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HomeMy WebLinkAbout2017-150 Contract - Sunbelt Rentals Contract for GOODS AND SERVICES less than $25,000 C a z Y O~ `CONTRACTOR: Sunbelt Rentals ASHLAND . t CONTACT. Ro er Harper 20 East iVlain Street g Ashland, Oregon 97520 'ADDRESS: 10680 main street NE ' Telephone: 5411488-6002 Fax: 5411488-5311 TELEPHONE: 503-635-9670 DATE AGREEMENT PREPARED; FAX: _ BEGINNING DATE: 71112017 COMPLETION DATE: 10/30/2017 COMPENSATION: As per exhibit C units billed 4 weeks at a time up to 6 months total. Actual length of rental to be determined by length of time the AC units are needed '4.~ _w_.~,..~ GOODS AND SERVICES TO BE PROVIDED: deliver, install and rental of 2 portable 5 ton AC units as per exhibit C. removal and pickup of units when done. m..n~W.~ r `i ADDITIONAL TERMS: Jn the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services wilt be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a I manner that will nat conflict with th'e said primarv City of Ashland Contract. '!I NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the i CITY AND CONTRACTOR AGREE as follows; f 1. All Costs by Contractor: Contractor shall, pravide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. } 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date; Contractor shall provide all goods in accordance with the standards and specifications, no later 3 than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shalt be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00; unless a separate written contract is entered into by the City. S. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 2796.220, 2796.225, 2796.230, 2796.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,283.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but r,ot I~m~ted ' to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. ~ b. Ci V'S Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. i Contract for Goods and Services Less than $25,000, 0613012016, Page 1 of 5 c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions: i' i. If City funding from federal, state, county or other sources is not obtained and continued at levels I sufficient to allow far the purch~~se of the indicated quantity of services; ~ ~ ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or ~ ~ iii. 1f any license or certificate required by law or regulation to beheld by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default ar Breach. i. Either City ar Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence far Contractor's performance of each and every obligation and duty under i this contract. Ci b written notice to Contractor of default or breach, may at any time terminate tY Y the whole or any part of this contract if Contractor fails to provide services called far by this I contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d}are not exclusive and are in ,I addition to any other rights and remedies provided by law ar under this contract. e. ObligationlLiability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to Gity all contract documents, information, warks~in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed pr~ar to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractorand not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award cf such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 46$A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any porkion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of a!I persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shalt