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Home My WebLink About2017-095 CONT Chg Order #1 - Vitus Construction CITY OF CONTRACT CHANGE ORDER N0. 1 PROJECT: Garfield Park Waterplay Project DATE: 04/25/17 LOCATION: 40 Garfield St, Ashland OR, 97520 PROJECT NO.: 60 CONTRACTOR: Vitus Conshvction You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No: Descri tion 'Quantity' Unit Price ' Amount Item #1 See attached roposal 1 $1,797 $ 1,796.55 Item #2 $ - Item #3 $ - Item #4 $ - Item #5 $ - Total this Change Order $ 1,796.55 Previous Change Order $ - Original Contract Total $ 817,756.40 Revised Contract Total S 819,552.95 PERCENT CHANGE OF ORIGINAL CONTRACT 0.2°/. The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contract wi l apply. Recommended By: 4/25/2017 Pro' anager Date Approved By: Michael Black Date I Accepted By. ~ ~ ~C.~~!~,~~ ^ S~ Date PARKS Tel; 541-488-5340 20 Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland,ocua H,1Change order Form.Jsx ~.,,M1:. ~ ~_-~.~,3-..~,.4.......~_.~- ,,,,~,,,~M~n. y.~~r~, ~,.~n ~M,-~,,-, UITUS CQNST~UC,Ti~N, INC, 412212097' p:fJ, BMX 9097 G4Lb hIIL#., OR 9725 GHANG~ REQtIEaT • {~49~ 855.7'977 X541} 85.7520 FAK CCB: Ei3843 CR ~ i'R0,3ECT; GARFlEI.b PARK SUBCQNTRACTOR: JGB 1G~90'6 SUPPt.iER: BATE: x#12212497 REASON FOR REQUEST: iT~l~, ~ AluiouNT Tc~ ftrrftish anti ins#ali sewage ojectar w1 iiasiri for con#aintnsn# tarilt~averf(aw, Sisar#art Plllrni~it~~ ~ 9,647.OQ Suh tot2~i ~ 9,67,00 Vitus OH&E 8°/a ~ 939.7G Barici Cost 9,00°l~ ~ 97,79 Total Cost $ 9,79G,50 Tire contract #itne w1111'~'e (irrcreeseci} ~ciecreased~ (ur~cha~agetl} by 0 days, This p1~o~osal wilt ~e invalid of#er CHANGE OC~DER NUMBER Yblr are iiirectecl~to make fire move charlOss In this Con#ract Drily whey flNlly slgneci laelaw, The orir~ir3ai CoritraC.t Slim u~as Ne# cha~~0e 1}y l~reviotls Ghanc~e Orders ~Tlte Carr#ract Slrm priar #a #ilis Charge Qr~ter was Tire ContrACt st~ttt will be~it~creasedj~tlecr~~seci~~trttch~n'~~dy ~iy t~rls Ci~~ltt~e Oi~~'s~~ The r~ew Co►rtrect s~rrr~ irc(lr~lrg this Cl~arlge Crtier will he The c~rtt~act time will he ~ittcreaseti~ ~decraase~j ~artchange~} hY . days. "i'he data of corni~leti'ar as of tite date of #his Cl~anc~n Qrcler #i~erefere Archltact Contractor ~Owrrer J By ay ' By Date: b~ e: ~ ~ Date, ~ ~ ~ ~ P,O,Bax 33~.T Can~rai Point, 5~3.-29~: 8768 cc~ ~ ~a~799 ROPOSAI.SUB51tTTEbTO PHONE D TE Vitus Canstruct~on ~/7/2C~.7 ,TRat:T Gar~leld tivater Parlt prflJect ~~CC006Q 'fiY,84ATEand2rYCODt? JOBLOCA 1 Ashlan~; 4regan UtCNITECT GATE OF plAr13 J09 p1i0lis We hereby submit spec~lcaGonsand es!ltnaloa for, Change Order f nsta(i sewage, e~ectar w/ f~aslrt far containment tonic overflow, Could not reach the sanitary sewer w►th gravity drainage, ~k'ed far Von, i3id; $~.,6~7,00 '3~c ~~rApo~e E~ere~V to furntsfT material and labor- complete accordance ~vitlt ahove.s~ecJfieations; f4t tfie sum of: t7ne thousand six hundred €ortysaven dollars, palters $~,,6~7,0~ Payment in bo mado as fo~o~~rs: ~Cansumer Notlftctrtfoh and CC$ fnfo~~tatlon Nottcs pro'{ided w(tp Utls proposal tiq rnalertJi IS gu:ra4lced !o ea as spcc~ted, dTt scaik l0 4a co»plated 1n a nv+t~gntYo nsanner acrorC'agtastmO~tdOt~tltces. MialuraUcnordtyt~Uanfrcn~et~ti~especX~cat~+etn;til,i++~ ~1Ut~lOTjZt?d 1 :+ir~costs~tiltaae+ccutedeai/ap~c►S,ri~letc•rders,an6~~~i6ecanroaee~Vithugea~tirena Sf~ttalure eb~~a thlESt~l~tb, ~tl agreenuntstontJngtntupcnsbifes, acddcrtls ardtlayibey~ndaur coolrol0a►tertoearryfrtttAttt,loinddoandothurecessarylnsu►ance, Oorcan+pan/tsfutF~ Noll: 'frltsproposeitnay09 t~cnseO,bondedan4~iturtd. Sna,',d~tacaatratl4eternrtnate06yUrecurlonrerbeterelUL sviUidray;rtbyu91fno18cceptedwithtn '~,~J db~~, tampla<d, tU tterutd ct+uTe~t+t't lta 4idc0 at ttme and nut4rtai and deducted front anpamamts pad. ~~CC~lf~11~C 4~ ~l'~~J~S~t1f~ - The move prices, specifications and condsitons are satisfactory and are l~erei3y accepted, You ate autltorirgd S1~natt~re to do the work as spEClilect, Payi~tent 1~~11t be made as outf~rted at~ove, ~ , . Gate ofAcce~tance; • ~ ~ Si nature g* Purchase Order b t Fiscal Year 2017 Page: 1 of: 1 _ _ _ _ - _ _ 1_1~=~L - _ =1~M~1~ B City of Ashland - - - I ATTN: Accounts Payable ~ 20 E. Main Purchase 398 Ashland, OR 97520 Order # T Phone: 5411552-2010 O Email: payable@ashland.or.us ~ S CIO Parks Department E VITUS CONSTRUCTION INC H Admin Office N 1912 SECOND AVENUE F 340 South Pioneer D GOLD HILL, OR 97525 Ashland,, OR 97520 0 T Phone:5411488-5340 R O Fax:5411488-5314 - u_ en~or-P_h_~__n~~lu_m_ber=_ eV~__Sn~-_~~=P~~L Wit= ~ ~ - = _ - - - - - - - Jason Minica _ _Qate Qr~eresT- ~n~~tl~umb~:r~ = riir.~ ~ _ - _ - - ~--~'.~a--- - -f 10/3112016 498 FOB ASHLAND OR ~ Parks Accounts Pa able Item#_- __~-@~~~~1_ - ~r-~~- ~_=~J~~c~~rt~ Garfield Park Renovation 1 Garfield Park Renovation 1 817,756.4000 $817,756.40 Project #000060.999 Ashland Parks and Recreation Public Improvement Contract Effective date: 1010412016 Completion date: 04/30/2017 Project Account: E-000060-999 2 ADDED: Processed change order 0512912017 1 $1,797.0000 $1,797.00 Per attached change order No. 1 Project Account: E-000060-999 GL SUMMARY 123000 - 704200 $819,553.40 ~ ~ ~ 0 r ~ ~ ~ B~ Date: ~i• Authorized Signature = - $819 553.40 1 FURM #10 ~ ~ ~ ~ F C®NTRACT AMEINDMEN7` APPRAU'AL REQUEST i;O~RNi iteques# for a Change- ®rder Name of Supplier !Contractor 1 Consultant: Total amount of this contract amendment; purchase Order Number; ~ Title l Description: ~ Q~ Per attached contract amendment , Con~rac# Arnendmen# . °i Original contract amount ~ ~ ~ ~~U 100 % of on final contract g Total amount of rep vious contract amendmenls~) ~ 1. of erlglnal c+ntract Amount of this contract amendment ~ f ~ % ~ ~ ° of orig>nal contract r~ TOTAL AMOUNT OF CONTRACT $ ~ ~ ~ % of original contract In accordance yrilh 0AR 137.047.0800:1) The amendment is vrithtn the scone of procurement as described in the solicilaiion documents,Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply ~~rilh a change in latiy that affects performance of the conUact. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a conVact and the amendment is advantageous to the City of Ashland, subJect Io ap of the follarring conditions: a) goods and services io be provided under the amended oortract are the same as the goods and services to be provided under the unamended contract; b) The +1ty determines that, tiviUt all things considered, the amended contract isat least as favorable io the City as the unamended contract; c) The amended contract does not have a total term greater Ulan allo;ved in the solicitation document, contract or approval