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HomeMy WebLinkAbout2017-131 Contract - OBEC Consulting Engineers Contract for PERSONAL SERVICES less than $35,000 CITY O F CONSULTANT: OBEC Consulting Engineers ~S H LAN D n PE Pro'ect Mana er CONTACT. Jaime Jorda , ~ g 20 East Main Street Ashland, Oregon 97520 ADDRESS: 920 Country Club Road, Suite 100B Telephone: 5411488-6002 Eugene, OR 97401-6089 Fax: 5411488-5311 TELEPHONE: (541) 494-0595 DATE AGREEMENT PREPARED: 04/28/2017 BEGINNING DATE: 05/08/2017 COMPLETION DATE: 12/31/2018 COMPENSATION: Not to Exceed $34,995.00 (see attached) SERVICES TO BE PROVIDED: Provide professional engineering services for the design and construction of the Laurel/Hersey Street Railroad Crossing (see attached) ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said prima Cit of Ashland Contract. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings !Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, ~ud ments, or other lama es, direct) ,sole) ,and proximate) caused b the ne li ence of Cit . Contract for Personal Services, Revised 0610212015, Page 1 of 5 10. Termination: a. Mutual Consent. This contract maybe terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d)are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance incompliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, 2 000 000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. c. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, 2 000 000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, 1 000 000, or Not Applicable for each accident for Bodily Injur and Propert Dama e, Contract for Personal Services, Revised 0610212015, Page 2 of 5 including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverages) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional InsuredlCertificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions andlor self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suitor proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HEISHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall si n the certification attached hereto as Exhibit A and herein incorporated b reference. onsultant: City of Ashland 1 By By Signature Departm nt Head Print Name Print Name Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Personal Services, Revised 0610212015, Page 3 of 5 EXHIBIT A CERTIFICATIONSIREPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exemptfrom backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d} Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: f (1) I carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. -T (4) Labor or services are performed only pursuant to written contracts. ~r (5) Labor or services are performed for two or more different persons within a period of one year. (6) I assumefinancial responsibilityfordefective workmanship orforservice not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contrac (Date) Contract for Personal Services, Revised 0610212015, Page 4 of 5 1 ► + 1 1 1 EXHIBIT B ~ o s an ~ ~ i ~ ~ ~ ~ . ~ per hour effective June 30, 2016 (Increases annually every June 30 by the Consumer Price Index) /r - ~ - ~ . ~ portion of business oftheir 401K and IRS eligible employer, if the employer has cafeteria plans (including ten ormore employees, and childcare) benefits to the has received financial amount of wages received by assistance for the projector the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20283.20, include temporary orpart- Ashland ifthe contract time employees hired for less exceeds $20,283.20 or more. ➢ If their employer is the City of than 1040 hours in any Ashland includingthe Parks twelve-month periods For ➢ For all hours worked in a and Recreation Department. mare details on applicability month if the employee spends of this policy, please see 50% or more of the ➢ In calculating the living wage, Ashland Municipal Cade employee's time in that employers may add the value Section 3.12.020. month working on a project or of health care, retirement, Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 orvisit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ~S H LA N D Contract for Personal Services less than $35,000.00, Page 5 of 5 CO~~S(JLTl~~1~ ~_F~ ENGII~F~ S s'1. i. E.:}`. F~.~~~~, o~ April 6, 2017 ~ Ccrr,a~ ^.e Office L~,i<E osv~~c~o, G~ Karl Johnson, E.I.T. ;~C.l"1i3 J City of Ashland Engineering Department s~~~EN'i, c~~ 20 East Main Street ~'~'j , Ashland, OR 97520 ~JiE~F(7k;~, C7R ` RE: Laurel & Hersey Street Railroad Crossing (ODOT Rail Xing C-429.b9) v~~ct~i~v~~,~a,n OBEC Job No. b49-026.00 ~,~,,,~~~,,abet.corr Dear Karl: Thank you for considering OBEC Consulting Engineers for your laurel and Hersey Street Railroad Crossing Project. Based upon our understanding of the project, we have prepared the following scope of services along with the attached breakdown of costs for this project. Project Understanding In 2010, OBEC delivered Advanced plans, specs, and estimate for review. We understand that this intersection of laurel and Hersey Street and Central Oregon & Pacific Railroad design now needs to be updated and completed for bidding purposes. ODOT Rail Crossing Order C-429.69 has been acquired and the project layout shall conform to this agreement. In addition to the improvements shown in the rail order, the revised design will accommodate new ADA standards. It is our understanding that additional right of way or easements will not need to be acquired. It is assumed that the capacity of the existing storm drain system is sufficient and water quality and/or detention will not be required. Only minor storm drain modifications maybe necessary. The previously obtained topographic survey and right-of-way information will be used to finalize the design. There are several utilities within the project limits that will require updated coordination. Our proposed detailed scope of services for the design phase is as follows: Task 1 Project Management and Coordination The purpose of this task is to provide overall task management and project coordination with the City of Ashland as well as to manage OBEC Engineering staff assigned to the project. OBEC will be responsible for the following project management tasks: ■ Schedule, coordinate, and supervise project work Maintain communications and coordination with City staff ■ Monitor scope, schedule & budget for the project ■ Produce monthly invoices and progress reports (assumed to be no more than five) Karl Johnson 7 4 re r r / i'..