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Home My WebLink About2017-115 Contract - Elizabeth Manual Contract for GOODS AND SERVICES Small Procurement Less than $5,000 C ~ T Y o F INDEPENDENT CONTRACTOR: Elizabeth "Betsy" Manuel ASH LAN D CONTACT: manuelj~charter.net 20 East Main Street ADDRESS: 3371 Darrell Drive, Medford, OR 97501 Ashland, Oregon 97520 Telephone: 5411488-6002 Fax: 5411488-5311 TELEPHONE: 541-944-0102 FAX: n /a BEGINNING DATE: 3113!17 COMPLETION DATE: 3113/18 COMPENSATION: $201 hour for meeting attendance and minutes preparation for Parks Commission meetings: regular meetings, study session meetings and subcommittee meetings. GOODS AND SERVICES TO BE PROVIDED: In the event of conflicts or discrepancies among Contract Documents, this standard form of the City of Ashland Contract will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with this standard form City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Ownership of Production: All documents, materials or items produced by Contractor pursuant to this contract shall be the property of City. 4. Statutory Requirements: ORS 2796.220, 2798.225, 2796.230, 2798.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 5. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from those losses, expenses, or other damages resulting from injury to any person or damage to property arising out of or incident to the negligent performance of this contract by Contractor its employees, or agents. Contractor shall not be held responsible for any losses, expenses, or other damages, directly, solely, and proximately caused by the negligence of City. 6. Termination: City's Convenience. This contract may be terminated at any time by the City. 7. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 8. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. 9. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 10. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work. 11. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 12. Default. The Contractor shall be in default of this agreement if Contractor commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract. 13. Insurance. Contractor shall at its own expense provide the fallowing insurance: a. a. Worker's Compensation insurance incompliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers. Worker's compensation insurance is required if work is performed by employees, subcontractors, or volunteers. BY INITIALING THIS SENTENCE, CONTRACTOR CERTIFIES UNDER PENAyk,TY ~j LAW THAT THE WORK REQUIRED BY THIS CONTRACT SHALL BE PERFORMED SOLELY BY THE UNDERSIGNED:.., ~ b. General Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each occurrence for Bodily Injury and Property Damage. c. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. 14, Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon 15. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contractor: City of Ashland: 7 By ~ ~ ~ gy Si atur~ De artm t H d a ~ / ; A ~ l ~/I Print Name Prin Nam r 1 itle ate W-9 One copy of a W-9 is to be submitted with the signed contract. PUrChaSe Order N0. Revised 10-28-14 Page 1 of 2 March 1, 2017 APRC 340 Pioneer Ashland, OR. 97520 REGARDING: Minute-taker position ATTENTION: Michael Black Dear Director Black; I understand it is time to renew my contract with APRC, and I ask for a renewal with pleasure! I have thoroughly enjoyed doing Minutes for the Commissioners these past two years. I also appreciate the opportunity to broaden the scope of work -taking Minutes for the Trails and Open Space Master Plan Committee and the APRC goal setting session as well. For the next biennium, I would like to