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Home My WebLink About2017-171 Contract - ED's General Contracting Contract for GOODS AND SERVICES less than $25,000 CITY O f CONTRACTOR: Ed's General Contracting H ~ NTACT: Jenn Garcia CO y 20 East Main Street Ashland, Oregon 97520 ADDRESS: 8405 Kyra Lane, white City, OR 97503 Telephone: 541 /488-6002 Fax: 5411488-5311 TELEPHONE: (541) 531-5786 DATE AGREEMENT PREPARED: 519117 FAX: BEGINNING DATE: July 1, 2017 COMPLETION DATE: June 30, 2019 COMPENSATION: ~ ~i GOODS AND SERVICES TO BE PROVIDED: Contractor to provide on-call services for WINDOW & GUTTER CLEANING, TRUCKING, and DOORS (HINGED) & WINDOWS (installation, maintenance, repair), pursuant to labor and equipment rates provided in Exhibit C (proposal). Services shall not exceed $10,000 per call-out. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said rima Cit of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 2796.220, 2796.225, 2796.230, 2796.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,283.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. Cit 's Convenience. This contract ma be terminated at an time b Cit upon 30 da s' notice in writin Contract for Goods and Services Less than $25,000, 06/3012016, Page 1 of 5 t and delivered by certified mail or in person. c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. ObligationlLiability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, 1000 000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Dama e. Contract for Goods and Services Less than $25,000, 0613012016, Page 2 of 5 c. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, 1000 000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverages) without 30 days' written notice from the Contractor or its insurers} to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Workers' Compensation, required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions andlorself-insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suitor proceeding (collectively, "the claim") between the City (andlor any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contract r: City of Ashland ~ ~ ~ U By ' ~ ~ BY ,p Si Mature Departure t Head ~ g ~ ~~~~r~ ~ ~ ~ Print ame Print Name ^~ay11 Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. EXH I BIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a} the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS} that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii} the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a} it has the power and authority to enter into and perform the work, (b} the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: , d ~ ~ ~ (1) I carry out the labor or services at a location separate from my residence or is in a ~ ' specific portion of my residence, set aside as the location of the business. ..y` , ~ 1, i~~,,~ ~ (2) Commercial advertising or business cards or a trade association membershi are p ~ purchased for the business. ~ ~ (3) Telephone listing is used for the business separate from the personal residence listing. t (4) Labor or services are performed only pursuant to written contracts. ~ : ~ (5) Labor or services are performed for two or more different persons within a period of one s year. .y~4~; ~i ~ (6) I assume financial responsibility for defective workmanship or for service not provided F as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. s f ~ 1s ~ ~J ~ ° ~,f.._ -gyp G' Contractor (Date) ~ ~ ~ 1 ~ ~ EXHIBIT B ~ o s an . , , . , - per hour effective June 30, 2016 R Increases annually every June 30 by the Consumer Price Index) - ~ - ~ . ~ portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten ormore employees, and childcare) benefits to the has received financial amount of wages received by assistance for the projector the employee, ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note; "Employee" does not employer and the City of $20,283,20, include temporary orpart-time Ashland if the contract employees hired for less than exceeds $20,283,20 or more. ➢ If their employer is the City of 1040 hours inanytwelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland 50% or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, ~ . 