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HomeMy WebLinkAbout2017-148 Contract - Maddaus Water Mgmt it ~ ~ Contract for Personal Services [ess than $35,404.04 i C ~ T Y a CONSULTANT: Maddaus Wvater Management Inc. ~,S~LANI~ CONTACT: Lisa Maddaus 20 East Main Street Ashland, Oregon 97520 ADDRESS: 145 Zephyr Place Danville, CA 94526 Telephone: 5411488-6002 Fax: 5411488-5311 TELEPHONE: 9~~~-894 1 ~ I ~.5~, DA1"E AGREEMENT PREPARED: 4512612017 EMAfL: lisa@maddauswater.com BEGINNING DATE: 05/2612017 COMPLETION DATE:12/1I2017 COMPENSATION: See exhibit C, not to exceed $5,000. SERVICES TO BE PROVIDED: Additional DSS Model support for the Ashland Modeling Projects as per exhibit C. ADDITIONAL TERMS: In the event of conflicts ar discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits ar ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said prima Ci of Ashland Contract. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Nead finds and l determines that: (1}the services to be acquired are personal services; (2}the City does not have adequate personnel nor resources to perform the services; (3} the statement of work represents the department's plan for utilization of such personal services; (4} the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5} the consultant's proposal will best serve the needs of the City; and (6} the compensation negotiated herein ii is fair and reasonable. NSULTANT AGREE as NOW THEREFORE, inconsideration of the mutual covenants contained herein the CITY AND CO ~ follows: f 1. Findin s l Recitations. The findin sand recitations set forth above are true and correct and are incor orated herein ~ 9 g p by this reference. 2. All Gosts by Consultant: Consultant shall, at its awn risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance ~ of such service. 3. Qualified Wark: Consultant has represented, and by entering into this contract now represents, that ail personnel ;i assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and banded. 4. Completion Dates Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of 1 City. 7. Statutory Requirements: ORS 2790.505, 2790.515, 2790.520 and 2790.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,283,20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Cade by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% ar mare of the service work under this contract Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death}, or damage (including loss ar destruction} to property, of whatsoever nature arising out of ar incident to the performance of this contract by Consultant (including but not limited ta, Consultant`s employees, agents, and others designated by Consultant to perform work ar services attendant to this contract}. Consultant shall not be held responsible for any [asses, expenses, claims, subragatians, actions, costs, 'ud ments,_ar other damages, directly, solel ,and proximate caused bathe negligence of Cit~r. Contract for Personal Services less than $35,004.04, Page 1 of 5 10. Termina#ion: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. c, For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following ~ conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal ar state regulations ar guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable ar appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to beheld by Consultant to provide the services required by this contract is far any reason denied, revoked, suspended, or not renewed. d. For Default ar Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. if the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, ar within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under ~ this contract. City by written notice to Consultant of default ar breach may at any time terminate the whale or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof, iii. The rights and remedies of City provided in this subsection (d)are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. ObligationlLiability of Parties. Termination ar modification of this contract pursuant to subsections a, b, or c above shah be without prejudice to any obligations ar liabilities of either party already accrued prior to such l termination or modification. However, upon receiving a notice of termination (regardless whether such notice is I, given pursuant to subsections a, b, c ar d of this section, Consultant shall immediately cease all activities under I this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, ~ Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are ar would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to ~ the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status; Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work ~ without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment ar subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default t of any covenant, warranty, certification, or obligation it awes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action far