{~ April 6, 2017 ~ ~ Page 2 Project Manager will attend up to two (2) meetings with City to review deliverables and~or coordinate ongoing design efforts and discuss results Task 2 Quality Assurance/Quality Control OBEC will be responsible for providing an independent senior-level Quality Assurance Review and Discipline-specific Checking at each major deliverable, including: ■ Advance (90%) Plans, Specifications, and Cost Estimate ■ Final (100%) Plans, Specifications, and Cost Estimate Task 3 Railroad Coordination Support City staff will continue to be the main point of contact with ODOT Rail and CORP for the project. OBEC will provide technical support to the City, as requested, to obtain final approval for the design and Construction and Maintenance (C8~M) Agreement. It is anticipated that one 11'~x17~~ exhibit will be necessary. For budgeting purposes, it is assumed that no more than 12 hours of effort will be necessary for this task. Task 4 Utility Coordination (limited) Utility coordination will be necessary to resolve potential conflicts prior to construction of the proposed project improvements. OBEC will contact al! private utilities that operate facilities within the project limits and notify them of the project, provide design drawings and information about the project, request that they identify and resolve any potential conflicts that exist within the public right-of-way. It is assumed that there are not more than three private utilities within the right of way. For budgeting purposes, it is understood that City staff will coordinate with and work to resolve any potential conflicts with all City-owned utilities for this project. This includes Ashland Power, AFN, Water, and Sanitary Sewer, as applicable. Task 5 Prepare Advance (90°~0) Plnns, Specs & Cost Estimate OBEC will update and submit Advance (90%) contract plans for review by City Staff. City and~or CORP feedback from the original design will be incorporated into the Advance Plans. OBEC will update from City of Ashland standard details to ODOT standard drawings into the drawing set, as needed. For budgeting purposes, it is anticipated that the Advance and Final Plans will consist of the following list of 11" x 17" plan sheets: Title Sheet 1 sheet Typical Sections 1 sheet Karl Johnson . y April 6, 2017 ~ : ~ ~ Page 3 Construction Details 9 sheets (5 new sheets) Traffic Control 1 sheet General Construction & Utility Plan and Profile 4 sheets Erosion Control Plan 1 sheet Signing and Striping layout 1 sheet Total i 8 sheets OBEC shall prepare draft technical specifications and special provisions for review and comment by City Staff. Specifications shall conform to the 2015 Oregon~APWA Standard Specifications for Construction as modified at the request of the City of Ashland. OBEC shall calculate detailed construction quantities and generate a detailed Engineer's Cost Estimate to accompany the Advance Plans for review by City Staff. OBEC shall provide the City with twa (2J paper copies and a PDF of the items above for review and comment. Task 6 Prepare Final Plans, Specs & Cost Estimate 4BEC will prepare and submit final contract documents for the purposes of bidding. City feedback from the Advance Plans will be incorporated into the final plans, specifications, and cost estimate. All plan sheets will be produced in 11 " x 17" format and submitted to the City on signed Mylar film. OBEC shall tabulate the final detailed construction quantities and generate a detailed Engineer's Cost Estimate to accompany the final plans. OBEC shall prepare final specifications and special provisions for the purposes of bidding. Specifications shall conform to the 2015 Oregon~APWA Standard Specifications for Construction and City of Ashland Standards. It is understood that the City of Ashland will prepare all front end specifications, assemble the bid booklets, advertise, distribute bidding packages, and conduct the bid opening, and award the construction contract. Task 7 Bidding Assistance OBEC shall assist the City of Ashland during the bidding process by answering contractor questions and preparing addenda, as necessary. The City of Ashland will be responsible for advertisement and receipt of all bids. OBEC will assist the City with evaluation of bids, if requested. Karl Johnson ~ ~ , April b, 2017 Page 4 Estimated Fee OBEC proposes to perform this scope of services on atime-and-materials basis for a cost not to exceed $34,995 as shown in the attached spreadsheet of estimated labor costs and expenses. These costs are in accordance with and based upon OBEC~s 2017 Standard Billing Rates, also attached. We hope that this proposal provides you with the information you require at this time. We look forward to working with you on this project. Sincerely, Jai Jorda PE Project Manager J LJ Enclosures In ~o 0 0 0+0 o~oio ~ N o N ~ H O~O O1O O~OfO gip, M P ~ N Q O r~:O~O ~Ny O~ P i NI~IN O N;~ is a ~ Y ~ O~O~Q P ~OSOIO; n ~ ~ ~ ~ N l9 MS(~j.-~~ v~'6)"sue ~ H H C n i i l Q d I R i~ I( o uE, E I t O t ~ ~ I U x ~ ~ I f ~ ~ ( ip II II II 00 ~ m C 1' i N N W C N C C [II F I ~ ;w W F N 0 O .N .N V ~ k E ' ~ ; Q ~ yZj Q Q ~ ~ ~ m N I ~ I ~ f f ' Z x W U C W U ~ t~ i l? k W ~ c m m ~ j ! ~ ~ ~ ~ « u p~ ` f C Z O C N C O 1 1 ~ ~ ~0 ~ 6 w O d t~ t[ ' ~ i ~ j W W W C M ~ i i{ f ,Q V m O ~ ~ t ;Z N O C "o m ~ ili~~! E fQ `o o ~ fif~t~ ~ ~ ~ l i ' E E ~ ff E j I f i i I[ i r N ! ' i Ni N~~ rN~~ f4. Q = i ~ ~^i i N i I ~ ~ ~ F l i ~ ~ i ply ~ 1 ' { MN P C ~ N'^I i ~~N ~ N, a m i l l` c ~ ~ v ~ I I i a { ~ O I N w i ~ ~ ; oin ~ ~ i b;N C W O ~I i ~ I CI a ~ IN's. ~ ~ ~ n! w: N C p p W f ~ I ~ N 0. D 7 ( I! 6 W 0 N ! ~ ' ~ ~ ~ X U ~ ) W i y. t- i C ~ ! ; ^:N 'N N t o C 4 i 1 i! -'!w U d o L Q i~l f ~oD~~',N In~ w ~ ~ ~ l i ~ ~ { . 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I,. ~~N~ C i Y ?Y,W; f ~ i N C~ CI !NI N- t ; 'oi o~ Nt 0; j ( d r uiti u- yy N O) T~ a7SV 0latl I 4 O u~ S «~6i ~ ~ 0,O 0l?;o N, ~ n ~ `cl~ ~cja » o ~ ~ o • ui os o c! v ~ io C E'.cc~«I~o c ~ ~ o: Qi9; ctd;~ ~ r ~ ) ~ p!