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HomeMy WebLinkAbout2017-122 Contract - Hunter Communications Contract for GOODS AND SERVICES less than $25,000 C[ T Y O F CONTRACTOR: HUNTER COMMUNICATIONS ~,.5 H LA N D CONTACT: MICAH SINCLAIR 20 East Main Street Ashland, Oregon 97520 ADDRESS: 801 ENTERPRISE DR., SUITE 101, CENTRAL Telephone: 5411488-6002 POINT, OR 97502 Fax: 541/488-5311 TELEPHONE: 541261-3304 DATE AGREEMENT PREPARED: March 22, 2017 FAX: MSINCLAIR@HNTERFIBER.COM BEGINNING DATE: March 22, 2017 COMPLETION DATE: June 30, 2017 COMPENSATION: Cost Estimate $7,012.06, for installation only, as per Exhibit C. Total not to exceed $7, 500.00. GOODS AND SERVICES TO BE PROVIDED: Per Exhibit C: Install underground conduit from SW corner of Williamson Way and Rogue Peace East to an existing Ashland Fiber Network fiber vault as outlined in Exhibit C. All "time and material" charges to be outlined in final invoice. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said rima Cit of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 2798.220, 2798.225, 2796.230, 2798.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,283.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnifica#ion: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. Cit 's Convenience. This contract ma be terminated at an time b Cit u on 30 da s' notice in writin Contract for Goods and Services Less than $25,000, 0613012016, Page 1 of 5 written notice to Contractor, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. ObligationlLiability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, .upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, 2 000 000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. c. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not A licable for each accident for Bodil In'u and Pro ert Dama e, Contract for Goods and Services Less than $25.000.0613012016. Paae 2 of 5 including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverages) without 30 days' written notice from the Contractor or its insurer(s) to the City. ~ e The Cit of Ashland Ore on, and its e. Additional InsuredlCertificates of Insurance. Contractor shall nam y ~ g elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Workers' Compensation, required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be~financially responsible for all pertinent deductibles, self insured retentions andlorself-insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suitor proceeding (collectively, "the claim") between the City (andlor any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HEISHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contrac City of Ashland ~ : ~ - r~ . Y ~ ~ By By Signature Department Head c, air ~ Print Name Print Name ~re,S~ ~~ex~~ ~ (::~-t~ Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. ~.,r ~n~ Ccn~irAC t p~~ tnan ~~5.000.0613012016. Paae 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii} it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c} the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: ~ (1) I carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. ~ (2) Commercial advertising or business cards or a trade association membership are purchased for the business. x: (3} Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. ~C _ (5) Labor or services are performed for two or more different persons within a period of one year. k (6) I assume financial responsibility for defective workmanship orfor service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contractor (Date) ~nn~rnn~ ~nr (~nnrle ~nrl Con~ir~oe i o~~ +h~n nnn n~l~n/~n1 F Pana d of ~ ~ ► 1 I / EXHIBIT B . ~ o ~ an . , ~ per hour effective June 30, 2016 (Increases annually every June 30 by the ~r Consumer Price Index N~ nc efi ~h~, c~.vt~. t ~ o~S ~e\.