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HomeMy WebLinkAbout2017-147 Contract - Hardey Group t Contract for Personal Services less than $35,000.00 CITY o 1: CONSULTANT: Hardy Group, Inc. ~~H LA~ ~ CONTACT: Jim Olson 20 East Main Street Ashland, Oregon 97520 ADDRESS: P.O. Box 1625 Medford, OR 97501 Telephone: 5411488-6002 Fax: 5411488-5311 TELEPHONE: 541-772-6880 DATE AGREEMENT PREPARED: 06108!2017 EMAIL: BEGINNING DATE: 0610812017 _ COMPLETION DATE: 06/3012018 COMPENSATION: Not to exceed $3,500 per exhibit~C. SERVICES TO BE PROVIDED: Professional services to provide contact and negotiations on behalf of the City for the purposes of acquiring private property to assist with meeting temperature reductions for the Wastewater Treatment Plant. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits ar ancillary contrails or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict vrith the said rima Cit of Ashland Contract. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2} the City does not Dave adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings /Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they wip be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contrac# be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 2790.505, 2790.515, 2790.520 and 2790.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,283.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50°l0 or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all lasses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including 14S5 or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract. Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, casts, ~ud menu, or other dama es, direct! ,sole! ,and roximatel caused b the ne li ence of Ci . Contract for Personal Services less than $35,000.00, Page 1 of 5 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. {f City funding from federal, state, county ar other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal ar state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to beheld by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. if the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, ar within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole ar any part of this contract if Consultant fails to provide services caned far by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d)are not exclusive and are in addition to any other rights and remedies provided by law or under #his contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contrac#, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuan# to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of Ci#y. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules ar loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted againstrt an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14, lnsu_ ranee. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $250,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. c. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not Tess than Enter one: $100,000, $500,000, $1,000,000, or Not A licable for each accident for Bodil in~u and Pro a Dama e, Contract for Personal Services less than $35,000.00, Page 2 of 5 including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverages) without 30 days' written notice from the Consultant or its insurer(s) to the city. f. Additional InsuredlCertificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Professional Liability and Workers' Compensation, required herein, but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify ail of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions andlorself-insurance. 1 b. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suitor proceeding (collectively, "the claim") between the Ci#y (andlor any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conduc#ed solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACI{NOWLEDGES THAT HEISHE HAS READ THIS CONTRACT, UNDERSTANDS 1T, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. NonappropriationsCIause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to albw City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall si n the certification attached hereto as Exhibit A and herein inco orated b reference. onsultant: City of Ashland ~o, ~ By gy Signature Department ilea ` ~ Print Name Print Name ~1S~~1 a Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Personal Services less than $35,g40.OD, Page 3 of 5 CERTiFiCATI0NSIREPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a~ the number shown oN~ the attached W-g form is its correct taxpayer 1D (or is waiting for the number to be issued to it and (b) Contractor is not s~.