~: a a W OIQ{U~ o~Q~a;i i ~ ~ .i QI ~j ei ~I Y; !i~ , ~ m N d~O oc Rio dlm m C r ..,.y. ~ ~ _ J C i ~ l U -in(ro:a~N o!n Nl N~Nj N~N~N!N ~ ~ O Q~Q{Q!Q~Q:QjQ FI FI F;F`: F:F~~F Bridge/Structures . i?aadwaylCivit .Specifications, f'ermitt+ng 8 utilities Survey/Geomatics Construction Engineering Management 2017 Salary Grade & Hourly Rates Personnel Classification Personnel Classification Principal~President $252 Principal~Vice President $226 Desiqn Construction Division Manager 3 $215 Division Manager 3 $215 Division Manager 2 $208 Division Manager 2 $208 Project Manager 3 $208 Construction Project Manager 3 $208 Engineer 8 $208 Division Manager 1 $174 Division Manager 1 $174 Construction Project Manager 2 $174 Project Manager 2 $174 Construction Project Manager 1 $158 Engineer 7 $174 Assistant Project Manager 1 $136 Project Manager 1 $158 Canstruction Engineer 5 $136 Engineer b $158 Canstruction Engineer 4 $120 Utility Coordinator 3 $123 Construction Engineer 3 $111 Transportation Planner $136 Construction Engineer 2 $95 Engineer 5 $136 Engineering Tech 4 $120 Designer 4 $120 Engineering Tech 3 $95 Engineer 4 $120 Engineering Tech 2 $81 Senior Environmental Specialist $120 Engineering Tech 1 $71 Utility Coordinator 2 $120 CE;COP $60 Utility Coordinator 1 $111 Designer 3 $1 11 Administration Engineer 3 $1 11 IT Manager ~ HR Manager ~ Marketing Manager $174 Environmenatl Specialist 3 $111 Proposal Manager $120 Designer 2 $95 Contract Administrator $120 Engineer 2 $95 Database Controller $111 Environmenatl Specialist 2 $95 Sr„ Proposal Coordinator $111 Designer 1 $83 Project Accountant ~ Project Controller $1 11 Engineer 1 $83 Proposal Coordinator ~ Sr. Graphic Artist $95 Environmenatl Specialist 1 $83 Network Administrator 1 $95 Drafting Supervisor $136 Administrative Assistant 4 ~ Sr. Billing Clerk $83 Sr. CAD Drafter $111 Marketing Coordinator 1 ~ Graphic Artist $83 CAD Drafter 4 $95 Administrative Assistant 3 ~ Sr. Accounting Clerk $81 CAD Drafter 3 $83 Administrative Assistant 2 ~ Accounting Clerk 2 $71 CAD Drafter 2 $81 HS Interns /File Clerks $46 CAD Drafter 1 $60 Surve in Division Manager 1 $174 Project Surveyor -Team Lead $136 Project Surveyor $120 Survey Tech 3 $95 Survey Tech 2 $81 Survey Tech 1 $60 Travel/Reimbursable Expenses: Mileage: ODOT Current Rate Equipmen4 Charges: Reimbursable job costs will be invoiced at cost. Special equipment @ direct rental cost Client#: 331197 OBECCONE ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDfYYYY) 510112017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: USI Kibble 8c Prentice PR PHONE 206 441.6300 FAx 610.362-852 601 Union Street, Suite 1000 ACA, No, Ext ; Alc, No ,4DDRESS: PL.CertRegU@St@usi.com Seattle, WA 98101 INSURER(S) AFFORDING COVERAGE NAIC # INSURERA; U. S. Specialty Insurance Compa 29599 INSURED INSURER B OBEC Consulting Engineers, Inc. INSURER C 920 Country Club Rd, #100B INSURER D Eugene, OR 97401 INSURER E ; INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE= BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE: BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MMIDDlYYYY MMIDDIYYYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE ~ OCCUR I PREMISESa occu ence $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- ~ POLICY JECT LOC PRODUCTS - COMPIOP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUT05 Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE I AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION i i PER OTH- AND EMPLOYERS' LIABILITY Y~ N I TAT R ANY PROPRIETOR/PARTNERfEXECUTIVE ~ E.L. EACH ACCIDENT $ OFFICERlMEMBER EXCLUDED? ❑ ' N ( A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below I ~ E.L. DISEASE -POLICY LIMIT $ A Professional USS1627091 912512016 091251201 $5,000,000 per claim Liability I ~i $5,000,000 annl aggr. DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: Contract for Personal Services, Provide Professional Engineering Services for the Design and Construction of the Laurel I Hersey Street Railroad Crossing. CERTIFICATE HOLDER CANCELLATION City of Ashland SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Attn: Karl Johnson, Associate Engineer ACCORDANCE WITH THE POLICY PROVISIONS. 20 East Main Street Ashland, OR 97520 AUTHORIZED REPRESENTATIVE ~Q ~ ~lM'~--- I ©1988.2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) 1 of 1 The ACORD name and logo are registered marks of ACORD #S204166021M19835830 AGSZP ® DATE (MMIDDIYYYY) A~ RD CERTIFICATE OF LIABILITY INSURANCE 0510112017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Parker, Smith & Feek, Inc. a °Nl o Ext ; 425-709-3600 aic No ; 425-709-7460 2233112th Avenue NE E-MAIL Bellevue, WA 98004 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Sentinel Insurance Company INSURED INSURER B : Hartford InS. CO. Of th@ MIdW2St OBEC Consulting Engineers 920 Country Club Road, Suite 1006 INSURER C Eugene, OR 97401 INSURER D INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER MMIDDIYYYY MMIDDIYYYY LIMITS LTR A GENERAL LIABILITY 52SBAIX2270 3!2012017 312012018 EACH OCCURRENCE $ 2,000,000 X DAMAGE TO RENTED 1 Q~~ COMMERCIAL GENERAL LIABILITY X PREMISES Ea occurrence $ CLAIMS-MADE a OCCUR MED EXP (Any ane person) $ 1 PERSONAL & ADV INJURY $ 2,001),00 GENERAL AGGREGATE $ 4,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPlOP AGG 4+~~~+~~~ POLICY X PRO- LOC ~ $ A AUTOMOBILE LIABILITY 52UECPT7813 3/20/2017 ~ 3120/2018 E~ aBadeDtSINGLE LIMIT i $ 2 000 000 X ANY AUTO X BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident UMBRELLALIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE ~ AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION 52WBCRT5496 X WC STATU- OTH- B AND EMPLOYERS' LIABILITY 3!20!2017 3120/2018 TORY LIMITS ER ANY PROPRIETOR/PARTNERIEXECUTIVE Y / N WA Stop Gap E.L. EACH ACCIDENT $ 1 OFFICER/MEMBER EXCLUDED? ❑ N ! A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1 If yes, describe under 1 +Qp~ 00~ DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ I i i DESCRIPTION OF OPERATIONS !LOCATIONS 1 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Provide professional engineering services for the design and construction of the LaurellHersey Street Railroad Crossing. The City of Ashland, Oregon, and its elected officials, officers and employees are an additional insured and coverage is primary and non-contributory on the general liability and automobile policies per the attached entlorsementslforms. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland 20 East Main Street AUTHORIZED REPRESENTATIVE Ashland, OR 97520 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD COMMERCIAL AUTOMOBILE HA 99160312 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL AUTOMOBILE BROAD FORM ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM To the extent that the provisions of this endorsement provide broader benefits to the "insured" than other provisions of the Coverage Form, the provisions of this endorsement apply. 1. BROAD FORM INSURED d. Any "employee" of yours while using a A. Subsidiaries and Newly Acquired or covered "auto" you don't own, hire or Formed Organizations borrow in your business or your The Named Insured shown in the personal affairs. Declarations is amended to include: C. Lessors as Insureds (1) Any legal business entity other than a Paragraph A.1. -WHO IS AN INSURED - of partnership or joint venture, formed as a Section II -Liability Coverage is amended to subsidiary in which you have an add: ownership interest of more than 50% on e. The lessor of a covered "auto" while the the effective date of the Coverage Form. "auto" is leased to you under a written However, the Named Insured does not agreement if: include ,any subsidiary that is an insured under any other automobile (1) The agreement requires you to policy or would be an "insured" under provide direct primary insurance for such a policy but for its termination or the lessor and the exhaustion of its Limit of Insurance. (2) The "auto" is leased without a driver. (2) Any organization that is acquired or Such a leased "auto" will be considered a formed by you and over which you covered "auto" you own and not a covered maintain majority ownership. However, "auto" you hire. the Named Insured does not include any D. Additional Insured if Required by Contract newly formed or acquired organization: (1) Paragraph A.1. -WHO IS AN INSURED (a) That is a partnership or joint - of Section II -Liability Coverage is venture, amended to add: (b) That is an "insured" under any other f. When you have agreed, in a written policy, contract or written agreement, that a (c) That has exhausted its Limit of person or organization be added as Insurance under any other policy, or an additional insured on your (d) 180 days or more after its business auto policy, such person or acquisition or formation by you, organization is an "insured", but only unless you have given us notice of to the extent such person or the acquisition or formation. organization is liable for "bodily Coverage does not apply to "bodily injury" or "property damage" caused injury" or "property damage" that results by the conduct of an "insured" under from an "accident" that occurred before paragraphs a. or b. of Who Is An you formed or acquired the organization. Insured with regard to the B. Employees as Insureds ownership, maintenance or use of a covered auto. Paragraph A.1. -WHO IS AN INSURED - of SECTION II -LIABILITY COVERAGE is amended to add: ©2011, The Hartford (Includes copyrighted material Form HA 9916 0312 of ISO Properties, Inc., with its permission.) Page 1 of 5 2 of $ ~~CGCONS (~SOGC~) The insurance afforded to any such E. Primary and Non-Contributory if additional insured applies only if the Required by Contract "bodily injury" or "property damage" Only with respect to insurance provided to occurs: an additional insured in 1.D. -Additional (1) During the policy period, and Insured If Required by Contract, the (2) Subsequent to the execution of such following provisions apply: written contract, and (3) Primary Insurance When Required By (3) Prior to the expiration of the period Contract of time that the written contract This insurance is primary if you have requires such insurance be provided agreed in a written contract or written to the additional insured. agreement that this insurance be (2) How Limits Apply primary. If other insurance is also primary, we will share with all that other If you have agreed in a written contract insurance by the method described in or written agreement that another Other Insurance 5.d. person or organization be added as an additional insured on your policy, the (4) Primary And Non-Contributory To Other most we will pay on behalf of such Insurance When Required By Contract additional insured is the lesser of: If you have agreed in a written contract (a) The limits of insurance specified in or written agreement that this insurance the written contract or written is primary and non-contributory with the agreement; or additional insured's own insurance, this insurance is primary and we will not (b) The Limits of Insurance shown in seek contribution from that other the Declarations. insurance. Such amount shall be a part of and not Paragraphs (3) and (4) do not apply to other in addition to Limits of Insurance shown insurance to which the additional insured in the Declarations and described in this has been added as an additional insured. Section. (3) Additional Insureds Other Insurance When this insurance is excess, we will have,no duty to defend the insured against any suit if If we cover a claim or "suit" under this any other insurer has a duty to defend the Coverage Part that may also be covered insured against that "suit". If no other insurer by other insurance available to an defends, we will undertake to do so, but we will additional insured, such additional be entitled to the insured's rights against alt insured must submit such claim or "suit" those other insurers. to the other insurer for defense and When this insurance is excess over other indemnity. insurance, we will pay only our share of the However, this provision does not apply amount of the loss, if any, that exceeds the sum to the extent that you have agreed in a of: written contract or written agreement (1) The total amount that all such other that this insurance is primary and non- insurance would pay for the loss in the contributory with the additional insured's absence of this insurance; and own insurance. (2) The total of all deductible and self-insured (4) Duties in The Event Of Accident, Claim, amounts under all that other insurance. Suitor Loss If you have agreed in a written contract We will share the remaining loss, if any, by the method described in Other Insurance 5.d. or