insolvency; makes a general assignment far the benefit of creditors; ar ceases doing business on a regular basis of the type identified in its obligations under the Contract; ar attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance, Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to E r vide Oregon workers' compensation coverage for al( their subject workers Professional I_' " ' ir~rance with a combined single limit, or the equivalent, of not less than Enter one: 250,000, $500,00 , 1, 00,00 or Not Applicable for each claim, incident or occurrence. This is to cover damages cau error, omission ar negligent acts related to the professional services to be provided t under this contract. ~ c. General Liabilit ' nc with a combined single limit, ar the equivalent, of not less than Enter one: $200,000, $500,000 , 00;000 or Not Applicable for each occurrence for Bodily Injury and Property ~ Damage. I d. Automobile Liabilit insurance with a combined single limit, or the equivalent, of not less than Enter one: $100,000, $500,000, , or Not Ap licable for each accident for Bodil In~ur and Pro ert Dama e, Contract for Personal Services less than $35,OOQ.00, Page 2 of 5 ; including coverage for owned, hired ornon-owned vehicles, as applicable, ~ e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverages) without 30 days' written notice from the Consultant or its insurers} to the City. f. Additional insuredlCertificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional insureds on any insurance policies, excluding Professional Liability and Workers' Compensation, required herein, but only with respect to Consultant's services to be provided under this Contract, The consultant`s insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shaft furnish acceptable insurance certificates prior to commencing wank under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shalt be provided to the City. The Consultant shall be financially responsible for a(I pertinent deductibles, self~insured retentions andlarself-insurance. 15. Governing Law; Jurisdiction; Venue. This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules ar doctrines. Any claim, action, suitor proceeding (collectively, "the claim"} between the City ~andlor any other ar department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County far the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized j i representative, hereby consents to the in personam jurisdiction of said courts. In no event shalt this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United j i States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THiS CONTRACT SMALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR j THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR ~ REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HElSHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. I 1l. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the casts of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the fast day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to cantinas to make payments under this contract. 1n the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certificatio .Consultant shall si n the certification attached hereto as Exhibit A an herein incorporated by reference. Consultant•,~ City of Ashland Sign are Department Head T Print Name Print Name ~ ~ Title Date 1 W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. ~ I i i c F i s I Con#ract for Personal Services less than $35,000.00, Page 3 of 5 3 r t II 1 EXHIBIT A i CERTIFl~ATI'ONSIREPRESENTATfONS: Contractor, under penalty of penury, certifies that {a} the number shown on the attached v11-9 form is its correct taxpayer ID {or is waiting for the number to be j issued to it and {b) Contractor is not subject fio backup withholding because {i} it is exempt from t backup withholding or {ii) it has not been notified by the Internal Revenue Service {IRS) that it is ~ subject to backup withholding as a result of a failure to report all interest or dividends, or {iii} the IRS has notified it that it is no longer subject fio backup withholding. Contractor further represents and warrants to City that {a} it has the power and authority to enter into and perform the work, {b} the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, {c) the work under the Contract shall be performed in accordance with the highest professional standards, and {d} Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: ~ I carry out the labor or services at a location se orate from m residence or is in a p Y specific portion of my residence, set aside as the location of the business. {2} Commercial advertising or business cards or a trade association membership are purchased for the business. i {3} Telephone lisfiing is used for the business separate from the personal residence listing. a L>` {4) Labor or services are performed only pursuant fio written contracts. r t,.