HomeMy WebLinkAbout2017-112 Contract - RH2 Engineering
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Contract for PERSONAL SERVICES less than $35,000
CITY O F CONSULTANT: RH2 Engineering, Inc.
~S H LA N D
CONTACT. Jeff Ballard, P.E.
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 22922 29t" SE Ste. 210
Telephone: 541 /488-6002 Bothell WA 98021
Fax: 5411488-5311 TELEPHONE: 425-951-5400
541-664-5233
DATE AGREEMENT PREPARED: 2/15/2017 EMAIL: jballard~rh2.com
BEGINNING DATE: ~s ~3~x.~~i ~ COMPLETION DATE: 2/22/19
COMPENSATION: (NTE) $68,380.00
SERVICES TO BE PROVIDED: Peer review and owner's representative services relevant to project #2015-
31.Services include review of: Water Quality Analysis, Treatment Train Selection, Pump Station
Improvements, Site Selection, and the Evaluation of Repurposing the TID waterline. See attached "Exhibit D"
for scope of work and budget. Consultant shall sign and abide by the attached "Exhibit C": Contract
Clauses for contracts with Professional Services Contractors for projects funded by Safe Drinking
Water financing.
ADDITIONAL TERMS:
In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take
precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a
manner that will not conflict with the said rima Cit of Ashland Contract.
FINDINGS:
Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and
determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor
resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal
services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform
the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5)
the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and
reasonable.
NOW THEREFORE, inconsideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as
follows:
1. Findings I Recitations. The findings and recitations set forth above are true and correct and are incorporated herein
by this reference.
2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described
above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance
of such service.
3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel
assigned to the work required under this contract are fully qualified to perform the service to which they will be
assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of
Oregon, are so registered, licensed and bonded.
4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated
above and complete the service by the completion date indicated above.
5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified
above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of termination.
6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of
City.
7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply
with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any Subcontractor who performs 50% or more of the service work under
this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where
it will be seen by all employees.
9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
in'ur to an erson includin in'ur resultin in death , or lama a includin loss or destruction to ro ert , of
Contract for Personal Services, Revised 06102/2015, Page 1 of 5
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whatsoever nature to the extent the harm caused arises a~is+~ out of e~sie the negligent acts, or errors, or ~
omissions in performance of this contract by Consultant (including but not limited to, Consultant's employees, agents,
and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be
held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages,
directly, solely, and proximately caused by the negligence of City.
10. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Consultant, or at such later date as maybe established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Consultant to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and duty under
this contract. City by written notice to Consultant of default or breach may at any time terminate
the whole or any part of this contract if Consultant fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d} are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to
the termination date if such work was performed in accordance with the Contract.
11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City.
Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract. Consultant is a subject employer that will comply with ORS 656.017.
12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default
of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF
Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if
consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted
against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business
on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or
delegate duties under, the Contract.
14. Insurance. Consultant shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than
$2,000,000 for each claim, incident or occurrence. This is to cover damages caused by error, omission or
ne li ent acts related to the rofessional services to be rovided under this contract.
Contract for Personal Services, Revised 06/02/2015, Page 2 of 5
c. General Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 for
each occurrence for Bodily Injury and Property Damage.
d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000
for each accident for Bodily Injury and Property Damage, including coverage for owned, hired ornon-owned
vehicles, as applicable.
e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverages) without 30 days' written notice from the Consultant or its insurer(s) to
the City.
f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Professional
Liability and Workers' Compensation, required herein but only with respect to Consultant's services to be provided
under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance
coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to
commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds.
Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance
policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all
pertinent deductibles, self-insured retentions and/orself-insurance.
15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suitor
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further
liability to Consultant.
Certification. Consultant shall si n the certification attached hereto as Exhibit A and herein incor orated b reference.
onsultant: City of Ashland
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Signature Departure t Head
C~~ ~ ~C~~ti~ s
Richard L. Ballard 4 ~ ~ raw ~.i, e?
Print Name Pri t Name
Director - ~ 7
Title Date
W-9 One copy of a W-9 is to be submitted with
the signed contract. Purchase Order No.
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Asl7 d Ash Att
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Contract for Personal Services, Revised 0610212015, Page 3 of 5
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EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b} Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
~~'accordance with the ~~^"°c+ hr^f°~~[nn~l local standards, and (d} Contractor is qualified,
I,~,~~, rofessionall com etent and dul licensed to erform the work. Contractor also certifies under
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penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation
authorized to act on behalf of the entity designated above and authorized to do business in Oregon or
is an independent Contractor as defined in the contract documents, and has checked four or more of
the following criteria:
X (1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
X (2} Commercial advertising or business cards or a trade association membership are
purchased for the business.