1 1 ~ ~ . ~ Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or,us. Notice to Employers; This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ~S H LA N D Contract for Goods and Services Less than $25,000, 0613012016, Page 5 of 5 E~HI~IT C EGC Propasals for DOORS/WINDOWS, WINDOWIGUTTER CLEANING, and TRUCKING City of Ashland Intermediate Procurement REQCJEST FOR PROPOSAL ON-CALL CONTRACTING SERVICES {TRADE/TECHNINCAL) Release date: April 11, 2017 Bids are due by 2:40 PM {PSTIDST), Apr 25, 2017 aVERVI~Ew The City of Ashland {the "City"} is accepting proposals for trade and technical on-call contracting . services, including ARBORIST; AUTOMATIC GATES; BACKFLOW; BUILDING CONTROLS; CARD LOCK FUELING SYSTEMS; DEBRIS CLEANUP & HAULING; DOORS {OVERHEAD & HANGAR); DOORS {HINGED} & t~~INDOWS; ELECTRICAL; FENCING; FIRE ALARM; FIRE PROTECTION; GENERAL EXCAVATION; HVAC; INDUS'E~IAL WASTE MANAGEMENT; LANDSCAPING & IRRIGATION; LEAK DETECTION; MASONRY; PAVEMENT CUTTING; PEST CONTROL; PLUMBING; TRAFFIC CONTROL; TRUCKING; TOWING; and WINDOW & GUTTER CLEARITNG. The City will then select no more than three of the highest ranked proposers to enter into contracts with the City as pre-qualified contractors prepared to bid the services herein described, up to a ma~fimum cost of $10,000. The City will award individual jobs to the successful bidders as also provided herein, but generally according to a formula considering rotation of contractors, contractor availability, and price. These contracts will start July 1, 2417 and extend until June 34, 2419, with an option to renew for two additional years. Contracts are non-exclusive. Contractors who meet all of the City's qualification criteria, but are not selected for on-call service contracts, will be maintained in the City's database of prequalified contractors. Prequalified contractors may be considered for jobs at the City's discretion, including without limitation jobs that exceed the maximum cost of $10,000 or require specialized knowledge, skills, or abilities. Contractors will be required to maintain a presence within the local area to provide dependable on-call services for both public and private property, as applicable. The City requires contractor services to be done in a timely, safe and professional manner in compliance with the applicable industry standards and in accordance with the criteria, terms, and conditions established within this Request for Proposal {RFP~. The City of Ashland Project Manager, Kaylea l~athoi, is the sole point of contact during the entire solicitation process. Information, correspondence and questions pertaining to this solicitation shall UIVLY be directed to: Dame: Kaylea Kathol Title: Project Manager Address; City of Ashland 51 Winburn Way, Ashland, OR 97520 Telephone: 541.-552-2419 Email: Ratat~or~List~?asl~~a~d.or.~s Request far Propasals - do Call Contracting Services {TradelTecb~nzcal} Page 1 G.1pab-wrlcslengll5-19 Rotation List RFP's1A AdminlTeehnicalServices RFP12015-19 KFP Ora Catl Technical Services ~ Vers.dacx GENERAL INSTRUCTIONS In response to this RFP, interested contractors are requested to submit a proposal package consisting of the forms and documentation described herein. Proposers shall provide the information, including any additional documentation, requested in the attached exhibits in a clear and concise manner. CONTENTS OF PROPOSAL (CHECKLIST A. Exhibits Exhibit A: Proposal Form Q Exhibit B: Experience and Ability to Fulfill Service Requirements Q✓ Exhibit C: References & Customer Service Standards Q✓ Exhibit D: Facilities description and information Q Exhibit E: Equipment & Vehicle List Q Exhibit F: Employee Security Check Form (Plumbers and Electricians)*t Exhibit G: Proposed Fee Schedule Exhibit H: Contract Terms & Conditions Exhibit I: Contract for GGODS AND SERVICES Less than $25,OOOt Exhibit J: Addendum to Contract for Goods and Services Less than $25,OOOt ~ Exhibit provided for reference purposes. Employee information will be required within seven (7) working days of notification of intent to award. fiExhibits are templates. They include acknowledgement pages that must be initialed and returned with the proposal. B. Additional documentation that must be provided within seven working days of notification of intent to award: Q Copy of current City of Ashland Business License {Per Exhibit 1, line 2 and Exhibit J, section 5.1.1) Q