~w APP 1•~~ - - ~ - ~ , ~ portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ~ ten ormore employees, and childcare) benefits to the has received financial amount of wages received by assistance for the projector the employee, ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20,283.20, include temporary orpart-time Ashland if the contract employees hired for less than exceeds $20,283.20 or more, ➢ If their employer is the City of 1040 hours inanytwelve- Ashlandincluding the Parks month period, For more ➢ For all hours worked in a and Recreation Department, details on applicability of this month if the employee spends policy, please see Ashland 50%ormore of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, ~ ~ ~ ~ ~ ~ Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us, Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees, CITY ~F ~S H LA N D Contract for Goods and Services Less than $25,000, 0613012016, Page 5 of 5 C u{~-i~lr HUNTER Work Qrder communications This document is a REQUEST for work and is not in itself a modification of any existing contract documents. Customer: City of Ashland Project: AFN -Falcon Heights Sub Fiber Extension Address: 20 E Main Street, Ashland, OR 97520 , Requested by. Dave Martin PhoneJEmail: 541-552-2315; david.martin~ashland.or.us Request Date: February 10, 2017 Quote AFN012617C - V.1 DESCRIPTION1: Ashland Fiber Network _ Falcon Heights Sub. Fiber Extension (Rogue Place and Williamson Way, Ashland) • Contractor will provide and install one (1) section of underground conduit from the Southwest corner of Williamson Way and Rogue Place East to an existing Ashland Fiber Network (AFN) fiber vault. This section of underground conduit will provide critical pathway for the planned fiber extension. • Contractor will place one (1) AFN provided pedestal at the end of the installed conduit and connect it to an existing underground conduit running North and South on Rogue Place. • Contractor will install three (3) AFN provided pedestals throughout the conduit pathway, where needed. • Contractor will provide and install one (1) length of 12-strand, single-mode, fiber optic cable in the new and existing underground conduit pathway. This fiber cable will begin at the existing fiber optic splice point on Williamson Way and end at a new building in the Falcon Heights development. • Contractor will provide and install one (1) fiber optic splice case to be installed in a location designated by Customer for future use. • ;Contractor will splice the installed fiber cable at the existing AFN splice point and the new splice case, previously mentioned. PROPOSED COST: i. Total Cost Estimate = $7,012.06 2. Cost is for installation only, no monthly services. 3. Total Cost Estimate is an estimate for the scope of work detailed above. Work will be invoiced based on actual "time and materials" standard rates, not to exceed a total cost of $7,500.00 4. A final payment for the balance due will be due within 10 days after submittal of final invoice. 5. Pa ments not received within the terms of this a reement will be char ed at 1.5% er month 18% A.P.R. I am able to approve work on behalf of customer, hereby authorize the work described above, and agree to pay job cost as indicated on this Work Order under the terms of the job contract. Signature Date Title ~ Contractor is not responsible for the condition or fill rate of any Customer provided or existing conduits, raceways and etc. to be used in cable pathway; if, during the course of installation, Contractor encounters Customer provided conduit which is unusable