propose that the compensation remains the same, at $20.00 per hour but that the number of contract hours increase to twenty hours monthly. I estimate that twenty hours would be sufficient to cover two Commission meetings and two Committee meetings monthly. want to thank you for letting me become - in a small way -apart of APRC. The expertise of you and your crew is amazing. I also want to thank Susan for her mentoring -her patience and attention has made my work a joy. Last but not least, I want to thank the Commissioners for their good will. They exemplify the best of American values and I believe that the City of Ashland is lucky to have them. Ashland is the richer for you all! Thank you for your attention. Sincere , ~~L Betsy Manuel ~ Cc: Susan Dyssegard CITY OF ASHLAND TAX REGISTRATION (FC7R REVENUE PURPOSES ONLY} BUSINESS LOCATION INFORMATION REGISTRATIaN NO. sTRE~TaooRESS : 3371 DARRELL DR BL•008837 PHONE : (541) 944-0102 gWNER INFORMATION NAME : ELIZABETH MANUEL Barbara Christensen CITY RECORDERITREASURER REGISTRATION EXPIRES JUNE 30. E MANUEL j 3371 DARRELL DR MEDFQRD, QR 97501 TO BE POSTED 1N A CONSPICUOUS PLACE. CITY OF ASHLAND TAX REGISTRATION (FOR REVENUE PURPOSES ONLY} BUSINESS LOCATION INFORMATION REGISTRATION N0. sTREETADDRESS : 3371 DARRELL DR BL-008$37 PHONE : X541 } 944-0102 OWNER INFORMATION NAME : ELIZABETH MANUEL Barbara Christensen CITY RECORDER(TREASURER REGISTRATION EXPIRES JUNE 30. E MANUEL 3371 DARRELL DR MEDFORD, QR 97501 TO BE POSTED IN A CONSPICUOUS PLACE. U5AA 0005b 7711 72U UNITED SERVICES AUTOMOBILE ASSOCIATION DMOOOOo (A Reciprocal Interinsurance Exchange) 9800 Fredericksburg Road, San Antonio, Texas 78288 USAA PERSONAL UMBRELLA POLICY DECLARATIONS -Renewal Policy Number: USAA 00056 77 11 72U Elfective: From 12/20/2016 to 12/20]2017 (12:01 A.M. standard time at Umbrella Base Location} _ _ Named Insured and Mailing Address: Limit ~ Premium BERRY B NIANUEL (per occurrences , , LT CC~L USAF RET 3371 DARRELL DR ~ ~ . Umbrella Liability $2,Q00,400 $222,91 I`ViEQFORD OR 97501-9531 - . . ~ . ~ ~ `t'otal. X222:91 Umbrella Base Location: 3371 Darrell Dr PREMIUM DUE AT INCEPTION Med~ord, Jacltson, OR 97501 SCHEDULE QF UNDERLYING INSURANCE TYPE_OF INSURANCE ; REQUIRED MINIMUM LIMITS _ . Bodil In ur Pro art ~ ` .:Combined Single u ~Y :.:Damage ; : OR Limit private Passenger Vehicle .Liability $3OO,Q~O/$SOO,QOrj ~~ooooo OR : $50,000 Miscellaneous. Vehicle Liability . $ZS0,000/$50.0,000. ~ $LQ0000: O,R . ~ $50,000 `Personal liability ~ ; _ $3OQ,000 - _ . .Watercraft/Pers Watercraft Liability ~ ~ ~ :$300,400 USAA requires you to maintain NO LESS THAN the above REQUIRED MINIMUM LIMITS. See the Required Minimum Insurance Condition in your policy. Please verify your actual limits and exposures on the attached Supplemental Declarations. ENDORSEMENTS: Added: NONE Remain in Effect (Refer to Previous Policy] - CVLU (02-12), PU-1000R (06.10), PU-2009 (07- 09), PU-2011 (04-11) INFORMATIONAL FORMS - UMBDV (11-10), UMBNIP (01-14), UMBORFRD (07-12) In WITNESS WHEREOF, the Subscribers at UNITED SERVICES AUTOMOBILE ASSOCIATION have caused these presents to be signed by their Attorney-in-Fact on this date 11/05/2016. Laura Bishap President, USAA Reciprocal Attorney-in-Fact, Inc. 89$53-1016 PU2009D (10-16} Page 1 of 1 Susan Dyssegard From: Betsy Manuel <manuelje@charter.net> Sent: Monday, March 27, 2017 4:11 PM To: Susan Dyssegard Subject: RE: Auto insurance for your contract Susan -The way our insurance works, is that we have $500,000 in auto insurance and $500,000 for auto in personal liability insurance. The two combined equal the one million. When an accident occurs, the auto insurance is reached first and the liability insurance kicks in if needed. If this does not satisfy-then I am happy to sign a release of liability. I take responsibility for transportation as well as any issues that arise because of something in the Minutes. het me know if that takes care of it! Thanks Susan! Betsy r rr b o= ` ~ ° ` Fiscal Year 2017 Page: 1 of: 1 ~'S & REGREo ~yy - - - iii'~a'tiai'-i-=~.'