of a Special Procurement. An amendment is not v~ilhin Ute scope of the procurement if the City determines Iha(if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition o affected ativard of contract Contract amendment is arithi the scope of procurement; YES NO' if "NO„ re ui ~ q res Council approvall_Attach copy of CC,) sourcing Meth d: S LL PROCUR MENT ess than 5 000 INVITATION. TO BID or COOPERATIVE PROCUREMENT , QRF or `YES', the 10l ~amou~t of conUact and cumulative RE -EST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2,50 am ndmenis s $6, 00 `YES', the total amount of cumulative amendments ❑ `YES', the total amount otodginal contract antl ❑ lf'NO', amount ~Zceeding authority requires s'15% of original canUact amount or X250,000 cumulative amendments s 5100K for Goods R Services, s Council approvah Ai(ach cap~of Council vrhichever is less, S75K for Personal Services, < ~50K forAttarney Fees. Communicaton. ~ ❑ If'NO', amount exceeding authority requires ❑ If'NO', amount exceeding authority requires Council Exempt- son: ~ Councl approval. Allach copy of Councl a royal. A_ Bach co of Council Communication PERSONALS RVICES Communication, ~ pv `YES', D(rect 2 uttmedt~~ 535,000 ❑ Exempt-Reason: ppo• i ❑Exempl-Reason: ❑ If `N4`, r wires a rovah INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods Services • 55,000 to $900,000 ❑ 'YES",the total amount of cumulatve amendments ❑ Written Findings; Document tire nature o(the Person I Services - 55,000 to 575,000 s 25% of original contract amount or X250,000 emergency, inruding necessity and circumstances ❑ `YES', the total amount of cumulative vrhichever is less. requiring the contract amendment amendments s 25°1° of original conUaci amount ❑ If ❑ if "NO; amount exceeding authority requires ❑ Obtain direction and written approval from City. 'NO', amount exceeding auU~ority requires Council Council approval. Attach copy of Council AdminisUator approval Attach coat' of Council Communication. Carnmunicarron. ❑ If appiicable, attach copy of Council Communication ❑ Exem t-Reason: ❑ Ezem t-Reason: Exem t-Reason: SPECIAL PROCUREMENT . lNTERGOVERNMENTALAGREEMENT ❑ `YES', the total amount of original contract and cumulative amendments are ❑ `YES', the oriqutal contract eras approved by City Council, within the amount and Perms initially approved by Council as a Special Provide dale approved by City Council; (Dale} Procurement I(`h10', Council approval is required. Atach copy of Council Communication. ❑ If'NO", amountexceeding auUtorily requires Caunoll approval. ❑ oritr~l amendment approved and signed by Ciiy Adminisiraiar. A11ach co of Council Communication. ~ Project Number • Account NumberG~~ ~ _ • r 7~ • • • Account Number _ _ _ • _ _ • _ _ • _ _ • _ _ _ _ , _ 'Expenditure must 6e charged t~ I e appropriate ac unf numbers (or the financials to re~ecf the actual eXpendilures aceurafefy. Alfacfl extra pa es if needed. Em to ee S1 nature r De -men pt' g part t Head Slgnature• U (1'otalanrounf of contract>_ 53,000) City Administrator: ~ {Equallo orgrearPr!lran S25,OOB or i0%) 6 ~ s ~ Funds appropriated for current fiscal year. ; ~~,5 I N4 ~ ~ ~ ~ F~~ 1 ~ ' ~ ~ , ,Finance DIC~ctOr (Equal fo oryreafer Uran 53,000) ~ ~R1O Comments; Form #10 --Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 511!2017