HomeMy WebLinkAbout2017-0419 Special Mtg PACKET i
CITY OF
ASHLAND
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some extent on the nature of the item under discussion, the number of people who wish to speak, and the length of the agenda.
AGENDA FOR THE SPECIAL MEETING
ASHLAND CITY COUNCIL
April 19, 2017
Council Chambers
1175 E. Main Street
7:00 p.m. Special Meeting
1. CALL TO ORDER
II. ROLL CALL
III. NEW AND MISCELLANEOUS BUSINESS
1. Discussion of policy priorities for the 2017-2019 Biennium
IV. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900). Notification 72
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the
meeting (28 CFR 35.102-35.104 ADA Title I).
COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9, OR ON CHARTER CABLE
CHANNEL 180. VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US
BN2017-19 Budget Parameters For Implementing Council's Preferred Policies
April 19 & 20 - 2017
Overview
The purpose of our meetings on April 19 and 20 is to give direction to the Budget
Officer so she can prepare a BN2017-19 budget for presentation that reflects the
Council's highest priority projects within, of course, the constraints of available
revenue sources and in consideration of their aggregate financial impacts.
* These projects include some proposed by the Dept. Heads and approved by the City
Administrator, plus I have suggested a 'financial stability' project for consideration:
rebuilding the Reserve Fund.
At our April 3rd study session you reviewed a preliminary list of the projects draw from
our Goals meeting last Fall. Some of the projects on that list may not be relevant to the
BN2017-19 Budget for a variety of reasons: no longer of interest to the current Council;
waiting for further information before the Council can implement them; etc.
I have identified those projects I believe you want to consider for prioritization by
adding bold borders around each in the table. You may have different items in mind.
We will sort this out on April 19th. Dept. Head projects are [ add later Otherwise
I've left the table in its original form that you reviewed April 3rd.
A list of potential revenue sources is included as part of this packet. Because the official
Budget must be balanced any project you tell the Budget Officer to make provision for
must have a companion revenue source to cover its costs. You may think of other
revenue sources than those in the table and we will be able to discuss them during our
meetings. However if you think of them in advance please let the City Administrator
and the Budget Officer know right away so they can be prepared to answer questions
about those sources.
Process
April 19th agenda (1-2 hours)
Report: Building the Core Services foundation, how the PERS increase was
incorporated and implications of this feat. Then, adding CIP projects scheduled for
BN2017-19.
Review of identified Council and Dept Head projects (with updated cost figures);
addition/removal of items from the list.
Identify and preliminarily evaluate revenue sources ; relation of individual sources
to certain projects and not others (as appropriate).
List to be prioritized on April 20: what items can we eliminate in advance?
April 20th agenda (2 hours?)
Prioritize project list from April 19th: Suggested process: Each Councilor individually
identifies top three priorities and then we compile the list in the order of the most votes.
Additional items can be added to the bottom of the list by any two Councilors.
Work through the list in priority order, including identifying revenue sources for each,
until we decide we have all for which we want provision made in the Budget. Next we
consider the total financial impact. Then we finalize our choices and the meeting is
over.
The Packet
Overview
Council Goals Add-ins
Dept Head items
Revenue Sources
If you have any questions, concerns or suggestions contact the Mayor, City
Administrator or Budget Officer as you deem appropriate. But to comply with public
meetings law, please do not engage in back and forth colloquoy(!) in response to this
email/document except in a public meeting
John Stromberg, Mayor
April 17, 2017
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