X (3) Telephone listing is used for the business separate from the personal residence listing.
X (4) Labor or services are performed only pursuant to written contracts.
X (5) Labor or services are performed for two or more different persons within a period of one
year.
(6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
L-._._-~ '~"'"c.
Contractor (Date)
Contract for Personal Services, Revised 06102/2015, Page 4 of 5
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EXHIBIT B
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„
per hour effective June 30, 20'15
(Increases annually every June 30 by the
~r Consumer Price Index
- , - , , portion of business of their 401K and IRS eligible
employer, if the employer has cafeteria plans including
ten ormore employees, and childcare) benefits to the
has received financial amount of wages received by
assistance for the projector the employee.
➢ For all hours worked under a business from the City of
service contract between their Ashland in excess of ➢ Note: "Employee" does not
employer and the City of $20,142.20. include temporary orpart-time
Ashland if the contract employees hired for less than
exceeds $20,142.20 or more. ➢ If their employer is the City of 1040 hours in any twelve-
Ashlandincluding the Parks month period. For more
➢ For all hours worked in a and Recreation Department, details on applicability of this
month if the employee spends policy, please see Ashland
50% or more of the ➢ In calculating the living wage, Municipal Code Section
employee's time in that month employers may add the value 3.12.020.
working on a project or of health care, retirement,
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Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall,
20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees. CITY O F
~sHLAN~
Contract for Personal Services, Revised 0610212015, Page 5 of 5
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"EXHIBIT C"
Contract Clauses for contracts with
Professional Services Contractors
for projects funded by Safe Drinking Water financing
SAM Registration and DUNS number are required for all entities that enter into direct contracts with the
recipients of Safe Drinking Water Revolving loan funds
SAM Registration; http://ww.sam.gov~portal/public/SAM/ DUNS Number
NOTE: The SAM registration expires annually and must be kept 09.856.0162
active until the SDWRLF pro'ect is closed RH2 Engineering
Language to be included verbatim in contracts according to any accompanying instructions
1. Source of Funds
Work under this contract is funded by the federal Safe Drinking Water Revolving loan Fund through the
Oregon Business Development Department and a partnership of focal and/or Private Funds.
Whistleblower language to be included in all construction contracts and subcontracts}
"Contractor receiving SDWRLF funds shall under or through this contract to, post notice of the rights and
remedies provided to whistleblowers under No Fear Act Pub. L.107-174.29 CFR § 1614.703 (d)."
3 Non Discrimination
"The contractor shall not discriminate on the basis of race, color, national origin or sex in the
performance of this contract. The contractor shat{ carry out applicable requirements of 40 CFR part 33 in
the award and administration of contracts awarded under EPA financial assistance agreements. Failure by
the contractor to carry out these requirements is a material breach of this contract which may result in
the termination of this contract or other legally available remedies."
4. Termination for Cause and for Convenience & Breach of Contract (language to be included in all
construction contracts and subcontracts in excess of $10,000:}
"Contractor shall address termination for cause and for convenience, including the manner by which it
will be effected and the basis for settlement. In addition, contractor shall address administrative,
contractual, or legal remedies in instances where contractors violate or breach contract terms, and
provide for such sanctions and penalties as appropriate."
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5. Intellectual Property (language to be included in all contracts:)
"Contractor hereby grants to the U.S. E.P.A. aroyalty-free, nonexclusive, and irrevocable license to
reproduce, publish or otherwise use, and to authorize others to use, for federal government purposes,
any intellectual property developed under this contract. Contractor sha11 secure from third parties the
same license in the name of the U.S. E.P.A. regarding any intellectual property developed by third parties
as subcontractors to perform this project, or developed under contract with the Contractor specifically to
enable Contractor's obligations related to this project."
6. Inspections; Information {language to be included in all construction contracts and subcontracts:}
"Contractor shall permit, and cause its subcontractors to allow the City of Ashland, the State of Oregon,
the federal government and any party designated by them to:
(1} Examine, visit and inspect, at any and all reasonable times, the property, if any, constituting the
Project.
(2) Inspect and make copies of any accounts, books and records, including, without limitation, its records
regarding receipts, disbursement, contracts, and any other matters relating to the Project, and to its
financial standing, and shall supply such reports and information as reasonably requested.
{3} Interview any officer or employee of the Contractor, or its subcontractors, regarding the Project.
Contractor shall retain all records related to the Project for three years after final payments are made and
any pending matters are closed."
