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HomeMy WebLinkAbout2017-167 Agrmt - Loomis ...~~w......~M'~.t+.r.n.w+.~.....r........~...~...w...~......~ni.::~w..~_i...r.......r....~..0._~rw.c./:.W...~.~w....+...~..~n..ww:.........:~'.::)...1.....w.....~..............~.~.._...:::' . r~.. ~r~c~ A~~~e~~e~~ Sc~~~~~e ~1--~rmol"e~ V~~i~~~ ~~~~~e ~om~li~~en~ Lnamis Armoswd US, l_LC {"Carrier") .and Cit`,~ of Ashland ~"Authorized Purchaser"} agree that effieckive 0~1~11~016 this schedule Amends .and is incarparafed info Price Agreement 3396 ~"price Agreement"y Armored Vehicle Services between the parties {the Agreement°} by adding or amending the f~vlbwing locations, times, rags cr deposi#or~y locations. Term . The Agreement small be in full force and effect and subject to the terms set forth in the Price Agreement from Qti/~312Q~3 (date of accocmt set up}~ until na eendir~g data cor:fract Perm and shall automatically sene~N cn the ar'iniversary of the effective date of this agreement unless canceled per the terms of Section .x.11 of the Price Agreement, Il Service ~.ucativn ~ and Service Details Service Address Ci Ste#e Canfact Phone Number Qail Rate : Monthl 1~;ate .r. ~D ~ Main Street Ashland aR Bryn Morrison 54~ a52 ZOfl2 ~~r ~f r 7 Pict up l~laurs: ~ 8,3D ~ ~ _ 1~ AM ~ PM ~'Q ~ 5:{3p l~ A:M PM II De ositorv ~oC~ti~n s aid t3a osit~ Detail s1 Financial lnstitutiQn D~ asita Address Cit State Con#act Fhane tNells Fargo Bank S7 E 1~lfain Stre~e# Ashland 4R Lorene Cagle ? 5~1 X88 Q43~ W~ De~osi~ Hours:: ~fl:~3t}. A1111 ~ PM T03 ~ ~:a0 f" ,~l ~ Purl {Ill) Dave of Se„~rvlce MpN TUB VIfED THU l=~l SAT SUIt! ! NQlidavs ~bserve~+! Mate Mandated l=urlou~h~ Hatida S ecial Re u'rremertts r Ne+~ Year's Qay Mernc~rial Day Veterans aay ~ Martin Luther ~irZg fir, ~ Independence Day Iw Thenl~sgiviRg Da Da ~ y ~ ~ Presidents pay. Lobar pay 1~ Christmas. Day . 1=aster Columbus Day ~ Subject tc Furlough Billirtd Qetai'! s Er~ti Biilir~ Address Cit State Contact Plane Number City afAshland 2Q ~ Main Streek Ashland OR g7~2Q Bryn Niarrisan ~415a2 2Q1~2 A regiment Carrier an~f Authorized purchaser agree to the aforementioned pick up lacatiQns, depositary location, days and times of piek up and observed holidays or furloughs. Except as expressly agreed upon above, all other terrrss and condiflcris of the price Agreement are stilt in full force and effect. Carrier certifies That the representations, warranties and c~;rtifica#iares contained in ft'te Price Agreement are true and correct as of the 4ffective da#e of this Agreement and with the same effect as though, made at the Time of execu#ion of the price. . Agreemen#. Carries Loomis Armored US, LLC . Authorized Purchaser d ~ , Name _A dame ~ Signed Signed o,, ~ Dated .,r~~ IJated ~ "'f j~,~ ~ j r~ 1 Price Agreement 3396 Schedule A -Armored Vehicle Service Commitment Loomis Armored US, LLC ("Carrie') and City of Ashland ("Authorized Purchaser") agree that effective 05101/2016 this schedule Amends and is incorporated into Price Agreement 3396 ("Price Agreement") Armored Vehicle Services between the parties (the "Agreement") by adding or amending the following locations, times, rates or depository locations. Term The Agreement shall be in full farce and effect and subject to the terms set forth in the Price Agreement from 0511312013 (date of account set up) until no Bending date contract term and shall automatically renew on the anniversary of the effective date of this agreement unless canceled per the terms of Section 2.11 of the Price Agreement. I Service Locations and Service Detail s Service Address Ci State Contact Phone Number Dail Rate - Monthl Rate ' , d;^ 