use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor; commits any material breach or default of any covenant, warranty, certification, or obligation it awes under the Contract; if it loses its QRF status pursuant to 1 the QRF Rules or lases any license, certificate ar certification that is required to perform the work or to qualify as a ~ QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has 'i. instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing j business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. Insurance. Contractor shall at its own expense provide the following insurance: , 1 Q. a. Worker's Compensation insurance in compliance with ORS 656.41T, which requires subject employers to provide Oregon workers' compensation coverage far all their subject workers iabilit insurance with a combined single limit, or the equivalent, of not less than Enter one: b. General L y $200,000, $500,000, $1,000,000, 2 000 000 ar Not Applicable for each occurrence for Bodily Injury and Property I, Damage. ~ ~ c. Automobile Liability insurance with a combined sin lg~e limit, ar the equivalent, of not less than Enter one: Contract far Goods and Services less than $25,000, 0613012016, Page 2 of 5 $200,000, $500,000, $11000,000, or Not Applicable for each accident far Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be na cancellation, material change, reduction of limits or ~ intent not to renew the insurance coverages} without 30 days' written notice from the Contractor or its insurers} to the City. e. Additional lnsuredlCertificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additii~nal insureds on any insurance policies, excluding Workers' Compensation, required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent ~I deductibles, self-insured retentions and/orself-insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suitor proceeding (collectively, "the claim") between the City (andlor any other or department of the State of Oregon} and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon flied in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. !n no event shat! this section be construed as a waiver by City of any form of defense ar immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any ciaim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXH1BlTS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRAC~~OR, BY SIGNATURE OF 1TS AUTHORIZED REPRESENT,~TIVE, HEREBY ACKNOWLEDGES THAT HEISHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND COND[TIONS. ' 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for ex enditure to finance the costs of this contract within the City's fiscal year budget. Contractor p understands and agrees that City's payment of amounts under this contract attributable to work performed after the f last day of the current fscal year is contingent an City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further I, liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by I, reference. Contractor: City of Ashland ~ ~ i 1 ~ ~ ~ ~ By ~ By , . ~ t- Signature Department Head _ Pamela Ponte I I ~ $ i Print Name Print Name f . , Contract Mana er 6/9/2017 r" Title Date W-9 One co of a W-9 is to be submitted with py ~ the signed contract. Purchase Order No. Ash! t City ttorn®y Contract for Goods and Services Less than $25,Q00, 0613012016, Page 3 of 5 fat Z ~ EXHIBIT A CERTIFICAT14NS1REPRESENTATI~NS: Contractor, under penalty of perjury, certifies that {a} the number shown on the attached 11U-9 