HomeMy WebLinkAbout2017-032 Agrmt - National Hose Testing Specialities
National Hose Testing Specialties, Inc.
2017 FIRE HOSE TESTING AGREEMENT
WWW.NHTS.COM
Date issued: January 1r, 2017 Dept. ID # OR104
This agreement is entered into by and between National Hose Testing Specialties, Inc., a corporation (hereinafter known as, National) and
"Ashland Fire Department', a municipal corporation, district or political subdivision of the State of Oregon (hereinafter known as, Department).
THIS DOCUMENT MUST BE SIGNED AND RETURNED PR0R TO YOUR SERVICE TEST DATE.
1. Department hereby engages National and National agrees to unload, pressure test, re-load, conduct physical inspections and to provide test documentation on the fire
hoses of Department per Department's Special Instructions, if any, and according to the National Fire Protection Association 1962 Standard for the Care, Use,
Inspection, Service Testing and Replacement of Fire Hose, Couplings and Nozzles and Fire Hose Appliances, utilizing the 2013 Edition. (hereinafter known as, NFPA
Standard).
a. National shall conduct a physical inspection, prior to pressure testing, as specified in the NFPA Standard. All hoses failing physical inspection shall be identified and
tagged for removal from service, without being pressure tested. Department shall be responsible to store or discard any hose tagged by National. If Department
elects to place back into service any hose tagged by National, Department shall be responsible for service testing the hose prior to placing it back into service.
b. National shall conduct service pressure test in accordance with Chapter 4 of NFPA Standard, 2013 Edition.
c. National shall test a!! double jacketed attack and supply hose, all rubber jacketed attack hose and all wildland hose at a minimum of 300 psi regardless of
manufactured date unless specified differently by Department. All rubber jacketed supply hose shall be tested at a minimum of 200 psi regardless of manufactured
date unless specified differently by Department. See Department's Special Instructions for requested test pressure changes. National shall not test any hoses
higher than 400 psi, this being agreed with the Department, by the signing of this agreement.
d. National shall inspect all apparatus after completion of testing and reloading for accuracy as found or requested by department prior to releasing to Department.
e. Department shall inspect all hose loads and connections on all apparatus prior to placing back into service.
f. National, within thirty (30) days of completed service, shall deliver to Department final test documentation. Documentation provided on CD, to include date of test,
service test pressure, diameter, length, hose identification number, test results as to each length of hose and a hard copy of summary reports for all hoses tested and
in inventory.
g. National shall provide hydrostatic equipment required to perform Departments hose test.
h. Department shall provide National a suitable location for performance of the service test, The location shall include an adequate water source for National's
hydrostatic equipment, which water shall be provided by Department.
i. Department shall make available to National all hoses to be tested at the time and place established for the conduct of the service testing and shall disclose to
National any known defects or dangerous conditions therein.
j. Department will assemble any specialty hose packs (i.e. gnass packs, forestry packs) following testing by National.
2. The service test date(s) will be established by agreement between the parties.
91770
3. Based on the footage estimate provided, Department agrees to pay National 2 6 cents per foot, times feet; with actual
hose tested per documentation being used for billing which may increase or decrease final invoice.
4. Fire hoses handled by National that are to be removed from apparatus or service at the Department's request due to age or other factors and not tested will be subject to
14 cents per foot handling fee. Full payment is due upon delivery by National of its final test documentation.
5. To the extent permitted by law, including without limitation to the Oregon Tort Claims Act (or its counterpart statute in any other state), Department agrees to release and
to defend, indemnify and hold National harmless from any claims, liabilities, demands, damages or actions for property damage, personal injury or death, and any claims
incident thereto, including attorney fees and costs incurred in defense thereof, arising out of or relating to the failure for any reason of any hose tested and certified by
National unless it can be established by clear and convincing evidence that National breached its obligation to test said hose and accurately report the result thereof in
accordance with the terms of this contract and that said hose was not, as of the date tested, in fact capable of withstanding the standard test pressure established by the
said NFPA Standard when tested according to the procedures therein.
