HomeMy WebLinkAbout2017-109 CONT Addendum - Keller Associates
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES
Addendum made this 1 st day of May, 2017, between the City of Ashland ("City") and
Keller Associates ("Consultant").
Recitals:
A. On March 22, 2017 City and Consultant entered into a "City of Ashland Contract for
Personal Services" (further referred to in this addendum as "the agreement").
B. The parties desire to amend the agreement to add additional Engineering Services
and increase the compensation to be paid Consultant.
City and Consultant agree to amend the agreement in the following manner:
1. Modify the Services to be Provided to include advanced Pre-Design services
including the completion of Conditional Use Permit for the Terrace Street Pump
Station, as described in the Keller Associates Amendment No. 1.
2. Increase the Compensation amount not to exceed by $8,700.00, for a new Contract
total amount of $43,863.00 (25% increase).
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSULTANT: CITY OF ASHLAND:
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Depart nt Head
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Purchase Order # 647
Acct. No.: 081900-704200
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
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KE LLE R 71~~"
associates
AMENDEMENT N0.1
TERRACE STREET PUMP STATION PUMP STATION PREDESIGN
Date: April 27, 2017
Owner: City of Ashland
Engineer: Keller Associates, Inc.
Project Number: 2015-31(KA# 217004-000)
Original Contract Date: March 22, 2017
BACKGROUND& SCOPE MODIFICATIONS
The City desires to provide advanced pre-design services and begin the conditional use permitting (CUP) process
prior to executing a separate contract for the design of the Park Estates Pump Station Replacement Project. This
amendment increases the budget to allow for these services to proceed.
Task 1- Project Management and Meetings
Provide additional project management and coordination with City staff to advance the predesign effort and
begin the CUP process.
Task 2 - Predesi~n
Advance the project pre-design to include additional design details, surveying, and preparation of renderings of
site and building architecture. Also complete a CUP application and support the City in the CUP process.
SCHEDULE
Services are anticipated to be completed during the month of May, 2017.
COMPENSATION SCHEDULE
Increase the total authorized compensation amount by $8,700. A breakdown of anticipated expenses is
illustrated in the following table.
Task Description Original Amendment 1 Total
1 Project Management and Meetings $6,115 $800 $6,915
2 Predesign $29,048 $7,900 $36,948
TOTAL $35,163 $8,700 $43,863
Owner and Consultant hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All
provisions of the Agreement not modified by this or previous Amendments remain in effect.
Engineering Solutions, Satisfied Clients
Bend • Clarkston • Idaho Falls • Meridian • Pocatello • Rock Sarinas • Roseville • Salem
Purchase Order
Fiscal Year 2017 Page: 1 of:
_ - - - - _ ~ _--u~]I~l
B City of Ashland - - _
I _
L ATTN: Accounts Payable Purchase
L 20 E. Main Order # 6`t 1
Ashland, OR 97520
T Phone: 5411552-2010
O Email: payable@ashland.or.us
~ H CIO Engineering Division
E KELLER ASSOCIATES, INC 151 Winburn Way
D 70713TH ST SE STE 280 P Ashland, OR 97520
O SALEM, OR 97301 Phone: 5411488-5347
R ~ Fax:5411488-6006
-
Vendor`Phone.=Numbed n~~c~~ ~pt~ r~~ -
208 288-1992 _ Scott Fleur
Date ~rder~d- Il~a~QfN~rmb~r ~i_$~irZ - . = ~ : = :mom- _ ~ - m~ _ - - ron--=~_
03127/2017 875 i FOB ASHLAND ORINET30 Cit Accounts Pa able
-
Pre-Design Terrace St Pump
1Pre-Design of Terrace Street Pump Station, see attached scope 1 $35,163.0000 $35,163.00
of work. Approved by Council 0312112017
Contract for Personal Services
Beginning date: 0311612017
Completion date: 0312212019
Project Account: E-201531-100
!i
2 ADDED: Processed change order 0511012017 1 $8,700.0000 $8,700.00
Change Order No. 1
Modify services to include advanced Pre-Design services
including the completion 'of Conditional Use Permit for the Terrace
Street Pump station as described in the Keller Associates
Amendment No. 1
Increase compensation $8,700.00 (25%)
Per attached contract addendum
Project Account: E-201531-100
GL SUMMARY
081900 - 704200 $43,863.00 ~ ~ ~ ~
~~-B~~ ~ , _ ~ Date: f
Authorized gnature - $43 863.00
- -
~o~ #la C~ T Y O F
CAN~'R_4CT AM~.R~oM~~~' APPRC~A! RL~Q~!ES~' ~CRM
Request for a Change Order
Name of Supplier l Contractor !Consultant: Keller Associates Total amount of #his
contract amendment:
Purchase Order Number: 647
Title I Descri tion: Terrace Street Pum Station Prelimina En ineerin ~ 8,7~4.OU
p P rY g g
®Per attached contract amendment
Contract Amendment
Original contract amount $35,163.00 100 % of original contract
Total amount of revious contract amendments 0 % of original contract
Amount of this contract amendment $8,700,00 25 % of original contract
TOTAL AMOUNT OF CONTRACT $43,863.00 125 % of original contract
In accordance with OAR 137-047-0800;1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the Gity determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
`.~°`a
Contract amendment is within the scope of procuremen • YES NO* (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT -Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT , QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments $6,000, ®"YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO",amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s
Council approval, Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO",amount exceeding authority requires ❑ If "NO",amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑Exernpt-Reason:
❑ "YES", Direct appointment $35,000 ❑ Exempt -Reason:
❑ If "NO", requires ap royal.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less, requiring the contract amendment
amendments s 25% of original contract amount. ❑ If ❑ If "NO",amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO",amount exceeding authority requires Council Council approval. Attach cop ofy Council Administrator
approval. Attach copy of Council Communication. Communication, ❑ If applicable, attach copy of Council Communication
❑ Exempt -Reason: ❑ Exempt -Reason: ❑ Exempt -Reason:
SPECIAL PROCUREMENT 1NTERGC`JERNMENTALRGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES";.the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: _ (Date)
Procurement. If "NO",Council approval is required. Attach copy of Council Communication,
❑ If "NO",amount exceeding authority requires Co;.~nci!-approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number_2015.31 Account Number 081900.704200
Expenditure must be charged to the appropriate account numbers for the financials fo reflect the actual expenditures accurafely. Attac extra pages if needed.
f~ ~ 4 r
Employee Signature: - ~ Department Nead Signature: ~ P f
(Total ''`mount ~ntracf ? $5,000)
City Administrator: ~ ~ L~~~
~ ~ 'A ~~i (Equal fa or~greafer fhan $25, 000 or 10%)
Funds appropriafed forcurrent fiscal year: YES / NO ~ ~ ~F y~/
Finance Di~~cto (Equal to orgreafer than $5,000) Dafe
`-ti_~
Comments:
Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 51112017