written agreement that another person or organization be added as an 2. AUTOS RENTED BY EMPLOYEES additional insured on your policy, the Any "auto" hired or rented by your "employee" additional insured shall be required to on your behalf and at your direction will be comply with the provisions in LOSS considered an "auto" you hire. CONDITIONS 2. -DUTIES IN THE The OTHER INSURANCE Condition is amended EVENT OF ACCIDENT, CLAIM ,SUIT by adding the following: OR LOSS - OF SECTION IV - BUSINESS AUTO CONDITIONS, in the same manner as the Named Insured. ©2011, The Hartford (Includes copyrighted material Form HA 9916 0312 of ISO Properties, Inc., with its permission.) Page 2 of 5 3 of ~ UQCCCUNS (SSOOC~) BUSINESS LIABILITY COVERAGE FORM (b) Rented to, in the care, custody or b. Coverage under this provision does not antral af, or aver which physical apply to: control is being exercised for any (1) "Bodily injury" or "property damage" purpose by you, any of your that occurred; or "employees", "volunteer workers", (2) "personal and advertising injury" any partner or member (if you are arising out of an offense committed a partnership ar joint venture), or any member (if you are a limited before you acquired ar formed the liability company}. organization. b. Real Estate Manager 4. Operator Of Mobile Equipment Any person (other than your "employee" or With respect to "mobile equipment" registered in "volunteer worker"), or any arganizatian your name under any motor vehicle reg~strat~on while acting as your real estate manager. law, any person is an insured while driving such orar Custodians Of Your equipment along a public highway with your c. Temp y permission. Any other person ar organization Property responsible far the conduct of such person is Any person or organization having proper also an insured, but only with respect to liability temporary custody of your property if you arising out of the operation of the equipment, and die, but only: only if na other insurance of any kind is available (1) With respect to liability arising out of the to that person or organization for this liability. maintenance ar use of that property; and However, no person ar organization is an insured with respect ta: (2) Until your legal representative has been appointed. a. "Bodily injury" to a co-'"employee" of the person driving the equipment; or d. Legal Representative If You Die Your le al re resentative if you die, but b. "Property damage" to property owned by, g p rented to, in the charge of ar occupied by only with respect to duties as such. That you or the employer of any person who is representative wilt have all your rights and an insured under this provision. duties under this insurance. e. Unnamed Subsidiary 5. Operator of Nonowned Watercraft n subsidia and subsidiary thereof, of With respect to watercraft you da not own that A y ry is less than 51 feet long and is not being used yours which is a legally incorporated entity of which au own a financial interest of to carry persons far a charge, any person is an y insured while operating such watercraft with mare than 50% of the voting stock an the effective date of this Coverage Park. your permission. Any other person or organization responsible far the conduct of The insurance afforded herein for any such person is also an insured, but only with subsidiary not shown in the Declarations respect to liability arising out of the operation as a named insured does not apply to of the watercraft, and only if no other injury or damage with respect to which an insurance of any kind is available to that insured under this insurance is also an person or organization farthis liability. insured under another policy or would be an insured under such policy but for its However, na person or arganizatian is an insured with respect to: termination or upon the exhaustion of its limits of insurance. a. "Bodily injury" to a ca-"employee" of the person operating the watercraft; or 3. Newly Acquired Or Formed Organization b. "Property damage" to property owned by, Any organization you newly acquire or farm, rented to in the charge of ar occupied by other than a partnership, joint venture or you or the employer of any person who is limited liability company, and over which you maintain financial interest of more than 50% of an insured under this provision. the voting stack, will qualify as a Named 6. Additional Insureds When Required By Insured if there is na other similar insurance Written Contract, Written Agreement Or available to that organization. However: Permit a. Coverage under this provision is afforded The persons) ar organization(s) identified in only until the 180th day after you acquire Paragraphs a. through f. below are additional or form the organization or the end of the insureds when you have agreed, m a written policy period, whichever is earlier; and Form SS 00 08 04 05 Page 11 of 24 ~QC~~~;or~s is~ooa) r of 'BUSINESS LIABILITY COVERAGE FORM contract, written agreement or because of a (e) Any failure to make such permit issued by a state or political inspections, adjustments, tests or subdivision, that such person or organization servicing as the vendor has be added as an additional insured on your agreed to make or normally policy, provided the injury or damage occurs undertakes to make in the usual subsequent to the execution of the contract or course of business, in connection agreement, or the issuance of the permit. with the distribution or sale of the A person or organization is an additional products; insured under this provision only for that (f7 Demonstration, installation, period of time required by the contract, servicing or repair operations, agreement or permit. except such operations performed However, no such person or organization is an at the vendor's premises in connection with the sale of the additional insured under this provision if such product; person or organization is included as an additional insured by an endorsement issued (g) Products which, after distribution by us and made a part of this Coverage Part, or sale by you, have been labeled including all persons or organizations added or relabeled or used as a as additional insureds under the specific container, part or ingredient of any additional insured coverage grants in Section other thing or substance by