due to excessive fill rate or condition (crushed, blocked, etc.) additional material or labor maybe required to complete installation. Additional material or labor, for this reason or other unforeseen reasons, needed to complete the installation in excess of the "not to exceed" detailed above shall require prior authorization by both parties in the form of a signed "Change Order." HUNT02W OP ID: TP AC(JRL~ CERTIFICATE OF LIABILITY INSURANCE DATE(MM1DDlYYYY) 03/2912016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: Therese PrltChett, CWCS Propel Insurance PHONE 541.494-7744 ac No 541-245.1112 formerly United Risk Solutions A1C No, Ext : _ ( I: E-MAIL PO Box 936 ADDRESS: therese.Pritchett@propelinsurance.com _ Medford, OR 97501.0067 - Cindi L. Jayubo, CIC,CRM,CWCA INSURER(S)AFFORDINGCOVERAGE NAIC# INSURER A : SAIF Corporation _ _ ,36196 INSURED Hunter Communications, Inc. _ _ I _ _ INSURER B : _ 801 Enterprise Dr., Ste. 101 - - - Central Point, OR 97502-3587 INSURER C : _ _ INSURER D : _ _ , ; _ . . INSURER E : - . INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, _ INSR: DD I U$IZ POLICY EFF POLICY EXP ~ LIMITS LTR : TYPE OF INSURANCE IN WV POLICY NUMBER MMIDDIYYYY MMIDDIYYYY ~ COMMERCIAL GENERAL LIABILITY i i EACH OCCURRENCE S ~I I i I AD ~Ai;`E~6~~NTED ~ - . CLAIMS-MADE ~ I OCCUR ~ PREMISES Ea occurrence 1~__ . MED EXP (Any one person) l S I PERSONAL 8 ADV INJURY 15 i J I i _ . - - ' GEN'LAGGREGATELIMITAPPLIESPER: I ; -GENERALAGGREGATE j 5 POLICY J jECT LOC I I PRODUCTS - COMPIOP AGG I $ _ I -f~s ~ ~ OTHER: COMBINED SINGLE LIMIT i $ AUTOMOBILE LIABILITY Ea accident)__ „ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED ~ SCHEDULED 'BODILY INJURY (Per aaidenq S AUTOS NON OWNED I PROPERTY DAMAGE $ HIRED AUTOS ~ AUTOS ' ~ ~ fPer accident) _ _ _ ~ ~ S -J UMBRELLA LIAR - ~ OCCUR EACH OCCURRENCE ~ $ - ~ EXCESS LIAR ~ CLAIMS•MADE' _AGGREGATE S r_. _a I I DED RETENTIONS ~ ~ $ WORKERS COMPENSATION ' .STATUTE , X ER H _ _ IAND EMPLOYERS' LIABILITY 1,000,000 A ~ ANY PROPRIETORlPARTNER/EXECUTIVE Y 1 N ~ 973956 0410112016 ~ 0410112017 . E.L. EACH ACCIDENT ' S . JFFILclillvlti~iOLf~ EriCLuD=~' ❑ N ~ ~ - - ' Mandatory in NH) ~ E.L. DISEASE - EA EMPLOYEE S 1,000,000 If yes, descnhe under ~ ~ I E.L. DISEASE -POLICY LIMIT ~ S 1,000,00 DESCRIPTION OF OPERATIONS below i I ~ i j ~ ~ I i i ~ , , DESCRIPTION OF OPERATIONS I LOCATIONS !VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION CITAS03 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. 20 E. Main St. Ashland, OR 97520-1814 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014!01) The ACORD name and logo are registered marks of ACORD A~~ ® DATE (MM1DDlYYYY) ~ CERTIFICATE OF LIABILITY INSURANCE 6/22/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERT{FICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS}, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies} must be endorsed. If SUBROGATION fS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements}. PRODUCER CONTACT TraC Abbott NAME: y UNITEL (AIC No, Ext): 1402) 434-7200 (Af~C, No): (402) 434-7272 1128 Lincoln Mall EMAIL tabbott@unitelinsurance.com ADDRESS: Suite 200 INSURER(S) AFFORDING COVERAGE NAIL # Lincoln NE 68508 INSURERA:Natiorial Farmers Union P & C INSURED INSURER B ;Cincinnati Insurance Co . 