7. Environmental and Natura{Resource Laws {include the following language in all contracts and
subcontracts in excess of $100,000:)
"Contractor shall comply with all applicable standards, orders, or requirements issued under section 306
of the Clean Air Act (42 U.S.C.1857(h}),section 508 of the Clean Water Act (33 U.S.C. 1368), Executive
Order 11738, and Environmental Protection Agency regulations (40 CFR part 15).
8. Procurement of Recovered Materials (include the following language in all contracts and subcontracts in
excess of $10,000:)
"Contractor must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act, including procurement of recovered materials in a manner designated in
guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247."
9. Prohibition on the Use of Federal Funds for Lobbying (Certification Regarding Lobbying form follows, for
any contracts in excess of $100,000)
(form follows}
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CERTIFIG4TION REGARDING LOBBYING
(Awards to Contractors and Subcontractors in excess of $100,000}
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
Signed
Title
Date
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A
EXHIBIT D
Scope of Work
City of Ashland
Water Treatment Plant Owner's Representative
February 2017
Background
The City of Ashland's (City) existing water treatment plant (WTP) is located in a canyon downstream from
Hosier Dam. The WTP has experienced flooding in the past 50 years owing to its location and is at risk of
inundation should there be a dam failure. To reduce the risk to the WTP, the City plans to construct a new
2.5 million gallon per day (MGD) water treatment plant to provide water to the City's system. The new WTP
will either treat water in conjunction with the existing treatment plant, or become the singular water
treatment plant. The new WTP will be built to a capacity to meet the demands of the City and be capable of
operating solely, if needed, in the future. The City recently completed a selection and negotiation process for
the initial design phase services. The engineering consultant team selected for these design services is herein
referred to as Designer. The proposal also established a process of granting the second highest ranked
proposal team the ability to negotiate with the City to act as the owner's representative for peer review of
alternatives and final engineering.
RH2 Engineering, Inc., (RH2) and Black and Veatch (B&V) have been asked to provide a scope of services for
peer review services for the City, including review of the Designer deliverables and other supporting tasks in
the first phase of the preliminary engineering design for the WTP. The initial scope of work will be to complete
detailed review of recommendations provided to the City by the Designer for the design improvements. RH2
and B&V's services included in this Scope of Work will be limited to reviewing the treatment alternatives and
siting analysis for the location of the proposed facilities. The City is aware that this a crucial step in the project
and requires verification that the recommended treatment processes and recommended siting location is the
most suitable for the water system. RH2 is also currently updating the City's Water Master Plan (WMP) and
will be providing technical information to the City to support the new WTP alternatives analysis as part of this
Scope of Work.
Task 1-Project Management
Objective: Perform project management of task work; coordinate with the City, RH2, and B&V to track project
performance and report on progress after each review deliverable.
Approach:
1.1 Perform project management of task work, coordinate with the City and consultants, track project
performance, and report on progress after each deliverable.
1.2 Participate in one (1) project conference call for the purpose of reviewing comments on the Water Quality
Analysis.
1.3 Participate in one (1) first-phase project completion conference call for the purpose of reviewing
comments on the WTP site selection and treatment process technical memorandum (TM).
1.4 Review other documents and/or processes, as necessary.
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City of Ashland Exhibit A
Water Treatment Plant Owner's Representative Scope of Work
Assumptions:
• RH2 project manager and lead technical reviewer will participate in each conference call.
• Project duration is six (6) months.
• Site visits are not required for successful performance of peer review tasks.
• City will advise timing of reviews a minimum of three (3J weeks ahead to facilitate B&V resources.
• Within this task, it is anticipated that RH2 will provide up to three (3) TMs.
Deliverables:
• Progress reports with budget status summary table and invoice. Deliver progress reports after each
of two (2) peer review deliverables.
Task 2-Water Master Plan Coordination
Objective: Provide technical information gathered through the WMP project that supports the WTP
alternatives analyses.
Approach:
2.1 Provide technical data as requested.
2.2 Verify consistency between the WMP and recommended alternatives.
2.3 Coordinate demand forecasting.
2.4 Provide stored water recommendations for water system.
Assumptions:
• It is assumed that technical data will be limited to demand projections, storage requirements, and
system head conditions to facilitate analysis of siting study.
Provided by City:
• TMs provided by Designer.
• Written requests for data.
RH2 Deliverables:
• Up to three (3) TMs in response to data requests in electronic PDF format and one (1) hard copy, 8 %z-
by 11-inch.
Task 3 -Peer Review of First-phase Preliminary Engineering Memorandum
Objective: Perform a peer review of Designer memoranda and deliverables, as shown below, for the
first-phase preliminary engineering design for the WTP. Peer review of work by Designer will include reviews
for technical approach and feasibility, costs, and constructability.
