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Home My WebLink About2017-126 Contract - Jonathan Lange PHD Contract for GOODS AND SERVICES Small Procurement Less than $5,000 C ~ T Y o F INDEPENpENT CONTRACTOR: Jan Lange, PhD X15 H LAN D CONTACT: Jon Lange 24 East Main Street ADDRESS: 2345 Blue Sky Lane Ashland, Oregon 97520 , Telephone: 5411488-6402 Ashland, OR 97524 Fax: 541/x8$-5311 TELEPHONE: 541-778-4072 FAX: BEGINNING PATE; 44118/2017 COMPLETION DATE~6~ 1C'~ ~ ~ d COMPENSATION: See exhibit B; not to exceed $ 4999,99 GOODS AND SERVICES TO BE PROVIDED: pevelopment and faa[itatian of Strategic plan for Ashland Police Department. In the event of conflicts or discrepancies among Contract Documents, this standard fans of the City of Ashland Contract wiU be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and inter retail in a manner that will not conflict with this standard form C" of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.094 and after cansideratian of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any wank described above and, unless otherwise specified, famish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, Licensed or bonded by ~e State of Oregon, are sa registered, licensed and banded. Contractor must also maintain a current City business license. 3. Ownership of Production: All documents, materials or items produced by Contractor pursuant to this contract shall be the property of City. 4. Statutory Requirements: ORS 2796.220~ 2798.225, 2796.234, 2798.235, ORS Chapter 244 and ORS 674.644 are made part of this contrail Indemnification: Contractor agrees to defend, indemn~y and save City, its officers, employees and agents harmless from those losses, expenses, ar other damages resulting from injury to any person ar damage to property arising out of ar inadent to the negligent performance of this contract by Contractor iLLs employees, or agents. Contractor shall not ~ held responsible for any [asses, expenses, ar other damages, directly, solely, and proximately caused by the negligence of City. 6. Termination: City ~onvenienre. This contract may be terminated at any time by the City. 7. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women ar emerging small businesses enterpr7ses in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. 9. Asbestos Abatement License: ff required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. ~ Q. Assignment and Subcontracts: Contractor shat( not assign this contract or subcontract any portion of the work. 11. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the perfamzance of the contract work set forth in this document. 12. gefault. The Contractor shall be in defauk of this agreement if Contractor commits any ma#erial breach or default of any covenant, warranty, certification, ar obligation it owes under the Contract. 13. Insurance. Contractor shall at its awn expense provide the fallowing insurance: a. a. Worker's Compensation insurance in compliance with ORS 656.417, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers. Worker's compensation insurance is required if work is performed by employees, subcontractors, ar volunteers, BY INITIALING THIS SENTENCE, CONTRACTOR CERTIFIES UNDER PENALTY OF LAW THAT THE WORK REQUIRED BY TWIS CONTRACT SHALL BE PERFORMED SOLELY BY THE UNDERSIGNED: b. General Liability insurance with a combined single limit, or the equivalent, of not [ass than $1,044,040 for each occurrence for Bodily Injury and Property Damage. c, Ali tomobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,004,000 for each accident for bodily Injury and Property Damage, including coverage for owned, hired arnon-owned vehicles, as applicable. 14. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon 15. THIS CONTRACT AND ATTACHEp EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL B1ND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES, Certification, Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contractor: Gity of hland: s a ~ ~ v Signa r Depat~rnent Head Johnathan I nge Tighe O'Meara Print Name Pri t Name LJ d Y ~ ~ ~ Title Date ~ 9 W-9 One copy of a W-9 is to be submitted with the signed contrail. Purchase order No. / Revised ]0-2&[4 Page 1 of 2 ~XH CERTIFICATIONSIREPRLSENTATIONS: Contractor, under penalty of perjury, cert;~es that (a}the number shown on the attached W-g form is its correct taxpayer ID {or is waiting far the number to be issued to it and (b} Contractor is not subject to backup withholding because {i} it is exempt from backup withholding or {ii) it has not been notified by the Internal Revenue Service (IRS} that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is na longer subject to backup withholding. Contractor further represents and warrants to City that {a} it has the power and authority to enter into and perform the work, fib} the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c} the work under the Contract shall be performed in accordance with the highest professional standards, and (d} Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that