form is its correct taxpayer ID for is waiting for the number to be issued to it and {b) Contractor is not subject to backup withholding because {i} it is exempt from backup withholding or {ii) it has not been notifiied by the internal Revenue Service {IRS} that it is subject to backup withholding as a resulfi of a failure to report all interest or dividends, or (iii} the IRS has notified it fihat it is no longer subject to backup withholding. Contractor further represents and warrants fio City that {a) it has the power and authority to enfier into and perform the work, {b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, {c} the work under the Contract shall be performed in accordance with the highest professional standards, and {d} Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in fihe contract documents, and has checked four or more of the following criteria: {1 } I carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. X {2} Commercial advertising or business cards or a trade association membership are purchased for the business. X ~3) Telephone listing is used for the business separate from the persona! residence listing. X {4} Labor or services are performed only pursuant to written contracts. X (5) Labor or services are performed for two or mare different persons within a period of one year. {6} I assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. 6/912017 Contractor ~ {Date} Contract for Goads and Services less than $25,000, 0613012016, Page 4 of 5 ~ ~ ~ ~ ~ ~ EXHIBIT B ~ o s an ~ ~ ~ ~ ~ ' ~ per hour effective June 30, 2016 (Increases annually every June 30 by the ~r Consumer Price Index) - , - ~ , ~ portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten ormore employees, and childcare) benefits to the has received financial amount of wages received by assistance for the projector the employee. For all hours worked under a business from the City of service contract between their Ashland in excess of ~ Note; "Employee" does not employer and the City of $20,283.20, include temporary orpart-time Ashland if the contract employees hired for less than exceeds $20,283.20 or more. ~ If their employer is the City of 1040 hours in any twelve- Ashlandincluding the Parks month period. For more For all hours worked in a and Recreation Department. details on applicability of this month ifthe employee spends policy, please see Ashland 50% or more of the ~ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers; This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF SHLAND Contract for Goods and Services Less than $25,000, 06130/2016, Page 5 of 5 Page 1 of ~ suNBE~~r` ~ENTAI.S Pc~~:1o~ SUNBELT RENTALS, INC. 10680 MAIN STREET NE arilc,~;n7;~t;: 1 X903 HARPER, ROGER (1097 PO BMX 529 ~ TY17r'ti E;y: DrC~C,'HRAN TELEPHQNE: 503635-3670 ~at~ s~~e: QUC}T~ CITY OF ASHLAND, 90 N. MOUNTAIN AVE ~I) ~~III~II~~I~I~~~~1II~II~I~~IIII LEFT SHOP ~ _ . _ . , ASHLAND, OR 97520 ~ ~:c~ntr,ic, f~g~1~lC)552 Ctf: 541-552-2355 JIl: 541-552-2355 ~ Cr~nt~~~r;1 rlt. IG~1 _ , ~ C~i,tr~ t,~<<. C t)1 17 8:00 AM ~ ' E~c;t tr~iti~i~.. ~j 1 117 8:00 AM Customer: OR CITY OF ASHLAND E ~ .Jc-,t, I,r,t. OI* ASHLAND •90 N. MOUNTAIN• CITY OF ASHLAND, ~ ! f 90 N. MOUNTAIN AVE Jr~f~ Ntt 1 FLEET SHOP ~ ~ ~ ASHLAND, OR 97520 ~ ()rcic~rr~cl R~+ . I10ADLEY, WES f~1E=~T D~.JF UPC)h~ RECEIPT I I QTY EQUI PMEN'P ~ „ ' ~ ~~Jr~e~r. 11 Weck Amount 7..00 5 'I"ON CLASSIC hC)RTAfiL,E ABC ~ . ,;t~ ~ ,~,r~ :1x00.00 8800.00 1.070]..110 11 .00 16" 25' Whil'I'E DUCT . . ~)s~ ; r~ . ~rl 2S . 