20 E Main Street Ashland OR Bryn Morrison 541552 2002 ~ _ _ Pickup Hours: 8:30 ~ _.w. ~ AM PM TO I~ 5:00 ~ ~ AM ~ PM II De osito Locations and De osito Detail s Financial Institution De osito Address Cit State Contact Phone Wells Fargo Bank 67 E Main Street Ashland oR Lorena Cagle 5414880436 Deposit Hours: 10:00 ~ AM ~ PM TO ~ 5,00 ~ ~ ~ AM PM (III) Days of Service MON TUE WED THU FRI SAT SUN r r ~ ~ ~ r I Holida s observed 1 State Mandated Furlou hs Holida S ecial Re uirements ~ New Year's Day ~ Memorial Day Veterans Day r Martin Luther King Jr, r Independence Day ~ Thanksgiving Day Da r Presidents Day ~ Labor Day I~ Christmas Day ~ Easter ~ Columbus Day ~ Subject to Furlough i Billin Detail s Entit Billin Address Cit State Zi Contact Phone Number City of Ashland 20 E Main Street ~ Ashland OR 97520 Bryn Morrison 541552 2002 Agreement Carrier and Authorized Purchaser agree to the aforementioned pick up locations, depository location, days and times of pick up and observed holidays or furloughs. Except as expressly agreed upon above, all other terms and conditions of the Price Agreement are still in full force and effect. Carrier certifies that the representations, warranties and certifications contained in the Price Agreement are true and correct as of the effective date of this Agreement and with the same effect as though made at the time of execution of the Price Agreement. Carrier Loomis Armored US, LLC Authorized Purchaser ~ ~ Name Name C~~s2~ C j ~n1~~v° ' Signed Signed c~^'""` Title Title f ih1 R~~- ~ 1 ' Dated Dated i~ ~ j G AwardslAgreements Loomis Armored US, LLC Armored Vehicle Services Page 1 of 3 ."J Supplier Address Contract # ~ ~`A'~a~~ Loomis Armored US, LLC 3396 A o. w ~ ~ 2500 CITYWEST BLVD., STE. 900 ~ ~Mf~~~~"~ ~ ~ fi"r~ Houston, TX 77042 Amendment # 5 ~ c "3 ~ Revision Date 0511112016 ~"z ; ~ Contact: Tom Merrill ~ ' ~ 0 ortunit # ~ii ' ° ° M Phone: 1 (503) 289-8478 pp Y ~ o ' Fax: 102-1894-12R ~ ,~e_•~ x ~ ° ~ ~ ~ Vers 2 ' ~ Email: tom.merrill@us.loomis.com ~ Wl~i .apps ~ . ~,r • ~ , : ~ Contract Start Date ~~u~~ 0512212013 Attachments Exist Expiration Date Secondary Suppliers Do Not Exist 05122/2018 Supplier Number 67683 All dates are mm/ddlyyyy Contract Administrator Receiving Address Contract Filed At State Procurement Office See purchase order DAS PS 1225 Ferry St SE Salem, OR 97301 Contact: Dion Kerle'e Phone: 1 (503) 378-2816 Fax: Email: dion.kerlee@das.state.or.us ORPIN Amendment #5 Contract Amendment #4. The purpose of this Amendment 4 is to acknowledge and incorporate an approved rate increase of 5.Oo effective May 1, 2016.dk Revision #2 Updates supplier contact information.dk Revision #1: Update certificate of liability insurance expirations. 3/10/16 ns ORPIN Amendment #4 Contract Amendment #3 Acknowledges the replacement of the Washington State Purchasing Cooperative (WSPC) with the Master Contracts Usage Agreement (MCUA).dk Revision #4: Update certificate of liability insurance expirations. 10/9/2015 ns Revision # 3: Update Certificate of Viability Insurance expirations. 5/20/2015 ns Revision # 2: Update certificate of liability insurance expirations. 1/9/2015 ns Revision # 1: Update certificate of liability insurance expirations. 