~bject to b~~ckula withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (1RS) that it is subject to backup witi~holdirrg as a result of a failure to ~~eport all interest or dividends, or (iii) the 1RS has notified it that it is no longer subject to backup withholding, Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor e~~forceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, aid (d) Contractor is qualified, professionally competent and duly licensed to perfor~i~ the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalfi of the entity designated above and authorized to do business in Oregon or is an independent Contras#or as defined in the contract documents, and has checked four or more of the following criteria: (1) I carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business, (2) Commercial advertising or business cards ar a trade association membership are purchased for t1~e business. y (3} Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written con#racts. (5) Labar or services are performed for two or more different persons within a period of one year. ncial res onsibilit for defective workmanship or for service not provides! 1 assume frna p y as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contractor (Date) Contract for Personal Services less than ~35,a0a,ao, Page 4 of 5 ! + + 1 i i EXHIBIT ~ t3 ~"i " ~1 ~ i i i" i"1 1' i i i `1 ~ . i . "i , i ff i t i • i " ~ per hour e#~ec#ive June 30, 20'16 ~Increeses annually every June 3~ by the Consumer Price Index] » • ~ • ~ , ~ portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ~ r ~ ' ten or more employees, and childcare] benefits to the has received financial amount of wages received by assis#ance for the project ar the employee. r For all hours worked under a business from the City of service contract between their Ashland in excess 4f 'r 1Vote~ "Employee" does not employer and the City of $20,283.20. include temporary orpart-time Ashland if the contract employees hired for less than exceeds $20,283.20 or mare. r if their employer is the City of 100 hours in any tweive- Ashland including the Parks month period. For more y For a!1 hours worked in a and Recreation department. details on applicability of this month if the employee spends policy, please see Ashland 50°Io or more of the ~ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, Call the Ashland City Administrator's office at 541-488-60Q2 or write to the City Administrator, City Hall, 20 East Main Scree#, Ashland, OR 97520 or visit the city's website at ~v~v~v.ashland.or,us. Notice to Employers This notice must be posted predominantly in areas where it can be seen by all employees. CITY C?F L i `~1 contract far Personal Services less than $35,404A4, Page 5 of ~ Exhibit C Professional services to provide contact and negotiations on behalf of the City for the purposes of acquiring private property to assist with meeting temperature reductions for the vVastewater Treatment Plant. Consultant will represent the City with and without City Staff and conduct negotiations up to the point of final agreements. Consultant will keep comple#e records of time committed to this effort and only worm with private property members as requested by the City. This commitment is anticipated to be up to 92 months of time and not to exceed ~3,500.OO. Harley Group, Inc. Billing Rates per Hour Employee ' Rate/hr John Harley $108.50 Jim Olson $108.50 Travis Harley $57.35 Summer Whitlatch $77.50 Stephanie Prewitt $32.55 This rate sheet does not include Survey Euiptmentand/or mileage, (if applicable). i II A ® DATE (MMIDDIYYYY) f'1 CERTIFICATE OF LIABILITY INSURANCE 6>r$i2o17 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES ' BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED ' REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMEACT K n II P ri Protectors Insurance, LLC Al~ No Ext : 41 42-2 Ac No : 41 772-1 