00 400.00 1.00 ?.40 VOLT EXTENSION CORD . {~~i 1 ~ . . OCl 50.00 200.00 50amp x 50ft cable 1.0 0 2 ~ 0 VOLT' EX'I"ENS ION CARD N/ C 50~~mp pigl.a.i1 SALES ITEMS: Qty Item number t1T~.C 1'r~:t~,. 1 DLPKSRC~G F~,A I3 f) . r7~tr, 80.00 TRANSPURTA'I'IUN SQRCIiARGE I ELAB4R I~;,'~ f3'r . I) i i ~ 8 5.0 0 2`?18XXX050 DELIVERY CI1ARCla 1100.00 PICKUP CHARGE 400.00 wes onsite 511x-`~5?_1?304 ii ~ ; ~,t ! . ].0365.00 t ! ; 10365.00 rrrrr♦rr♦•r♦••••♦w•rr•♦r••.••r•r••••••r••+rrr.••...r~.~..,.., ~ ~.•.••.•••••rr•♦rwrrrwrwwwwwa • Rata our r©ntal Qx arienco www.sunbQltrentals.comisurvo , a ~ ~ ~ ~ ~ + ~ a 1 The total charges are an estimate has n esttmatml rental period and athet information previdcd by Lustom~r 2, Custamer assumes all risks assotiaied with Ibe nt Boring the Aenlal P~nod. intiudrnq injury and damage kn p~rsnns p+r,tn•~ tr anrf tt,r ! rmpr~~r ,r 3 Customer is responsible for and shall only permit properly 1r ulhonred Indrviduals to use ihr, Egn~pment 0. 1! Iho Equipmont days nal operate properly, is not saitablelar Customr,, ~ clod user, Boas not have opnabmt aid ,atrty ~n•.tn ~t~ -n~ nr C;;;+ h.+'. r~ ~ ~~,,~d~~~n n'.n nl the [qurpmrnt, Crastamcr shaft not use the Equtpment and shall contact Sunbelt immediately 5. E.gmprnent misuse of usrng damaged or maNunctionrnp Equipment may result rn scnous body er death a+~A Custrni,~i agrr«~. t~• a.. ~ n~s a~:nri,Nrt:! chi°irussdrra and h,) indemnifies Sunbelt Entities lot all claims or darnapes as a result o1 misuse nr use, of damaged or mallunctinning Equipment 6. Customer has recened,road, undersUnds an4 agrees to the estimated chuge.s and all the terms on Ih"s pa n ; ru th. rr"nr~.F~ .r rp ~ r teu ; C~~~~t~acl ~ err hen ; "nr,fudit~n, Rr,laase and lndemnif icalian in Seetinn 8 and Envh Fne in Srgian 16, which tan also he found et www.sunbelttenlals t:ornirenlalcenlratl.'I?efiver r ergo Ire rrptaua av,""taGr» a! v, :r ~ni~lir~'t"~ntsls r r~ ,iiitfiar ,r l Customer must contact Sonbell to request p+cMup of EgwpmanL retarn the f'itil U n by Sunh~~tt ~n+I will hr rr'sp«;~ti51r ter ri ;r +~~~r;~ ,rhsaily i„rru"felt hr 5~~~~!i~~lt 8 Customer waives ifs right to a jury Ina) in any dispute as set forth in 9 AI the election of Sunbelt ar Ceslamer, Custamer agrees t ery drspete to atbihaUon and waives any right to beep a cta,s ast"nn a~ o Y~.__--- - ri ~nued on the next page... " ' • www surtbrfurnl~d~, ~ .f~". ' ' liNT0UTPIP fRt,v 021tAr1; Page 2 0# 'RENTALS 109 ~ SUNBELT RENTALS LNG, 10680 MAIN STREET NE ~ S~ll~~sl~~1~31~: l~)~JQ3 ~}~ARP~R, ROGER (109) ~~o gQx 529 ~'~r1;71,ri I~~~; Dfi:flCHPAN TELEPHONE: 543-635-JG70 Jos Site; QUUT~ CITY OF ASHLAND, 9o N. MouNTAlN AVE IN ~Il~~ll~llllllllll[[llflllll ill FLEET SHOP ASHLAND, OR 97520 C(~f~tf~~(ri G9~1.4~CJ5G2 C#: 541-552-2355 Jul: 541-552-2355 CC111lEc3Ci di, S~ZG.17 Qate r~~! 6101 ' 17 8:40 AM Customer: OR CITY OF ASHLAND ~ Est rr}tllr,l„ 9r~# 7' ~ ~ 8:00 AM CITY OF ASNI-ANI~, a Joi~~ ~_r.~~;...,. C~T~' OF ASHLAND„90 N. MOUNTAIN; 90 N. MOUNTAIN AVE ~10~? Nc,.,..., ~ FLSET SHOP P,a, Nft ASI~LAND, OR 97524 Order~~rl Ey.. 1-{C~t•~D~.E1', WES NET DUE UPO~J RECEIPT QTY E~UIP~fENT fi i~~i i ~ ~,~'y' ~°~~,~~ca; ~ Week Amount: All amounts are in [1SD wrrr♦•rr•~wsrrarrrrrs♦rrr+s♦rrrrr•a.,r•rrrrrrrsr•rr•.,.:,r+~.r.• r,.a.aararfrrrrat++r~+trs~sl+t.+rs~ Rate your rent! ex orience www,sunbeltrentals.ctamisurve , a 7 11 1 a' a' 1 ~a 'a' I ~1 1 1 ' ~ L Tde to1a1 charge; ate an estimate bash oif~h inaltd tenlal periad and pidcr inlotmatioa provided dy Cu;lr+n+,r. 2. Cuslemer assumes all risks asociate3 vrith the Equrp , r ing tde Aenlal Prtiod, including injury and damage to prrsnns, prnprrly Anil the I a~n+l+s:vnr 3. Cuslomrr i; rl;gon;idle for and sloaU only prrmit p[operly trains , ' ed IndividuaL• to use the [quipmnnt 4. 