~, {5} Labor or services are performed for two or more different persons within a period of one year. {6} (assume financial responsibility for defective workmanship or for service not provided - 3 I as evidenced by the ownership of performance bonds, warranties, errors and omission 3 insurance or liability insurance relating to the labor or services to be provided. k r ~ s .r r~ / f ii ' A" ^ }t ~ { .~~~'Contractor gDate ~ { ~ Contract far Personal Services less khan $35,D00,4o, Page 4 of 5 i ~ + ► i ~ ~ { EXHIBIT 6 ~ o s an 4 ~ ~ ~ ~ - per hour effective June 30, 20'16 Increases annually every June 30 by the Consumer Price Index) Ir1 - ~ • ~ . ~ portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten ormore employees, and childcare) benefits to the has received financial amount of wages received by assistance for the projector the employee, y For all hours worked under a business from the City of service contract between their Ashland in excess of y Note: "En~pioyee"does not employer and the City of $2Q283,20, include temporary orpart-ti~r~e Ashland if the contract employees hired for less than exceeds $20,283.20 or more, If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period, Far more ~ For all hours worked in a and Recreation Department. details an applicability of this month if the employee spends policy, please see Ashland 50% or mare of the ➢ in calculating the living wage, P~7unicipal Code Section employee's time in that month employers may add the value 3.12020. working an a project or of health care, retirement, Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at vrw~~~,ashland.or.us. Notice to Employers: This notice must be pasted predominantly in areas where it can be seen by all employees. CITY OF ~.S H L~. N D Contract for Personal Services less than $35,000.00, Page 5 of 5 .~~~..DDAUS WATER 1~~~.NAGEIVIENT INC, 105 7.,ephyr Place, flanville, CA 94526 (925) 831-0194 r~, M ■ 1~ May 10, 2017 Julie Smitherman City of Ashland 20 East Main Ashland, OR 97520 Subject: Proposal for Maddaus Water IVlanagement to Provide Additional DSS Model Support Dear Ms. Smitherman: Maddaus Water Management (MWM} is pleased to present this proposal to provide additional DSS Model support for the Ashland Modeling Projects. Due to our previous experience, we are confident we can provide cost-efficient and high quality support for your staff for the following additional work effort: • Provide up to 8 hours assistance for the population of the Codes and Standards section of the City of Ashland's DSS Model. This is for the basic set-up related to the Oregon Plumbing Codes and Standards and any local ordinances related to appliances and plumbing. This also includes 2 hours QA~QC for the "green" demand forecast section once completed by City staff. • Provide up to 24 hours assistance with preparing the Conservation Measures section of the City of Ashland's DSS Model. This includes generating a new worksheet for each conservation measure from the existing approved list provided by the City of Ashland AWAC dated March 1, 2017 in line with the conference call discussion notes from March 22, 2017 to review modeling suggestions for each conservation measure. This includes additional 0.5 hour for project management support for City and MWM staff by Lisa Maddaus, Project Manager. Please see our Cost Proposal in the table below. Table 1. Cost Proposal • , ~ 1 1 1 DSS Model Support Additional support for the p 5 2 3~ 34 Ashland Modeling Projects Total $110 $410 $4,480 $5,000 We look forward to the opportunity to continue to work with City of Ashland. If you have any questions or would like additional information, please contact Lisa at (916} 730-1456 or lisa a~.maddauswater.com. Sincerely, i "i f~~- l~ ~t Lisa Maddaus, P.E. Principal, CFO 1 DATE (MMIDDIYYYY) AcvRl~7~ CERTIFICATE 4F ~,IASILITY INSURANCE 6-6-2017 PRObucFR John C. Meyer Agency THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION PO E3~X 610 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Citrus Hei hts CA 95611-0610 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR g ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Phone: 916-676-1156 Fax: 916-676-1158 INSURERS AFFORDING COVERAGE j NAIL # INSURED INSURE R A Sa(eco Insurance Company 24740 Lisa A. Maddaus f - _ SaEeco Insurance Compan ?.4740 ,INSURER E3 Y INSURE R C _ INSURER D _ _ - _ . j INSURER E COVERAGES THEE POLICIES OF INSURANCE: LISTf:F) t3FLOW f LAVE: BEEN ISSUED TU THE" INSURED NAMF,~D ABOVE: FOR Tf IE~ POLICY PLfZIUD INDICATED. NOTWITHSTANDING ANY RE=OUIflEME_NT, TERM OR CONDI E~IUN OF ANY CUN~TRACT 01~ OTHER DUCUMCNT WITH RESPEC'( TO WHICEI Tf IIS CERTIf'ICATE MAY BE ISSUED OR MAY E'ERTAIN, 'fEIE INSUf2ANCF AF~I"ORUE:U BY THE PO(_ICIE:S DESCRIBED HE:f2E:IN IS SUBJECT TO ALI_ THE 'fCRMS, E.XCI.USIONS AND CONDITIONS OF SUCH POLICIES. AGGRhGATE: LIMI TS SHOWN MAY fiAVl f;FEN REDUCF~D f3Y PAID CLAIMS. i ~ POLICY NUMFIER T _ INSR ADD'Li ~ POLICY EFFECTIVE ' I.lk INSj~'______,_TYPE OF It~„~.l RAL NEE _ II DATE IMMIDDIYYYY 'POLICY EXPIRATION i LIMITS Y__ AT IMMIDD GENERAL LIABILITY I I EACH OCCURRENCE , $ _ _ _ ~ DAMAGI~ TO RENTED ~ _ COMMERCIAL GF:NE~RAL_ LIABILITY ~ I ~ PREMISE=S (Ea occurrence} S i !CLAIMS MADE. I ~ OCCUR ~ MED E:XP (Any one person) ; $ _ ~ ~ ~ =PERSONAL 8 ADV INJURY ~ S , ~ , _ - _ ~ GFNEIZAL AGGRE=GATE _ ' S ~ _ ;PRODUCTS - COMPrOh AGG ; S GE=N'L AGGREGATE LIMIT APF'i IF5 I~'E=R ' ~ ~ ~ ~ - - ~ ~ PRO ~ j E OI ICY , ..,lf:(;1.