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HomeMy WebLinkAbout2017-0418 Study Session PACKET CITY OF ASHLAND CITY COUNCIL STUDY SESSION AGENDA Monday, April 17, 2017 Siskiyou Room, 51 Winburn Way 5: 30 p.m. Study Session 1. Public Input (15 minutes maximum) 2. Look Ahead review 3. Discussion of process for upcoming executive recruitments 4. Discussion of joining International Cities of Peace (request of Mayor Stromberg) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735- 2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9. STARTING APRIL 15, 2014, CHARTER CABLE WILL BROADCAST MEETINGS ON CHANNEL 180 OR 181. VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US Council Study Session April 17, 2017 Title: Discussion Regarding Becoming an International City of Peace Item Type: Discussion Requested by Council? Item requested by Mayor Stromberg From: John Stromberg Mayor john@council.ashland.or.us Discussion Questions: Does Council support joining the International Cities of Peace? What City resources will be needed to join or required after joining? Resource Requirements: Unknown. It is unclear if there is a requirement for the City of Ashland to create a new commission or if the Culture of Peace Commission organization fulfills that requirement. It is also unclear if there are membership dues or if the City would be required to financially contribute to either the Culture of Peace Commission or any other entity to be an International City of Peace. Suggested Next Steps: Council should discuss the merits of this request, and if necessary request additional information from the Culture of Peace Commission. Policies, Plans and Goals Supported: N/A Background and Additional Information: In February of this year, David Wick, representing the Culture of Peace Commission, requested that the City of Ashland join International Cities of Peace. Mayor Stromberg agreed to add this to a future study session agenda for Council discussion. Attachments: Email request from David Wick Proclamation of the Culture of Peace from 2015 Interest Letter Becoming a City of Peace Draft proclamation language Page Iof I CITY OF ASHLAND From: David Wick Date: Sun, Feb 26, 2017 at 8:42 PM Subject: Mayor Stromberg - Joining the International Cities of Peace To: John Stromberg <'ol hn(a~council.ashland.or.us> Hello John, In my communication with Dennis Slattery today he mentioned that on Friday he briefly talked with you about Ashland joining the International Cities of Peace on March 17th. This will be the two year anniversary of the attached proclamation establishing the support for a Culture of Peace Community. Joining the International Cities of Peace has been on the back burner since we launched ACPC and now is the perfect time to join the 150 other cities around the world. This provides Ashland with another avenue of international recognition and communication and another piece of the substantial puzzle of branding Ashland as a City of Peace. I have attached a couple of documents related to joining, which I understand Dennis gave to you on Friday. One of the requests to join is to have a related proclamation from the city government. I have attached a draft proclamation as a starter for you. Please edit as you wish and please contact me with any questions that you have. I envision that this request to join the International Cities of Peace be with ACPC, you as Mayor and the Chamber of Commerce. Sandra is in support of this joining as per Dennis. There are no costs involved now or in the future. I will come to this Tuesday's City Council meeting to make a brief presentation about this during public comments. If you see this differently please let me know. I will be talking to Fred Arment, Executive Director of the International Cities of Peace tomorrow morning to let him know we are moving forward on March 17th. This is another positive step for Ashland, our region, our country. Thank you. My best, David 541-552-1061 V Y/ t e i/ ~ \ ~ : ~ k w i ~ i if y~.~. _ / if ~M1. ~ ! , ,ter '1 N~;_ ~ `rJ ~3 k✓.~ i/ --rrl itr'~ `r~ PROCLAMATION Culture of Peace y Ashland aspires to be a city marked by mutually respectful and caring relationships among all its residents and between its residents and the natural environment on which we depend. In sum, we wish to manifest a Culture of Peace. . ~s The past efforts of its residents have established a strong sense of community and an attentiveness to our natural environment. To maintain and enhance those ~r. relationships as we face our present challenges and prepare to handle future challenges will require conscious, continuous, and concerted efforts on the part E:~ T_ of the entire city. Such efforts begin in the daily practice of Ashland's businesses, professions, Jm, a educational institutions, and religious, civic, and arts organizations, as well as they; work of the City of Ashland government., Mobilizing our community to develop a culture of peace may be furthered by a L ` representative body that holds the vision, is alert to the challenges to its 4~ 3~~ ~ .v r raj actualization, and is knowledgeable about the resources Ashland possesses.