11 the Equipment does not aprrate praprrfy, i. not suitable !or Cu;tomcr's intc dors not have oprratinu and salrty ++1SUrarl+r~ng r~r rn :'near tia~, any r~ : irga,dreg t+;n of the Equipment, Custamcr :haU not use the Equipment and sha[I eonlact Sunbelt immediately. 5, Equipment misuse er using damagad o► malfunctioning Equipment may ►euit io snriausdndily injury n► d Cuaomor a~rrr,~ th,r ' : rr+~u ,~-~s~:,~rs e~I r,~,>, aL;nr,c;tc;! thereunder, anA lijl indcmnilics Sunbol! Entities far all claims or damage; as a rc;ult of mi;usn or u;c ul darnagerf a malfunctioning Ealuiymcnt fi. Customer has received, lead. undastands Ind agreas to tho I;timated tdargcs and all the terms on this page, ;rctious n ~ , ~*brsn sulp nl !t!r, G~ntrart i Sections';, urtl+ading Release and Indemnifiulion in Section B and Environments (loin Segion 16, wrhith un also ire found:t mnr_.:unbelUenlals<comlrentalCOnfra[I,'OnliYOryip urchargc ICs eeplanalinn i~• ara+ a 'nv~'~ ambelb+~,raal: caro;,ur~ha+l;, 7. Customer must contaq Sur6elt to request pickup of fquipmenl, retain the Picll Up thin ven by Sunbelt and vrill he responsihfc !nr Equ,pn,r'nt nnh + . +Prr+esnsl1r~+' Sunhell 8. Grslomcr t'nives its right to rr jurylrral in any dispute as set forth in Sesti 9. AI the election of Sunbelt or Custamcr, Customer agrees to sutr ' cry dispuln to arbitration anal liarve; any nalfil to bring rhos^, anion ~s ~:el }ra th ra Srtsina Customer is declininfl Rental Protection Plan d;c ;c side ler rlotaifs) 1,Customea tn;tialsl _...y. _ _ _ _ . Cu ignaluro Oa1n lJanaePrintt•d f3rhveu.d6y Osle • • www sunfreltrrntnl~ ca+u+ ~ EtNtoUTplp litcv 0111211' DATE (MMIDDIYYYY) AcoR CERTIFICATE OF LIABILITY INSURANCE 0612212017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT MARSH USA, INC. NAME: PHONE FAX TWO ALLIANCE CENTER A/C No Ext : AIC No 3560 LENOX ROAD, SUITE 2400 E-MAIL ADDRESS: ATLANTA, GA 30326 Attn: Atlanta.CertRequest@marsh.com 1 Fax: 212-948-4321 INSURERS AFFORDING COVERAGE NAIC # 359925-SB--16-17 988 AIIGT PJNC NIA NOC INSURER A ;ACE American Insurance Company 22667 INSURED INSURER B :Travelers Property Casualty Company Of America 25674 SUNBELT RENTALS, INC. 2341 DEERFIELD DRIVE INSURER c :Charter Oak Fire Insurance Company 25615 FORT MILL, SC 29715 INSURER D :Travelers Indemnity Co Of CT 25682 INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: ATL-004181467-01 REVISION NUMBER:3 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE IN D WV POLICY NUMBER MMIDDIYYYY MMIDDIYYYY X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,500,000 A X❑ OGLG24876561 09!3012016 0913012017 DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES Ea occurrence $ 1,500,000 MED EXP (Any one person) $ SELF-INSURED $1,000,000 -Self Insured Retention PERSONAL & ADV INJURY $ 1,500,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 1,500,000 X POLICY ~ PRO ❑ PRODUCTS - COMPIOP AGG $ 1,500,000 JECT LOC OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 2,000,000 Ea accident B X ANY AUTO TC2J CAP 9531 B41A-TIL-16 0913012016 0913012017 BODILY INJURY (Per person) $ ALL OWNED SCHEDULED `Owned Vehicles' BODILY INJURY (Per accident) $ AUTOS AUTOS B X X NON-OWNED TC2J CAP 95316421-TIL-16 0913012016 0913012017 PROPERTY DAMAGE $ HIRED AUTOS AUTOS Peraccidenf `Rented Vehicles' Self Insured for Phy Dmg $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION X PER OTH- AND EMPLOYERS' LIABILITY STATUTE ER C ANY PROPRIETORIPARTNER/EXECUTIVE Y 1 N TC20UB9531 B341-1-16 (AOS) 0913012016 0913012017 E.L. EACH ACCIDENT $ 1,000,000 D OFFICER/MEMBER EXCLUDED? N❑ N I A (Mandatory in NH) TRKUB-9531640-8-16 (AZ, MA, WI) 0913012016 0913012017 E.L. DISEASE - EA EMPLOYE $ 1,000,000 If yes, describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Ashland, Oregon, and its elected offcials, officers, and employees are listed as Additional Insured with respect to General Liability and Auto Liability, but only to the extent attributable to the Named Insured's negligence, as agreed to by written contract or written agreement. Named Insured's CGL and Automobile policies are Primary and Non-Contributory, but only to the extent attributable to the Named Insured'; negligence, as agreed to by written contract or written agreement. CERTIFICATE HOLDER CANCELLATION City of Ashland SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 20 East Main Street THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Ashland, OR 97520 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Manashi Mukherjee m~ac~~ ,,~i~.~..,tc;..~,~,,+~~ ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD f'Q~.I~Y(~lU~~~R: TC2J-~A~~~a31~4~A-T~.-1~ ~~~UE ~~'('~x ~-3~-~~}~6 ~ ~ ~ ~ This ~ncr~~m~nt ~~~i~~~ i~sr~~~~ ~rovi~~cl ~~r~r ~~e ~~f~o~m~: ~L ~QV~"~~ I'~~L~[~~D ~N 7N1~ ~(~,1C~f C~NGE.~T~ahf; ~um~~ ~ Da Notice ~c~~~at~~rr: ~~~a~ a~ a~~~~T~a~; A,~'~' PRRS~N 4R ~RG~.T~QN T4 z~~R~~~ I~ ~ ~~,~fiRA~T 'SHAT 3.,~'~U SEND ~ WRIT'T~t R~'~S'I T~ SIR SUCH ~Q'~ ~ TN~L~T~~ ~ ~D ~.UDRFSS ~R S~~ ~'~R~1 ~R 4RAx'~I-- AT~O~r A.F~'R '~`H8 FIRST LARD NS~~ CACI,T~AT'a~' ~R ~~~~R~~ QF STS ~~~~~g ~~ST DAYS HFC~R~ HGI~ING ~ A~P~~~~ ~'~BER ~F DAYS CR~I'IZA,TI~~t I~ S~C~ '~RIT'~~' RR€~~'ST FRAM YOH a~~ia~: Lci ~Y3.Pel~bsC~k!i~iyy~w~~~p~~}~iwsS~ti~.dt~~tw~ ~ys~~fp~~d4~(yig)g~~5y~~~~£i~yV~t~~t~~iyCgt (~~~q^~~" ~ ~^ag:Ytffi~ ~.3~y~a~l~Ap~}!i✓}~i,3 Esi^~i (i,~kCat3iC~YR!Y ~Fil~ 1J33~'~ ~Cdi 7E~.~7~.~L6` lL.~~^9~ i G~^ 3wE~OJi 3 yi~.dr6~n~w4y~~'Fy'.ty~IV~t t~A)~E fflpFga4 i~ L,pd~~ ,YS 3~y3}S3~'•^gl8,.if S3>r. ~~etJt 3~9At ~6,ap{~3p~~f ~1r'~~^gg~5~p«35.Je F~lG~IpE~tk ~ F F~y~.+E iy~{~~£ X6^.1{1a ~~{1J~~~B F~ }~G€i ty~g~Cy~^~FS'pll~.j~~yE~gV! ~.J~yy~iS,,~Fy&~.F~ tge~.~i~~pflF~YY €i 4~~/~}~~l~~iG~~~.drt~t~yd~~i ii~ w7~~~~PY ~:dt ~ti1#~s~e~Cr4~C~^ ~f 3€t<~ ~~itSGl.~tli,s Gk64Vi'4; Y1P4 Lf~pL.e .:ii.e}~c,.S,.€yyl.....+ic,~ L~Id~P G; ~~4.~ 'l~S~~ ~~"9~1 t34~u~ N~ ~&i! 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P~~ T` . !f ~~ra c~i~~1 F~aiiey ~ri~r .its expira'~~n by n~~i~,~ yap, ~r ti,~ firs; in~t~re~ fir ~n reo c~t~r ~i3~r~ r~~n~~~m~r~t prmi~~rn, a~;a v~i1l ~n~.~c~r, ~ ~t auk ~f~~~, tc~ sand ~rritt~r~ ~~~ti~ ~.~eeli.tinr~, vii s~el~ elaatr~ni~ ~r ~~i~er fa; m of r~atii'~eiar~ ~ we d~termirt~, t€~ the laersor,~ ~r ~r~~.r~izati~r~~ iist~.# in ti~~ s~h~~~ than yap ar y~~~r r~ra~€~n~i~e ~ra~ia ~r ~~~v~ ~raud~d t~ ~ "~ci~~uie"~. ar ~a~r r~~r~~~r~te°i~e ~mst ~rovie us ~~i;h tP~~ l~ysicai ~n~t~r ~-mail a~r~~s ~~~e ~e~~er~~ ~r t~r€~~~iz~=any. n~ viii t~tiliz~ air ~-mail .~r~~~ ar ~"~y~i~~i ~~c~ress ~i~t y~t~ ~r y~r rr~F~t~i~~ r~~i~e to us an s~ei~ Sai~~~i~, . ~ei~a~l mug` ~ ir~~tj~ly r~vi~~ t~ ~s ri~3~r~ €~ys fer: TIY~a b~r~r~in ~f t~~ ~iicy ~eri~~, ii~ tai e~rs~rr7r~' i~ ~f~ctiv~ ~ of si~ai~ ~t~; or ~i. This ~~arsa~~~~nr r~aa bean ~ t~ tea f~caiicy, t~~~~ eraars~r~r~t is e~a^►~~ ~ttf tea Roiic ~~i~ e~mm~~s~. C~ Thy ~eedl~ mist b~ i;~ r~ aiaatr~ni~ fa~m~~ tt is ~~~~r~>k~l ~a us: ~r~ ~;;=,.