Approach:
3.1 Perform peer review of water quality analysis TM (RH2 and B&V).
3.2 Review WTP site selection and treatment process selection TM and cost estimates (RH2 and B&V).
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City of Ashland Exhibit A
Water Treatment Plant Owner's Representative Scope of Work
3.3 Review impacts and benefits to the overall system based on siting recommendation.
3.4 Provide general technical expertise support to address issues that may arise internally, from the City
Council, the Ashland Water Advisory Committee (AWAC), or the public. Responses will be documented as
appropriate for the topic under consideration (RH2 and B&V).
Assumptions:
• Designer process train and site selection to be reviewed will be presented in a single report.
• Review of one (1) version of each draft TM is assumed. Review of TMs beyond asingle-version of each
TM can be conducted as an additional task.
• Treatment process selection will include a decision matrix with elements such as: capital costs;
operations and maintenance considerations; sustainability; impacts to distribution system; building
footprint; and reliability, at a minimum.
• Review of Designer work plan, project approach, and other preliminary design deliverables beyond
those included here are excluded from this Scope of Work and can be conducted as an additional task.
• Cost review will be based on similar-sized plants and relevant experience. An Engineer's Opinion of
Probable Constructed Cost is excluded.
• RH2 and B&V will not review the accuracy of assumptions or data inherent in the reviewed
memoranda. The City and Designer are responsible for validity of the basis of design assumptions.
Deliverables:
• One (1) copy of each TM in MS Word with all changes and comments tracked.
• Draft and final peer review comments table for water quality analysis TM. The peer review comments
table will include substantive comments from each technical reviewer. The table will be finalized after
the water quality analysis conference call.
• Draft and final peer review comments table for WTP site selection and treatment process TM. The
peer review comments table will include substantive comments from each technical reviewer. The
table will be finalized after the first-phase completion conference call.
Task 4 -Pump Station Review
Objective: Provide technical review of the Park Estates Pump Station design.
Approach:
4.1 Provide system hydraulic information as requested from the WMP Update.
4.2 Verify consistency between WMP and recommended alternatives.
4.3 Review design, siting, and cost recommendations.
4.4 Review design recommendations and integration with new WTP design alternatives.
4.5 Within this task, it is anticipated that RH2 will provide up to two (2) TMs.
4.6 Attendance at four (4) meetings with City staff.
3
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City of Ashland ExhibitA
Water Treatment Plant Owner's Representative Scope of Work
Assumptions:
• It is assumed that technical data will be limited to existing system pressures. The review of the design
recommendations will not entail reviewing every component of the facility. The review will be limited
to the function of the recommended facilities interaction with the existing and future system.
Provided by City:
• TMs and design documentation provided by City's design consultant.
• Written requests for data.
RH2 Deliverables:
• Meeting attendance at four (4) meetings.
• Up to two (2) TMs after review is completed in electronic PDF format, and one (1) 8 %Z- by 11-inch
hard copy.
Project Schedule
RH2 and its subconsultant (B&V) will schedule work with the City after the City receives information from the
Designer. As stated within the Scope of Work, three (3) weeks' notice will be required before internal
coordination and scheduling can begin. It is expected that the review work will begin approximately
May 1, 2017.
RH2 will deliver technical review and evaluation to the City within fourteen (14) days after receiving data from
the City.
4
2/28/1711:14 AM 1:\Data\COA\S40\WTP Owners Representative\PSA SOW COA WTP Owners Representative 20170214.docx
~ ,
EXHIBIT E
City of Ashland
Water Treatment Plant Owner's Representative
Fee Estimate
Description Total Total Labor Total Subconsultant Total Expense Total Cost
Hours
Task 1 Project Management 44 $ 7,566 $ 8,535 $ 277 $ 16,378
Task 2 Water Master Plan Coordination 37 $ 5,701 $ - $ 333 $ 6,034
Task 3 Peer Review of First-phase Preliminary Engineering Memorandum 46 $ 7,620 $ 28,102 $ 352 $ 36,074
Task 4 Pump Station Review 56 $ 9,414 $ - $ 480 $ 9,894
PROJECT TOTAL 183 $ 30,301 $ 36,637 $ 1,442 $ 68,380
J:1Data1COA1S401WTP Owners RepresentativelPSAFEE COA WTPOwners Representative 20170206.x1sm 2/28/201711:15 AM
EXHIBIT F
RH2 ENGINEERING, INC.