10677 Hunter Communications , Inc . INSURER C 801 Enterprise Dr. INSURERD: S111te 101 INSURER E Central Point OR 97502-3587 INSURERF: COVERAGES CERTIFICATE NUMBER:16/17 ALL LINES REVISION N! IM3E'~: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE POLICY NUMBER MMIDDIYYYY MMlDD/YYYY X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1, 000, 000 A CLAIMS-MADE X OCCUR PREM SES (Ea occurrDence) S 1, 000, 000 X 1RU4912680 6/20/2016 6/20/2017 MED EXP (Any one person) S 10, 000 PERSONAL 8 ADV INJURY $ 1, 000, 000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2 , 000 , 000 X POLICY PRO LOC PRODUCTS - COMPIOP AGG $ 2 , 000 , 000 JECT OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT S 1, 000, 000 (Ea accident) A X ANY AUTO BODILY INJURY (Per person) S ALL OWNED SCHEDULED 1RU4912680 6/20/2016 6/20/2017 BODILY INJURY (Per accident) S AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ X HIRED AUTOS X AUTOS , (Per accident) Underinsuredmotarisi. $ 1, 000, 000 X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 5, 000, 000 A EXCESSUAB CLAIMS-MADE AGGREGATE $ 5,000,000 OED X RETENTIONS 10 000 1CB4912681 6/20/2016 6/20/2017 $ WORKERS COMPENSATION STATUTE ERH AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE Y 1 N E.L. EACH ACCIDENT S ~FFlCFR~MFMBFR FXCtlJ~ED? N 1 A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L DISEASE -POLICY LIMIT $ B Excess Umbrella EXS0391439 6/20/2016 6/20/2017 Limit $4,000,000 Retention $10 , 000 DESCRIPTION OF OPERATIONS 1 LOCATIONS !VEHICLES (ACORD 101, Additional Remarks Schedule, may Ce attached If more space Is required) City of Ashland is Additional Insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELII!FRED IN 90 N Mountain Ave ACCORDANCE WITH THE POLICY PROVISIONS. Ashland, OR 97520 AUTHORIZED REPRESENTATIVE Shane Ideus/TABBOT ~~--r'" r~+~'"''~v~ ©1988-2014 ACORD CORPORATION. All rights reserved, ACORD 25 X2014101) The ACORD name and logo are registered marks of ACORD INCn~R i~n~nn>> CITY 4F SHLAN INVITATION TO BID INTERMEDIATE PROCUREMENT Release date: February 1, 2017 Requested by: Donald Kewley, AFN Operations Manager, donald.kewley@ashland.or.us Tel: 541-552-2244 Fax: 541-552-2436 Bids are due by: 4:OOpm, Friday, February 10, 2017 Project name: Falcon Heights Fiber Optic Installation Quotes must be emailed or hand delivered. Vendors shall submit their quotes on company letterhead. Informal email quotes and/or late quotes will not be accepted. Terms or discounts which are conditioned upon payment within a certain time will not be considered for purposes of comparison of quotes. The successful contractor will be required to enter into a contract with the City for the services and provide insurance certificates in their own name for General Liability, Automobile and Workers' Compensation. Subcontracting will not be permitted. PROJECT DESCRIPTION 1. The City of Ashland AFN is requesting bids for extending the AFN fiber plant from Williamson Way to the Falcon Heights development located at 474 Russell Street Ashland, OR 97520. • Install approximately 1,000 LF fiber optic cable • Install a spare splice case in the ground mounted pedestal near Russell Street. Preferred completion date: Friday March 10, 2017 Contractor to provide all labor, materials and equipment required to complete the project. 2. Please provide an official proposal on your company letterhead, including the following information: • Firm price to complete project • Project completion date 3. Optional iob-walk on Tuesday February 7, 2017 at 1:OOpm (at the corner of Rogue Place and Williamson Way). Method ofAward: ORS 279B.070 Intermediate Procurements. (4) If a contract is ativarded, the contracting agency shall award the contract to the offeror whose quote or proposal will best serve the interests of the contracting agency, taking into account price as well as considerations including, but not limited tq experience, expertise, product functionality, suitability for a particular purpose and contractor responsibility under ORS 2798.11 D. Form #2 -Intermediate Procurement, Request for QuotationlGoods & Materials, Page 1 of I, 2/1/2017 ~ ~ o ~ v ~ x ~ ~ ~ ~ 3 ~ o ~ E ~ r ~ o = ~ ~ rn U 4! 