~ss k~a ~~e~r~°e~ p. ~r ciaii~er of ~i~ n~tifiaatier~ s~ri~c~ i~ er~~~~ , aF tip ~n~rsen~r~t ~~i~l ~ ~se~ on tl~~; t~t~t rant ~ci~~~i~ ire ~=r reaarc~~ as ~x tine ~t~ the r~~t;a of en~~'Itiar~ i~ ~~~~.ii~~i ~r ~eli~~~r~t~ to tea fiat i'~ed Ic~s~~r~d, ~~~ili nd~a~ t~ sari r d~iiv~r s~~ci~ naz~~~ t~ ti~a ~-~~~i~ ~ad~ ess ar ~i~~ia dr~~ ~arrspar~~in t~ ~ parsar~ o~ or~~r~izatiE~ ir~i~t ~r~ tea ~i~W~e ~t iees~ J ~~y~ pr;aF to t~~~ ~~'~C~iltior~ ate ~ii~bbla ~a tip i~~'i~~, i~...i~~ nai e rrsf~r~~aed ire ti~~~ ~nt~~3r5~r1~~11~ i~ int~r~~e~ ~ni~ to ~ ~ a~~r~~~~ r~c~t°fiaian t~ t~~ ~rsa~~s~ a~ ~r~er~i~~`iar~~~~ ~~m~ in tip ~~~ec~ule i~ the ~~er~t ~f ~ ~~r~~i a~.ncell~ti~n ea~~ra. ~ t~~~e rya iag~ oig~►i~n of ~n~ i~i~d to n~ ~~~i1 par~ar~~s; ~r ~~~r~i~.tian;sj, f~i~c~r~ t~ r~~~i~ r~otiti ;s~ic~r~ of an ~;llti~n to i~ ~ars~n~s} aw or~~niz~ti~n~s} sa~v in t~~~ ~ai~a~i ~~i im~se ~litFar~ ar iie~ilit~ ~f ki=~ ~r~ ~s, air ~~~rtts ar re~ra~~nivas, ~ai~ na ~xt~:r~a' any i~aliaY ~~r~~ixs~ dad end ~~if~ r~et ~e~te ~:~cai1`~~r~ a~ °h~ Elie}t. ~a ~ ~r n~~ res~an~ii~1~ fir rif~ir~ inf~r~►iar~ ~r~vi~~ a ~s in ~n~ ~ca~i~; ~r a r~s~r;~iie Via; ~n in~arract inf~r~~~tiar~ t~ ~a ~r ~r rars€~~t~~i~~~ ~ravia t~ t~s, if e~ ar ~f~r r~r~ent~.tiu d~~s n~° ra~i~~ ~ ~€ith a ~ei~el~, ~~e i~~a r~~ rspansibElit~ far t~~ir~~ n~ ~~i~n ~"~r air er~~ors~Ee~. In ~i~i~r~, if ~~i~~F r~~~ your reres~zt~~£~e ravi~s its ~-m~.~~ rid ~~~~ia; ~r~~s i~~ferm~xiar~ ~~it~ r~speax to rti~ir parsan ~r ~r~ani?tlarr, a s±~~1 1'~~~ r~~a rspar~siii~~ fir ~~~~n ~~ti~r~ ~~i`i~ rare t~ Sl~~i; pere ~r ~r~'i£~ ra~~~r ti~is r'~a~samer~t. fir: may ~rrer~e ~r~it;~ ~~~r r~resan~~ai~re to sere scaai~ r~~~s~ ire ~ha ~~~~n ~t sues ~~r~~~ii~ti~n. Y~i,~ ~iil ~aaer~.~ i~ us i£~ "a~iir~ 'i~~ ~ai~e~aia. ~r ire ~sin~ Y~~" ~erasr~t~zi~;~ is ro~id€~ the ~~1~~i~~ . This er,ar~~~~~~t dogs r;at ~1~ in ~ha even; ~~t e e~~i tip ~olie. ALA,-~~;~7 ~ i t 1 I I~~RK~~S ~U~PE~1~~~'1~N AID ~o~BR s~~ E~IPLQY~~S LIABIL~7Y PULJC'~ PC~~fCY NfJMBER: TC2t~Uf~-~~31 f334.1-16 ~ The f~l~o~in~ added to PART ~l ~ ~I~IDITiI~S. o~ie~ ~f ~an~ell~tian T~ ~~in~t~d P~r~~ar~~ ~r ~~g~nl~tlon~ If we ~~r~oef ti~i~ policy fcr and ree~o~ ether than nnn-~aymen# of premium try yc, eve will pcovi~e nolioe ~f s~s~h ~an~ellati~n to eaC per~nr~ ~rgani~~tien deai~r~at~~i ire #l~e ~cl~edc~le belaw. ~ wiil mai! of deli~~r ~u~l~ ~otlce to eoh person or organizetios~ ~t il~ listed address t least the number of ~~ys shown for ~l~~t perm yr orgar~iza- tio~ bofore ~e cancellation is io Malta effect, You are responsible for providing ~s pith tine it~forrnatien t~~c~ssary tc~ a~urately e~r~~le#~ t1Ze schedule below. Il' we cannot mail Qr deli~rer a nnti~ of oer~~ellatlon to a d~si~r~s.ted person er org~nl~etion beraus~ tl~e name or address t~f ~uoh desinate~ person ~r organization prc~v`sded to pus is net aeourate or complete, we have ~e resptansibllity #o mail, deliver or otber~ise nntif~ suol~ designated persan or orgar~izatior~ of ~e o~nceilatior~. SCHEDlJL~ u~~e~ flf dame and dress of ~e~lgnated Per~~ns ~r riatiar~s; [~a~s a~lc~ WrR~fiT` ~~~A~~ ~'~T~~R ~~~T~B~~~'I~~' QR ~'Q~i-RBN~A~,►► ~F P~~T~Y ~'~LL $B I R'o",~ C~I~Y ~F. Y~?~' WRI'~~I~ R$Q~ TQ PR~~TT~ N~~~C~, IN~LCT~T~ ~ ~A~ ~'D of S'f~ A ~~~5~~` ~ ~R~~`T~~'~~~I~, ~A~"~~R ~~R~ ~ ~~'St;1RBT~ RBC~~" ~'~TT~S FR4~ ~F C,~~~~A~I~~ 4R ~`ON-~.~~~, OF ~ Tl~~ Po~ICY; Alm + ~x a G . rP1,ti iS~t~.67~~ ~J.~~ ~~~~7~ ,tti ~i~ .J.~ 3.~~~~7 ~i~~~&S.i~ ~~~I~'N~~~ ~lF T~ ~~~~~GR ~i~iBBR ~F DAYS ~R~ : ~RB~~ F~3R F'HA' PR~O~T ~R ~RQ,~~~~~N ~N~~i~~ IN ~ WR~'~'~' RB~C~HT FR~~S Y~~' '~4 Purchase Order Fiscal Year 2017 Page,: 1 of: 1 ~ ~ a~, y _ _ _ _ _ _ _ .