- 'NOW, THEREFORE, the City Council and Mayor of the City of Ashland, strongly x' encourage residents to work toward development of a Culture of Peace community, and pledge to lend appropriate encouragement and support to that effort. rr Dated this 17th day of March, 2015 Joh'n St • niberg, Mayor I ~ " E mot, Barbara Christensen City Recorder Z ~u 71, 5 ? E ft Y ytr `L 1"~ ,~O ~1 ~p~ ems. ~ ~ ~Fa. 'fa ~ •a ~ ' r / J.. S"v1 3 j'-,'Z .;Jt."' t rvT a;; a ;;i .a 79:'Q s. ? ( b{Jl..~ \ `1 it .-4 x\,•r x Jim& 5■1 ~s Dear Colleague in Peace, Thank you for inquiring about International Cities of Peace. We are a nonprofit, tax- exempt organization dedicated to connecting, promoting, and encouraging Cities of Peace. Members of an Advisory Council of leaders from Cities of Peace organizations around the globe are creating an all- inclusive, non-polarizing network of citizens working to acknowledge and foster peace in their local communities. VISION: To foster peace as a consensus value in Cities of Peace around the world. MISSION: To network, encourage, document, and provide resources and information for leaders and organizations working to make peace a consensus value through global Cities of Peace initiatives. First and foremost in this global endeavor toward creating a culture of peace is to reject violence and define ourselves as people of peace. The International Cities of Peace initiative is supporting communities that by history, resolution, proclamation, or simply citizen endeavors are working to self- define themselves as official Cities of Peace. Attached is a Letter of Intent for individuals and organizations to acknowledge efforts to create a new, or foster a current, City of Peace. We hope you and at least one of your colleagues will sign the letter and return it to the address below. On our website (www.internationalcitiesofpeace.org) there is a useful document, "Becoming a City of Peace," which has some ideas and models for creating an effective organization. If you need more support, please let us know. We hope you will keep all of us informed of your challenges and successes. Again, thank you for your interest and for your peaceful nature. As colleagues in peace, we look forward to learning more about your individual and organizational efforts toward creating safety, prosperity, and quality of life in your community. Sincerely and with respect, i J. Fred Arment Executive Director Cities of Peace, Inc. • Box 291761 • 1740 E. Stroop Road • Dayton, OH 45429 www.InternationalCitiesOfPeace.org • 937-708-1335 • Info@lnternationalCitiesOfPeace.org lob, LETTER OF INTENT The undersigned, as independent citizens of , hereby acknowledge our intention to help build a City of Peace. A City of Peace, as officially defined by International Cities of Peace, is a community that endeavors to make progress against violence and foster a culture of peace. A Culture of Peace is determined by the citizens of each community. As a guideline, United Nations Resolution A/RES/52/ 13 defines a Culture of Peace as a set of values, attitudes, modes of behavior and ways of life that reject violence and prevent conflicts by tackling their root causes to solve problems through dialogue and negotiation among individuals, groups, and nations. For peace and non-violence to prevail, we endeavor to: • Foster a culture of peace through education • Promote sustainable economic and social development • Promote respect for all human rights • Ensure equality between women and men • Foster democratic participation • Advance understanding, tolerance and solidarity • Support participatory communication and the free flow of information and knowledge • Promote international peace and security In addition to the UNESCO statement on a culture of peace, the Golden Rule (variously stated including "do for others as you would have them to do for you") provides a universal statement for compassion and respect among a community's diverse and nonviolent philosophies, religions, and personal creeds. Dated: Signatures: Title and/or Organization, if applicable Cities of Peace, Inc. • Box 291761 • 1740 E. Stroop Road • Dayton, OH 45429 www.InternationalCitiesOfPeace.org • 937-708-1335 • Info@InternationalCitiesOfPeace.org it Elk 1So# ► 1 M U~ Becoming a City of Peace r .y If there is to be peace in the world, there must be peace in the nations. If there is to be peace in the nations, there must be peace in the cities. If there is to be peace in the cities, there must be peace between neighbors. If there is to be peace between neighbors, there must be peace in the home. If there is to be peace in the home, there must be peace in the heart. -Lao-Tse, b. 604 BCE (from Tao Te Ching) 2 © Cities of Peace, Inc. 041010 CONTENTS Becoming a City of Peace Page 3 10 Steps to Becoming a City of Peace Page 4 One Organizational Method Page 6 Is Your City Already a City of Peace? Page 7 What is a Culture of Peace? Page 8 What is Peacebuilding? Page 9 How Can We Create a Peace Economy Page 10 Example: City of Peace Resolution Page I I Form: City of Peace Resolution Page 12 Form: Signatories of the City of Peace Initiative Page 13 Contact Information Page 14 International Cities of Peace • Box 291-761 • 1740 E. Stroop Rd. • Dayton, Ohio 45429, U.S.A. 937-667-6799 • www.InternationalCitiesOfPeace.org • info@lnternationalCitiesOfPeace.org 3 © Cities of Peace, Inc. 041010 BECOMING A CITY OF PEACE Envision a World Where Cities Define Themselves in the Language of Peace. Imagine a world of villages and towns dedicated to expanding their local peace economy and encouraging a global culture of peace. Safety, prosperity, and quality of life are universal values that bring peace to our lives. r k w- f ly E l 41, Though the news is clogged with images of violence, we look to our cities and neighborhoods for what is really happening on our planet people working in their neighborhood, teachers teaching, mothers nurturing, artists creating, peace officers keeping us safe, sports figures inspiring greatness the cause of peace is carried by billions of people celebrating life and working for a better world. First and foremost in this global adventure toward peace is to reject violence and define ourselves as people of peace. The International Cities of Peace initiative is creating a network of communities that, by history, resolution, or proclamation, are doing just this self-defining themselves as official Cities of Peace. This can't be done in a polarized environment where the world is split into culprits and victims. This redefinition will require building a consensus network of business, government and community leaders who value safety, prosperity, and quality of life. International Cities of Peace • Box 291-761 - 1740 E. Stroop Rd. - Dayton, Ohio 45429, U.S.A. 937-667-6799 • www.InternationalCitiesOfPeace.org • info@lnternationalCitiesOfPeace.org 4 © Cities of Peace, Inc. 041010 10 STEPS TO BECOMING A CITY OF PEACE There are as many ways to create a City of Peace as there are people to be inspired. This document includes some essential and optional steps for creating an effective organization. We hope these ideas and suggestions are of help. Essential Steps 1. Form a group of friends and colleagues who value peace. 2. Create a Vision, Mission, Goals, and Objectives (use other City versions as a template). 3. Produce promotional tools, such as a website and flyers. 4. Begin an area campaign to educate about a Culture of Peace. 5. Research, document, and publicize your area's legacy of peacemaking. 6. Hold peacebuilding events to foster a Culture of Peace. 7. Partner with like-minded organizations. 8. Recruit citizen liaisons for all constituencies and stakeholders groups. 9. Hold an exhibit at a venue, such as a library, and invite local dignitaries. 10. Gather signatures and submit a Resolution to your civic government. International Cities of Peace • Box 291-761 - 1740 E. Stroop Rd. • Dayton, Ohio 45429, U.S.A. 937-667-6799 • www.InternationalCitiesOfPeace.org - info@lnternationalCitiesOfPeace.org 5 © Cities of Peace, Inc. 041010 Optional Steps • Incorporate in your state or province as a nonprofit corporation. • File for 501(c)3 nonprofit status so donations are tax exempt. • Establish a physical presence with an office and/or activity room. • Secure venues for peace-related exhibits. • Seek funding through grants and private donations for peacebuilding programs. Ideas Other Communities Have Implemented • Peace Exhibits • Gardens • Musical events • Labyrinth • Peace Camp • Peace Tree Day, June • Educational programs • Interfaith programs • International Day of Peace, Sept. 21 • Peace trails • Peace museum • Peace art gallery • Lectures • Workshops • Dialogues on Community • Speakers' bureau • Mediation