or for F. -Optional Additional Insured Coverages. the vendor; or a. Vendors (h) "Bodily injury" or "property Any person(s) or organization(s) (referred to damage" arising out of the sole negligence of the vendor for its below as vendor), but only with respect to own acts or omissions or those of "bodily injury" or "property damage" arising its employees or anyone else out of "your products" which are distributed acting on its behalf. However, this or sold in the regular course of the vendor's exclusion does not apply to: business and only if th;s Coverage ,Part (i) The exceptions contained in provides coverage, for bodily m~ury or property damage included within the Subparagraphs (d) or (f); or "products-completed operations hazard". (ii) Such inspections, adjustments, (1) The insurance afforded to the vendor tests or servicing as the vendor is subject to the following additional has agreed to make or normally exclusions: undertakes to make in the usual course of business, in This insurance does not apply to: connection with the distribution (a) "Bodily injury" or "property or sale of the products. damage" for which the vendor is (2) This insurance does not apply to any obligated to pay damages by insured person or organization from reason of the assumption of whom you have acquired such products, liability in a contract or agreement. or any ingredient, part or container, This exclusion does not apply to entering into, accompanying or liability for damages that the containing such products. vendor would have in the absence of the contract or agreement; b. Lessors Of Equipment (b) Any express warranty (1) Any person or organization from unauthorized by you; whom you lease equipment; but only (c) Any physical or chemical change with respect to their liability for ;ibodily injury , property damage or in the product made intentionally "personal and advertising injury" by the vendor; caused, in whole or in part, by your (d) Repackaging, except when maintenance, operation or use of unpacked solely for the purpose of equipment leased to you by such inspection, demonstration, testing, person or organization. or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; Page 12 of 24 Form SS 00 08 04 05 5 018 UCiC(,CUNS (JJOOG) BUSINESS LIABILITY COVERAGE FORM (2) With respect to the insurance afforded e. Permits Issued By State Or Political to these additional insureds, this Subdivisions insurance does not apply to any (1) Any state or political subdivision, but "occurrence" which takes place after only with respect to operations you cease to lease that equipment. performed by you or on your behalf for c. Lessors Of Land Or Premises which the state or political subdivision (1) Any person or organization from has issued a permit. whom you lease land or premises, but (2) With respect to the insurance afforded only with respect to liability arising out to these additional insureds, this of the ownership, maintenance or use insurance does not apply to: of that part of the land or premises (a) "Bodily injury", "property damage" leased to you. or "personal and advertising (2) With respect to the insurance afforded injury" arising out of operations to these additional insureds, this performed for the state or insurance does not apply to: municipality; or (a) Any "occurrence" which takes (b) "Bodily injury" or "property damage" place after you cease to lease that included within the "products- land or be a tenant in that completed operations hazard". premises; or f. Any Other Party (b) Structural alterations, new (1) Any other person or organization who construction or demolition is not an insured under Paragraphs a. operations performed by or on through e. above, but only with behalf of such person or respect to liability for "bodily injury", organization. "property damage" or "personal and d. Architects, Engineers Or Surveyors advertising injury" caused, in whole or (1) Any architect, engineer, or surveyor, but in part, by your acts or omissions or only with respect to liability for "bodily the acts or omissions of those acting injury", "property damage" or "personal on your behalf: and advertising injury" caused, in whole (a) In the performance of your or in part, by your acts or omissions or ongoing operations; the acts or omissions of those acting on (b) In connection with your premises your behalf: owned by or rented to you; or (a) In connection with your premises; (c) In connection with "your work" and or included within the "products- (b) In the performance of your completed operations hazard", but ongoing operations performed by only if you or on your behalf. (i) The written contract or written (2) With respect to the insurance afforded agreement requires you to to these additional insureds, the provide such coverage to following additional exclusion applies: such additional insured; and This insurance does not apply to (ii) This Coverage Part provides "bodily injury", "property damage" or coverage for "bodily injury" or "personal and advertising injury" "property damage" included arising out of the rendering of or the within the "products- failure to render any professional completed operations hazard". services by or for you, including: (2) With respect to the insurance afforded (a) The preparing, approving, or to these additional insureds, this failure to prepare or approve, insurance does not apply to: maps, shop drawings, opinions, "Bodily injury", "property damage" or reports, surveys, field orders, "personal and advertising injury" change orders, designs or arising out of the rendering of, or the drawings and specifications; or failure to render, any professional (b) Supervisory, inspection, architectural, engineering or surveying architectural or engineering services, including: activities. Form SS 00 08 04 05 Page 13 of 24 6of 8 oa~c~,o~~s ~ssooa7 ' BUSINESS LIABILITY COVERAGE FORM (a) The preparing, approving, or This General Aggregate limit does not failure to prepare or approve, apply to "property damage" to premises maps, shop drawings, opinions, while rented to you or temporarily reports, surveys, field orders, occupied by you with permission of the change orders, designs or owner, arising out of fire, lightning or drawings and specifications; or explosion. (b) Supervisory, inspection, 3. Each Occurrence Limit