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HomeMy WebLinkAbout2017-123 Contract - Arkitek Design & Architecture Contract for Personal Services less than $35,000.00 CITY ~ F CONSULTANT: Christopher Brown ~ T~~ Arkitek design&architecture 20 East Main Street CONTACT: Christopher Brown Ashland, Oregon 97520 Telephone: 5411488-6002 ADDRESS: 426 A Street, Suite 101 Fax: 5411488-5311 TELEPHONE: 541-591-9988 DATE AGREEMENT PREPARED: 3/22/2017 EMAIL: arkitek arkitek.us BEGINNING DATE: 3/23/2017 COMPLETION DATE: June 30, 2017 COMPENSATION: Not to exceed $2500 SERVICES TO BE PROVIDED: Architectural/Design services to prepare illustrations and site plans relating to cotta e housin development standards. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said rima Cit of Ashland Contract. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, inconsideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings I Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,283.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, ~ud ments, or other lama es, direct/ ,sole) ,and proximate/ caused b the ne li ence of Cit . Contract for Personal Services less than $35,000.00, Page 1 of 3 10, -Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $ , $1,000,000, for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. c. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $~9-099;-$~9-,~ $1,000,000, for each occurrence for Bodily Injury and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: Not A licable for each accident for Bodil In~u and Pro ert Dama e, Contract for Personal Services less than $35,000.00, Page 2 of 3 e~~lu~~~ ~er~~e l'~r hire ~r ~~~4o~e~ vel~i~les, ~s ~~pl~~a~le, ~~J~tR~ of c~~ell~tie~ o~ ~h~r~ eo There shill ~ ~ ~~n~e~ll~tiot~, rt~~ateri~l ~I7~r~~: re~~ctlor~ ~f li~tits er ~ . i ~rt~nt ~~t t~ rer~e~' t~1~ ~~sur~ar~ ~o~r~r~~e~s~ ~v~tl~out ~~~s' ~Cltt~~ I1~t4ce frc~r~ t~1e ~~sult~~t ft~ ~~su~~r~s~ t~ f. dot~~r~al lr~s~ared~~~~f~tes of Ir~sur~~~~, ~r~sltc~f~t sell ~a~' The ~f As~l~~d, ~re~r~, ~n~ Ct~ t ► eluted ~f~ii~~als, ~ffiCers eC~'I~l~'ees ~s d~~t~~n~l I~,sur~~s o~ ar~y insurance ~ol~~~e~s, ea~clu~Nr~~ P~~fess~or~~1 F ~i~t~llit' ~c~t~ ~rkers' cam~er~s~t~n, re~~air~~ f~~reir~, ~t~t c~nl~ uvil~ resp~~t t~ ~r~st~~t~nt"s se~ri~es to ~ provir~e~ car~c~er this contract. The sultana's C~sufar~~e Is prirt~~ry end ~~n-ion#r~utor~, ~s e~id~r~~e ~f tf~e rtSUracl~e cover~es required this ~nt~act, the cnsult~nt sell fur~rish accept~hle iesur~nc~ cerafite~s ~rEor ao i ccr~mer~cin~ worl~ un~~r this ccr~tr~ctw Thy certfi~te ~vill specify III cf the ~~rti~s ~h~ ~re~ ~~ditr~n~l Insureds. ~ Ir,surio~ c~mp~r~ies ~r ~nlties ire su~j~ct tc~ t!~ ad's ~ccept~n~~, If reques~t~~, ccr~~I~te ~~pies insur~r~ce policies; trust ~i~r~~r~tents, ctc. shill ~e provir~ed tc the fit. The ~nsult~nt sell ~'in~nc~ll~ responsible fcr ail j pertinent deductibles, self~insured retentions ~ndtor self~ir~sur~noe. . 