Center • Peace Economy Roundtable Start small, grow large. Have fun. Enjoy the community. Don't get frustrated. Always keep your eyes on the prize! International Cities of Peace • Box 291-761 • 1740 E. Stroop Rd. • Dayton, Ohio 45429, U.S.A. 937-667-6799 • www.InternationalCitiesOfPeace.org • info@lnternationalCitiesOfPeace.org 6 © Cities of Peace, Inc. 041010 ONE ORGANIZATIONAL METHOD "Never doubt that a small group of thoughtful committed citizens can change the world: Indeed it's the only thing that ever has." Margaret Mead Whether you have a small or large organization, the following organizational method is an easy, manageable means of getting all of the stakeholders in a community onboard. 1. Program Leaders of individuals who coordinate and publicize Cities of Peace activities. 2. A Group of Citizen Liaisons who network within their area of expertise and reach (such as an artist contacting the arts community) The Liaison's would gather signatures and set up a Community Advisory Panel of ten community leaders who generate ideas and give support. The following Communities are important in every City, Town, or Village on the globe: • The Local and Regional Civic Community • The Arts Community • The Faith-Based Community • The Service Community • The Safety and Security Community • The Wellness Community • The Sports and Entertainment Community • The Academic Community • The Environmental Community • The Business Community 2. An Executive Advisory Panel of commercial leaders who generate ideas and give support. 3. A Business Resource Panel that offer support through in-kind donations. International Cities of Peace • Box 291-761 • 1740 E. Stroop Rd. • Dayton, Ohio 45429, U.S.A. 937-667-6799 • www.InternationalCitiesOfPeace.org • info@lnternationalCitiesOfPeace.org 7 © Cities of Peace, Inc. 041010 IS YOUR CITY ALREADY A CITY OF PEACE? Typology Table for Cities of Peace: 1. Cities where a particular war has been successfully concluded (through a peace treaty). (Munster, Osnabruck, Dayton) 2. Cities which are the seats of international institutions which are significant for the maintenance of world peace. (The Hague, Geneva) 3. Cities where important peace prizes are awarded/places where peace is being celebrated and honoured. (Oslo or the Nobel Peace Prize) 4. Cities which, having been destroyed in war, have used this tragedy to dedicate themselves to work for peace.. (Hiroshima, Nagasaki, Osaka, Coventry, Gernika-Lumo, Ypern, Antwerpen) 5. Cities which have rediscovered and now are reconnecting with historical impulses from the past, especially the remembrance of a prominent historical figure born in (or associated with) the city, and who was a great peace advocate. (Rotterdam, Atlanta) 6. Cities where important peace institutions once existed, or which once hosted important peace conferences, and which are rediscovering their peace past, and now want to remember this and build on it. (Luzern) 7. Cities where important peace research or peace training institutions have been created (and which have not been significantly affected by wars or conflict). (Stadtschlaining, Bradford) 8. Cities which have joined one or more important international peace organisations, and which are playing a significant role in them. (Manchester) 9. Cities of practical peacemaking, in ethnically diverse and polarised environments. (Le Chambon-sur-Lignon, Neve Shalom/Wahat AI-Salam, Philadelphia) 10. Cities which have given their name to important peace documents... (Pugwash, Dartmouth, Gottingen, Talloires, Krefeld, Sevilla, Mohonk) Idee and Geschichte der neuzeitlichen; Friedensstadt. Skizze einer Typologie (With permission of Dr. Peter van den Dungen, Please note: Many Cities of Peace are now being recognized by resolution or proclamation, or even by a community action campaign, but this topology shows that the City of Peace movement has deep roots. Yet every city and community has an untold legacy of peace. International Cities of Peace - Box 291-761 - 1740 E. Stroop Rd. • Dayton, Ohio 45429, U.S.A. 937-667-6799 - www.InternationalCitiesOfPeace.org - info@InternationalCitiesOfPeace.org 8 © Cities of Peace, Inc. 041010 WHAT IS A CULTURE OF PEACE? "The Culture of Peace is a set of values, attitudes, modes of behavior and ways of life that reject violence and prevent conflicts by tackling their root causes to solve problems through dialogue and negotiation among individuals, groups and nations." UN Resolutions A/RES/52/ 13 : Culture of Peace and A/53/243: Declaration and Programme of Action on a Culture of Peace The U.N. has suggested that for peace and non-violence to prevail, our