HomeMy WebLinkAbout2017-161 CONT Addendum - Valley Web Printing
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR BULK MAIL SERVICES
Addendum made this 12t"day of June, 2017, between the City of Ashland ("City") and
Valley Web Printing ("Contractor").
Recitals:
A. On 07120/2015, City and Contractor entered into a "City of Ashland Contract for
Bulk Mailing Services" (further referred to in this addendum as "the agreement").
B. The parties desire to amend the agreement to "extend the date of completion".
City and Contractor agree to amend the agreement in the following manner:
1. The date for completion is extended to June 30, 2020.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: CITY OF ASHLAND:
BY BY G~
Depar#ment Head
Its ~ Date ~ t '7
DATE ~ - ~ Z - 2 a ~ 7
oC
Purchase Order#
Acct. No.: D O e o /~O D
(For City purposes only)
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1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR BULK MAIL SERVICES
Purchase Order
~ Fiscal Year 2018 Page: 1 of: 1
.
B City of Ashland ~ , ' = ~P~l~~.~fl~UMEt~T~
L ATTN: Accounts Payable
L 20 E. Main Purchase Q n 1
Ashland OR 97520 Order # V V
T Phone: 5411552-2010
0 Email: payable@ashland.or.us
~ H CIO Utility Billing Division
N VALLEY WEB PRINTING 120 East Main St
1299 STOWE AVENUE P Ashland, OR 97520
~ MEDFORD, OR 97501 Phone: 5411488-6004
R ~ Fax:5411552-2059
_-Vendor_Phon~ Number _ V~ndQr Fax Nu_m~_ er = ~tsitian- - - ems-- - _
- - _ ,J~~reae~----- _
541 772-7039 B n Morrison
_ _ _
Date Ordered = Vendor.Numb~r= Qate R~.= uirBd ~ ~~ei 6t7~1~ ~~m~~= ~r~n~C~atr~r~. -
06119/2017 _ 575_ FOB ASHLAND ORINET30 Cit Accounts Pa able
Item# _ _ -=.Des~r`i-- t~QnlR~rt-== - _ - ~ n~ _ te__nd_ed_ ~R_ _rice_
UB Mail Services
1 Utility Billing mail services: pick up statement, fold, insert, meter, 1 $15,000.0000 $15,000.00
sort, and mail
Contract Addendum
Completion date: 06/30/2020
Approved by Council 06/2012017
Project Account:
GL SUMMARY
030700 - 604160 $15,000.00
_ _
By ~ ~ ~ pate: ~ ~ , -
"Authorize~''Si T
gnature ~___-_1~--__~~-~5~~ $15 000.00
F RM #3 ~ ,.r c ~ t Y o F
V~ .r J~
REQUISITION , .v Date of request; 5/26117
~o~~
Required date for delivery; 711117
Vendor Name UellPV w
Address, City, State, Zip 1299 Stowe Ave Medford OR 97501
Contact Name & Telephone Number (541) 772-7039
Fax Number
SOURCING METHOD
❑Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: X Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑AMC 2,50,090 (I) (2) Date approved by Council: ❑ Written quote or proposal attached
❑ Written uote or ro osal attached
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council Contract #
❑ UerballWritten quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Form Personal Services $5K to $75K Agency
❑ (3) Written quotes and solicitation attached Contract #
PERSONAL SERVICES ❑ Special Procurement Inter overnmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposalslwritten solicitation pate approved by Council; (Date)
❑ Form #4, Personal Services $5K to $75K Valid until; Date
Description of SERVICES Total Cost
Jul 1, 2017-June 30, 2018 Mail services-Pick u statements, fold, insert, meter, sort, mail $5,000,00
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
u
r W F+'~ p ~
~ ~ TOTAL COST
❑ Per attached quotelproposal $15,000,00
Project Number Account Number 030700,604160
Account Number___•__•__•__•______ Account Number___•__•__•_
~Expendifure must be charged fo fhe appropriate account numbers for the financials fo accurately reflect the actual expenditures.
IT Director In collaboration wr'th department to approve all hardware and software purchases;
1 T Director Dafe Support -Yes / No
By signing this requisition form, i certify that fhe City's public contracting requiremenfs have been satisfied,
a ,
n
Employee. ~ x~.~~~~_.
~ ~ ~ Department Header ~
(Equal ~~to or greater than $5,000)
Department ManagerlSupervisor: City Administrator;
(Equal to or greater than $25,000)
ar. YE~~ N4 r ~
Funds appropriated for current fiscal ye S~/
FlnanCe Dlrecfor- (Equal fo or greater fhan $5, 0~0J Dafe
Commenfs,~
Form #3 -Requisition