'C~V~'~'~111~ ~~~t ~111'ISi~1~~1~1~~ ~'~~J~': ~~1~~ t~r~tr~~t sl~~ll ~ t~t~~errted ~rld e~nstru rr ~cccld~nce u~rlth the laws cf the stote of ~re~on without resvrk to ~n~ JurisdiotCon's oc~r~lict of lovers, rules or dootrines. ~n claim, ~otior~, suit ter r Ir! llecti~rel , ~'tFio ~lairn"~ between fit and~or .an ether car ortment the •tato of ire ~fl~ c'~Ctd I ~ ~ ~ ~ ~ ~ ~ ~ ~ tl~e t~nsultent that arises ~rorrr~ ~r relates to this contract sell brought end conducted selely and exclusively w~tl~in i the circuit court of ~~Gkson ~ount~ ft~r the state of ~re~t~n, lf, however, the claim must be brought in ~ federal ~ forum, then it shall be brought are conducted solely and exclusi~el~ ~ritin the United states C~istrict curt for the I ~ district of Oregon filed in ,~ackson bounty, oregor~. ~or~sultant, by the signature herein of its authorised representative, hereby consents to ah~ in personam jurisdiction of said courts. In no evert shall this s~ectior~ be construed as a ~vaiver by pity of ary farm of de~erse er imrnt~nity. based on tl~e Eleventh r~endmert to the lJr~ited ~ states ~orsait~ution, or othecv+fise, from any claim or from the jurisdiction. 1 THIS ~~1TRA~T ~TTA~HEC~ EHI~ITS I'~JTITtJTE THE ENTIRE ~tREEIENT ~ETII~EEN THE P,~RTIES. N~ IER, ~N~E~1T~ I~~~IFI~~TI~N CSR SHANE ~F TERI'~ ~F T~II t1~1TR~~T sf~I~LL gING EITHER P;~RT' LINLE IN wRITl~1~ Al~f~ INEC BY' BATH PARTIES. tJ~H wAJVER. ~C~NENT, l~~~IEIATIGN ~R ~HA~E, IE ~IA~E, SHALL BE E~EE~TI~IE t~NL~" IN THE sI~E~IPI~ INSTANCE AIV~ EAR I THE PECIFI~ PRP~E ~I'EN. THERE }ARE I~~ I~IC~ERTA~IC~IN, ArREE~IEIT, ~R REPRE~E~JTATION, ~RAb ~R 1~RITTEN, NAT PEIC IE~ HEREIN REAR~II'~ THIS ~I~JTR~~T: G~NI~LTANT. B~( SI~hIATI~RE ~F ITS AIJTH~RI~Ea REPRE~ENT~TI~'E, HEREB`~ ~~l~NO'~6L~EQE~ TIAT HE~~HE HAS READ THIS ~~ITRA~T, t~l~It~ERT,~N~ IT, A~REE~ T~ EE B~~1N~ ITS TERI~IS AhJD i ~~~JOITI~~l: 1 hl~r~~~~t~~r~~tiorts ~I~use~ Fur~~s A.~+ailable ~n~ Aual~erized~ ~it~ has suf~ieierta tuns currer~tl available ar~d r~lltl'it~~`r~et~ for expendtt~are to firlar~Ce the ~I• thls Cof~tract luiar~~r, the 4t~~~ Iisil ~E1~~t: onsultar~t understands and ar+~es thaa ~t~'s payment o~ a~110!U~1ts under t~ii5 contract ~tt~rbuta~il~ to word pe~c~rrr7e~f afaer aye I~sa ~da~y of the cur~er~t Iiscal ~+ear ~s eona~~~~r~t oft pity appropr~at~4ns, ar ~tC~er expet~~~tc~re auat~er~t~ suic~ent ko allo~v ~it~' in tl~e exeC~ls~ its f~~s~llle ~~r~ll~9sa~',~alve ~IS~retio~, ~ eontlnue m~~e p~yi~e~ts under al~is C~t'itt~~t, I~ t~1e e~er~t fit I~~S insu~~c~ena ~~re~r~aa~o~s, I~r~~aat~c~ns car c~aher ~'~t~e~`I~Iture auther~tyk ltd a~rr"nr~,ate this ce~tra~ct ~~itf~cut penala~ or I~ab~l~t~ trJ ~a~, e~feca~+de upoo aloe del~ver~ of b'~r~tter~ ~~?t~Ce a~ onsultana, rah further ~ I~ab~l~ty t~ ~~s~la~~t. h ~ r h ~ e~~ ~nccr~oraae~ ~ reference ~ e~t~~1+~~~1~311 ~onsula~~t s ill s t ~ eert~fi~a~on aatachi f~e~ ~s t ar~d h ,~~~~.F~ .~.H~.~.K~.~ ~~sF t ;m .~..~vrU.ru,~~m, .iiH~ w. ,tea w,: ,v ,~a.~~,..a,,.d~..ra~a-,z~. ,.>z .,,a~.9,,., a v~,. .w,o.,~~xA,,,~.~ ,~,.,«r«.~~.,,u,:.,...~,,..aa tC~nst~l~ant= Ity ~Ia~ ~ ~ ~ " ~ ~ sig naaure ` j ~~pa r#ment lead A Christopher p. brown Print Name Print Name 3 i principal architect Title [date ~ of ~ - is t~ submitted v~itl~ the si~r~~d critr~ct: Purchase order N~. ~~nt~~~# fir ~~r~vna~ ~~~~~s I~~~ thin ~f ~ii~ EITIFITI~~JfIEF~FF~~"Tlh~ ~tr~t~r, ~a~~r ~~r~~l~~ p~rjry, ~~rtife that t~~ nt~r~b~r s~0~wn On tie ~tt~~h~~ - fOr~ i~ its ~c~rr~~t ~x~y~~r I~ ~t~r i ~~itin~ fir tie ~~rnb~~r t0 b~ isu~d k0 it end ~ntr~ctOr is n~ ~a~~t t~ b~~4~c~p ~rit~~ldin ~e~~~~e ~i~ it is x~mpt rc~m ~~~I~~~ v~itf~h0i~i~~ ~r iii} it ~ nit b~~n n~tii~~ ~ tl~~ Int~rn~l F~~v~n~~ ~rvi~~ ~II~ t~~t it i~ ~ubj~ct t0 ~~cl~up ~i~f~~l~in ~ r~s~lt f~ilur~ ~0 r~p~r~ III int~r~st ~r di~i~~r~~s~ Or ~iii~ tine I~ his r~r~tif ~d it ti~~ it i~ n~ IOn~r ~~~~~~t t~ ~~~Icu +~iti~h~l~ina antr~~tOr u~f~~~ r~~~~s~nts ~n~ ~v~rr~n~~ t~ it tl~~t it his the ~~v~~r ~~tl~c~rit ~nt~r into ~n pe~f~rm tip ~~Is, the ~ntr~~t, ~r~n ~~~~ute~ +~eli~er~~i ~~~II ~ valid ~n~ ~n~in ~~li~ti~n ~ntr~ntar ~nf~r~~~~l~ in ~~~~rd~n~e ~vitl~ its t~rrn~, t~ under tie Or~tr~ct ~I°~~ll b~ in ~cc~rd~r~c~ i~ith tl~~ I~i~~st r~es~i+~n~1 s~nd~rd, ~n~ ~ntr~~t~r i~ ~u~lifi~~, ~r+~~~sinn~ll~ ~~mpetent end ~ul~ li~~n~ed t~ p~r~~rm tl°~~ w~rl~~ ~r~tr~~tnr ~I~~ c~~ii~ under ~en~lt~r ~f ~~rjury tl~~t its ~u~ine~s i~ net ire vieieti0n 0en~ +r~~en tax I~~rs, end i i~ ~ cerp~o~r~tien eutl~eri~e~ to eat en ~eh~lf e tie entity ~~~i~n~ted ~e~re e~ri ~utl~er~e~ to ~ d~~ine~~ in r~~en er is ~n independent ~c~ntr~~t~r de~ir~ed in tie ~entr~~ d~a~ur~en#, ~OUr me~~ t~~ ell4r~in~ nriteri~ x ~1 ~ l gut I~b~ar nvi~ ~t ~ l~e~ti~r~ ~~r~t~ from r~~i~~r~~~ i~ in s~~~~i~ic ~v~i~ri mfr r~~i~~n~~~ ~~t ~~i~e ~I~e I~~ti~~ ~ t~ ~usin~~. x ~C~m~1~~Gi~l ~~verti~n0 ~r ~1Slnes~ C~r~s ~ tree ~ss~~i~tien r~~br~~lp~ ire ~ur~ha~~d far tl~~ busr~e~s, x ~3~ ~ele~l~~r~~ Jiin~ is ~r ~ k~u~in~s~ se~~r~~e rem the p~rs~n~ r~~idenee li~tin~, x ~.~b~r ~r ~nri~e~ are ~~rfi~rm~~ +~nl~ ~ur~u~nt t~ written ~~ntr~ct~. x ~.~~~r ~r sips ~r~ ~~rf~rme~ fear ~ ~r rnere d~er~nt ~er~~n~ ~~thin ~ period ~n~ y~~ r, x I ~ssu~e ~ir~~n~i~l r~~~or~~ibiii for defe~ti~~ v~orl~nn~r~hi~ ~r for ~~rvioe riot prOVided e~riden~e~ tl~e o~ur~ersl~ip per~err~~r~c~ or~d~, w~rrntie~, errors ~n~l ar~i~~i~n in~ur~noe li~ili~~ in~ur~noe rel~~in~ t~ t~~ l~ber or services ~ k~e ~r0~vide~. 3.30.17 ontr~otOr ~~~te~ C~ntr~ct fir ~'~r~~~~ ~r~~~~ I~~~ than ~ cif ~ i ~ 1 ~ ~ EXHIBIT B ~ o s an . , , , . , ~ per hour effective June 30, 2016 (Increases annually every June 30 by the Consumer Price Index) - ~ - ~ , ~ portion of business of their 401K and IRS eligible employer, if the employer has cafeteria plans (including ten ormore employees, and childcare) benefits to the has received financial amount of wages received by assistance for the projector the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20,283.20, include temporary orpart-time Ashland if the contract employees hired for less than exceeds $20,283.20 or more. ➢ If their employer is the City of 1040 hours in any twelve- Ashlandincluding the Parks month period. For more ➢ For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland 50% or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a projector of health care, retirement, Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hal , 20 East Main Street, Ash and, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Contract for Personal Services less than $35,000.00, Page 5 of 5 ® DATE (MMIDDIYYYY) A~ o CERTIFICATE OF LIABILITY INSURANCE 4113/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Liberty Mutual Insurance NAME: PO Box 188065 PHONN Ex : 800-962-7132 ~C No : 800-845-3666 Fairfield, OH 45018 E-MAIL ADDRESS: BusinessService Libert Mutual.