communities need to do the following: • Foster a culture of peace through education • Promote sustainable economic and social development • Promote respect for all human rights • Ensure equality between women and men • Foster democratic participation • Advance understanding, tolerance and solidarity • Support participatory communication and the free flow of information and knowledge • Promote international peace and security The International Cities of Peace initiative supports the worldwide celebration of U.N. sponsored "Peace One Day" on September 21 each year. Plan a community event to coalesce support for an area City of Peace movement and to foster a culture of peace. International Cities of Peace • Box 291-761 • 1740 E. Stroop Rd. • Dayton, Ohio 45429, U.S.A. 937-667-6799 • www.InternationalCitiesOfPeace.org • info@InternationalCitiesOfPeace.org 9 © Cities of Peace, Inc. 041010 WHAT IS PEACEBVILDING? "Peace we want because there is another war to fight against poverty, disease and ignorance." Indira Gandhi, 1966 Through Cities of Peace organizations, citizens across the world are beginning to focus on building a long-term culture of peace. Peacebuilding entails fostering understanding and establishing new structures of cooperation. Whether it's government programs or the private sector, whether it's a single act of kindness, a school program to reduce bullying, or a sustainable agricultural system, citizens are realizing the economic and lifestyle benefits of a culture of peace. "We need to build not only geographical but spiritual bridges between people and strengthen the intellectual, cultural and communication linkages between our societies. (Let us) stand ready to participate in the effort to promote social integration and create a culture of peace." From UNESCO PRESS Report at World Summit for Social Development by Director-General UNESCO, Frederico Mayor f w tip' - ' Ado ;Ito f This photo is from a corporate program that allows employees to volunteer in the community for two days each year. (Thanks to Lexis-Nexis for their community participation!) Peacebuilding entails a partnership between all communities, including corporations, safety and security, justice organizations, faith-based, and more. International Cities of Peace • Box 291-761 • 1740 E. Stroop Rd. • Dayton, Ohio 45429, U.S.A. 937-667-6799 • www.internationalCitiesOfPeace.org • info@lnternationalCitiesOfPeace.org 10 © Cities of Peace, Inc. 041010 HOW CAN WE CREATE A PEACE ECONOMY? "Peace is a never-ending process, the work of many decisions." Oscar Arias When people get up in the morning, they believe they are working for the safety of their children, the prosperity of their family, and the quality of life for their community. Whether it's a teacher, an artist, a soldier, or a plumber, they are part of the World Dream of peace. We can debate on people's opinions and strategies, but the far greater majority of economic activity is dedicated to safety, prosperity, and quality of life. The choices we make everyday are the world's peace economy. Let's make our choices count. These ten sectors of the world's peace economy can be put to the work of making a better world. • The Local and Regional Civic Community • The Arts Community • The Faith-Based Community • The Service Community • The Safety and Security Community • The Wellness Community • The Sports and Entertainment Community • The Academic Community • The Environmental Community • The Business Community With nearly seven billion people in the world, the world economy (in terms of Gross World Product, GWP) has risen to $30 trillion. Due to out choices on spending, each Dollar, or Euro, or Yen plays an important role in creating peace in our lives. The Cities of Peace initiative is bringing to light these choices and their impact upon families. What is the cost of violence? In addition to precious lives lost, we sabotage our livelihoods through loss of trade and personal income, through disruption and disease, through environmental depletion and worldwide recessions. According to the United Nations Development Program, the economic cost of violence is I I% of Gross World Product. That's over $3 trillion lost each year to decisions of violence and war. International Cities of Peace • Box 291-761 • 1740 E. Stroop Rd. • Dayton, Ohio 45429, U.S.A. 937-667-6799 • www.InternationalCitiesOfPeace.org • info@InternationalCitiesOfPeace.org I © Cities of Peace, Inc. 041010 DRAFT EXAMPLE Dayton City of Peace Resolution September 19, 2007 WHEREAS the World Health Organization defines health as not merely the absence of disease or infirmity, but achievement