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Home My WebLink About2017-093 CONT Addendum - SO Transportation 4 ADDENDUM TO CITYOFASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this 27t" day of March, 2017, between the City of Ashland ("City") and Southern Oregon Transportation Engineering ("Consultant"). Recitals: A. On June 4, 2015 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement"). B. The parkies desire to amend the agreement to increase the compensation to be paid Consultant City and Consultant agree to amend the agreement in the following manner: 1. The maximum price as specified in Paragraph 5 of the agreement is increased to $31,250.00 for the continuation of providing on call traffic engineering services to the City of Ashland on a time and materials basis per the approved scope of services. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: CITY OF ASHLAND: ~ ~ J R BY gy Department Head Its Southern Oregon Transportation Engineering, LLC Date ~ I ~ DATE: March 27, 2017 l Purchase Order # Acct. No.: (For City purposes only) ~ UEDAS TO FORS Ash nd t. C Attarney ~l Data.. 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES Purchase girder .Y,a y Fiscal Year 2017 Page: 1 or': 1 _ _ - _ ~ =Q" _ ~uI~~NT= B City of Ashland - - - _ _ _ _ _ _ L ATTN: Accounts Payable Purchase L 20 E. Main 19 7 Ashland, OR 97520 Order # I ~J I T Phone: 5411552-2010 O Email: payable@ashland.or.us V SOUTHERN OREGON TRANSPORTATION y C1O Engineering Division N ENGINEERING, LLC 151 Winburn Way D 112 MONTEREY DRIVE P Ashland, OR 97520 0 MEDFORD, OR 97504 Phone: 5411488-5347 R ~ Fax:5411488-6006 ~f~r~~Q~P_h~~a~ 1~umher- _~e_n~_QC---_-- I _ _ _ ~ _ _ 541 608-9923 Scott Fleur _ Da~~Drs~er~~~n6Qr=N~mb~r-~ e-=-~ ir.-~--___- _ - - - _ _r~r~ ~ =©ea r~i==-~- 091141201.6 785 FOB ASHLAND OR Cit Accounts Pa able - _ Ito=rn~ = u =~e~~r--t ~~~f ~ = = = ~ = = _ = ~ - ~~Rr-~o Traffic Eng Svcs Eden PO 12922 1 Eden PO 12922 1 $8,067.5000 $8,067.50 On-call Traffic Engineering Services Remaining balance $8,067.50 Project Account: 2 ADDED: Processed change order 0511012017 1 $6,250.0000 $6,250.00 Request to increase amountof purchase order Amount of increase $6,250.00 Project Account: GL SUMMARY 081100 - 604100 $6,250.00 081200 - 604100 $8 067.50 Bye. Date: if l ~ Authorized ~ ' ature ~ ~ ~ _ $14 317.50 . ~ I FOAM #10 ~ ~ • CITY ~F CONTRACT AMENDMENT APPROVAL REQUEST FORM Request for a Change Order - ~ ~ n Name of Supplier I Contractor I Consultant: Southern Oregon Transportation Engineeringl Kim Total amount of this Parducci ~ contract amendment: Purchase Order Number:12922 - ~s,25o,oa Title I Description: Provide on call traffic engineering support services for the City of Ashland on an as needed time and materials basis. ® Per attached contract amendment Contract Amendment Original contract amount $ 25,000.00 100 % of original contract Total amount of rep yIOUS contract amendments 0 % of original contract Amount of this contract amendment 6,250.00 25 of original contract TOTAL AMOUNT OF CONTRACT $ 3,1250.00 125 % of original contract In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract, Contract amendment is within the scope of procurement: YES Yes N0~ (If "NO", requires Council approval l Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT • Less than $5,000 INVITATION TO BID or COOPERATNE PROCUREMENT , QRF or ❑ "YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments $6,000, ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO",amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services, Council approval, Attach copy of Council whichever is less. $75K for Personal Services, < $50K forAttorney Fees. Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO",amount exceeding authority requires Council ❑ Exempt- Reason: Council approval, Attach copy of Council approval, Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑Exempt-Reason: ® "YES",Direct appointment $35,000 ❑ Exempt -Reason: ❑ If "NO", re uires a royal, INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services • $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments 25% of original contract amount, ❑ If ❑ If "NO",amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication, Communication, ❑ If applicable, attach copy of Council Communication ❑ Exempt- Reason: ❑ Exempt- Reason: ❑ Exempt- Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council, within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If "NO", Council approval is required. Attach copy of Council Communication, ❑ If "NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator, Attach copy of Council Communication. Project Number______-___ AccountNumber___-__•_ AccountNumber___-__- *Ex endifure musf be char ed fo fhe a ropriafe account numbers for fhe financials fo reflecf fhe actual expendifures accurafely. Affach e~~ra pages if needed, p g pp ~ - 3~ ~R+l 3.aa _ P~ ~J Employee Signai~ ~ Department Head Signat e: ~ ~ r, ~ ° ~ual to or great r tha , x - - _ City Administrator: : " ~ qq {f - .e (~gual to or greafer th n $25000 or 10%J Funds aNNroNriafed for Curren f fiscal year, YES / NO = 1 ~ ~ `e _ k %3 ~ ; ; ~ FlnanCeDlr,~Ct01~(Equaltoorgreaferfhan$5,000) ~ ~Dafe~ r / Form #10 -Contract Amendment A royal Re vest Form, Request for a Change~~`Or~er, Page 1 of 1, 412412017 PP q