HomeMy WebLinkAbout2017-146 CONT Addendum - Bugs Northwest
ADDENDUM TO CITY OF ASHLAND
GONTRAGT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 22nd day of May, 2017, between the Gity of Ashland ("Gity"} and
Bugs Northwest ("Gontractor").
Recitals:
A. On 23 Jan 2017, Gity and Gontractor entered into a "City of Ashland Contract for
Goods and Services Less than $25,000" (further referred to in this addendum as "the
agreement").
B. The parties desire t0 amend the agreement to increase the compensation to be
paid to Contractor.
City and Contractor agree to amend the agreement in the following manner:
Apply pest control product to include the Police Contact Station for an additional
~ 150. DO prior to 34 June 20 ~ 7
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: CITY OF ASH ANA
r 5 i
~
...N _ ~ ~ L
_ BY
B`P~
~ p rt ent Head
its ~ L~-~~~ ~ o~t~
DATE ~ ~ ~ '
~I
Purchase Order #
Acct. No.' OC~t`~
{For City purposes only}
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES <$25,b00
.
'~~~4
'~J~ {f~
~.-'F ~ " 1
r f~
~1 l~
timate
ES
April 20, 2017
City of Ashland Police Contact Station, 33 E Main St, Ashland 0r 97520
Dave Arnold
Billing Address: 90 N Mountain Ave, Ashland, 4R 97520
Phone: 541-552-2292
Email: lave arnoldCa~ashland.or.us
Y
6
~ 5o.oa
Treat Inside and Outside for Ants $1
NOTE FOR ALL SERVICES: TREATMENT IS ONE TIME FOR EACH BILLING. !F ADDITIONAL
TREATMENT 1S NEEDED AN EXTRA COST MAY BE APPLIED TO TOTAL
www .bugsnw.com
541.472.5003 ~ 541.770.2920
55 i SW "G" Sfireefi ~ Grants Pass, OR 97526
CCB# 200990 AGL# 102$809
Purchase Order
-
_
Fiscal Year 2017 Page: 1 of: 1
_ _ : _ : ~~ror~r.~~P:~~~~1 AL=L
B City afAshland - - -
ATTN: Accounts Payable
Purchase
L 20 E. Main
L Ashland OR 97520 Order #
T Phone: 5411552-2010
p Email: payable~a ashland.or.us
~ S C1O Facilities Maintenance Div
E BUGS NORTHWEST H 90 North Mountain Ave
p 551 SW G STREET p Ashland, OR 97520
O GRANTS PASS, OR 97526 Phone: 5411488-5358
R T Fax:5411552-2304
0
1~ri~QrPh0ne~um5~~= .~~nd~r-~~~E ~ - : s - = -
David Arnold
06113/2017 1287 FOB ASHLAND ORINET30 Cit Accounts Pa able
Apply Pest Control
1 Change Order Na.1 Original PO #640) 1 $150.0000 $150.00
Treat inside and outside ffar ants
Location: Police Contact Station, 33 E. Main Street, Ashland, OR
97520, Per Estimate dated April 20, 2017
Note: Original PO #640 closed, update not allowed.
Project Account: E-000071-999
GL SUMMARY
082400 - 704200 $150 00 ~ 1 S ~ ~
By: Date: ~
Authorized Signature ~ _ - - $154.00
,FARM #lo CITY ~ F
3
CONTRACT AMEN®MENT APPR01/AL REQUEST FORM
Request for a Change Order
Name of Supplier ! Contractor l Consultant: Bu , s_~Northwest Total amount of this
contract amendment;
Purchase Order Number: 640
$ 250,00
Title I Description: ply est Control roduct
® Per attached contract amendment Asper Exhibit C
Contract Amendment
Original contract amount $ 2520.00 100 % of original contract
Total amount of rep vious contract amendments N1A % of original contract
Amount of this contract amendment 10 % of original contract
~n ~ ~ o
TOTAL AMOUNT OF CONTRACT $ 2770.00 ~ 110 of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation do~ments, Sole Source notice or approval of Special
Procurement, 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions; a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement, An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract,
Contract amendment is within the scope of procurement: YES N0~ (If "NO", requires Council approval ! Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT • Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT , QRF or
®"YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments $6,000, ❑ "YES",the total amount of cumulative amendments ❑ "YES°, the total amount of original contract and
❑ If "NO",amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services,
Council approval, Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees,
Communication. ❑ If "NO",amount exceeding authority requires ❑ If "NO",amount exceeding authority requires Council
❑ Exempt -Reason; Council approval. Attach copy of Council approval, Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑Exempt-Reason;
❑ "YES", Direct appointment $35,000 ❑ Exempt -Reason:
❑ If "NO", re uires a royal.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services • $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services • $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. ~ requiring the contract amendment
amendments 25% of original contract amount, ❑ If ❑ If "NO",amount exceeding authority requires ❑ Obtain direction and~written approval from City
"NO",amount exceeding authority requires Council Council approval, Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exem t -Reason: ❑Exem t -Reason: ❑Exem t -Reason;
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council; (Date)
Procurement, If "NO",Council approval is required, Attach copy of Council Communication,
❑ If "NO", amount exceeding authority requires Council approval, ❑ Contract amendment approved and signed by City Administrator,
Attach copy of Council Communication.
Project Number _000071.999_ _ Account Number 410 - OS • 24.00 - 704200 Account Number _ _ _ • _ _ • _ _ • _
i'
Expenditure must be charged to the appro ' e account num ~ for the financials to reflect the actual expenditures accurately. Attach exfl~a~pages it needeo',
Employee Signature: Department Head Signature. ~
l ~~~ofal a ~ of of contract > l
City Administrator: r~ ~
3 (Equal to or gre ter than $25,000 or 10%J
Funds appropriated for current fscalyear: ~ / NO ~ ~
F
~snance Ctor (Equal fo orgreaterthan $5,000) Dafe
Comments: d
Form #10 -Contract Amendment Approval Reauest Form, Reauest for a Chanae Order, Paae 1 of 1.512212017