Copies of applicable specialty licenses required by the Oregon Construction Contractors Board Copies of current Insurance Certificates, including without limitation: Workers' Compensation {as applicable), General Liability, CommercialBusinessAutomoblle(Per Exhibit I, line l~) SUBMISSION OF PROPOSALS One (1) electronic copy of the proposal must be received by the City of Ashland on or before the submission deadline set forth below. The proposal must be include all exhibits described above, as well as any signed addendums that have been released by the City of Ashland. Exhibits A through J contain electronic text boxes in which the proposer may directly type responses. The proposal shall be submitted to the City electronically upon completion to: RotationListna,ashland.or.us. If proposer is unable to submit an electronic proposal, arrangements may be made with the City for the delivery of a typed, hard copy proposal. Please contact Kaylea Kathol as provided on Page 1. Request for Proposals - On Call Contracting Services (Trade/Technical) Page 2 G:1pub-wrksleng115-19 Rotation List RFP's1A AdminlTechnical Services RFPL?015-19 RFP On Call Technical Services E Vers.docx Dt1E DATE AND TIME The proposals must be submitted to the City prior to 2.00 PM ~'STIDST) an Apr 2~, 2017 LATE or EA.XED proposals will N4T be considered. Proposals not submitted electronically will NQT be considered unless prior arrangement has been made with the City. EVALUATIt~N PRt~CESS An evaluation committee appointed by the City of Ashland, of na less than three ~3), will evaluate the proposals based on the evaluation criteria established in this Rf'P. Each category will be scored with a number of pouts, up to the maximum number of points assigned to each category. The greater the number of points assigned to a category, the greater the category's level of importance. Each proposal will be evaluated, scored, and then ranked according to the evaluation criteria. The City of Ashland will carefully consider the fees being proposed by each of the potential proposers to determine if they are usual and customary. If the proposed fees are not usual and customary, the City of Ashland will not award the contract unless the City of Ashland and proposer negotiate fees that are fair and reasonable. After the initial evaluation of the proposals has been completed, the Evaluation Committee may request written clarifications. The actual interview andlor additional inquiries for clarifications may be performed or requested in person or by telephone, The City ofAshland may reject any proposal not in compliance with all prescribed solicitation procedures and requirements and other applicable laws, and the City may reject for good cause any or all proposals upon the City's f ndings that it is in the best interest of the City of Ashland. The total paints awarded to each proposal will be tabulated and the proposers shall be ranked accordingly. A contract andlor multiple contracts with the proposer and/or proposers deemed to be most qualified will then be negotiated. If negotiations with a proposer are unsuccessful, the City of Ashland may proceed to the next mast qualified, and so on until a contract is successfully negotiated. Request for Proposals - Qn Call Contracting Services (TradelTeehnicai) Page 3 G:lpub-wrkslengtl ~-19 Rotation List RFP'stA AdminlTechnical Services RFP12015-19 kli'P On Call Technical Services E Vers.docx EVALUATION CRITERIA The proposals will be evaluated according to the following criteria. EVALUATION CRITERIA POINTS Exhibit A: Proposal Form Mandatory Exhibit B: Experience and Ability to Fulfill Service Requirements 30 Exhibit C: References & Customer Service Standards 30 Exhibit D: Facilities description and information 10 Exhibit E: Equipment & Vehicle List 10 Exhibit F: Employee Security Check Form (Plumbers and Mandatory Electricians)* (acknowledgement pagej* Exhibit G: Proposed Fee Schedule 20 Exhibit H: Contract Terms & Conditions Mandatory Exhibit I: Contract for GOODS AND SERVICES Less than $25,000 Mandatory (acknowledgement page) Exhibit J: Addendum to Contract for Goods and Services Less than Mandatory $25,Oa0 (acknowledgement page) Copy of current City of Ashland Business License (Per Exhibit I, Mandatory* line 2 and Exhibit J, section 5.1.1); copies of