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Home My WebLink About2017-157 Contract - Anna Edmondson Contract for GOODS AND SERVICES Small Procurement Less than $5,000 CITY O E INDEPENDENT CONTRACTOR: ~~,h~"L ~~H LAN D CONTACT: 20 East Main Street ADDRESS: r~~(~ ~ S'~" Ashland, Oregon 97520 '1 ~ n' Telephone: 541/488-6002 ~ s~~~ '17 •~a Fax: 5411488-5311 TELEPHONE: t1 u FAX: BEGINNING DATE: ~ t ~ COMPLETION DATE: l O COMPENSATION: If71' ~ ~ ~ l GOODS AND SERVICES TO BE PROVIDED: In the event of conflicts or discrepancies among Contract Documents, this standard form of the City of Ashland Contract will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with this standard form City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license, 3. Ownership of Production: All documents, materials or items produced by Contractor pursuant to this contract shall be the property of City. 4. Statutory Requirements: ORS 2796.220, 2796.225, 2796.230, 2796.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 5. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from those losses, expenses, or other damages resulting from injury to any person or damage to property arising out of or incident to the negligent performance of this contract by Contractor its employees, or agents. Contractor shall not be held responsible for any losses, expenses, or other damages, directly, solely, and proximately caused by the negligence of City. 6. Termination: City's Convenience. This contract may be terminated at any time by the City. 7. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 8. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. 9. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 10. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work. 11. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 12. Default. The Contractor shall be in default of this agreement if Contractor commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract. 13. a. a W ~ect errs(~,yets...ta~r~uide.-(Jx~egcr~or~s- - . r~~~ is per€ormed byiey~esf.~ BY INITIALING THIS SENTENCE, CONTRACTOR CERTI ES UNDER PENALTY OF LAW THAT THE WORK REQUIRED BY THIS CONTRACT SHALL BE PERFORMED SOLELY BY THE UNDERSIGNED: ~ r~l ~ , ~$OE}fOr~-t~ttfretfiC~~fOr~IIdt~y~~f~}64t~ ssf#a~-$.1.,D.OQ~00 far.each-a~e~~denLfor Bodily ~e.~ .~~i~C~bLfc. 14. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon 15. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contractor City of Ashland: B BY Signature ep rtmen H ad ~~Q ~~,w~~~As~m a Print Name Print Name ~~o~~~ Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order N0. Revised 10-28-14 Page 1 of 2 EXHIBIT A ► CERTIFICATIONSIREPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached VII-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: 1~ (1) I carry out the labor or services at a location separate from m residence or is in a s ecific ortion of m Y p p Y residence, set aside as the location of the business. 2 Commercial advertisin or business cards or a trade associa i n g t o membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. i~ (6) I assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. ~ ~ ° =----~----~.~..r.m._ r-- ~/~~~~7 Contractor (Date) Revised 10-28-14 Page 2 of 2 Anna Edm~ndSOn 4~p Iowa St Ashland ~R 91520 (S41~ 841 ~47g S/1 ~j17 ~Ibby ~anwYh~ NarUre Ce rarer Manager Na ur ~~k~~g for~,ar prepa arCenteras the t~ ~Ont~nuin on the SQ nd r~daY of P~~ d n tlp pp~t Theaterh~ Pr~S~hooi p ~a~h nronrh , a gam noon nstrU~tor„ T tippet Shaw f th r 11 perform ekcludin~ Oar be °r`nance Snag rvice ~n~~U ~°n'h N~oUnta~n P e business tic ances and pre k and craft fa~ilita~onnd materials Sin eryse f ee of $1p~ n~;t tO exc~edea the Iota aid cleanup Merely ed S92S for the Yea~e 57,5 per Show plus .v "s reirnb~rsement for c----° L.. Anna Edmondson a S N~ . w ,ia~, rd e r q ti:~.:~ hase 0 . Purc r~ 0 ~ 9 0 Fiscal Year 2018 Page: 1 of: 1 02 \ ~'S R' REGR~o~~Sy _~Ht~P~.~1611~1~1~T~R~_~~~N ~l,l. _ ~1~;1~11]~f 1~U M E ~I~~ B Ashland Parks Commission - - L ATTN: Accounts Payable 20 E. Main .Purchase 853 L Ashland, OR 97520 Order # T Phone: 5411552-2010 0 Email: payable@ashland.or.us S CIO Nature Center E EDMONDSON ANNA B. H North Mountain Park N 470 IOWA ST P 620 N Mountain Ave D ASHLAND, OR 97520 Ashland, OR 97520 0 T Phone:5411488-6606 R 0 Fax:5411488-6607 ~~P~--- _ .==1/endor~P_hone ~I~m~~r_=_~nd~-~m~~=e.~-- ~ - = - _ - - _ = Libb Van he - - - _ _ a . ~r~ti~n _ Qat~ Ordered = Vendor Numk~~r _ Ba~~egi~ir~ ° t--~_ - - ° ~ ~ - - _ _ 0612812017 1608 FOB ASHLAND OR Parks Accounts Pa able - - - _ _ -Item# = _ _ rDas~- -~7~1T = ~ _==~~~_-~t~~tl~_Pri~e= Preschool Puppet Theater 1 Preschool Puppet Theater 1 $925.0000 $925.00 11 performances and preparation as needed. $75.00 per show Reimbursement of $100 for business license Not to exceed $925.00 Contract for Goods and Services Small Procurement Less than i $5,000. Beginning date: 0710112017 Completion date: 0613012018 Project Account: $925.00 GL SUMMARY 125304 - 606921 $925 00 ~ e ,4 F ~ ~ per m, Date: ' ~ ~ ~ `P Authorized~~gnature = - = - $g2'•08 F®I~I~I#3 CITY 4F ~s R E~ U I S I T I ®N Date of req uest; Required date for delivery; Vendor Name _ - Address, City, State, Zip ~ v _ 5 ~ ~ Contact Name & Telephone Number s ~ ~ Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption; ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council; ❑ Written quote or proposal attached ❑ Written cote or ro osal attached Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council; Contract # ❑ VerballWritten quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Farm #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals attached Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost F f Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOT~,L COST Per attached quotelproposal $ a Project Number _ _ _ _ _ _ • _ _ _ Account Number _ _ _ • _ _ _ _a- _ - t AccountNumber___-__-__-__-______ AccountNumber___-__-_ - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures, 1T Direcfor in collaboration with department fo approve al! hardware and software purchases: it Direcfor Date Support -Yes / No By signing this requisition form, I certi~y That fhb City's public contracting requirements have been satisfied, s i ~r ~ ~ Em to ee Si nature. . ~ _ De artment Head Signature. ~ pY 9 p ~ `(Equal for greater than $5,000) City Administrator: ~ FS,°~ ' (Equalo or greater than $25,000) Funds appropriated for current fiscal year, ,`YES °l NO ~ : ~ ~ ~ ~ . ' Finance flireCtor- (Equal to or greater than $5,000) Daft Comments; Form #3 -Requisition