2017 SCHEDULE OF RATES AND CHARGES
RATE LIST RATE UNIT
Professional I $129 $/hr
Professional II $138 $/hr
Professional III $147 $/hr
Professional IV $157 $/hr
Professional V $168 $/hr
Professional VI $183 $/hr
Professional VII $199 $/hr
Professional VIII $209 $/hr
Professional IX $209 $/hr
Technician I $80 $/hr
Technician II $88 $/hr
Technician III $89 $/hr
Technician IV $95 $/hr
Administrative I $65 $/hr
Administrative II $76 $/hr
Administrative III $92 $/hr
Administrative IV $110 $/hr
Administrative V $131 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots -Half Size $2.50 price per plot
CAD Plots -Full Size $10.00 price per plot
CAD Plots -Large $25.00 price per plot
Copies (bw) 8.5" X 11" $0.09 price per copy
Copies (bw) 8.5" X 14" $0.14 price per copy
Copies (bw)11" X 17" $0.20 price per copy
Copies (color) 8.5" X 11" $0.90 price per copy
Copies (color) 8.5" X 14" $1.20 price per copy
Copies (color)11" X 17" $2.00 price per copy
Technology Charge 2.50% % of Direct Labor
price per mile
Mileage $0.535 (or Current IRS Rate)
Subconsultants 10% Cost +
Outside Services at cost
Rates listed are adjusted annually.
® DATE(MMlDDlYYYY}
A~ o CERTIFICATE 4F LIABILITY INSURANCE
5/24/201b
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER NAME: CT Allen Fugltt CPCII
Sammamish Insurance, Inc. PHONE (425} 896-8784 F'°`X {425)836-2865
AlC No :
704 228th Ave NE, PMB 373 EMAIL Allen Fugitt@msn.com
ADDRESS:
INSURERS AFFORDING COVERAGE NAIC #
Sammamish WA 98074 INSURERA:Hartford Casualt Ins. Co. ~ 29424
INSURED INSURERB:Seritlriel Insurance Co., Ltd i 11000
RH2 Engineering Inc INSURERC:COntlnental Casualt Com an ~ 20443
22722 29th Ar SE Ste #210 INSURERD:
INSURER E
I
Bothell WA 98021 INSURERF:
COVERAGES CERTIFICATE NUMBER:CL1652302851 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP L[MITS
LTR TYPE OF INSURANCE POLICY NUMBER MMIDD MMIDDIYYYY
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2, 000, 00,0
DAMAGE TO RENTED 3 0 0, 0 0 0
A CLAIMS-MADE ❑X OCCUR PREMISES Ea occurrence $
X 525BANX7343 5/29/2016 5/29/2017 MEDEXP(Anyoneperson) $ 10,000
PERSONAL&ADVINJURY $ 2,000,000
GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4, 000, 000
X POLICY ~ PRO ❑ LOC PRODUCTS - COMPIOP AGG $ 4 , 0 0 0 , 00 0
JECT
OTHER: Employee Benefits $ 4, 000, 000
AUTOMOBILE LIABILITY EO aB~NdeDtSINGLE LIMIT $ 1, 000, 000
ANY AUTO BODILY INJURY (Per person} $
B AlL OWNED i SCHEDULED
AUT05 X AUTOS 52tTECHA6335 5/29/2016 5/29/2017 BODILY INJURY (Per accident) $
~ NON-OWNED PROPERTY DAMAGE I $
X HIRED AUTOS X AUTOS Per accident I
Medical a ments 10 , 0 0 0
X UMBRELLA LIAR OCCUR EACH OCCURRENCE $ 2, 000, 000
A EXCESS LlAB CLAIMS•MADE AGGREGATE $ 2, 0 0 0, 0 0 0
DED X RETENTION 10 000 52SBANX7343 5/29/2016 5/29/2017
}Q~Q)~IG~bQI~(DK4l~( PTRT TE X ORH
(EMPLOYERS' LIABILITY Y f N
ANY PROPRIETOWPARTNERlEXECUTIVE N lA E.L. EACH ACCIDENT $ 1, 000, 000
OFFICERIMEMBER EXCLUDED? ~ 525BANX7343 5/29/2016 5/29/2017
A (Mandatory in NH} E.L. DISEASE - EA EMPLOYE $ 1, 000, 000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. 015EA5E -POLICY LIMIT $ 1, 000, 000
C Professional Liability AEH004312321 5/29/2016 5/29/2017 Per Claim $3,000,000
Claims Made Deductible $200, 000
DESCRIPTION OF OPERATIONS J LOCATIONS !VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached If more space is required}
The City of Ashland is named as additional insured.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