12/24/2014 ns ORPIN Amendment # 3 Contract Amendment 2 8/19/2014 The purpose of this Amendment 2 is to acknowledge and incorporate an approved rate increase of 2.2o effective August 1, 2014.dk ORPIN Amendment # 2 Contract Amendment 1 10/23/2013 The purpose of this Amendment 1 is to incorporate revised Even Exchange Rates to the contract documents that adds the option for Authorized Purchasers to place custom orders of varied denominations of currency to meet specific needs.dk Revision # 1 6/26/2013 attaches updated Schedule A Amendment # 1 Identifies Permitted users and Statewide status.dk r Header Comments The purpose of this Price Agreement 3396 is to provide secure collection, transportation CQNTROL NUMBER; 1830472 PDF Creaked oSl~il~016 ~~:16 AM ~ Masker Pile; QRPZN-55177-~~ AwardslAgreements Loomis Armored US, LLC Armored Vehicle Services Page 2 of 3 and deposit of cash, monetary instruments and other valuable items for State Agency and ORCPP Authorized Purchasers. THIS IS A MANDATORY USE CONTRACT FOR ALL STATE AGENCYS SUBJECT TO DAS AUTHORITY. AUTHORIZED PURCHASERS ARE INSTRUCTED TO ACCESS AND REVIEW THE PRICE AGREEMENT 3393 CONTAINED IN THE "ATTACHMENTS EXIST" FOLDER PRIOR TO REQUESTING A QUOTATION FROM THE CONTRACTOR. ORDERING INFORMATION Authorized Purchasers are to contact the contractor directly to request a quotation for service. Authorized Purchasers may order Services during the term of this Agreement using a form of Purchase Order as follows: Authorized Purchaser shall submit with each Purchase Order, a completed SCHEDULE A Service Commitment identifying the agreed upon service details. The Contractor shall sign the Service Commitment and forward to the DAS Procurement Services Contract Administrator. Authorized Purchasers that are agencies of the State of Oregon may use but are not limited to any of these examples of ordering instruments: i) the PS approved purchase order form; or ii) an electronic ordering method when the Authorized Purchaser is using a Small Purchase Order Transaction System (SPOTS) card. Unless expressly authorized by PS in writing, Contractor shall not accept a different type of ordering instrument from a State agency. (this may be amended from time to time to best meet the need of Authorized Purchasers. Authorized Purchasers that are not agencies of the State of Oregon may use their own Purchase Order forms. To be effective, the Purchase Order must specify all of the following: * The mandatory Purchase Order language below. (per section 2.6 of PA) * The specific Services being ordered. (per Exhibit A) * The net price (identified in Schedule A). * The requested delivery (identified in Schedule A). * The depository location(s)(identified in Schedule A). * The invoicing address (identified in Schedule A). * The Authorized Purchaser's authorized representative and relevant contact information, ~ including an e-mail address or fax number.(identified in Schedule A). MANDATORY PURCHASE ORDER LANGUAGE PER SECTION 2.6 OF EXHIBIT A: •~n~ "THIS PURCHASE IS SUBMITTED PURSUANT TO DAS PS OF OREGON PRICE AGREEMENT #,..~3`~3. THE PRICE AGREEMENT INCLUDING STANDARD CONTRACT TERMS AND CONDITIONS (T'S & C'S) CONTAINED IN THE PRICE AGREEMENT ARE HEREBY INCORPORATED BY REFERENCE AND APPLY TO THIS PURCHASE AND TAKE PRECEDENCE OVER ALL OTHER CONFLICTING T'S AND C'S, EXPRESS OR IMPLIED." Authorized Purchaser shall add or delete locations, change pickup details and initiate or terminate services by submitting the form identified as Schedule A to the DAS PS Contract Administrator. An amendment to the contract will be executed to finalize the any changes to services. Delivery Requirements CONTROL NUMBER; 1830472 PDF Created; 05/11J201~ 11c1b AM Master File: ORPIN-55177-12 AwardslAgreements Loomis Armored US, LLC Armored Vehicle Services Page 3 of 3 As Requested by Agency Payment Terms Net 45 FOB (Not Applicable) Item # Quantit l Unit Descri tion Unit Cost 1 1 Commodity No. 990-10 $0.00 EACH Armored Car Services Mandatory or Convenience Renewal Option Current Amendment Value Mandatory $0.00 Minimum Order Previous Contract Value N/A $5,000,0.00.00 Return Policy Current Amended Value N/A $5,000,000.00 Warranty N/A Best Value Analysis Freight/Surcharge CCNTRQI. NUM9ER; 1830472 PDF Created Q5/11/2D1611.15 AM Master Ffle; ORPIN-55177-12 _ . 