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : AmerlCan Econom Insurance Com an 19690 INSURED INSURER B Arkitek: Design & Architecture LLC 426 A St Ste 101 INSURER C Ashland OR 97520 INSURER D INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: 35118926 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE POLICY NUMBER MMIDDIYYYY MMIDDIYYI'Y ✓ COMMERCIAL GENERAL LIABILITY ✓ 026Z08850840 1112012016 1112012017 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE ~ OCCUR PREM SESOEa oNcur ence $ 1,000,000 ✓ Businessowners MED EXP (Any one person) $ 1 0,000 PERSONAL&ADVINJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 ✓ POLICY ❑ PRO- ❑ LOC PRODUCTS -COMP/OP AGG $ 2,000,000 JECT OTHER: $ AUTOMOBILE LIABILITY 02BZ08850840 11/20/2016 11/2012017 E~ aBadeDtsINGLE LIMIT $ 1,000,000 ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ ✓ AUTOS ONLY ✓ AUTOS ONLY Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY STATUTE ER ANYPROPRIETORIPARTNERIEXECUTIVE Y❑ N 1 A E.L. EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Ashland, Oregon, it's Elected Officials, it's Officers, and Employees are Additional Insured if required in a written contract, agreement or permit. CERTIFICATE HOLDER CANCELLATION The Cit of Ashland, Ore on SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE g THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 2O E. Myaln St. ACCORDANCE WITH THE POLICY PROVISIONS. Ashland OR 97520 AUTHORIZED REPRESENTATIVE Anisa Arnold ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD 35118926 3618468043 16-17 Master Certificate I Anisa Arnold 4/13/2017 12:30:00 PM (PDT) Page 1 of 3 BP $1 91 t)6 06 THIS ENDORSEMENT GRANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - BY WRITTEN CONTRACT, WRITTEN AGREEMENT OR PERMIT This endorsement modifies insurance provided under the following: BUSINESSODUNERS COVERAGE FORM The following is added to Paragraph C. Who is An ~a) This insurance does not apply to Insured in Section II _ Liability: any `occurrence"which takes place after the equipment lease expires; 4. Any person or organization for wham you are re- quired by written contract, written agreement or fib) This insurance does not apply to permit to provide insurance is an insured, subject "bodily injury" or "property to the following additional provisions: damage" arising out of the sole negligence of such person or or- a. The contract, agreement or permit must be ganization; in effect during the policy period shown in the Declarations, and must have been exe- t4) Permits issued by any state or political cuted prior to the "bodily injury", "property subdivision with respect to operations damage", upersonal and advertising injury". performed by you or on your behalf, subject to the following provision: b. The person or organization added as an in- sured by this endorsement is an insured only This insurance does not apply to "bodily to the extent you are held liable due to: injury", "property damage", "personal and advertising injury" arising out of op- j~) The ownership, maintenance ar use of erations performed for the state or that part of premises you own, rent, municipality; lease or occupy, subject to the following additional provisions: c. The insurance with respect to any architect, engineer, or surveyor added as an insured ta) This insurance does not apply to by this endorsement does not apply to any "occurrence" which takes place "bodily injury", "property damage", after you cease to be a tenant in "personal and advertising injury" arising out any premises leased to or rented to of the rendering of or the failure to render Your any professional services by ar far