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N s. C f9 ~ G ~p ~ f0 a U ~.J' ~ ~C f0 U U ~ ~ Vl u ti' ~ ~ Y u c`o O C ~ 0 a ~ ~ ~ ~ ~ ~ E _ _ ~ N ~ on ~c E 4- U o°' ~°coa°AiNO' c Y N ~ ~ ~ N ~ 0 u 3 ~ L N m r O ~ ~ ~ E v.c ~ .fl ~ os ~ vo.~~~N~ o t O 0 - Y ~ ~ C U a' ~ LL ~ 3 l7 _v- in ~QUmQOv I=- ~ t Purchase ®rder A Fiscal Year 2017 Page: 1 of: 1 j ~ - - - = ~ ~ - = P-LEA~2I~BLL LL B City of Ashland - ~ . ~ ATTN: Accounts Payable Purchase ~ 20 E. Main Order # ~ V Ashland, OR 97520 T Phone: 5411552-2010 O Email: payable@ashland.or.us V H CIO Ashland Fiber Network E HUNTER COMMUNICATIONS, INC. I 90 North Mountain Ave D 801 ENTERPRISE DR p Ashland, OR 97520 p CENTRAL POINT, OR 97502 'Phone: 5411552-2222 R ~ Fax: 541 /552-2436 VendQr_Phc~n~-..Number ~7en~o~-flu= ~n~~ -ice rQr:~ ~ : ~ _ _ - ~ : _ =_.v _ 541 734-2800 Donald Kewle Qat~ Or~ere~i. _ V~ntls~ l~bm~~r_ Die Re -~~i n„~n-~n-~~co '1 ~ ~ ~ ~ - ^ , ~ ~ ~ re~Eara~4usr~arE~.se+erau 0411712017 37 FOB ASHLAND OR/NET30 Cit Accounts Pa able Item# - e~~r~: _ t~~tl~~r~ ~ . - - . ~ ~ : _ _ ==.~~~1?rlc AFN Construction Services 1 Falcon Heights Fiber Optic Plant Extension Project -Install 1 $7,500.0000 $7,500.00 underground conduit from SW corner of Williamson Way and Rogue Peace East to an existin AFN vault as outlined in contract. Cost estimate $7,012.6 for installation only. Total not to exceed $7,500.00. Contract for Goods and Services Less than $25,000. Beginning date: March 22, 2017 Completion date: June 30, 2017 Project Account: GL SUMMARY 024700 - 704100 $7,500.00 ~~~J,,~ Date: `~`~f~~ Authori~e~d signature ~ ~ ~ - = - ~ ~ ~ $7 500.00 . CITY OF SHLAN REQU'S~T'ON Date of request. 11/12/17 Required date for delivery: Vendor Name HUNTER COMMUNICATIONS Address, City, State, Zip 801 ENTERPRISE DR. SUTIE 101, CENTRAL POINT, OR 97502 Contact Name & Telephone Number MICAH SINCLAIR 541261-3304 MSINCLAIR@HUNTERFIBER,COM Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption; ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMG 2,50 Date approved by Council; ❑ Written quote or proposal attached ❑ Written vote or ro osal attached _ Attach co of council communication _ If council a royal re uired, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council; Contract # ❑ VerballWritten quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract X5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $15,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council; ❑ (3) Written proposalslwrittenso1icitation Date approved by Council; (Date) ❑ Form #4, Personal Services $5K to $75K Valid until; Date - (Attach copy of council communication) Description of SERVICES Total Cost Install underground conduit from SW corner of Williamson Way and Rogue Peace East to $7,500.00 an existin AFN vault as outlined in exhibit C Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ® Per attached quotelproposal $7,500.00 Account Number 024700.704100 Expenditure must be charged to fhe appropriate account numbers for the financials fo accurately reflecf fhe actual expenditures, IT Director in collaboration with department to approve all hardware and software purchases. IT Director Date Support -Yes / No By signing Phis requisition form, l certify that fhe City's public c tracting requirements have been satisfied. - ; 4 ~ ~ ~ ~ ~ ~ ~ Employee: > ~ Department Head. " ~ ~ ~',P ~ (Equal to or greater than $5,000) Department ManagerlSupervisor: City Administrator: (Equal to or greater than $25,000) y runds appropriated for current fiscal year: YES / NQ ~ ~ ~inanCe frect0~° (Equal fo orgreaterth~n $5,000) D to / Comments, Form #3 -Requisition