of a balance of physical, mental, and social well- being, and WHEREAS peace is not merely the absence of war and violence, but a condition where society has achieved a balance of prosperity, security, justice and hope, and WHEREAS peace is necessary for everyone to achieve health as defined by the World Health Organization, and WHEREAS the Dayton Peace Accords in 1995 not only brought peace to Bosnia and Herzegovina of the Balkan region of Europe, but also established Dayton internationally as a region committed to peace, WHEREAS the community leaders of the Dayton region are committed to establishing peace in the region to promote economic opportunity and improve the quality of life of the people of our region, and WHEREAS the United Nations has designated 21 September of each year to be the International Day of Peace, devoted to commemorating and strengthening the ideals of peace both within and among all nations and peoples; therefore be it RESOLVED that the Dayton City Commission proclaims the City of Dayton, Ohio to be a City of Peace in perpetuity, and be it further RESOLVED that the Dayton City Commission designates 21 September of each year to be the Dayton Day of Peace in perpetuity, and be it further RESOLVED that the Dayton City Commission develops policies and procedures that promote establishing peace in our region in perpetuity. International Cities of Peace • Box 291-761 • 1740 E. Stroop Rd. • Dayton, Ohio 45429, U.S.A. 937-667-6799 • www.internationalCitiesOfPeace.org • info@lnternationalCitiesOfPeace.org 12 © Cities of Peace, Inc. 041010 City of Peace Resolution [Name of City, Town, or Village] [Date] WHEREAS the World Health Organization defines health as not merely the absence of disease or infirmity, but achievement of a balance of physical, mental, and social well- being, and WHEREAS peace is not merely the absence of war and violence, but a condition where society has achieved a balance of prosperity, security, justice and hope, and WHEREAS peace is necessary for everyone to achieve health as defined by the World Health Organization, and WHEREAS [Description of people, events, or geographical examples of why this particular location should be a City of Peace] WHEREAS the community leaders of [Name of location] are committed to establishing peace in the region to promote economic opportunity and improve the quality of life of the people of our region, and WHEREAS the United Nations has designated 21 September of each year to be the International Day of Peace, devoted to commemorating and strengthening the ideals of peace both within and among all nations and peoples; therefore be it RESOLVED that the [Official civic body] proclaims the [Name of location] to be a City of Peace in perpetuity, and be it further RESOLVED that the [Official civic body] designates 21 September of each year to be the [Name of location] Day of Peace in perpetuity, and be it further RESOLVED that the [Official civic body] develops policies and procedures that promote establishing peace in our region in perpetuity. Note: This City of Peace Resolution can be used by any community, therefore it is released from copyright protection by Cities of Peace, Inc. International Cities of Peace • Box 291-761 • 1740 E. Stroop Rd. • Dayton, Ohio 45429, U.S.A. 937-667-6799 • www.InternationalCitiesOfPeace.org • info@lnternationalCitiesOfPeace.org 13 © Cities of Peace, Inc. 041010 t%%MMIk +l Signatories for the "City of Peace" initiative I believe this initiative can have a positive impact on our Region. By defining t,ttt„a~ our central City as an official "City of Peace," we promote the consensus values of safety, prosperity and quality of life. Print Name Address City State Zip Phone: Email: Print Name Address City State Zip Phone: Email: Print Name Address City State Zip Phone: Email: Print Name Address City State Zip Phone: Email: Print Name Address City State Zip Phone: Email: Print Name Address City State Zip Phone: Email: International Cities of Peace • Box 291-761 1740 E. Stroop Rd. • Dayton, Ohio 45429, U.S.A. 937-667-6799 • www.InternationalCitiesOfPeace.org • info@lnternationalCitiesOfPeace.org 14 © Cities of Peace, Inc. 041010 =3 For more information, resources, consultation on starting an organization, please contact the office of the International Cities of Peace. For the leader of each organization, the Advisory Council is a good way to connect and share in the good work of creating a world of Cities of Peace. Please tell your networks about the International Cities of Peace Facebook site. Other documents are available from the office, including City of Peace Signature