6. In the event of suit or litigation arising out of or relating to this agreement, the prevailing party in such action shall be entitled to recover judgment for its reasonable
attorney
fees as may be awarded by the Court in which such suit or action is tried, heard or decided, and any appeal there from.
DEPARTMENT'S SPECIAL INSTRUCTIONS:
7. National will not be bound by any of Department's Special Instructions unless it has agreed to be bound and signed or initialed the Special Instructions prior to testing. If
agreed, National shall return an initialed copy to Department
Dated this V~ l day of-Jxvi G~- i Dated this day of d , 20.LZ
AT NAL HO TE ING SPECIALTIES, INC. AUTHORIZE PART NT REPRESE TATIVE
Signature Signature
4-1
Bob Evans, President Title:
Retum to: National Hose Testing Specialties, Inc., P.O. Box 1024, Dallas, OR 97338 or fax to (503) R2 -
SS P~3t31~fS~/
Note: The terms of this agreement are void if not signed and returned within three months of date of issue (white ,
A Convenience Fee of 25% will be assessed on the total payment amount for credit & debit transactions.
NHTS FORM - 505 - Revifto.2G, V n dJ
07
m National Hose Testing Specialties, Inc.
WWW.NHTS.COM 2017 GROUND LADDER TESTING AGREEMENT
Date issued: January 171h, 2017 Dept. I D # OR104
This agreement is entered into by and between National Hose Testing Specialties, Inc., a corporation (hereinafter known as, National) and
"Ashland Fire Department" a municipal corporation, district or political subdivision of the State of Oregon (hereinafter known as, Department).
THIS DOCUMENT MUST BE SIGNED AND RETURNED PRIOR TO YOUR SERVICE TEST DATE
1. Department hereby engages National and National agrees to conduct physical inspection, horizontal bending test, roof hook test, hardware test, and to provide test
documentation on the ladders of Department, per Departments Special Instructions (if any) and according to the National Fire Protection Association 1932 Standard
for the Use, Maintenance, and Service Testing of In-Service Fire Department Ground Ladders, 2015 edition, or current edition (hereinafter known as, NFPA Standard).
a. National shall conduct a visual inspection, as specified in Chapter 6.1.3 of NFPA Standard. All ladders failing visual inspection shall be tagged for removal of
service or repaired by Department.
b. National shall conduct service testing in accordance with Chapter 7 of NFPA Standard. Service testing will be as specified in Chapter 7.1 of NFPA Standard,
unless Department specifies altered service testing. (See Departments Special Instructions).
c. National shall inspect and replace heat sensors as in Chapter 6.2.10.1.
d. National, within thirty - (30) days of completed service, shall deliver to Department final test documentation. Documentation to include but not limited to that
Ground Ladder record information as in Chapter 7.1.7. Documentation is provided on CD and hardcopy (notebook).
e. National shall provide service-testing equipment required to perform Departments ground ladder service test.
f. Department shall provide National a suitable location for performance of the service test.
g. Department shall make available to National all ground ladders to be tested at the time and place established for the conduct of the service testing and shall
disclose to National any known defects or dangerous conditions therein.
h. Department shall be responsible for all repairs deemed necessary in accordance with manufacturer's instructions, as specified in Chapter 6.1.4.2 of NFPA
Standard.
i. National shall inspect all apparatus after completion of testing and reloading for accuracy as found or requested by department prior to releasing to Department
j. Department shall inspect all apparatus prior to placing back into service.
2. The service test date(s) will be established by agreement between the parties.
3. Based on the footage estimate, provided National, Department agrees to pay National $2.50 per foot, times 194 feet;
with actual footage tested per documentation being used for billing. Full payment is due upon delivery of final test documentation by National.
4. Department agrees to pay National for heat sensor labels installed based on the following cost each: $2.00 per label plus any state and local sales tax as required.