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This Amendment 4 is effective on the date the Amendment 4 has been signed by every party hereto and approved in accordance with applicable laws, rules and regulations, including approval for legal sufficiency by the State of Oregon, Department of Justice. I Recitals The purpose of this Amendment 4 is to acknowledge a rate increase request that was reviewed and approved by DAS PS. New language is indicated by underlining and deleted language is indicated by strikethrough font. II Amendment In consideration of the foregoing recitals and the mutual terms and conditions set forth below, the Contract is hereby amended as follows: Amendment 4 attaches the document titled "Pricing PA 3396 May 16" to the contract documents. This version of the pricing reflects a S% rate increase that was submitted by Loomis Armored US, LLC, approved by DAS PS and is effective May 1, 2016. The "Pricing PA 3396 May_16" attachment is not intended to be all inclusive and is intended as a baseline for rate comparison by Authorized Purchasers. III General Provisions I'I 1, Terms that are capitalized but not otherwise defined herein have the same meaning given them ' i elsewhere under the Contract. 2. Except as expressly amended above, all other terms and conditions of the Contract are still in full force and effect. Contractor certifies that the representations, warranties and certifications contained in the Contract are true and correct as of the effective date of this Amendment 4 and with the same effect as though made at the time of execution of the Contract. Certification: The individual signing on behalf of Contractor hereby certifies and swears under penalty of perjury: (a) the number shown on this form is Contractor's correct taxpayer identification; (b) Contractor is not subject to backup withholding because (i} i Contractor is exempt from backup withholding; (ii) Contractor has not been notified by the IRS that Contractor is subject to backup withholding as a result of a failure to report all interest or dividends; or (iii) the IRS has notified Contractor that Contractor is no longer subject to backup withholding; (c) s/he is authorized to act on behalf of Contractor, she has authority and knowledge regarding Contractor's payment of taxes, and to the best ofher/his knowledge, Contractor is not in violation of any Oregon Tax Laws (including, without limitation, those tax laws listed in ORS 305.380(4). For purposes of this certification, "Oregon Tax Laws" means a state tax imposed by ORS 320.005 to 320,150 and 403.200 to 403.250 and ORS chapters 118, 314, 316, 317, 318, 321 and 323 and the elderly rental assistance program under ORS 310.630 to 310.706 and i local taxes administered by the Department of Revenue under ORS 305.620; (d) Contractor is an independent contractor as defined in ORS 670.b00; and (e} the supplied Contractor data is true and accurate, 9 f MF # 55177-12 PA 3396 Amendment #4 1 ~J' i i -Y~ F I Y 4 C 4 P R I~ E Acknowledgement Contractor, by execution o~ this Amendment 4, hereby acknowledges that Contractor has read this Amendment 4, understands it, and agrees to be bound by its terms and conditions, Accepted By: ' ,A. CONTRACTOR; Loomis Armored US, LLC; ~ ~ Printed Name: ~ ~ Title: V ~ ~ c i Signed: Dated: ~ ~ ~'i B. STATE OF OREGON: pa meat of Administrative Services, Procurement Services; i:. i, U Printed Name; Title; Signed, Dated; F i C, OREGON DEPARTMENT OF 3USTICE; Appzoved as to Legal Sufficiency: NOT RBQUIRED OAR 137045-0050 (2) IF Printed Name: Title: Signed: Dated• 4 i ~I l i i ~ 7 I 14 i I Ili • 'h I I r t a i h i. I:. 