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Home My WebLink About2017-100 CONT Addendum - Marquess & Associates ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this 28th day of February 2017, between the City of Ashland ("City") and Marquess and Associates ("Consultant"). Recitals: A. On September 7th, 2016 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to increase the compensation to be paid to Consultant and modify the scope of work. City and Consultant agree to amend the agreement in the following manner: 1. The maximum price as specified under Compensation of the agreement is increased to $12, 989.25. 2. The services to be provided is modified by adding: Post DEQ review plan changes and printing services. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: CITY OF ASHLAND: n~ BY BY ~ ' C. _ - f Departmen Its to Date I ~ 1 ~ DATE a. - Z~ ' ~ 7 Purchase Order # 144 Acct. No.: 086000-704200 (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES Purchase ~3rder Fsca1 Year 2017 Pege:1 af:1 B City of Asi~land _ - _ _ - L ATTN: Accounts Payable Purchase L 20 E. Mart Order # ~ 44 Ashland, OR 97520 r Phone: 5411552-2010 p Email: payab(e~ashland.ar.us ~ MARt~l1ESS ~ ASSOCIATES .INC. H C10 Engineering Division, ' l 51 V1►inbum Flay N 1120 E JACKSON. p MEDFORD, OR 97501 P Ashland, OR 97520 _ ~ Phone: 5411488-5347 R Q Fax:5411488-6006 ~chor~a~uinbe- =~~n e = x um~ ~g~o . _ - - - - _ e~ ~~e~~~ ~ - _ Kevin Caldwell - z _ - ~ - - - - ~Date#~r ere. ~di~T:be t~.e~t~~__ ~ _ ~`~~e~ _ - _ _ - _ e = _,._x, . _ .r-~ . . 0910712016 162 ~ FQB ASHLAND.OR Cif Accounts Pa able r - - . M _ 0 ~tem~ -~-~--~~1 ~ ~t~n7Pa~N~--r-~=--~ - - - _ : ~ - _ _ = ~ ~ ~ ~ ~ m~~~~ -t' . Grandview WW Lift Station 1 Compete civil pans, specifications and bid documents for the . 1 $12,300.0000 $12,300.00 design and replacement of the Grandview 1Nastewater Lift Station . • Project.,Pravidernnstruction management and inspection as necessary. Contract for Personal Services Less than $35,000 Beginning date: September 1 201fi Completion date: December ~0, 2016 *~~f~***E«~*~ GL SUMMARY 086000 - 704200 $12 300.00 r ~ ~ r = _ - : Authorized Signatu = ~~s 12 300.04 Y ~ % X4.. ( 'k i i 1 ~l~ a , vin ~~iv~el~ ~3~t~ 11~~~21 ,~s~6n~, ~ 7 ~~a~ ~r~~~~ 1 ~-119 ~i~+ c~~ A~t~~~ ~rar~c~~iew ~.ift tatit~n ~,.~li~ f~~~~~ Pri fury ~4, P~~j~~t ~~~~-26 Pr~r~~~ n Nln t~ ~r ~~~~n ~ntr~~# ~'rr~r ~r~n~ al~n~~ C~~~~~~~pti~n i~x~r~u~ ~illir~g~ il~i~~ R~m~in~~~ Cvi! ~r~~~s~i~~~1 ille~ N~~~s Rats ~,n~~ur~1 ~i~~~s~s~~~~ ill ~~n~ks ~rn~ni Prir~tir~ ~ C~~~i~s 1,~~ d . i ~ i .7 ~i~ril s~t~t~~ I~v~i~e ~t~t~~ fi~~,25 r~er ~~t~ ~iE~~~:~~ ~~~rrit ~~~r 3 ~~vr ~9~er t~ ~~~r ~C~ ,'iv.B}#v~~ ~~~r~ r~~~~. 1~~e t~~~ ~~t~ll,e bw t~r~t~a~~id ~~~~r~t4~ ~r°.~~ P as rder Fiscal Year 2017 Page: 1 of: 1 I~ t~., ~ _ - - - B ~1=~~C~~~]~~I`l -~ll~f~-8~~1~1171~AIT~=emu City of Ashland _ _ - ~ ATTN: Accounts Payable 20 E. Main Purchase L 615 Ashland, OR 97520 Order # T Phone: 5411552-2010 O Email: payable@ashland.or.us V S CIO Engineering Division E MARQUESS & ASSOCIATES, INC. H 51 Winburn Way N 1120 E JACKSON p Ashland, OR 97520 D MEDFORD, OR 97501 Phone: 5411488-5347 O T Fax:5411488-6006 R p -r.r r~ --t, _ _ --Vender Phon~~Numb~r__ - V~R~o~Fa~N~ml~e~ =R~n~~tr` ~l~~aT ~e~lv~ _ - _ Kevin Caldwell _ - _ _ - - Date Or~ere~ = Vender