520 N Main St. ACCORDANCE WITH THE POLiGY PROVISIONS.
Ashland, OR 97520
AUTHORIZED REPRESENTATIVE
A Fugitt CPCU/JONA
01988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
lNSQ25 r~mann
Fiscal Year 2017 Page: 1 of: 1
- - - _ - =:~~~~IIGUM~NT~
B City of Ashland _ - _ _ -
I ATTN: Accounts Payable
~ 20 E. Main Purchase
a Order # 64 9
Ashland, OR „7520
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V S CIO Engineering Division
' E RH2 ENGINEERING, INC H 51 Winburn Way
D 22722 29TH DRIVE SE, SUITE 210 P Ashland, OR 97520
~ BOThELL, WA 98021 Phone: 5411488-5347
R ~ Fax:5411488-6006
- - -
-
_ -r
- -Vendor Phone 1~lumber = ~nd~r~a~~J~mt~e~ uf~i r~ um~ = ~ - = ~Y= _
-~1 - _ _ .
_ Scott Fleur
Date Ordered Vendor Number _ ~Qate~ uiredV =.~T~-b~[~[[~f~~=° - : ~ - yen ~a rf`- r;-
_ - _ _ -q - - - - - -
03127/2017 1229 FOB ASHLAND OR Cit Accounts Pa able
_ - --=Descry t~~iTtP~rt~~ = - _`-=-__~~-~~c~==__ ~cten~ed`Price_-
Peer Review -New WTP ~ ~
1 Peer Review of engineeringg services related to the Water 1 $68,380.0000 $68.;380.00
Treatment Plant, see attacf~ed scope of work, Approved by
Council 03122/2017 I
Project Account: E-201531-100
GL SUMMARY
081900 - 704200 $68,3sa.oo I I I I l
B ~ ~ ~ ~ , s , Date: - , ~ ~y- - _ -
y: ~ ~ ~ ~ ~
Authored Signature $68 380.00
r,
v ~r..., rz CITY F
- ~ - -
1
_ _ _ ! r_ _ ~ i
R~~ IS'T'®~ ~ b Date of request: 03/22/2017
Required date for delivery; ASAP
Vendor Name RH?~.rpPrinn
Address, City, State, Zip 22~22~~E, StP ?1~ RnfihPll WA qR~~1
Contact Name & Telephone Number Jeff Ballard 541664-5~3~
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2,50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written cote or ro osal attached _ c ~ounci~~c~►~ nic~tio-, - If council a royal re wired, attach co of CC
❑ Small Procurement 7 ~ ~ g ~ Cooperative Procurement
Less than $5,000 ®~equest for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council; 0312112017 Contract #
-(Attach copy ~f council comr~unication) ❑ State of Washington
❑ UerballWritten quote(s) or proposal(s) ~ ~
~ Contract #
Intermediate Procurement ❑ SoleSole
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Inte~overnmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposalslwrittenso1icitation Date approved by Council; (Date)
❑ Farm #4, Personal Services $5K to $75K Valid until; Date - (Attach copy of council communication)
Description of SERVICES Total Cost
Peer Review of engineering services related to the Water Treatment Plant, see attached scope of $68,380.00
work.
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
® Per attached quotelproposal ~ ~ ~ ~ ~ , ~d~~~-~~ ~ $68,380.00
Project Number 2015 ®31 Account Number~7-0:~~-04:~-044~
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the acfual expenditures,
I~' Director in collaboration with department fo approve all hardware and software purchases:
1T Director Date Support -Yes / No
By signing this requisition for 1 certify that the City's public contracting requirements have been satisfied,
Employe ~ ~ ~ .z..~_ Department Head, ~ ~ ~ _ _Y_-~, ~ ~ °4
~ ~~(Equal o an $5,000)
1
' ~ ` Cit Administrator:
Department ManagerlSupe~rtsor., ~ y
~A°~t ~ (Equa~IGt~°o greater than $25,000)
a
i. j g
e 3 ary
_-va.R.:,?
ad'` p
Funds appropriated for current fiscal~~~ar: YES I NO ~
Finance Director- (Equal fo orgreaterfhan a~5,000J Date
Comments;
Form #3 -Requisition
~auncil usine~ e~tin
Award of a Professional Services Contract in excess of $75,000 for
Title: Design of a 2.5 MGD Water Treatment Plant and a 2.6 MG Potable
Water Reservoir
From: Scott A. Fleury Engineering Services Manager
Scatt.fleu asl~land.or.us
Summar
Before the Council is award of contracts for professional engineering services with Keller
Associates and RH2 Engineering. The contracts are for preliminary engineering and analysis of a
new 2.5 million gallon a day (MGD) water treatment plant and a 2.6 MG water treatment
reservoir (tank) commonly known as Crowson II; Park Estates and Terrace St. pump station
improvements; and peer review. The Council acts as the local contract review and approval
board for formally solicited consultant services. Approval of the contracts will authorize staff to
move forward with engineering per the approved scope of services.
