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Home My WebLink About2017-111 CONT Addendum - Keller Associates ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES Addendum made this 1 st day of May, 2017, between the City of Ashland ("City") and Keller Associates ("Consultant"). Recitals: A. On March 22, 2017 City and Consultant entered into a "City of Ashland Contract for Personal Services" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to add additional Engineering Services and increase the compensation to be paid Consultant. City and Consultant agree to amend the agreement in the following manner: 1. Modify the Services to be Provided to include advanced Pre-Design services including the completion of Conditional Use Permit for the Park Estates Pump Station, as described in the Keller Associates Amendment No. 1. 2. Increase the Compensation amount not to exceed by $12,000.00, for a new Contract total amount of $60,703.00 (25% increase). 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULT T: CITY OF ASHL ND:} i BY ~ BY C~~"~ Departr~, nt Head Its S "0 ~ ~ Date " ~ ° (`7 DATE ~ ~ 2° ~ 1 Purchase Order # 648 Acct. No.: 081900-704200 (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES r . KELLER associates AMENDEMENT N0.1 PARK ESTATES PUMP STATION REPLACEMENT--PREDESIGN Date: April 27, 2017 Owner: City of Ashland Engineer: Keller Associates, Inc. Project Number: 2015-31(KA# 217003-000) Original Contract Date: March 22, 2017 BACKGROUND& SCOPE MODIFICATIONS The City desires to provide advanced pre-design services and begin the conditional use permitting (CUP) process prior to executing a separate contract for the design of the Park Estates Pump Station Replacement Project. This amendment increases the budget to allow for these services to proceed. Task 1-Project Management and Meetings Provide additional project management and coordination with City staff to advance the predesign effort and begin the CUP process. Task 2 - Predesi~n Advance the project pre-design to include additional design details, preliminary pre-purchase documents, and preparation of renderings of site and building architecture. Also complete a CUP application and support the City in the CUP process. SCHEDULE Services are anticipated to be completed during the month of May, 2017. COMPENSATION SCHEDULE Increase the total authorized compensation amount by $12,000. A breakdown of anticipated expenses is illustrated in the following table. Task Description Original Amendment 1 Total 1 Project Management and Meetings $6,655 $1,200 $7,855 2 Predesign $42,048 $10,800 $52,848 TOTAL $48,703 $12,000 $60,703 Owner and Consultant hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. Engineering Solutions, Satisfied Clients Bend • Clarkston • Idaho Falls • Meridian • Pocatello • Rock Sorinas • Roseville • Salem P rchase order u t Fiscal Year 2017 Page: 1 of: 1 =F~f~R---- DI9f~E~~lfFl~3=~P~E.~~41=X1.1.-- B City of Ashland ~ L ATTN: Accounts Payable Purchase L 20 E. Main 6`'1, 8 Ashland, OR 97520 Order # T Phone: 5411552-2010 O Email: payable@ashland.or.us V H CIO Engineering Division E KELLER ASSOCIATES, INC 151 Winburn Way D 70713TH ST SE STE 280 P Ashland, OR 97520 O SALEM, OR 97301 T Fa~n541488 600647 R O Vend4~ Phone Number =r~~~ ~m~~~ ~~u~atr-~s~-.1.ucn~~ ~ _ r _ a ~~~t~r-rc-~-_ ^ 208 288-1992 Scott Fleu Date Qr~er.~~ --~~ndQr~J~r~b~~ ~i~-~:gnir~ - ~~1 : - - = =.~~r~a~L-~ro~= 03127!2017 875 FOB ASHLAND OR/NET30 Cit Accounts Pa able _Item - _==_~et _ _ _ - - _ _ _ - - = ~t~~ Ex~e~ Price= Pre-Design Park Estates Pump 1 Pre-Design of the Park Estates Pum Station, see attached scope 1 $48,703.0000 $48,703.00 of work. Approved by Council 03121/017 Contract for Personal Services Beginning date; 03/2212017 Completion date: 0312212019 Project Account: E-201531-100 2 ADDED: Processed change order 05110/2017 1 $12,000.0000 $12,000.00 Change Order No.1 Modify services to include advanced Pre-Design services including the completion of Conditional Use Permit for the Park EstatesPumpp station as described in the Keller Associates Amendment No. 1 Increase compensation $12,000.00 (25%) Per attached contract addendum Project Account: E-201531-100 GL SUMMARY 081900 - 704200 $60,703.00 d _ ~f Date: ' ~ ~ ~ ! Authorize ~ na ure r ! , $60 703.00 F®RM#10 C~1itI~RACT AiVI~NCM~~~' APPRC~IA~ RP~~EST F9RM Request for a Change Order Name of Supplier I Contractor I Consultant: Keller Associates Total amount of this contrast amendmett. Purchase Order Number: 648 Title I Description: Park Estates Pump Station Preliminary Engineering ~ ~2,D00.00 ® Per attached contract amendment Contract Amendment Original contract amount $48,703.00 100 % of original contract Total amount of rep vious contract amendments 0 % of original contract Amount of this contract amendment $12,000.00 25 % of original contract TOTAL AMOUNT OF CONTRACT $60,703.00 125 % of original contract In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procuremen YES ~ NO* (If "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT • Less than $5,000 INVITATION TO BID or COOPERATNE PROCUREMENT , QRF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments $6,000, ®"YES", the total amount of cumulative amendments ❑ "YES",the total amount of original contract and ❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services, Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO",amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt- Reason: ❑ "YES",Direct appointment $35,000 ❑ Exempt -Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services • $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $S,OOD to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments 25% of original contract amount. ❑ Ifi ❑ If "NO",amount exceeding authority requires ❑ Obtain direction and written approval from City "NO",amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval, Attach copy of Council Communication. Communication, ❑ If applicable, attach copy of Council Communication ❑ Exempt- Reason: ❑ Exempt- Reason: ❑ Exempt- Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES",the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council; Date) Procurement, If "NO",Council approval is required, Attach copy of Council Communication. ❑ If "NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number 2015.31 Account Number 081900.704200 *Expendifu~e must be charged fo the appropriate account numbers for the financials fo reflect the acfual expenditures accurately. Attach exit pages if needed. Employee Slgnature: Department Head Slgnature: ~ ~ ~ 9~~ ~ _K.«. ~ r~°~ ~(T~ta1 amount of co racf _ $ , ~R~,~---- City Administrator: ~ ~ ~ (Equal to or g ater than $25,000 or 90%J i Funds appropriated for current fiscal year. YES I NO ~ ' ~ ' ~ #,F Finance Dire tOt~ ~E- q al fo or greater than $5,00) ' ~ ~ Date Comments: Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 51112017