTION i s'
WORKERS COMPENSATION AND TORY LIMrTS ER
C EHPLOYE" LIASiL17Y WCC--Z91-452389-010 07/15/10 07/15/11 E,L.EACH ACCIDENT S1,000 000
ANY NROPRIETOFUPARTHERIExECUTrirr-.
OFFICERMEMBER EXCLUDED? E.L. OISFASE - EA EMPLOYE i 1 000, 000
Kyes,OwWbeunwr
8PECIAL PROVISIONS tmkm E.L. DISEASE- POLICY umrT s 1 000 000
OTHER
7ESCMP N OF OPERATIONS 1 LOCATIONS! VOWLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVIMNS t; 7
RE: Station #EA01 - City of Ashland, Ashland, OR
Certificate holder is an additional insured I
JUL-92010
CERTIFICATE HOLDER CANCELLATION
ASHLA01 SHOULD ANY OF THE ABOVE DESGWBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF. 7NE ISSUING INSURER WILL EN DEAVOR TO MAUL 45 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO S03MALL
City Main Ashland street
20 E m IMPOSE NC OBLgATION OR LMOUrY OF ANY MD UPON TILE PWRER rTe AGENTS OR
Ashland OR 97520 REPRMNTATIVES I A-1
AUTOO D TIME
WORD 26 (2001108) O ACORD CORPORATION 1988
C17 RECORDER Page 1 /1
CITY OF
-1S H LAND s [D'ATE ~ P_OTRUM9ER211111111
20 E MAIN ST. 2/15/2011 10024
ASHLAND, OR 97520 ,
(541)488-5300
VENDOR: 003503 SHIP TO: Ashland Finance Deartment
DIAMOND PARKING (541) 488-5300
P 0 BOX 566 20 E MAIN STREET
ASHLAND, OR 97520 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept:
Req. Del. Date: contact Lee Tuneberq
Special Inst: Confirming? No
:,Quan ,;Unit=.< .i~.xaW►il.,r~': IMP t ian~';`'^"`4'' ~Unit;Prl ~t Price°~,
Parking Enforcement and Administration 45,711.60
Services (New contract)
Beginning date: February 1, 2011
Completion date: January 31, 2014
Contract may be extended annually for
two (2) additional years for a total of
(5) five years.
Appfoved by Council on Dec. 21, 2010
SUBTOTAL 45,711.60
BILL To: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 45, 711.60
ASHLAND, OR 97520
L'~Accoun't~Number Prajecf Nuniper. 9h o NUMM Accoun"t,Numbec. t Pro ectrNumtfer Amount
E 710.03.09.00.60416 45,711.60
Authorized Signature VENDOR COPY
FORM #3 CITY OF
ASHLAND
A request for a Purchase Order
ate: f ~
REQUISITION Date of request:-
Required date for delivery: . J
Vendor Name
Address, City, State, Zip
Contact Name & Telephone Number
1=ax Number
SOLICITATION PROCESS
❑ Exempt from Competitive Bidding Emergency
Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Written findings attached
Date approved by Council: ❑ Quote or Proposal attached
❑ Small Procurement CooRgrative Procurement
Less than $5,000 Request for Proposal (Copies on file} ❑ State of Oregon
Note: Total contract amount, including any Date approved by Council: f•2 - ;2-f % O Contract #
amendments may 'at exceed $6,000 ❑ State of Washington
Intermediate Procurement ❑ Sale Source Contract #
GOODS & SERVICES ❑ Written findings attached ❑ Other government agency contract
$5,000 to 4100,000 ❑ Quote or Proposal attached Agency
❑ (3) Written quotes attached Contract #
PERSONAL SERVICES ❑ Special Procurement ❑ intergovernmental Agreement
$5,000 to $75,400 ❑ Written findings attached Agency
❑ Less than $35,000, by direct appointment ❑ Quote or Proposal attached Contract #
❑ 3 Written proposals attached Date approved b Council: Date approved by Council:
Description of SERVICES Total Cost
~Ut-.- _`'~e•..-`•~:,y~•,i`:,..
®r:
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
7'O MACOST~ .
Per attached QUOTE
' o
Project Number Account Number I -e)3. v _ Gv Account Number___-__-__
Account Number _ _ Account Number___
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed
By signing this requisition form, I certify that the information provided above meets the City's public contracting requirements, and the documentation can be provided
upon request
Employee Signature: Department Head Signature:
Additional signatures (if applicable):
Funds appropriated for current fiscal year E / NO
Finance Director Date
Comments:
G: AnancelPmceduretAPTormsWorm #3 - aequisition.doc Updated on: 2/11/2411