Actions, Options, or Potential Motions:
• Move to approve a professional services contract with Keller Associates in the amount of
$342,334 for the water treatment plant and Crowson II storage tank preliminary engineering
phase 1.
• Move to approve a professional services contract with Keller Associates in the amount of
$48,703 for predesign engineering associated with Park Estates pump station improvements.
• Move to approve a professional services contract with Keller Associates in the amount of
$35,163 for predesign engineering associated with Terrace St.
• Move to approve a professional services contract with RH2 in the amount of $68,380 to act
as an owner's representative during preliminary engineering phase 1.
Note: Staff has separated the Keller Associates contracts per project for improved tracking of
invoicing in order to facilitate the loan reimbursement process with the IFA.
Staff Recommendation:
Staff recommends the Council approve a professional services contract with Keller Associates
for stage 1 preliminary engineering, Park Estates Pump Station Improvements and Terrace St.
Pump Station Improvements.
Staff recommends the Council approve a professional services contract with RH2 for the peer
review of Keller Associates stage 1 preliminary engineering.
Page 1 of 5 C 1 T y Q F
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Resource Requirements:
Funds to support the complete project are allocated in the current biennium and will be budgeted
accordingly in the FY 18/19 biennium. The negotiated costs for the Keller Associates
preliminary contracts are as follows:
l . Preliminary engineering WTP/Crowson II $342,334*
2. Preliminary engineering Park Estates Pump Station $48,703*
3. Preliminary engineering Terrace St. Pump Station $35,163
Total $426,200
The negotiated costs for RH2 peer review of all tasks for Keller Associates are as follows:
1. RH2 68,380*
*If approved all contracts will be on a time and materials not to exceed amount, per task as
authorized by the City.
The City of Ashland has obtained a low interest loan from the IFA for $14,811,865 at 1.79°/o to
fund the engineering and construction of the water treatment plant. The City will seek a general
obligation bond to fund the Crowson II storage tank prof ect at a future date. The Council
previously approved a funding resolution, on December 6, 2016, associated with the Crowson II
storage tank project, reference attachment 5. Public Works staff will seek a bond obligation to
cover costs associated with the Crowson II storage tank project.
In addition, the City has a low interest loan from the IFA for $3,511,027 with $1,078,026
remaining to fund improvements to Terrace St. and Park Estates pump stations. This funding
must be expensed by January of 2018 in order to stay in compliance with the loan requirements.
The project will be managed and supported throughout the process by numerous public works
staff representing a technical advisory group. Staff members include, Kevin Caldwell (project
manager, Greg Hunter (treatment plant supervisor), Steve Walker (distribution supervisor),
Michael Morrison (public works superintendent), Scott Fleury (engineering services manager)
and other staff as needed.
Keller Associates and Public Works staff will present information and technical documents
regarding the water quality and treatment process selection along with the sitting evaluation to
AWAC for review and recommendations that will then be presented before City Council before
proceeding forward with final design engineering.
Policies, Plans and Goals Supported:
The projects presented above represent the development and subsequent Council approval of the
2012 Comprehensive Water Master Plan Update. The water master plan update was the
culmination of a multiyear effort between Carollo Engineers, AWAC and city staff.
Council Goals:
22. Prepare for the impact of climate change on the community.
Page 2 of 5 ~ I Y ~ F
~S~L~N~
Administrative Goals:
30. Deliver timely life-cycle capital improvements.
Background and Additional Information:
Request for Proposal Process
On August 9, 2016 a Qualifications Based Selection (QBS) Proposal for professional services for
the water plant and storage tank design was advertised on the Oregon Procurement Information
Network (ORPIN), in the Daily Journal of Commerce, the Mail Tribune, and posted on the
City's website. A qualifications selection process entails selecting a consultant solely on their
qualifications to perform the proposed scope of work. Once a consultant is selected a final scope
and associated fee is developed.
The QBS breaks the scope of work into three distinct phases for the water treatment plant and
storage tank.
• Contract Phase One -Preliminary Engineering
• Contract Phase Two -Final Engineering, Permitting and Bidding Services
• Contract Phase Three -Construction Engineering Services
On September 27, 2016 the City of Ashland received four (4) proposals to provide engineering
services for the development of the water treatment plant and storage tank. An approval team of
Scott Fleury, Engineering Services Manager; Steve Walker, Water Distribution Supervisor; Greg
Hunter, Water Treatment Plant Supervisor; Michael Morrison, Public Works Superintendent and
Kevin Caldwell, Senior Project Manager completed a comprehensive review of the proposal.