II P.O. Box 4669 E-MAIL Medford OR 97504 ADDRESS:{(n II r r in . m INSURERS AFFORDING COVERAGE NAIC # INSURERA: hl rl In r n 4 2 INSURED HARDE-1 INSURERB:Ohio Casualt Insurance 4074 Harley Group Inc wsuRERC SAIF Cor oration 24113 PO Box 1625 INSURER D Medford OR 97501-0124 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: 543482368 REVISION NUMBER: ' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER MMIDDIYYYY MMIDDlYYYY LIMITS A GENERAL LIABILITY Y Y BZS55569489 5!12!2017 5/12/2018 EACH OCCURRENCE $1,000,000 X DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $1,000,000 CLAIMS-MADE ~ OCCUR MED EXP (Any one person) $15,000 PERSONAL & ADV INJURY $1,000,000 I GENERAL AGGREGATE $2,000,000 ' GEN'LAGGREGATELIMITAPPLIESPER: PRODUCTS-COMP/OPAGG $2,000,000 POLICY X PRO- LOC $ A AUTOMOBILE LIABILITY Y Y BAS55569489 5/1212017 5112!2018 Ea accident $1,000,000 X ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ 'ii AUTOS AUTOS PROPERTY DAMAGE $ NON-OWNED Per accident HIRED AUTOS AUTOS B X UMBRELLA LIAB X OCCUR US055569489 5112!2017 5!12!2018 EACH OCCURRENCE $1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ ~ WORKERS COMPENSATION 943247 711!2016 711/2017 WC STATU- OTH- AND EMPLOYERS' LIABILITY TRY LIMIT ER ANY PROPRIETORIPARTNERlEXECUTIVE ❑ N ~ A E.L. EACH ACCIDENT $1,000,000 OFFICERIMEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) The City of Ashland Oregon and its elected officials, officers and employees as considered Additional Insureds per the attached policy forms CA8810(0110) and BP7996(0609): CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 20 East Main St ACCORDANCE WITH THE POLICY PROVISIONS. ~ Ashland OR 97520 I! AUTHORIZED REPRESENTATIVE ~ I'~, ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010!05) The ACORD name and logo are registered marks of ACORD BU58+}ESSOWN£RS eP T9 8e ge a9 Section II -Llablllty Is amended asiallows; , h SUPFtEMENTAAYPAYMENTS TN1S ENDOR5EMENi CHANGES THE POLICY, PLEASE READ fT CAREFULLY, Paragraph f.(t)(b) of A Coverages is rrpleced by the iallawing; (b} Up to $3060 tar cost of hall bond required because of accidents or treffla law vlofallons arising out of 6l}SIN ~SSOWNERS I.IABII.ITY EXrEN5JON EhiDOASEMENT the USa Of any YE111CIe t0 w'11kf1 BUSlnas! L€Sbllity COYeraga far "bodrey InJury" applies. Wado not have lv furnish the bonds. This endorse moot rrsodlf lea insuranta provided under Rha followingr Paragraph i,l.[i}(d} of A Coverages Is repiated by the folfonring; BUSENi:SSOYINEAS fAYERAGE FOAfd delfanaa afa hie dalmnm "au t", lneluding actual losstot earn ngs up to $560 eadaytbacausasoli Ildma oft from work. ~ ll, BROADENED COVERAGE FOR DAAtAGETO PREMISES RENTEt7 TOYOU IYlth respect to the covarag a provided under tlsEa andor servant, Sactfan 1E • LiahiGty Is amended as toliaws: AGGREGATE LIMITS OF iNSUAANCE 3 i. The final paragraph of B.i. ExaIUS!OnS • Applicable To BUBlnaa9 Liability COYafagB 1S deleted Sr}lt replaced by the following; AMENDM6IJTOF iNSUREDCONTRACTDEFINITlON 4 4Vlth respect to the premises which are rented to you or temporarily accupled by you with the permis- s ion of lha ovrner, Exclusions c, d., a., g,, h„ k., L, m„ n. and o, do not apply to "property damage", BA1L BONDS t Z, Paragraph D,2, Llabllity And lded?ral Expanses Ltm!ts t3f insurance Is deleted and replaced by the !ol'a~wing, BLANKET ADOfTtONALINSURED{OYdNERS,CONTAACTORSOA LESSORS} 2 The most we will pay under this endorsement [ar the sum of all damages because of ell "property damage" to premises while rented to you or temparariiy occupied by you with the permisslon of the BODItYENJURY 3 ownarfsthe LIm11 of Insureruo Shawn in the Daalaredon. S. Paragraph D.3,LlabilltyMdPhedicalExpensasLlmltsOflnsurancalsdzleted. >3ROA4LNEDCOYERAGEFORDAlMGE70PflfMISESRENTEDT0Y0U 1 ill, INC1D6'VTALMED1CALfAAlPR.4CTiCE Exc#usion t,}.