N~mb~~ D_a~~R~gvir~~= = =rE-`g~~l~t~~-- - ~ _ ~ . ~n ~ =o~~~r~t~ _ ~ _ 0311612017 1.62 FOB ASHLAND OR Cif Accounts Pa able _ Ifem# --Q~es~r~ ~ ~ R-awl-_~_ - = - ~ ~ _ = _ =~f~n_ es~Pr~~~== Change Order for PO 144 1 Continuation of PO 144 (PO ClosedlUnable to update) 1 $689.2500 $689.25 Change Order No. 1 The services to be provided is modified by adding: Post DEQ review plan changes and printing services at a cost of $689.25. Project Account: E-200726-999 GL SUMMARY 086000 - 704200 $689.25 ~ - If ~ By: - Date: Autho fed Sign ure - _ $689.25 ' ~ _n J ~ E' a r i r ~g~~ t_ mom, ~,W e' F. s 1 4 ~ , APR1/AL R Request for a Change ®rder Name of Supplier I Contractor I Consultant: Marquess and Associates Total amount of this contract amendment: Purchase Order Number:144 a ~ $689.25 Title 1 Description: Addendum for post DEQ review plan changes and printing services. ® Per attached contract amendment Contract Amendment Original contract amount $ 12,300 100 % of original contract Total amount of rep vious contract amendments 0 0 % of original contract Amount of this contract amendment $689.25 .06 % of original contract TOTAL AMOUNT OF CONTRACT $ $12,989.25 1.06 % of original contract In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract pace, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract, Contract amendment is within the scope of procurement: YES X N0~ (If "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT -Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT , QRF or ❑ "YES", fhe total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments $6,000. ❑ "YES",the total amount of cumulative amendments ❑ "YES",the total amount of original contract and ❑ If "NO", amount exceeding authority requires < 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services, Council approval, Attach copy of Council whichever is less. $l5K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO",amount exceeding authority requires ❑ If "NO",amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt -Reason: ❑ "YES",Direct appointment $35,000 ❑ Exempt -Reason: ❑ If "NO°, requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services • $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances ® "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments 25% of original contract amount, ❑ If ❑ If "NO",amount exceeding authority requires ❑ Obtain direction and written approval from City "NO",amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt- Reason: ❑ Exempt- Reason: ❑ Exempt- Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES",the original contract was approved by Gity Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If "NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication, Project Number 2007.26 Account Number 086000.704200 *Expenditure must be charged to fhe appropriate account numbers for fhe financials to reflect fhe actual expenditures accurately. ,4ftach extra ages if needed. De artment Head Si nature: ~ ~ ~ ~ ~ Employee Slgnaturet _ p g (Tofalamounf of contract? $5, City Administrator: (Equal fo orgreater fhan $15,000 or 70%J Funds appropriated for current fiscal year; YES / NO ~ ~ ~ ~ .~~`~r~`~ ~~inanceDlre Or (Equalfo orgreaterfhan $S,000j ~ safe E.~ Comments; Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 31712017