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Home My WebLink About2017-066 Warranty - Zoll ,ZOLL Medical Corporation ZOLLO 2-69 Mill Road Chelmsford, MA 01824-4105 EXTENDED WARRANTY & PREVENTIVE MAINTENANCE CONTRACT (978) 421-9655 Main (800)348-9011 Ashland Fire & Rescue (Customer # 167799) (978) 421-0022 Fax Attn: Robert Stephens (541) 261-2861 / robertstephens@ashland.or.us Bill To: Ashland fire & Rescue Ship To: Ashland Fire & Rescue 455 Siskiyou Blvd 455 Siskiyo Blvd. Ashland, OR 975211 Ashland, OR 97520 From: Tammy Digan QUOTATION: 00020167 service Contracts Representative Quote Date. March 1, 2017 (978) 421-9857 / tdigan@zoll.com Quote Pricing: Valid for 60 Clays x series Part No Description Contract Elates Qty Price Adj. Price Ext. Price 88a9-5000 5 Year Fended warranty - ZOU X Series 0510112017 9 $4,580.00 $4,446.00 $40,014.00 includes; viscounts of 20% on new cables, 25% on lithium to SurePower Batteries, 50% on Sealed Lead Acid Batteries. Og3O/2022 Shipping and use of a Service Loaner during repairs, no charge sh4ong. Extended warranty Is a continuation of the EMS One Year Product Limited Warranty. Serial Number(s): AR151015148, AR151015149, AR160018427, AR16CO18430, AR15CO18432, AR16C018494, AR16CO18495, AR16C418496 & AR16CO18497 8883-5991 5 Ye2r,1 Preventive Maintenance Per X Series 05/0112017 9 $1,150.00 $1,150A0 $10,350.00 PM pricing is based on purchase of the extended warranty. to It is the customers responsibility to ensure covered 03/3112022 equipment is available for service at scheduled times within the term. Serial Number(s)_AR15i015148, AR151015149 AR16CO18427, AR16COlM0, AR160018432, AR16CO18494, AR15CO18495, AR16CO18496 & AR16CO18497 TOTAL. $50,364.00 COMMENTS: Payment Terms are Annual: Five equal annual payments will be automatically invoiced. First payment to be invoiced upon receipt of signed contract. Additional invoices will be May 2018, May 2D19, May 2020, May 2021. 1. Applicable tax will be added at the time of invoicing, 2. Payment terms are Net 30. 3.595 Multi-Unit Discount. CANCELLATION POLICY: Requests to cancel Extended Warranty & Preventive Maintenance Contracts must be sent in writing to the Service Contracts Department. The Extended Warranty & Preventive Maintenance Contract will be terminated 60 Days after receipt of the request to cancel. ZOLL will credit balance of contract to the customer's account. ZOLL Medical Corporation Ashland Fire & Rescue Signature: Authorized Signature: ';,I Ata- Name: Tatum Di n Print Name Ag~&Z_s Title: service contracts Re ve Title: -rAl l rtsi 1 III 40M 162 1} Date: Date: A OVED FORM Page s of t !!A11 shla ity Attomey P.O. # Date.~~~ CITY OF FORM ASHLAND SOLE-SOURCE DETERMINATION AND WRITTEN FINDINGS GOODS AND SERVICES Less than $100,000 To: David Shepherd; Fire From: City of Ashland, Ashland Fire & Rescue Date: 0312412017 Re: Sole Source Determination and Written Findings for Goods and Services In accordance with AMC 2.50.090(F), the Department Head shall determine in writing that there is only one provider of a product or service of the quality and type required available. Estimated total value of contract: $50,364.00 Project name: Zoll Cardiac Monitor - 5 year Warranty Extension and Annual Service Contract Description of goods and services: 5 Year Extended Warranty - ZOLL - X Series & 5 Year, 1 Preventive Maintenance per X Series Annually. Background: The City of Ashland/ Fire and Rescue pivrchased 9 Zoll X Series Cardiac Mon itorlDefabrillators in April, 2016. The warranty period ends in April 2017. Zoll Medical Corporation is the manufacture of the Zoll X Series monitor and is the only source able to extend the mans. factures warranty and in required per contract for the preventative maintenance that will be done annually at Ashland Fire & Rescue's Station 1. Findings: [Thee endings below must include actual information supporting the determination/. Market Research Overall finding: Zoll Medical Corporation is only source that can provide the goods or services that includes a manufactures extension of warranty and the sole manufacturer of the Zoll X Series Monitor. [In accordance with ORS 2798 075, these are the examples offindings that should be addressed. Select