___L__.~_lOC ~ - COMHINEDSINGLf I.IMII 500,000 i f I AUTOM081LE LIABILITY i I (Ea accident) 15 ANY AUTO ~ - - _ l i ~ ~ ~ ~ ' X ~ ALL OWPJEU AUTOS ~ i ~ ;BODILY INJURY , S 4 i (Per person) . I A ~ scElI-DULCDAUT°s A2320092 ~ 0210612017 ~ 0810612017 ; - ~ i ~ HIRL.UAUIOS ~ ,BODILY INJURY $ i ~ (Per accident) X ! NON~OWNf D AUTOS ~ ; - PROI'EE~TY DAMAGE _ _ _ - ~ ~ ' (Per accident) ' S - - , ,AUTO ONLY • EA ACCIDE=NT~~ GARAGE LIABILITY ~ ! - , E=A ACC 5 ;ANY AUEO ~ OTHERIHAN ~ - - - ~ ; AUTO ONLY: AGG S ~ I t------ - ' -i - RRE:NCE ~ 5 1,000,000 EACH OCCU ESS 1 UME3RELLA LIABILI ' X ~ f) - ~ I - _ - ~ _ i EXC OCCUf2 ,CLAIMS MA E i AGGREGATE ` g 1,000,000 _ ; ~ ~ ~ S ~ _ ~ ' UA3775830 0210312017 ! 02103120 _ ~ i _ . ~ UE~.000 f IBLE: - - I _ RE:IEN110N S ~ ~ S WORKERSCOMPENSATION ~ ~ ~ VuCSTAIU~~~OTH•! AND EMPLOYERS' LIABILITY _I TORY LIMITS : ER I Y! N F: L EACtI ACCIDENT ' S _ _ ANY PROF'RIEIOR~F'ARTNERIEXF:CUTIVf: UFF ICE RiMFM(3ER EXCLUDED? (Mandatory in NH) j E.L. UISEASE: • EA EMPLOYEES $ I_ _ I(yyes, describe under ~ ~ i E.L. UISEASE • POLICY LIMIT; 5 SPECIAL PROVISIONS below ~ i OT1iER ii i I I i .___.__._____.._L__-_.~.__ _..._......_L_. DESCRIPTION OF OPERATIONS !LOCATIONS 1 VEHICLES 1 EXCLUSIONS ADDED f3Y ENDORSEMENT 1 SPECIAL PROVISIONS Combined limit of liability of $1,500,000 for use of personal automobile for worklbusiness related activities. City of Ashland listed as Additional Insured under personal auto policy. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN City of Ashland NOTICE TO THk CEKTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL. its elected officials, officers and employees IMPOSE NO OBLIGATION OR l.lA81LITY OF ANY KIND UPO~THE INSURER, ITS AGENT'S OR 20 East Main Street REPRESENTATIVES. _ _ Ashland, OR 97520 AUTHORIZED REPRESENTATIVE / ' i ~ f l f ~ ACORD 25 (2009101) ©1988-2009 ACORq COR ORATION.; All rights reserved. The ACORD name and logo are registered marks of ACORD..'j l~ IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies} must be endorsed. A statement an this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements}. DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORp 25 (2009!01) ~ ~r i is ' T.;~ I F0~#3 ~ ~ ~ CITY OF _ _ SHLAND -1 ~.1ill af,{~~ yi ~ ~l'li'1}~I!.li~'~ lye-. ~j - - - r 1 s U I S I T I O N Date of request; 05/26/2017 REQ Required date for delivery; ASAP Vendor Name ~au~t.~dan~geme.~r'nr Address, City, State, Zip 105 Zeghyr Place Danville CA 94526 Contact Name & Telephone Number Lisa Maddaus 925-831-0194 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emer enc ❑ Reason for exemption; ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2,50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written cote or ro osal attached _ Attach co of council communication _ If council a royal re wired, attach co of CC ❑ Small Procurement Cooperative Procurement Less than 5 000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council; Contract # -(Attach copy of council communication) State of Washin ton ❑ VerballVUrittenquote(s) orproposal(s) ❑ g Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES Intergovernmental Agreement ❑ Special Procurement ❑ Agency $5,000 to $75,000 ❑ Form #9, Request for Approval Date original contract approved by Council: ® Less than $35,000, by direct appointment ❑ Written quote or proposal attached (Date) ❑ (3) Written proposalslwritten solicitation Date approved by Council; _ (Attach copy of council communication) ❑ Form #4, Personal Services $5K to $75K Valid until; Date Description of SERVICES Total Cost Additional DSS Model support for the Ashland Modeling Projects as per exhibit C. $5,040 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost - ~~~E(i l~°~~ TOT ~ ❑ Per attached quotelproposal ~ ~ $ Y r~ ~ l << ~ 1 a Project Number----_-'_-- Account Number___'--°--_°__°- f ti` ~ ~ ~ Account Number----°--°--°--°____-- Account Number---°--°--°--°____-- *Expendifure musf be charged to the appropriate account numbers for the financials fo accurately reflect the actual expenditures. F ~ r 1T Director in callaboration with deparfrnent to approve all hardware and software purchases: ~ 1T Director t Dafe Suppo~ s / No By signing Phis requisition form, I certify that the City's public contracting requirements have been satisfied. sz Q ' Department Head: ~ ~ 3~'_~`~~.~~ ~ ~ ~ ~ Employee: ~ ~ ~ - p(Equal too or~greate~than $5,000) Department ManagerlSupervisor; City Administrator: (Equal to or greater than $25,000) e ~ funds appropriated for current fiscal year: YS / Nd - _ - FinanCe,~f~.ecior- (Equal fo or greater than X5,000) Dafe Comments: Form #3 -Requisition