5. To the extent permitted by law, including without limitation to the Oregon Tort Claims Act (or its counterpart statute in any other state)„ Department agrees to release
and to defend, indemnify and hold National harmless from any claims, liabilities, demands, damages or actions for property damage, personal injury or death, and any
claims incident thereto, including attorney fees and costs incurred in defense thereof, arising out of or relating to the failure for any reason of any ladder tested by
National unless it can be established by a preponderance of the evidence that National breached its obligation to test said ladder and accurately report the result
thereof in accordance with the terms of this contract and that said ladder was not, as of the date tested, in fact capable of withstanding the standard test established by
the said NFPA Standard when tested according to the procedures therein.
6. In the event of suit or litigation arising out of or relating to this agreement, the prevailing party in such action shall be entitled to recover judgment for its reasonable
attorney fees as may be awarded by the Court in which such suit or action is tried, heard or decided, and any appeal there from.
DEPARTMENT'S SPECIAL INSTRUCTIONS:
7. National will not be bound by any of Department's Special Instructions unless it has agreed to be bound and signed or initialed the Special Instructions prior to testing.
If agreed, National shall return an initialed copy to Department.
~ )
Dated this tZ ay of X17 7 Dated this day of , 20-L2
N L HOS G SPECIALTIES, INC. AUTHORIZED DEPARTMENT REPRESENTATIVE
Signature Signature
Bob Evans, President Title: f r-p-_t -6
Return to: National Hose Testing Specialties, Inc., P.O. Box 1024, Dallas, OR 97338 or fax to 503 62 -7
Note: The terms of this agreement are void if not signed and returned within three months of date of issu w ggBq,l er).
A Convenience Fee of 2.5% will be assessed on the total payment amount for credit & debit transactions. 7~ ( '7
Data...
NHTS FORM - 507 - Revised 10/12/16
Purchase
Fiscal Year 2017 Page: 1 of: 1
EMIR M SEE W TZAPe~~>fL~-
B City of Ashland - M_-ENT'
I -
L ATTN: Accounts Payable Purchase
L 20 E. Main Order# 566
Ashland, OR 97520
T Phone: 541/552-2010
O Email.- payable@ashland.or.us
V NATIONAL HOSE TESTING SPECIALTIES, INC H C/O Fire and Rescue Department
E PO BOX 1024 1 455 Siskiyou Blvd
N P Ashland, OR 97520
D DALLAS, OR 97338
Phone: 541/482-2770
O R O Fax: 541/488-5318
_V6M EPhQne NumIer V_~_ ndQ_t_F Numta_N =Re =1 _ umMO r - e rg-_ - -
David Shepherd
Date Ordered _ 1[endQrJ ml~e~ a ~R ~UN81 _ r _ _ - t n L
02/15/2017 2170 _ City Accounts Pa able
Item# = =Qesorl fQn/rft~Q = - _ _ _ = = - _ = _=tecLPrlc~=
Hose and Ladder Testing
1 Yearly required hose and ladder testing (NFPA & OSHA) 1 $3,100.0000 $3,100.00
National Hose Testing Specialties, Inc.
2017 Fire Hose Testing Agreement
2017 Ground Ladder Testing Agreement
GL SUMMARY
071200 - 604100 $3,100.00
e
8c Date:
Authoriz.ignature ' - $3100.00
FORM #3 CITY OF
ASHLAND
REQUISITION Date of request: 02/13/2017
t Required date for delivery: FY 2017
Vendor Name National Hose Testing Specialties, Inc.
Address, City, State, Zip P.O. Box 1024 Dallas, OR 97338
Contact Name & Telephone Number Bob Evans 503-623-9422
Fax Number 503-623-7424
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached Attach co of council communication -(If council approval required, attach co of CC
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
°~-Direct Award Date approved by Council: Contract #
❑ Verbal/Written quotes) or proposal(s) -(Attach copy of council communication) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication)
Description of SERVICES Total Cost
Yearly required hose and ladder testing (NFPA & OSHA). 33100.00
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
❑,Per attached quote/proposal $
Project Number Account Number--- -
Account Number---. - - - Account Number - - - -
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
iT Director Date Support -Yes /No
By signing this requisition form, I certify that the City's public contracting requirements have been satisfied.
Employee: Department Head:
(Equal to or greater than $5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year: YES / NO
Finance Director- (Equal to orgreaterthan $5,000) Date
Comments:
Form #3 - Requisition