4 II k I ~ C F G I. `f~ h F I MF # 55177-12 PA 3396 Amendment #4 2 r F _ a ...r.~ Purchase Order n. . Fiscal Year 2018 Page: 1 of:1 :s - fi~~~AB~I~ALL B City of Ashland L ATTN: Accounts Payable Purchase 7 L 20 E. Main Order # 1 ~J Ashland, OR 97520 T Phone: 5411552-2010 0 Email: payable@ashland.or.us V H CIO Utility Billing Division E LOOMIS 120 East Main St D DEPT CH 10500 P Ashland, OR 97520 O PALANTINE, IL 60055-0500 Phone: 5411488-6004 R ~ Fax:5411552-2059 r - - I/~ndor PhQn~JVumbar 1l~ndQr Feu ~tr~:~ ~I~eq ~ t[~ - _ ~ _ - r~~-~~- _ 713 435-6749 B n Morrison Dafe Qr~ereb = V.~nd~r >~urr~~~r='_. [~a~~er. ~F~~~~ ~ ; : _ =~i~ar~_ a~~tio~ 0611912017 987 FOB ASHLAND ORINET30 ~ CitvAccounts Pa able Item# _ = = _ - _.:Qe~~r~~ti~t~~Ea~t _ . = ~ ~ _ : ~ ~xt~~~ed~~~j~ Armored Car Service 1 MODIFIED: Loomis armored car service 12 MO $298.5400 $3,582.48 State of Oregon Contract #3396 This purchase is submitted pursuant to DAS PS of Oregon Price Agreement #3396. The price a reement including standard contract terms and conditions ~r's & C's~ contained in the price . agreement are hereby incorporated by reference and appply to this purchase and take precedence over all other conflicting T's and C's, express or implied. Project Account: GL SUMMARY 030900 - 604100 $3,582.48 ~ ~ .'r " ~ By: Date: authorized gnature . ~ = ~ - - _ - $3 582.48 FO!~M#3 CITY OF .y~ ~w ~ ~,S H L.~N ~ D ,/6 REQUISITION ~ date of request: s~26/l~ Required date for delivery, 711117 Vendor Name LnIlmi_~Armnreri i i~ i i Address, City, State, Zip PO Bnx 43(l~ Pnrtlancf, ~R 97~Oft-43(l~ Contact Name & Telephone Number Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption; ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council; ❑ Written quote or proposal attached ❑ Written uote or ro osal attached - Attach co of council communication _ If council a royal re uired, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) X State of Oregon ❑ Direct Award Date approved by Council: Contract # 3396 ❑ VerballWritten quote(s) or proposal(s) ^.,IAttach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, b direct a ointment Date original contract approved by Council; Y pp ❑ Written quote or proposal attached ❑ (3) Written proposalslwritten solicitation Date approved by Council; (Date) ❑ Form #4, Personal Services $5K to $75K Valid until; Date - (Attach copy of council communication) Description of SERVICES Total Cost Armored Car service to icku de osit and deliver to Wells Far o bank $4000,00 P P p Item # Quantity Unit Description of MATERIALS ,nit Price ~ otal Cost - s ~ v ~ TOTAL COST Per attached quotelproposal $4,00,p~0`u vd~.n Pro'ect Number Account Number 030900,604100 ~ r ~ , Account Number Account Number • *Expenditure must becharged to the appropriate account numbers for the financials fo accurately reflect the actual expenditures, IT Director in collaboration with department fo approve all hardware and saftware purchases: IT Director Dafe Suppcrt -Yes / No By signing this requisition form, I certify fhat the City's public contracting requirements have been satisfied, Em to ee; ~ , ~Y~'~ ~~~w~.~... p y Department Head: (Equal to or greater than $5,000) Department ManagerlSupervisor: City Administrator: (Equal to or greater than $25,000) ~ , , ,w , ~ Funds appropriated for current fiscal year. / NO ~ ~ ~ t " Fi~rAance Direcf0 qual to or greater #han $5,000) Date Comments. f' Form #3 -Requisition