architectural or engineering Subject to 2.a. or 2.b above, whichever activities. applies, the most we will pay for the sum of all The limits of insurance that apply to additional damages because of all "bodily injury", insureds are described in Section D. -Limits "property damage" and medical expenses Of Insurance. arising out of any one "occurrence" is the How this insurance applies when other Liability and Medical Expenses Limit shown in insurance is available to an additional insured the Declarations. is described in the Other Insurance Condition The most we will pay for all medical expenses in Section E. -Liability And Medical Expenses because of "bodily injury" sustained by any General Conditions. one person is the Medical Expenses Limit No person or organization is an insured with shown in the Declarations. respect to the conduct of any current or past 4. Personal And Advertising Injury Limit partnership, joint venture or limited liability Subject to 2.b. above, the most we will pay for company that is not shown as a Named Insured in the sum of all damages because of all the Declarations. "personal and advertising injury" sustained by D. LIABILITY AND MEDICAL EXPENSES any one person or organization is the Personal LIMITS OF INSURANCE and Advertising Injury Limit shown in the Declarations. 1. The Most We Will Pay 5. Damage To Premises Rented To You Limit The Limits of Insurance shown in the Declarations and the rules below fix the most The Damage To Premises Rented To You we will pay regardless of the number of: Limit is the most we will pay under Business Liability Coverage for damages because of a. Insureds; property damage to any one premises, while b. Claims made or "suits" brought; or rented to you, or in the case of damage by fire, c. Persons or organizations making claims or lightning or explosion, while rented to you or bringing "suits". temporarily occupied by you with permission of 2. Aggregate Limits the owner. The most we will pay for: In the case of damage by fire, lightning or explosion, the Damage to Premises Rented To a. Damages because of "bodily injury" and You Limit applies to all damage proximately "property damage" included in the caused by the same event, whether such "products-completed operations hazard" is damage results from fire, lightning or explosion the Products-Completed Operations or any combination of these. Aggregate Limit shown in the Declarations. 6. How Limits Apply To Additional Insureds b. Damages because of all other "bodily The most we will pay on behalf of a person or injury", "property damage" or "personal organization who is an additional insured and advertising injury", including medical under this Coverage Part is the lesser of: expenses, is the General Aggregate Limit a. The limits of insurance specified in a shown in the Declarations. written contract, written agreement or This General Aggregate Limit applies permit issued by a state or political separately to each of your "locations" subdivision; or owned by or rented to you. b. The Limits of Insurance shown in the "Location" means premises involving the Declarations. same or connecting lots, or premises Such amount shall be a part of and not in whose connection is interrupted only by a addition to the Limits of Insurance shown in street, roadway or right-of-way of a the Declarations and described in this Section. railroad. Page 14 of 24 Form SS 00 08 04 05 ~ of 8 UEiCG(;UN5 (5000} r BUSINESS LIABILITY COVERAGE FORM (6) When You Are Added As An When this insurance is excess over other Additional Insured To Other insurance, we will pay only our share of Insurance the amount of the loss, if any, that That is other insurance available to exceeds the sum of: you covering liability for damages (1) The total amount that all such other arising out of the premises or insurance would pay for the loss in the operations, or products and completed absence of this insurance; and operations, for which you have been (2) The total of all deductible and self- added as an additional insured by that insured amounts under all that other insurance; or insurance. (7) When You Add Others As An We will share the remaining loss, if any, with Additional Insured To This any other insurance that is not described in Insurance this Excess Insurance provision and was not That is other insurance available to an bought specifically to apply in excess of the additional insured. Limits of Insurance shown in the However, the following provisions Declarations of this Coverage Part. apply to other insurance available to c. Method Of Sharing any person or organization who is an If all the other insurance permits additional insured under this Coverage contribution by equal shares, we will follow Part: this method also. Under this approach, (a) Primary Insurance When each insurer contributes equal amounts Required By Contract until it has paid its applicable limit of This insurance is primary if you insurance or none of the loss remains, have agreed in a written contract, whichever comes first. written agreement or permit that If any of the other insurance does not permit this insurance be primary. If other contribution by equal shares, we will insurance is also primary, we will contribute by limits. Under this method, each share with all that other insurance insurer's share is based on the ratio of its by the method described in c. applicable limit of insurance to the total below. applicable limits of insurance of all insurers. (b) Primary And Non-Contributory 8. Transfer Of Rights Of Recovery Against To Other Insurance When Others To Us Required By Contract a. Transfer Of Rights Of Recovery If you have agreed in a written If the insured has rights to recover all or contract, written agreement or part of any payment, including permit that this insurance is Supplementary Payments, we have made primary and non-contributory with under this Coverage Part, those rights are the additional insured's own transferred to us. The insured must do insurance, this insurance is nothing after loss to impair them. At our primary and we will not seek request, the insured will bring "suit" or contribution from that other transfer those rights to us and help us insurance. enforce them. This condition does not Paragraphs (a) and (b) do not apply to apply to Medical Expenses