^'y-ts+~ii~hll~~~~~ 7.tillYlt~l-l:l~:.~V.. B Ashland Parks Commission - _ L ATTN: Accounts Payable Purchase L 20 E. Main Order # ~ ~ ~J Ashland, OR 97520 T Phone: 5411552-2010 O Email: payable@ashland.or.us V S CIO Parks Department E MANUEL, ELIZABETH (BETSY) H Admin Office N 3371 DARRELL DRIVE 340 South Pioneer D MEDFORD, OR 97501 P Ashland, OR 97520 O T Phone:5411488-5340 R O Fax:5411488-5314 - - - - - - 'Vendo~PhQn~Tlumher ~sn~or~~~ ~)vm~ tom- ~ - _ - 541 944-0102_ Susan D sse and _ Qate ~r~er~~ ~ ~l~ndQ~~lum_ b~~ _ _ 0312912017 1683 FOB ASHLAND OR Parks Accounts Pa able - Item - - - =--.Q~~r~ _ e l~r_t~l - _ _ = - - ° - ~ - - ----Y~~_t _Eri~~= Meeting Minutes 1 Minute Preparation 1 $4,800.0000 $4,800.00 Up to four sets of meeting minutes per month for the Ashland Parks and Recreation Commission, work includes attending meetings and preparing minutes. $201Hour 20 Hours per month Annual estimate $4,800.00 Contract for Goods and Services Small Procurement Less than $5,000 Beginning date: 0311312017 Completion date: 03113/2018 Project Account: $4,800.00 GL SUMMARY 120900 - 604100 $4,800.00 ~ ~ By: ~ Date: Authorized Si nature g $4 800.00 , t 4 w 1 # PSH~ `~~c ~ ,6 q 0 /n'P~ f~ ,S gFfCRE~~ ,R~ 'F r 3v F~ 9 REQIJISITI®N Date of request; 3/28/2017 Required date for delivery; 4/5/2017 Vendor Name Elizabeth "Betsy" Manuel Address, City, State, Zip 3371 Darrell Drive, Medford, OR 97501 541-944-0102 n~anuei~~a~charter,net Contact Name & Tel I Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption; ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written note or ro osal attached ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ® Direct Award Date approved by Council; Contract # ❑ VerballWritten quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract X5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposalslwritten solicitation Date approved by Council; (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost Up to four sets of meeting minutes per month for the Ashland Parks and Recreation Commission. Work includes attending meetings and preparing minutes, $201 hour for up to four 2-hour meetings per month plus hours spent on minutes preparation for $4,$00.00 twelve months. Estimated time: 8 hours of meetings plus 12 hours of minutes prep per month = 20 hours per month @ $201 hour x 12 months = $4,800. C~ tract 9~noth: f~~arch 2017•Marcl~ 2018. Item # Quantity Unit Description of MATERIALS Unit Price Total Cost ® Per attached quotelproposal TOTAL COST $ 4,800.00 Project Number _ Account Numbers: 120000.604100 Account Number • • • • Account Number • • • m *Expendifure musf be charged fo fhe appropriafe account numbers for fhe financials fo accurafely reflect fhe actual expendifures. IT Director in collaboration with department to approve off hardware and software purchases: _ !T Director Date Support -Yes l No By signing Phis re~uisifion form, (certify that fhe City's public contracting requirements have been satisfied. ' \ R' f s F ~G Em to ee t ~ ~~,9 . ~ p y ~ ~ ~ ~ _ Department Head: ~ M °%%ro (Equal to or greater than $5,000) Department ManagerlSupervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated far current fiscal year ,IFS I D Finance DlreCfOr- (Equal fo orgreaferfhan ~5,000~ Date Form #3 -Requisition