~CI~--~--~{~l~~l~lr~~°f ~~P~R~I~1 ~I~L T~~~~~~w.) P QD~UME~ITS B City of Ashland l _ - _ _ ~ ATTN: Accounts Payable = _ _ __._a_ _ 20 E, Main Purchase QQ L t1V~ Ashland, OR 97520 Order # T ~ Phone: 5411552-2010 0~ Email: payable@ashland.ar.us V H CIO Facifties Maintenance Div E SUNBELT RENTALS, INC l 90 North Mountain Ave ~ PO BOX 409211 P Ashland, OR 97520 0 ATLANTA, GA 30384-9221 Phone: 5411488-5358 R ~ Fax:5411552-2304 Vendor P_hone~umb~r- 1/endQ_~F~~luf~ =R~r~ .-rtil~__-um-~~~ r~~e~i~;.~~, Wes Hoadle _ _ - - _ Date~Crder~~.~d"o~Numba~.~a~~~ur _ _ ~~---Y~.~~ - ° _ _ _ _ _ - _ ~_~_~r? t~Qr 06/2612017___ 3434~_~~- Cit Accounts Pa able ltem#~ _ _ -V ~ ~ @-_f~~~ ~ ~ _ = = - ~ ~~r ~_tenr~ed Price. Portable 5-Tan AC Units 1 Deliver and install two ~2j rental portable 5-ton AC units far IT 1 $10,365.0000 $10,365.00 headend room. Per attached Quote 69440562 Contract far Goods and Services Less than $25,000 Beginning date: 07/0112017 Completion date: 1013012017 Project Account: Project Account: Project Account: Ship To: CIO Ashland Fiber Network 90 North Mountain Ave Ashland, OR 97520 Phone: 5411552-2222 Fax: 5411552-2436 GL SUMMARY 020500 - 602210 $3,420.45 024700 - 6x2210 $3,524.10 082400 - 642310 $3 420.45 Date: ,~orized Signature $10 365.00 ~®R.~#~ CITY OF p~~ SH LAN D o ~ ~ ~ ~ ~ J ~ REQIlISITI®N Date of request: 06/16/2017 Required date for delivery: Vendor Name S~~nnPit RPnta~~ - Address,City, State, Zip 10680 Main Street NE Contact Name & Telephone Number Roger Harper 503-635-9670 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emer enc ❑ Reason for exemption; ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written uote or ro osal attached _ Attach co of council communication _ If council a royal re aired, attach co of CC ❑ Small Procurement Cooperative Procurement ❑ Request far Proposal (Copies on file) State of Ore on Less than $5,000 Date approved by Council; ❑ g ❑ Direct Award Contract # ❑ VerballWritten quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ® (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, b direct a ointment Date original contract approved by Council; y pp ❑ Written quote or proposal attached (Date) ❑ (3) Written proposalslwritten solicitation Date approved by Council; _ (Attach copy of council communication) ❑ Form #4, Personal Services $5K to $75K Valid until; Date Description of SERVICES Total Cost install 2 rental ortable 5 ton AC units for IT head end room $10365,00 Deliver and p Item # Quantity Unit Description of MATERIALS Unit Price Total Cost t: r TOTAL COST C ® Per attached quotelproposal ~ ~ ~s ~ ` ~ ` Project Number - _ _ _ _ - ' _ - - account Number 0 8 2 4 0 0 - 6 0 2 3 ~ 0 3~.°!0~°' ~~r- ~ o ~ s Account Number 020500.60220 3~/~ Account Number 024700.50220/ ~ *Expenditure must be charged to the appropria e account numbers for the financials to accurately reflect the actual expenditures, IT director in collaboration with department to approve all hardware and scat#~are purchases: IT Director Date Support -Yes / Na By signing Phis requisition form, ! c rtify that the Cify's~public contracting requirements have been satisfied. ~ F... ~ ; F ~ p De artment Head: . Employees ~ ~ _ , _ (Equal to or greater than $5,000) Department ManagerlSupervisor: City Administrator: (Equal to or greer than $25,000) ~ ~ Funds appropriated for current fiscal yeatr.~ AY~ / IVO s ~ , ~~nance Direct~~Equal to or greater than X5,000) Date Cvrrmenfs, Form #3 -Requisition