Coverage. other insurance to which the additional b. Waiver Of Rights Of Recovery (Waiver insured has been added as an Of Subrogation) additional insured. If the insured has waived any rights of When this insurance is excess, we will recovery against any person or have no duty under this Coverage Part to organization for all or part of any payment, defend the insured against any "suit" if any including Supplementary Payments, we other insurer has a duty to defend the have made under this Coverage Part, we insured against that "suit". If no other also waive that right, provided the insured insurer defends, we will undertake to do waived their rights of recovery against so, but we will be entitled to the insured's such person or organization in a contract, rights against all those other insurers. agreement or permit that was executed prior to the injury or damage. Form SS 00 08 04 05 Page 17 of 24 8 of 8 GDCt,GGN~ (~SOOC~) Purchas r e 0 der v~ Fiscal Year 2017 Page: 1 af: 1 B City of Ashland - - -~~~fl"~~ll~~~'~-~~- N: Accounts Payable ~ 20 E. Main Purchase L Ashland OR 7 Order # ~J 9 520 T Phone: 5411552-2010 O Email: payable@ashland.or.us ~ OBEC CONSULTING ENGINEERS INC H C1O Engineering Division ' 151 Winburn Way N 920 COUNTRY CLUB ROAD p Ashland, OR 97520 D SUITE 1OOB Phone: 5411488-5347 0 EUGENE, OR 97401-6089 T Fax: 5411488-6006 R ~ 541 683-6576 Karl Johnson - - T9_ ~ - ~ rQ~~ - - 0511612017 679 FOB ASHLAND OR/NET30 Cit Accounts Pa able _ _ _ _ - - - - - - = - - - ~=____ri_ _ Engineering Services 1 Professional engineering services for the design and construction 1 $34,995.0000 $34,995.00 of the Laurel StreetlHersey Street railroad crossing. Contract for Personal Services Less than $35,000 Beginning date: 05!0812017 Completion date: 1213112018 Project Account: E-201136-100 GL SUMMARY 081200 - 704200 $34,995.00 r ~ ~ ~ f~ Date: ~~Autho~zed Signature - - $34 995.00 ~.6~. ~ - 01~M#3 r~ GITY OF S H LA N D ~ . _ s ~ { { 11 q REQUISITION s Date of request: 05/09/2017 Required datefordelivery: ASAP Vendor Name OBEC Consulting Engineers, Inc. Address, City, State, Zip 920 Country Club Rd, #1008, Eugene, OR 97401 Contact Name & Telephone Number Jaime Jordan, P E ,Project Manager, (541) 494-0595 E-Mail Jooddan@obec.com SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emer en ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procuremertt Cooperative Procurement Less than $5,000 ❑ Request for Proposal (copies on file) ❑ State of Oregon ❑ Direct Award Date approved byCouncil: Contract# ❑ Verbal/Written quote(s) or proposal(s) ❑ State ofWashington Irttermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5Kto $75K Contract# PERSONAL SERVICES ❑ Special Procurement Irdergovernmental Agreemertt $5,000to$75,000 ❑ Form#9, RequestforApproval ❑ Agency Less than $35,000, by direct a ointment Date original contract approved by Council: ® pp ❑ Written quote or proposal attached (Date) ❑ (3) Written proposals/written solicitation Date approved byCouncil: ® Form #4, Personal Services $5K to $75K Valid until: (Date) Description of SERVICES Total Cost Provide City ofAshland with professional engineeringservices forthe design and construction of $34,995.00 thelaurel St/Hersey St Railroad Crossing (see attached) Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST Per attached quote/proposal $ Project Number 201136.100 Account Number OS1200.704200 AccountNumber___- - - AccountNumber___- - - - *Expenditure mustbe charged to the appropriate accountnumbers for the financials to accuratelyreflect the actual expenditures ITDirectorin collaboration with depa~mentto approveall hardware and software purchases; a ITDirector tr : ~ ~Date Support -Yes/ No B si nm this re uist~i~ form, I certi that the Ci 's ublic contractin re uirements have been satisfied. ~ y g ~ ~ 9 ~ 1t ~ tY p ~ 9 ~ ' s b Employee. ~ Department Head: ° ~ ' ~i (Equ I to or rea er than $5,000) Department Manager/Supervisor. ~ CityAdministrator. ~ ° ` ~ (Eq al to or reate than $25,000) Fundsapprop~iatedforcurrent~sca/year. YfS~' ~°~"~f~ ~ ~ f I finance D ~ 0 (qua/ to orgreaterthan .~5, 000) Date Comments: Form #3 -Requisition CITY OF SHLAN FORM #4 DETERMINATIONS TO PROCURE PERSONAL SERVICES X5,000 to $75,000 To: John Karns, Interim City Administrator From: ~llichael R. Fai~ght-Director of Plrblic Works Date: 0~-09-2017 Re: DETERMINATIONS TO PROCURE PERSONAL SERVICES In accordance with AMC 2.50.120(A}, for personal services contracts greater than $5,000, but less than $75,000, the Department Head shall make findings that City personnel are not available to perform the services, and that the City does not have the personnel or resources to perform the services required under the proposed contract. However, the City Attorney, the Public Contracting Officer, or Local Contract Review Board, can require a formal solicitation for bids to ensure that the purposes of this chapter are upheld. Background The Department of Public Works intent is to contract til~ith a private consultant the appropriate scope of se~~•viccs developed for project number 2011-36. The .Scope o f ~~ork, for this pj~•oject incl z~des Professional Engineering Services f ot~• the design and construction o f the Hersey St/Lcrirrel St Railroad Crossing. Work will incl Lrde the installation o f sidevti~crlk and the replacement/installation of handicap access ramps to meet current standards. The tivoy°k is expected to take place in fiscal year 2018 with a bi,rdget ar~~ount o f X3=1, 99~. 00. The amotmt appj•opy~•iated in the czfrrent Council approved budget to perfor~r2 this tit~ork is x=150, 000 in Street Department Operations Fund. Pursuant to AMC 2.50.120(A), has a reasonable inquiry been conducted as to the availability of City personnel to perform the services, and that the City does not have the personnel and resources to perform the services required under the proposed contract? The City o f Ashland Engineering Division does not have the adequate staff time or appropriate ~•esour•ces to provide the scope of service contemplated render this contj°act. In addition, no other Department in the City has the t~•esozrj•ces oj° technical knolvledge to complete the 1-work associated 1-1~ith this pej~•sonal services contract. Form #4 -Department Head Determinations to Procure Personal Services, Page 1 of 1, 5/9/2017