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Home My WebLink About2017-040 CONT Addendum - OBEC Consulting Engineers ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this 16 day of February 2017, between the City of Ashland ("City") and 013EC Consulting Engineers ("Consultant"). Recitals: A. On 09/20/2016 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement") B. The parties desire to amend the agreement to increase the compensation to be paid to Consultant and modify the scope of work. City and Consultant agree to amend the agreement in the following manner: 1. The maximum price as specified in Paragraph 5 of the agreement is increased to $16,125.00. 2. The scope of services is modified to changing Task 3 - Scoping Cost Estimating Additio,r7al Effort "Based on direction from the City of an alternative alignment for connection to N. Mountain, OBEC will prepare detailed scoping estimate for a 24 foot wide road and deletion of existing roadway connection in spreadsheet format. The estimate will include all major project elements, including design and construction engineering, environmental clearances, roadway construction items, temporary items like traffic control and erosion control, and contingencies. Calculations and assumptions will be provided to allow for easier review. Estimated escalation estimates will also be included. " 3. Exc(-pt as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: CITY OF ASHLAND: BY BY C c Its~L Pre,!; ~Q~ {itrt Date 22 ~ ~ ent Head ~CCL_ DATE 7 Purchase Order # i Acct. No.: (For City purposes only) i 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES i Purchase Order Fiscal Year 2017 Page: 1 of: 1 B City of Ashland I ATTN: Accounts !?ayable L 20 E. Main Purchase 262 L Ashland, OR 97520 Order # T Phone: 541/552-2010 O Email: payable@ashland.or.us V OBEC CONSULTING ENGINEERS, INC S C/O Engineering Division E 920 COUNTRY CLUB ROAD 1 51 Winburn Way N SUITE 100B P Ashland, OR 97520 D EUGENE, OR 97401-6089 Phone: 541/488-5347 O T Fax: 541/488-6006 R O 1[~n or Pfr n ~ff Number V~ rF-NIf nb r= =R ~urs~trr T 541 683-6576 Scott Fleur Date 0 tiered M_0VN am~r= =e_l~~gW~r~7= 09/23/2016 679 FOB ASHLAND OR City Accounts Payable Item#_ =5 - - a S-1-0 0 1~or~ _tiQr~l rti - = _ ° - _ ~J - e led P_rl~e= E Nevada Bridge Project 1 Provide project scoping and cost estimating for the East Nevada 1 $12,900.0000 $12,900.00 Street pedestrian and emergency bridge project. Contract for Personal Services less than $35,000 Beginning date: 08/22/2016 Completion (late: 06 Project Account: E-201228-999 2 ADDED: Processed change order 02/27/2017 1 $3,225.0000 $3,225.00 Change ordE!r per attached contract addendum Project Account: E-201228-999 GL SUMMARY 081200 - 7042-00 $16,125.00 Date- uthorizeq Signature $16,125.00 FORM, 1:01 CITY OF CONTkACTAMENDMENT APPROVAL REQUEST FORM Request for a Change Order iNSHLAND Name of Supplier 1 Contractor 1 Consultant: OBEC Total amount of this contract amendment: Purchase Order Number: 262 Title I Description: Project scoping and cost estimating for East Nevada Street Bridge $3,225 ® Per attached contract amendment Contract Amendment Original contract amount $ 12,900 100 % of original contract Total amourt of previous contract amendments 0 0 % of original contract Amount of this contract amendment 3,225 25 % of original contract TOTAL AMOUNT OF CONTRACT $ $16,125 125 % of original contract In accordance with OAR 13'7-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at leas: as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurers ent documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES X NO* _ (If "NO", requires Council approval 1 Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or ❑ "YES", the total amcunt of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO", amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services, Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt- Reason:_ Council approval, Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt- Reason: ® "YES", Direct appointment $35,000 ❑ Exempt - Reason: ❑ If "NO°, requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,1000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5,000 to $75,000 < 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt- Reason:_ ❑ Exempt- Reason: ❑ Exempt- Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If "NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. C r c Project Number 2012.28 Account Number 260.08.12.00.704200 Account Number _ _ _ *Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach dxtra pages if needed. Employee Signature: ~Lm~) k"partment Head Signature: f JTatal ar~goun t of corftra& 2: $5, OOQ)r City Administrator: e~-~4 r r (Equal to or treater than $25,000 or 10%) ' Funds appropriated for current fiscal year YES / NO r` Inance DireCtbr (Equal to or greater than $5,000) f Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 2/16/2017