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Home My WebLink About2017-098 CONT Chg Order #1 - Greenway Spray CITY 4F DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER N0. 1 PROJECT: Aiport Herbicide Application DATE: 03/29/17 LOCATION: Ashland Municipal Airport PROJECT NO.: CONTRACTOR: Greenway Spray You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: - Ttem No~ Description. Quantity Unit Price ~~Amount Item #1 herbicide application 2 acres $275 $ 550.00 Item #2 $ Item #3 $ Item #4 $ Item #5 $ Total this Change Order $ 550.00 Previous Change Order $ Ori final Contract Total $ 4,400.00 Revised Contract Total $ 4,950.00 PERCENT CHANGE OF ORIGINAL CONTRACT 11.1% The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contr dill apply. ~ ; Recommended By: ~ c Prod ec Manage Date ` ~ t r ved B- . ~ ~ ~Pp o y Public orks Director Date Accepted By: ~%r/ ~ ~ < ractor Dat ENGINEERING Te1~.541-488-5347 20 E. Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www ashland.or.us G~1pub-wrkslFacilities DatalAiport Maint & RepairslHerbicidelWeed Spraying - 2017104 P01Change Order to PO 609.x1sx r has Fiscal Year 2017 Page: 1 of: 1 B City of Ashland I ATTN: Accounts Payable Purchase L 20 E. Main ~ O L Ashland, OR 97520 Order # T Phone: 5411552-2010 0 Email: payable@ashland.or.us V H CIO Public Works Department E GREENWAY SPRAY LLC 151 Winburn Way p 208 GLENWOOD DRIVE P Ashland, 0148855 47 0 EAGLE POINT, OR 97524 Phone. 541 R o Fax:54114$8-6006 _ - - - _ _ : ~ _--11~fl~~r eh4~~ Num._.__e~r-__.~ ~ci~Qf__---_--~.~_x_1V~i c ~1~: - _ _ ° - - - - - - - - - - Ka lea Kathol _ _ - 0311412017 3093 FOB ASHLAND/NE1'30 Cit Accounts Pa able It~m#~-- _ _ _ _ ~~e ~ ~ - - - - Herbicide Application 1 Vendor to apply herbicide at airport taxiways and along vegetated 1 $4,400.0000 $4,400.00 edges of runway. Contract for Goods and Services Less than $25,000 Beginning date: 0310612017 Completion date: 0412112017 . Project Account: 2 ADDED: Processed change order 0411312017 1 $550.0000 $550.00 Change Order No.1 Herbicide application 2 acres @ $2751acre Project Account: GL SUMMARY 085700 704100 $4,950 00 Date: ~ Authoriz ature - - - $4 950.00 ~ , ~ ~ ~ ~ T ~i M A tJST ®R Request for a Change ®rder Name of Supplier I Contractor 1 Consultant: Greenway Spray Total amount of this contract amendment: Purchase Order Number: 609 Title 1 Descri tion: Air ort Herbicide A lication $550 p p pp i~ Per attached contract amendment ~ r G9 A Contract Amendment r Original contract amount $4400 100 % of original contract Total amount of rep vious contract amendments $0 % of original contract Amount of this contract amendment $550 11.1 % of original contract TOTAL AMOUNT OF CONTRACT $4950 111.1 % of original contract In accordance with OAR 137-047-0800;1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the fallowing conditions; a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement, An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES NO* (If "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT -Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT , QRF or ®"YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES",the total amount of original contract and ❑ If "NO",amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services, Council approval, Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees, Communication. ❑ If "NO",amount exceeding authority requires ❑ If "NO",amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication, PERSONAL SERVICES Communication, ❑Exempt-Reason; ❑ "YES",Direct appointment $35,000 ❑Exempt- Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings; Document the nature of the Personal Services • $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments 25% of original contract amount. ❑ If ❑ If "NO",amount exceeding authority requires ❑ Obtain direction and written approval from City "NO",amount exceeding authority requires Council Council approval, Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt- Reason; ❑Exempt- Reason: ❑Exempt- Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES",the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council; (Date) Procurement. If "NO",Council approval is required, Attach copy of Council Communication, ❑ If "NO",amount exceeding authority requires Council approval, ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication, Project Number _ _ _ _ _ _ • _ _ _ Account Number: 085700.104100 ~Expendifure must be charg fo e appropriate account numbersr the financials fo retlecf the actual expenditures accurately. Attach exfra pages if needed. _ Employee Signatu o: Department Head Signature: r (Tof~ ount of co tact $5,000) ~ ' , City Administrator: T (E"qual o or r. r an $25,000 or 70%) Funds appropriated for current fiscal year YES / NO Finance Director (Equal to or greater than $5,000) Dafe Comments; Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 312912017