at least one of the findings and prepare the determination as it specifically relates to the Form #5 - Sole Source -Goods and Services - Less than $100,000, Page 1 of 2, 3/30/2017 I goods or services being procured More than one finding can be addressed. The findings are as Willows: Pursuant to ORS 27913.075 (2)(a): Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source. Zoll Medical Corporation is the sole manzt,facturer of the Zoll X Series monitor Pursuant to ORS 27913.075 (2)(b): Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source. The Software for the X Series monitor is provided only, by Zoll Medical Corporation. Pursuant to ORS 279B.075 (2)(c): Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project. N/A Pursuant to ORS 27913.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source. Zoll iWedical Corporation is the sole inantffactin-er of the Zoll X Series monitor Form #5 - Sole Source -Goods and Services - Less than $100,000, Page 2 of 2, 3/30/2017 I Purchase Order Fiscal Year 2017 Page: 1 of: 1 B City of Ashland ATTN: Accounts Payable L 20 E. Main Purchase 662 L Ashland, OR 97520 Order # T Phone: 541/552-2010 O Email: payable@ashland.or.us V H C/O Fire and Rescue Department E ZOLL MEDICAL CORPORATION 1 455 Siskiyou Blvd N PO BOX 27028 P Ashland, OR 97520 D NEW YORK, NY 10087-7028 Phone: 541/482-2770 O T Fax: 541/488-5318 R O Ven_dOF Phan NmEr nsilrnlEt = - - - - - 800 348-9011 Robert Stephens - QaW _rsler d-- - lsMW_Nramb ate=E AvirZ t - _ - In W - _ 03/31/2017 1482 FOB ASHLAND OR/NET30 City Accounts Payable ltrr~# - _ @scri r~rrfRart- _ Zoll Warranty & Maintenance 1 ZOLL X Series Extended Warranty 1 $10,072.8000 $10,072.80 ZOLL X Series Preventative Maintenance Term: 05/01/2017 to 04/30/2022 (5 Years) Total amount: $50,364.00 Annual payment amount: $10,072.80 Per attached ZOLL Extended Warranty & Preventive Maintenance Contract Customer #167799 Project Account.- GL SUMMARY 071300 - 604160 $10,072.80 3 { By. Date. Authorized Signature = $1007280 I FOR CITY OF T ASHLAND REQUISITION Date of request: 03/24/2017 Required date for delivery: Vendor Name Znll MPdir,ql ('nrnnratinn Address, City, State, Zip 269 Mill Road Chelmsford MA 01824-4105 Contact Name & Telephone Number Tammy Digan 978-421-9357 Email: tdigan@zoll.com Fax Number 978-348-9011 SOURCING METHOD ® Exempt from Competitive Bidding ❑ Emergency ® Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization Sole Source Date approved by Council: ❑ Written quote or proposal attached ❑ AMC 2.50 -(Attach copy of council communication) _(If council approval required, attach copy of CC) ® Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ® Sole Source Contract # GOODS & SERVICES ® Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ® Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment 171 Written quote or proposal attached Date original contract approved by Council: (Date) ❑ (3) Written proposals/written solicitation Date approved by Council: _ (Attach copy of council communication) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost 5 Year Extended Warranty - Zoll X Series 5 Year,1 Preventative Maintenance Per X Series $ 50,364.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost 8889-5000 9 ea 5 Year Extended Warrant - Zoll X Series 4,446.00 40,014,00 8889-5991 9 ea 5 Year, 1 Preventative Maintenance Per X Series 1,150.00 10,350.00 TOTAL COST ® Per attached quotelproposal $ 50,364.00 Project Number _ _ _ _ _ _ - _ _ _ Account Number 110 -07 -13 -00 -604160 (current year) f Account Number - Account Number 071300 - 604100 (2016-2021) , *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures'. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Supp - es / No By signing this requisition form, I certify that the City's public contracting requirements have been satisfied. a _ ~y f Employee: Department Head:' r than ' (Eq or greater $5,000) Department Manager/Supervisor: City Administrator: 1 xJ (Equal to or greater than $25,000) ~'r~~ Funds appropriated for current fiscal year rES l WO \ Finance Director- (Equal to or greater than $5,000) Date Comments: Per contract, 5 equal payments to made in May of 2017, 2018, 2019, 2020 & 2021 Form #3 - Requisition