Each proposal was scored in accordance with the criteria listed in the Request for Proposal
document. Scoring was conducted individually and independently by each team member with
the scores totaled to determine the top ranked firm. The results of the scoring are as follows:
CONSULTANT TOTAL SCORE RANK
Keller Associates 458 1
Kennedy Jenks 456 2
RH2 Engineers 451 3
Carollo 441 4
Criteria Maximum Score
Project Approach 20
Project Experience 20
Project Team Experience 20
Demonstrated Ability to Successfully
Complete Projects On Time & Within
Budget 20
Preliminary Design Project Sample 20
TOTAL 100 Points
Page3of5 erT~ of
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After initial scoring was completed staff decided it was best to move forward with an interview
of all four consultant firms as allowed in the selection process. Interviews were scheduled with
consultant teams on November 8`b and 9~', 2016. The staff interview team was identical to the
team that graded the paper proposals from all consultants. Each interview lasted approximately
two and a half hours and each consultant team was provided discussion topics in advance of the
interview.
The results of the interview scoring are as follows:
CONSULTANT TOTAL SCORE RANK
Keller Associates 467 1
RH2 Engineers 451 2
Kennedy Jenks 43 7 3
Carollo 409 4
After determining the highest ranked proposer staff sent notice of intent to award a professional
services contract to all proposers stating Keller Associates was the selected firm. Staff then
entered into scope and fee negotiations with Keller Associates for the preliminary design of the
treatment plant and Crowson II storage tank.
Staff met with Keller and critical team members on December 7, 2016 to begin preliminary
scope and fee negotiations for the project. Staff determined the best course of action to begin the
preliminary engineering phase one, was to focus first on selection of a water plant treatment train
and site evaluation. Through several discussions between staff and Keller, a final scope and fee
was developed, reference attachment # 1. The scope and fee includes engineering work associated
with the water treatment plant and Crowson II storage tank.
Major scope items for the Water Treatment Plant and Crowson II storage tank preliminary
engineering design stage 1 include:
• Evaluate existing Talent Irrigation Supply line for re-purposing as a raw water
transmission line to new plant
• Analyze two sites for location of treatment plant and Crowson II storage tank (Concrete
Pit and Granite Pit)
• Analyze offsite piping connections to distribution system
• Evaluate sizing need of Crowson II storage tank
• Water Quality Analysis and Treatment Process Selection
• Public meetings with Ashland Water Advisory Committee (AWAC) and City Council
In addition to the Keller and Associates scope and fee, the proposal documents made allowance
for the second ranked proposer if they accepted, the ability to act as the owners (City)
representative to assist in peer review of all documents generated as part of the preliminary and
final engineering phases.
Page 4 of 5 CITY O F
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RH2 has agreed to support the City in this role and has provide their own scope and fee to act as
the City's representative for an additional level of formal document/process review. Their scope
and fee for preliminary engineering stage 1 and pump station improvement is referenced as
attachment #4.
Additional En~ineerin~
In addition, through the QBS negotiation process staff tasked Keller Associates with providing a
scope of service for the preliminary design engineering for improvements to the Park Estates and
Terrace St. pump stations. Engineering for these projects in conjunction with the water treatment
plant and Crowson II reservoir is important as critical decisions for the projects moving forward
are inherently linked. These pump stations were identified for improvement in the previously
adopted master plan. These two pump stations are critical pieces of infrastructure within the
distribution system and improvements to them have direct links with the engineering decision
making process associated with development of the new plant and storage tank. Reference
attachments 2 and 3 for the scope and fee breakdown for Park Estate and Terrace St. The QBS
process and the City's request for proposal allow for flexibility in creating a final project scope
through negotiation with the selected consultant and thus staff requests Council approve them as
well.
As required by the Infrastructure Financing Authority Loan (IFA) staff has forwarded all
contract and scope documents to the City's regional loan coordinator for review and approval.
The regional coordinator has approved all contract and scope documents referenced as
attachments to this staff report.
Attachments:
1. Keller Associates Stage 1 Preliminary Engineering Scope and Fee
2. Keller Associates Park Estates Pump Station Improvements Scope and Fee
3. Keller Associates Terrace St. Pump Station Improvements Scope and Fee
4. RH2 Peer Review and Owners Representative Scope and Fee
5. Resolution #2016-31
Page 5 of 5 I T Y a F
~S~IL~ND