(dJ loos not apply to Incldenta t Medical Maiprc rice In{ury coverage. DUTIES IN TtiE EVENTOF OCCURRENCE, OFFENSE, Ct.ASM OR SUt7 3 The (ollow4ng is added to F. tJABILftYAND MEDICAL EXPENSES DEHNiT14N5~ INCIDENTAL biECdCA16,iALPRACT1Cf 2 23. "Incidental tAadical frlalprect}ce InJury" moans bodily Injury arlsing out of lha rendering of or failure to render, during the policy pedal, he ioflowing a_rvlces: LOSSOF EARNINGS t a, medkal, surgical, denial, x~ray or nursing service ar Veatmant or she fuanlshing of food or bav stages In cannectlon therewith; or M081LEEOUIPMEN7 q b, thalurnlshingordlspznsingofdrugsormedlcai,dzntalorsurglcafsuppllesarappl;ancas, Thiscaverage does notepply to. NEWLY fORf,IED DR ACOUiAED ORGAN¢ATiO~lS 2 t, oxpenses Incurred by the Insured for firer- ell ro others et lha t#ma of an acddent and the Dulles In the Bvznt of Occurrenta, Claim or Suit Condition la emended accordingly; PfRSONALANDADVERTISlNOINJURY 3 2, any Insured engaged In the 6uslness or accupat}an of providing any al the services descrihed undara.andh.abova; SUPPLEAtEfiTAAY PAYI,IENTS 2 S, lr~ury caused by any Indzmnltee M such Indemn+tee Is engaged In the business ar occupation of providing any of the sarvicesdeseribed unlace, and b, above, N, i~{08lLE1:QUIPh1ENT 1, Section C. tiYho Is An insured Is amended to include any person driving "mobile equipment"with your permisslon V, BLANKET ADDITIONALINSUAED[DWNEAS,CO~YTRACTORSOALESSORSJ i. Sect}an C,1yho Is An Insured Is amarxiad to include es an Insured any parson ar organlzatian whom you are requ!red to name as an edditlanal Insured on this paEcy under a written conVatt or written agreement, The wniltencanuact aragream4ni must be: a, currentlylnefiectorbecomingeffectivaduringthetzrmofthtspolicy;end b. executed prlarlo the "bocEly Injury", "propertydamage", "personal and edvarUsing InJury", 61049 ttberrY kruqulllnsxun fomparrr, h7 r1g A;s rasened ~1~8 UGrty tawva! Iraas rata tarrparrl. ~1 rlahra se woad. BP 79ii8t1869 Ind:rderro9y~9~:td~'+3a~alortnsuneceSmkataifu,fnd,wishftip~rmr:rlrn. A P Pa e t of 4 BP 7il BS OB D9 hdudes wpY~shtN e~asar:dolhuvranca Senizu0frea,tna,~hlskt ermlu'ux Pege2 a 2, Thalnauranceprovldedtheadd$IonailnsuredlalimAedaslollavrs: VIIi,DUTiESINTHf1:VENTOFDCCURAENCE,OPFENSE,CI.d1h10ASUIT a. Thaperaonororgantrat#anlsonlyanadditlanallnsuredwllhtaspecttollabllityarisingoutof 1, Tharequlrementlnt:,UabllityAndMedlcatFxpensesGeneralConditiansparagraph2.a.thatyoumust {iJ steal property, es dasaribad fn a written contract or written agreement, you own, ranU {ease, see to it chat we era notlfled of an "occurrence" or offense whkh may result In a claim applies only py, when the "occuuonce" fs known to any Ensured listed In Paragraph C.i. Who Is An Insured ar any malntaln ar acu "employee" evthorized by you to give or receive notice of an "eccurrenca" or claim. {2) Causadfiwholaorlnpartbyyourangoingaperallonsperlarmedlarhetinswed' 2, The requtremenls 1n E. LlahtFtyAnd f+t4dlcal Expenses G4neral ConditEOns paragraph 2.b. hat you b. The limits o! lnsurarrca applicable to ha add3tlonal Insured are those apeclAed In the written must see to ft that we raoelva notice of a claim or "su+'t" will not ba cansldared breached unless the contract ar written agreement or the limits avellable under this policy, es stated fn the Dactara- breach oatur98tler Such claim ar "suit" is known io any Insured ilsted undariaragraph C.}. Ylhals An lions, wfihhaver era leas, Tt1ea9 limits era InclUSlY9 01 and oat In a dditl4n t0 ha fimlSS of lne UI enCB Insured or any "employee" eutfsorFzed by ya a to give or receive notice of a n "occurrence" ar cla Em, avallablaundarthlapollay, IX. BODILYENJUAY c. 7h a fnsuranca provided !ha additional Insured does not apply ta; Paragraph 3, of P. Gabfllty And Nedicai Expenses De f3n1t1ons l9 repiscEd by the fohowing: [iJ ilabfiltyarisingout o[!hesale negligence of the aldltlonsl insured; 3. °l3odily Injury"means: [2} `BOdity Injury",'property damage", "personal and edvarttsing injury"; ar dafensacoverega a, Bodily InJury, sickness, disease, or incidental medical mafpsactlca Injury sustelned by a person, under the Supplementary Payments s4ctlon of the po4cy arlsing out of an archliett's, etH includingdeath rasulling from any of kheso at anytime, glrteer'a ar surveyor's rendering of oriallura to render any professional sewkas lncluding~. [a) Vise preparEng, approvlrtiQ, or falling to prepare ar spprove maps, shop drawings, opln• x AktENDhtENTOF INSURED CONTRACTDEF1NtTED,Y !ohs, repot Is, Swveys, fiord Ord4r9, Change ordafar of dfdwl ng9 8nd apaCIGCaUDn9; end Pa regraph 9, of F. tl ability And hlz~dlcal Expenses DaFlnltlans Is replaced by the following: [h) Supervisory,inspectlon,archltecturel or®nglneeringaeilvllles. g. "Insuredconiract"means: (3} Any "otturr4nce" that takes plate attar you cease to ba a tenant In the premises descrlb4d In a, A cantzct for a lease of promises. However, that portion of the contract for a lease of preml9es the D6claretlons; or that indemnifies any parson or organization for damage by lira to premises while rented to you of (4} Structural aftetatlons, new constuctlon or demolition operations perfarmad by ar far the temporarllyaccupladbyy+auvAth permisslonoftheownerlsnotan"lnsuredcanlract"; parsonorotganlzatrandoslgnai4dlnthoDeciaratlons, b. ASldelrackegreement; 3. Any toverega prov#dad heraundsrshall ba excassover anyohar valldand to!lecUble Insurarre avail- c, Any easement ar license agrezmanl, except in connpctlon with construcllon or demoiitlan open able tv the addidonai Insured whether primary, excess, contingent nr on any other bests unless a alions onorwlthln60featoiarailroad; contact speclpcally requires that this insurance ba primary ar you request shat R apply on a primary d. An obllgatlan, as required by ordlnsnca, !a Indemnify a munlclpallty, except in connection with testa, wo~x fo r a rn uniclpality; VI. tJE1VLYFOft3AEDORACpUEAEDDRGANIZATIONS e. Analevatormalntenenceagreernani; Thafollowing Is added to C.4Yho 16An Insured; Thai part of any other ceniract or agreement perleining to your business {lntluding an Endam- 9. Any business entry acquired by you or Incorporated or orgarizad by you under the laws o1 any nlficallonoia munlclpaGty Incennectlonwithworkperlarmzdfora munlclpality}undarwh#chyou Individual state of the United States of America over wh#clr you maintain majority ownership Interest assume the tort liability of another party to pay for "bodrfy Injury" ar "property damage" Io a third exceeding ftty pzrcenL 5uchacqulred at newly farm4d organization tiv111 qualify as a Narned Insured If parson or organfzaUon, provided the "bodily Injury" ar "property damage" is caused, in whole or tla9rBl5n0almllaCirlSUranteaYallflblalOtllatent;ty,fi0WeY0r, In pall, by you or by those acting on your behalf, Tvrt llablllty means a tlabliity that would be a, Coverage underthis provision Is afforded only until the 180th day after the ant}ty was acquired or Imposed by law In the absence atanycontractor agreement. Incorporated or organhad by you or the end of the policy period, ufsicfsave r Is earl#er; Paragraph },does not Include Ihsi pa rt et any coma c t or agreamant; h, CoverageaA.Paragrephl,BuslnessLlabEllty,doaarAtapptyfo: JtJ That indernnifiesarellroadior"bodifyEnjury"or"propertydamaga"arlsingoutoiconstuc• [t} "Bodily tn}ury" or "property damage" that occurred bzfare the 2ntEty eves acquired or tncon t[on ar dernalitlon operations, within 60 teetofany raiload property and eUecUng any raUroad porated ororgan}zsd byyou; end bridge or traatle, tracks, road•bzds, tunnel, underpass ar crossing; (2} "Personal andadvertla{nglnjury°arisingoutofanafieasacommittedbeforelheantilywas j2) ThatindemnlResanerchlt4cl,engineeroraurvayorlarlnJuryordamagear#singautof; acqulredor intorporalad ororganlzedby yvu; and ie) Prepsr4ng, approving, or felEing to prepare or approve, maps, shop drawings, ap!nions, c, RacordaanddescrlpkionsoloparaUan:musihemalntelnzdbyiha6ralNamedlnsured. reports,surveys,flallorders,changaordar3ardra~ringsandspecihr;atlans;or No person or organkatlon Is an Insured with rasped to the conduct of any currant or past partnarahlp, {bJ Diving dlreclions or Inatrucllans, ar lolling to gh•athem, If that is ha primary causaof lha jolntvan#ure orilmltad ilabliityaampanythatls nalshown as aNamed insured€n the DaclaraUons, InJury or damage; ar VII, AGGAEGATI: LIhiETS {3} Under vrh}cb the Insured, If an erchhact, eng}near or aurveyar, assumes Ilab`lity for an InJury or damage arlsing apt of the Insured's rendering or }allure to render proiessional services, The following is added to Aggregate Limits Paragraph 4, of D, Liability and hiadlcal Expenses Llm}ts o! lneluding those listed In (1} above and sup4n~lsory, Inspactlan, arch#tectural or eng'rseering insurance: activities, Tba Aggregate E3mlta apply separately to Bach a} "lacaiions" owned by or ranted to you or iampvrarlty }G, PERSONAL AND ADVEATISiNG INJURY accupled byyouwilh the permisslonoitha owner, Paregrepf} 14, b. of F. LlabllityMd hledlcal Expanses Da{Inltions is rzplaced by theiallow9ng; The Aggregate Llmlts also apply seperatefy to each of your proJacts away from pram#soa owned al ar rantedtoyou. b, fdallciausprosaautlanarabusao!process. Forihe purpose of hts endorsement only, "location" means premises lnva#ving the aerna orcanneca !ng lots, ar premises whose oonne~-11an la lntarruptad only by a street, roadway, waterway or r~ght~ af•way afa rallrosd, aJ0a9 Ltbary l+futal ~ sort nq Cam~rty. All rt~tr r, r.tt rd ~~;e Li~artY k~~ta e! truura r;ee Camyaay, M r~t,u ra San; au. $P 70 9B 9t! 