you, in- ~b) This insurance does not apply to eluding: any structural alterations, new can- ~1) The preparing, approving, or failing to struction or demolition operations prepare or approve maps, drawings, performed by or on behalf of the opinions, reports, surveys, change or- person or organization added as an ders, designs or specifications; and insured; (Z) Supervisory, inspection or engineering ~2) Your ongoing operations for that in- services. cured, whether the work is performed by you or for you; d. This insurance does not apply to "bodily injury" or "property damage" included within j3) The maintenance, operation or use by the "products-completed operations you of equipment leased to you by such hazard". person or organization, subject to the following additional provisions: e. A person's or organization's status as an in- sured under this endorsement ends when your operations for that insured are com- pleted. BP 81 91 fl6 fl6 Page 1 of 2 EP 35118926 3618468043 16-17 Maater Certificate Anisa Arnold 4/13/2017 12:30:00 PM (PDT) ~ Page 2 of 3 f. No coverage will be provided if, in the ab- insurers which potentially provide insurance sence of this endorsement, no liability would for such claim or "suit". be imposed by law on you. Coverage shall h. The insurance provided will not exceed the be limited to the extent of your negligence lesser of: or fault according to the applicable principles of comparative fault. ~1~ The coverage andlor limits of this policy, g. The defense of any claim or "suit" musk be °r tendered as soon as practicable to all other ~2) The coverage andlor limits required by said contract, agreement or permit. Page ~ of 2 35118926 3618468043 16-17 Master Certificate Anisa Arnold 4/13/2017 12:30:00 PM (PDT) ~ Page 3 of 3 03.09.17 Christopher brown.arkitek 426 a street suite 101 ashland,or 97520 proposal for city of ashland, cottage housing standards diagram drawings CLIENT: city of ashland, planning division, Brandon goldman PROFESSIONAL FEESICONTRIBUTIONS: cottage housing site drawings 10.00hrs. a $85.00/hr. $850.00 scope of work including: -(2) drawings representing 4112 unit density layout studies, site per city selection -coordination with city planning staff, review meetings -aesthetic refinement to city presentation standards proposed fee for services: $850.00 thanks. a Brandon - Thanks for including me. I will be on my vacation starting tomorrow and back by Wed of next week, so my focus is limited to getting the office in shape for my absence! imagine you need a more formal proposal but to give you a sense of costs on my end, I think it will be about a $720 proposal if I oversee the plan and having my intern work on this (hoping you have a general outline for the plans?) If this is all you need and this cost seems reasonable, let's schedule something for Friday morning the 17t" to review. Can you let me know the deadline for the graphics? Carlos Carlos Delgada A r c h i t e c t 217 Fourth Street Ashland, OR 91520 541.552.9502 carlos~CarlosDelgadoArchitect.com www.CarlosDelgadoArchitect.com Cottage Housing Development architectural illustration services RE: bid" received from Milo Shubat of Ashland Design Solutions Verbal discussion: 3/12/2017 Mr. Shubat indicated that due to the volume of work he was presently engaged in he would not be able to take on