HomeMy WebLinkAbout2017-049 CONT Addendum - Rick Williams Consulting
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this 2nd day of December 2016, between the City of Ashland ("City")
and Rick Williams Consulting ("Consultant").
Recitals:
A. On 03/23/2015 City and Consultant entered into a "City of Ashland Contract for
Personal Services Less than $35,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to extend the date of completion and
increase the compensation to be paid to Consultant.
City and Consultant agree to amend the agreement in the following manner:
1. The date for completion as specified in Paragraph 4 of the agreement is extended to
June 30, 2017 and the maximum price as specified in Paragraph 5 of the agreement is
increased to $41,162.50.
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2. Except as modified above the terms of the agreement shall remain in full force and
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effect.
CONSULTANT: CITY OF ASHLAND:`
r-~ Departm ant Head
Its 1 r\0 S arN Date tom- t fIt
DATE _ /217 (2
I
Purchase Order #
Acct. No.
(For City purposes only)
AP OVEP AA tO F01i,v;
'I CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
Purchase
Fiscal Year 2017 Page: 1 of: 1
( P st ] -8E_WE 1~'1 6RP EAP 1 =ALL-
B City of Ashland - = - - - P = OMENS
L ATTN: Accounts Payable Purchase
L 20 E. Main 487
Ashland, OR 97520 Order # T Phone: 541/552-2010
O Email: payable@ashland.or.us
V RICK WILLIAMS CONSULTING H C/O Public Works Department
E PO BOX 12546 I 51 Winburn Way
D PORTLAND, OR 97212 P Ashland, OR 97520
O Phone: 541/488-5347
R O Fax: 541/488-6006
FOR Vendor - huneJVumber- _Y n i orwa -UM t~ ~ __1 _r tr4n7 - MUM
- prance
- -
503 459-7638 Scott Fleur
Date Qrdersd VendQ~ Numbers has RaquirefiT JJ€r=r - _ ma: _ta iQ~' n
01/05/2017 1362 FOB ASHLAND OR Cit Accounts Payable
Itm# Qesdr~ fiPar1-
Parking - Eden PO 12825
1 Parking Consultant - Eden PO 12825 1 $3,021.6600 $3,021.66
Remaining balance
Project Account:
2 Processed change order 01/05/2016 1 $8,232.5000 $8,232.50
Approved by Legal
Extending completion date to 06/30/2017
Increasing amount of agreement
Project Account:
GL SUMMARY
081200 - 604100 $11,254.16
Br., Date: r
Authorized ~`ignature $11,254.16
r
R v
CITY OF
C'UNTRACT AMENDMENT APPROVAL REQUEST FORM
Request for a Change Order ASHLAND
Name of Supplier I Contractor 1 Consultant: Rick Williams Consulting Total amount of this
41-11, ? contract amendment:
Purchase Order Number: 12825
Title 1 Description: Parking consultant assistance associated with the downtown parking committee $8,232.50
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ 32,930.00 100 % of original contract
Total amount of previous contract amendments 0 0 % of original contract
Amount of this contract amendment 8,232.50 25 % of original contract
TOTAL AMOUNT OF CONTRACT $ 41,162.50 125 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES X NO* (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt- Reason:
® "YES", Direct appointment $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 < 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt- Reason: ❑ Exempt -Reason: ❑ Exempt -Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
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Project Number _ _ _ _ _ _ - _ _ _ Account Number 260.08.12.00.604100 Account Number _ _ _ _ - _
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature: l~1~\1 Department Head Signature:. ..s A
(Tot amount of cont6ct> $5,000)
City Administrator: . G A
(equal to orgr ater than` 25,000 or ?0%)
Funds appropriated for current fiscal year: YES / NO
Finance Director (Equal to or greater than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 12/2/2016