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Z U ~ ~ W ~ U ~ ~ a U~ oy~'U 0 ~ ~ d z ~ ~CC ~ by ~ p o,ot Y ~ ;~o a ~ t~1J ~ x m ~ ~ m ~ W OU ~~v ~d„ ~ ~ ~ ~ ~ 0 V ~ U Purchase Order Fiscal Year 2017 Page: 1 of: 1 =~~T~~~1171~~E~M~~APP~H~)~I~LC B City of Ashland - ATTN: Accounts Payable - Purchase ~ 20 E. Main ~ . fl~ # 781 Ashland, OR 97520 % Order T Phone: 5411552-2010 0 Email: payable@ashland.or.us V H C10 Public Works Department E HARDEY GROUP, INC 1 5111vinburn Way D PO BOX 1625 P Ashland, OR 97520 O MEDFORD, OR 97501 Phone: 5411488-5347 ~ Fax: 5411488-6006 R . 1/entlQrPhQr~~ NumSer = V~c~~dgtFdurr~Qr=@_1~aq~TS~f=1~~_ - ~~n~-~=~ ~ _ _ 541 772-6880 Kari Olson Qate Or~ere~ = ~en~Qr @ber_-' ~aquir~€t= -~--~t~~_-- -fem..- - _ - -~r:~_n Lea rQ~ = _ 06/1612017 315 FOB ASHLAND OR Cit Accounts Pa able _ _ _ - Professional Services 1 Professional services to provide contact and negotiations on 1 $3,500.0000 $3,500.00 behalf of the City for the purposes of acquiring private property to assist with meeting temperature reductions for the Wastewater Treatment Plant. Contract for Personal Services less than $35,000.00 Beginning date: 0610812017 Completion date: 06130/2018 Project Account: GL SUMMARY 081900 - 604100 $3,500.00 ~ ~ gy Date: 1 ~ ~ . - - _A`~uthorized signature = $3 500.00 FARM#3 ~ ~ CITY of ~ a~ ~ , ~ S H LA N D _ ~ ~ _ , . RE Q U I S 1 T I O N Date of request: 06/08/2017 Required date for delivery; ASAP Vendor Name ~ardv Group Inc Address, City, State, Zip P.O. Box 1625 Medford, OR 97501 Contact Name & Telephone Number Jim Olson 541-772-6880 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emer enc ❑ Reason for exemption; ❑ Invitation to Bid (Copies on file) ❑ Farm #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council; ❑ Written quote or proposal attached ❑ Written uote or ro osal attached - Attach co of council communication If council a royal re wired, attach co of CC ❑ Small Procurement Cooperative Procurement Less than 5 000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council; Contract # -(Attach copy of council communication) State of Washin ton ❑ VerballWritten quote(s) or proposal(s) ❑ 9 Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES Intergovernmental Agreement ❑ Special Procurement ❑ Agency $5,000 to $75,000 ❑ Form #9, Request for Approval Date original contract approved by Council: ® Less than $35,000, by direct appointment ❑ Written quote or proposal attached (Date) ❑ (3) Written proposalslwritten solicitation Date approved by Council: _ (Attach copy of council communication) ❑ Form #4, Personal Services $5K to $75K Valid until; Date Description of SERVICES Total Cost Professional services to provide contact and negotiations on behalf of the City for the purposes of acquiring private property to assist with $3,500 meeting temperature reductions for the UVastewater Treatment Plant. Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quotelproposal $ Project Number _ _ _ _ _ _ ° _ _ _ Account Number OS1909.6041Q0 AccountNumber___°--°--p__.°____-- Account Number----®--°--°--°____-_ Expenditure must be charged to the appropriate accounf numbers for fhe financials fo accurately reflect fhe actual expenditures. 1T Director in collaboration vrith department fo approve all hard~vare and soft~are purchases; _ IT Director Date Support -Yes / No By signing this requisition form, I certify That fhe City's public confracfing requirements have been satisfied, q fi E ~ ~ p F k" _ ~ ~ ~ _ Employee: Department Head: ~~`-v~.~ ~ ` ' (Equal to or greater than $5,000) Department ManagerlSupervisor: City Administrator: (Equal to or greate than $25,000) ~ ~ g; Funds appropriated far current fiscal year: I NO - ..~Finance [~~Cfor- (Equalto orgreaferfhan S5,000) Dafe Comments: _ - - - Form #3 -Requisition