ifis business is nafi in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checKed four ar more of the following criteria: ✓ {1} I carry out the labor or services at a location separate from my residence or is in a specihc portion of my residence, set aside as the location of the business. (2) Commercia► advertising or business cards or a trade association membership are purchased for the business. ~3}Telephone listing is used far the business separate from the personal residence listing. (4} labor or services are performed only pursuant fio written contracts. ✓ (5} Labor or services are performed for two or more different persons within a period of one year. (fi} I assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warrant[eS, errors and omission insurance or [lability insurance relating to the labor or services to be provided, ~ ~y z ~ Con ctor (Date} Revised 10•?8-I~ Page 2 of 2 JQIV LANCE, PhD. 2345 BLUE SKY LANE • ASHLAND + OREGON • 97520 • 541.778-4072 ~~1t],~crC~tl'Sf)11.CC~tI Tighe O'Meara, Chief Ashland Police Department 1155 East Main St Ashland, OR 9520 PROPOSAL Client: Ashland Police Department Project. Strategic Planning: Consultation and Facilitation Dates: Begin April-May, 2017. Intermittent work through completion This document responds to a request for proposal from Tighe O'Meara, Chief of Police, Ashland Police Department, for services assisting with developing a strategic plan for the department. Services to include coaching and consulting with strategic planning committee, consulting on structure and form of developing external and internal stakeholder input, facilitating nominal group technique and prioritization ("dot-voting"} of "SWOTs", and consulting on final documentation and implementation. (It is hoped that a student intern from SOU will be available for some clerical assistance.) Costs are billed hourly far all preparation (including phone calls, planning, e-mail), meetings, and facilitation @ $1751hour. Estimated total = $4000 - $5000 (City of Ashland Business Registration No.: BL-007062) (Taxpayer ID: 198-36-0728} , ~ Purchase Order. _ , I~ Fiscal Year 2017 Page: 1 of: 1 '1'~fiP~ll91HE~1~`f~P~PE~~I.~l. B City of Ashland ~ ==~I~~~C~7Mt=-~---_----~T~-= L ATTN: Accounts Payable Purchase L 20 E. Main Order # ~ ~J Ashland, OR 97520 T Phone: 5411552-2010 O Email: payable@ashland.or.us ~ H CIO Police Department E LANGE,~ PHD, JONATHAN I I 1155 East Main Street D 2345 BLUE. SKY LANE p Ashland, OR 97520 O ASHLAND, OR 97520 Phone: 5411482-2211 R ~ Fax:5411488-5351 541 552-6425 L nn Merrifield Dat~Or~er~d = V~nd~~ _ umb@ =-_a e~~~vir~_ = - = = ` - - - = :~~tis~a__-_--_ 0412512017 308 FOB ASHLAND OR Cit Accounts Pa able _ v _ _ Police Strategic Plan 1 Development and facilitation for Ashland Police Department's 1 $4,999.0000 $4,999.00 Strategic Plan, Not to exceed $4,999.00 Contract for Goods and Services Small Procurement Less than $5,000 Beginning date: 0411812017 Completion date: 1010112017 Project Account: GL SUMMARY 060900 - 604160 $4,999.00 Date: ~Authori~e Sg~ure ° - _ - $4 999.00 ~~I~M#3 CITY OF p ~►.SH LAN D . _ s r ~ ~ s ~ ! ~t 4~ REQUISITION Dateof request; Required date for delivery; Vendor Name ► ann . Phi Address, City, State, Zlp X345 Blue Skv I one, Ashl~nrl ~R 975O Contact Name & Telephone Number Fax Number Jon Lange-541-778-4072 SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emer enc ❑ Reason for exemption; ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2,50 Date approved by Council; ❑ Written quote or proposal attached ❑ Written note or ro osal attached _ Attach co of council communication _ If council a roval re uired, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ® Direct Award Date approved by Council Contract # ❑ VerballWritten quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ~ ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council; ❑ (3) Written proposalslwritten solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication) Description of SERVICES Total Cost Development and facilitation for Ashland Police Department's Strategic Plan Not t0 Exceed $ 4999.99 Item # Quantity unit Description of MATERIALS Unit Price Total Cost a TOTAL COST ❑ Per attached quotelproposal $4999,99 • r X1.604160 Pro,ect Number _ _ _ _ _ _ _ _ _ Account Numbe 0609 Account Number • - Account Number _ _ _ - _ _ • _ - • - ~Expendifure must be charged fo the appropriafe account numbers for the financials fo accurately reflect fhe actual expenditures. IT Director in collaboration with deparfrnent to approve afl hardware and software purchases: IT Director Date Suppoi~ -Yes / No By signing this requisition form, I certify that the Cif 'sTpubliG con#rac~ng requiremenfs have been satisfied./ ~ ~ - f,/ ~ ~ a a' ~5 9= ; ~ , ~ ' _ ~ ` ' ~a. ~r = r~ De~ artment H~ad.,~ 1 Employee ' ~ a ~a ' (Equal to or greater than $5,000) Department Manag~~rlSupervisor; City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year.' YES / Na Finance Director- (Equal to or greater than X5,000) Date Comments: _ Form #3 -Requisition