Gathering Sheets and photos. Thank you for your peaceful nature! Sincerely, J. Fred Arment Executive Director International Cities of Peace • Box 291-761 • 1740 E. Stroop Rd. • Dayton, Ohio 45429, U.S.A. 937-667-6799 • www.internationalCitiesOfPeace.org • info@lnternationalCitiesOfPeace.org Draft language for the City of Ashland proclamation to join the International Cities of Peace. Where as, on March 17, 2015 the Ashland Mayor and City Council proclaimed support for a Culture of Peace community, and Where as, on September 21, 2015, the United Nations International Day of Peace, the Ashland Culture Of Peace Commission was launched as a citizens commission, and Where as, the core and strength of our community is based on relationships of mutual respect, integrity, and recognizes the inherent value of each person in the diversity within the community, and Where as, official recognition of Ashland as a City of Peace will provide inspiration for all citizens to create an emerging; evolving, living model for thriving together as fellow humans. 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CL 1 i -O L J~ L a) ° U ° O C O U _ CO ap N C7. N° cco N ' N m in E 0 E E u) y C c `o_ Z, 73 L) Z u -2 N 6 c c c r C O> U U -0p c a E c ,a) Q C] Q O o ° o O LL a) N C C N C 0 7 a) U O a) Na) •N a) a) o 0 a) U C] Q Q LL ~ Q~ Q 0 O Z C] C] U) 0 D Cl) G U U C"). 0- ~ v M v o N N M M r M co m w r w m (D 1~ r h 00 Council Study Session Monday, April 17,2017, Title: Discussion of process for upcoming Executive Recruitments Item Type: Request for Direction Requested by Council? No From: Tina Gray Human Resource Director tina.gray(b-ashland.or.us Discussion Questions: • Should the City adopt a uniform recruitment process for each of the upcoming executive management recruitments (Fire Chief, Public Works Director, City Administrator, etc.) or should each recruitment be tailored to the particular vacancy being filled? For example: o Should recruitments for vacancies for which there are plausible internal candidates be managed differently from other recruitments? ■ For example, should recruitments that are limited to internal candidates be conducted in-house by Human Resources staff, as opposed to contracting with an independent recruiting firm? ■ For example, should some recruitments that are likely to include both internal and external candidates be conducted by Human Resources staff, as opposed to contracting with an independent recruiting firm? o Should some recruitments for vacancies for which there are no plausible internal candidates be conducted in-house by Human Resources staff, depending on the nature of the vacancies? • If the upcoming executive management recruitments are to be conducted by an independent recruiting firm, should these recruitments be bundled into one contract with a single recruiting firm in order to minimize costs? Resource Requirements: Based on proposals received for our most recent recruitment for Administrative Services/Finance Director, professional fees for recruitment firms range between $17,500 + expenses to an all- inclusive $30,000 per recruitment. Additionally, brining finalists to Ashland incurs hotel and travel costs as well as panelist lunches and a background check on the finalist selected for hire. Bundling multiple executive recruitments could minimize costs if utilizing a professional recruitment firm. Page 1 of 2 CITY OF ASHLAND SuIZ14ested Next Steps: Staff recommends that the Council provide direction to staff on how to proceed with upcoming senior management recruitments. Policies, Plans and Goals Supported: N/A. Background and Additional Information: In the past, most of our executive recruitments have had a similar process: • Engage a professional recruitment firm; • The recruiter spends time in Ashland with Council, Community Stakeholders and staff, to develop a profile of the ideal candidate and develop an understanding of the community and position to find the best match; • Recruiter conducts a national search; • City hosts 5-6 semi-finalists for a 2-3 day selection process to include interviews, tour of the City and in some cases a candidate reception. The Council may wish to deviate from this process, especially in situations where a qualified internal candidate has been identified through succession planning efforts. The City could handle those recruitments without engaging a recruiter, but still advertise and have an open and competitive recruitment without the expense of a recruitment firm. Using a recruitment firm, however, potentially could yield broader, more diverse applicant pools. Attachments: N/A. Page 2of2 CITY OF ASHLAND