any new project until after June 2017. Given the tight timeline for this project it was discussed that would not work for the City. Mr. Shubat therefore did not provide a per hour cost for consideration. ~ i 4/ G Brandon Goldman Purchase order Fiscal Year 2017 Page: 1 of: 1 B City of Ashland - - I - Y - _ _ L ATTN: Accounts Pa able Purchase L 20 E. Main _ ~ Q Q Ashland, OR 97520 Order # V V T Phone:5411552-2010 0 Email: payable@ashland.or.us ~ ARKITEK: DESIGN & ARCHITECTURE LLC H CIO Planning Division N 426 A STREET 151 Winburn Way D SUITE 101 P Ashland, OR 97520 0 ASHLAND, OR 97520 Phone: 5411488-5305 R ~ Fax:5411552-2050 _Vendor:Ph4ne~Number~ ~ 1~en~Q~~~lum rrl ~ r~ : - = _ Brandon Goldman _ _ ~ _ Qate Ord~re~~ -1~~r~~Qr I~~in~b~r _ _I~a~~ ~ ~ir~~C ~~._-:~rT_~~-- ~ ~ - = - : = - : , : = ~iQn 0411712017 3202 Cit Accounts Pa able Item# _ _ ~ _--._Des~r~ ti~0..~~t~y - °:=i= n ~__f~~_~~_Pr~ee Design Services 1 Architectural and design services to prepare illustrations and site 1 $2,500.0000 $2,500.00 plans relating to cottage housing development standards. Not to exceed $2,500.00 Contract for Personal Services less than $35,000 Beginning date: 0312312017 Completion date: 06!3012017 Project Account: GL SUMMARY ~ 092716 - 604100 $2,500.00 ~ ' ~ ~ B ~ ~'"s''~ Date: ~ - ~ _ ~ Authorized Si' nature = _ ~ - - $2 500,00 - - . # 1~~,- C 1 T Y 0 F SHLAN RE~~~S'T~O~ Date of request; 3/30/2017 Required date for delivery: 6/30/2017 Vendor Name ('~ri~tflphP rn Arki~ek r~PSir~n ~ehitP~tlire Address, City, State, Zip 4~~ A St Sr~itP 101 Contact Name &Telephone Number Christopher Brawn 541-591-9988 Fax Number Email: arkitek(a arkitek.us SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption; ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2,50 Date approved by Council; ❑ Written quote or proposal attached ❑ Written note or ro osal attached _ Attach co of council communication _ If council a royal re aired, attach co of CC ® Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council; Contract # ® UerballWritten quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Farm #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council; ❑ (3) Written proposalslwritten solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until; Date - (Attach copy of council communication) Description of SERVICES Total Cost ArchitecturaUDesignseryices to prepare illustrations and site plans $2500 relating to cottage housing development standards. Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quotelproposal $ Project Number _ _ _ _ _ - _ _ _ Account Number 092716.604100 Account Number - - - Account Number - ~Expendifure must be charged fo fhe appropriate account numbers for fhe financials fo accurately reflect fhe actual expendifures. , 11° Director in collaboration with department to approve all hardware and software purchases:,..<< ll DirectQ~ Date Support -Yes / No By signing this requisition form, I cerfify~fha~ fhb.-C};fy's public contracting requirements have been salis~ied,._ r e r .,r , ~ ~ p Y n _~a~ p , Em to ee: ~ ~ - De artment Head: (Equal to or greater than $5,000) Department ManagerlSupervisor, City Administrator: (Equal to or greater than $25,000) funds appropriated for current fiscal year: YES / ND finance Director- (Equal to or grea#er than $5,000) ~ Dale Comments: Fnrm _ RAnnicitinn