applicable specialty licenses required by the Oregon Construction Contractors Board; and copies of current Insurance Certificates, including without limitation: workers' Compensation, General Liability, and CommerciaUBusinessAutomobde (Per Exhibit 1, line 16). Employee information will be required within seven working days of notification of intent to award contract. Request for Proposals - On Call Contracting Services (TradeCTechnieal} Page 4 G:Ipub-wrksleng115-19 Rotation List RFP's1A AdminlTechnical Services RFP12015-19 RFP_On Call Technical Sen~ices E Vers.docx Exhibit A: Proposal Form (i1~A1~tDATORY) The undersigned proposer submits this proposal in response to the City of Ashland's Request for Proposals {RFP) for ON-CALL CONTRACTING SERVICES ~TRADEITECHN(CAL) dated April 2017 ,The proposer warrants that proposer has carefully reviewed the RFP and that this proposal represents proposer's full response to the requirements described in the RFP. The proposer further warrants that if this proposal is accepted, the proposer will contract with the City, agrees to the terms and conditions found in the Agreement for ON-CALL CONTRACTING SERVICES (TRADEITECI-~1ICAL) attached Exhibit I and RFP or has submitted terms and conditions acceptable to the City, and will provide all necessary labor, materials, equipment, and other means required to complete the work in accordance with the requirements of the RFP and contract documents. 1. Parent Company, if applicable: 2. Company Name ~~~~.~9~~~i~~ ED'S General Contactin LLC g 3. Service Provided: ~ I N DOW & G UTTER CLEAN 1 NG Business Address: 8405 Kyra Ln 5. Telephone Number: 541 '531 '5700 b. Fax Number: 541-879-0198 7. Email Address: edsgeneralcontractingllcC yahoo.com Name of Authorized Signatory: J e n n y G a rc i s 9. Title: President 1.0. Date: April 21, 2017 Proposer is a resident bidder as defined by ORS 279A.120(1)(b) Yes ~ NoQ Proposal Form Page A.l G:1pub-wrksleng115-19 Rotation List RFP's1A AdminlTechnical Services RFP12015-19 RFP On Call Technical Services E Vers.docx Exhibit B: Experience and Ability to Fulfill Service Requirements (MAX. 30 POINTS) Qualifica#ians: Describe the bidder's qualifications and number of years providing WINDOW & GUTTER CLEANING Q services to confirm bidder has the expertise to meet all contractual responsibilities. 5+ years experience in window and gutter cleaning Performance: Provide a description of the bidder's record of satisfactory contract integrity and performance. 5+ years experience with no outstanding debts or disputes Record of high satisfaction Experience and Ability to Fulfill Service Requirements Page B.1 G:Ipub-wrksleng115-19 Rotation List RFP's1A. AdmintTechnical Services RFP12015-19 RFP On Call Technical Services E Vers.docx E:~hibit A: Proposal Form {~►~AhtDATOR~ The undersigned proposer submits this proposal in response to the City of Ashland's Request for Proposals {RFP) for ON-CALL CONTRACTING SERVICES (TRADE/TECHNICAL) dated Apri►1 2oi7 .The proposer warrants that proposer has carefully reviewed the RFP and that this proposal represents proposer's full response to the requirements described in the RFP. The proposer further warrants that if this proposal is accepted, the proposer will contract with the City, agrees to the terms and conditions found in the Agreement for ON-CALL CONTRACTING SERVICES (TRADElTECHNICALj attached Exhibit I and RFP or has submitted terms and conditions acceptable to the City, and will provide all necessary labor, materials, equipment, and other means required to complete the work in accordance with the requirements of the RFP and contract documents. 1. Parent Company, if applicable: 2. Company Name ~4~t~~ Ed~S General Contactin LAG g 3. Service Provided: DOORS HINGED & UUINDOWS ~ } - 4. Business Address: rv 8405 Lyra Ln 5. Telephone Number: 54 1 ~ -5786 6. Fax Number: 541-579-0198 Email Address: edsgeneralcontractingllc@yahoo.com 8. Name of Authorized Signatory: ~ ~ n n arci a Y Title: President 10. Date: A ~ 21, 20 ~ 7 Proposer is a resident bidder as defined by ORS 279A.120(l)(b) Yes No Proposal Fom~ Page A.1 G:ipub-wrkslengll ~-.l 9 Rotation List RFP's1A AdminlTechnical Services RFP12015-19 RFP On Call Technical Services E Vers.docx Exfiibit B: Experience and Abili#y #o Fulf It Service Requiremen#s (MAX. 30 POIl~TS) Qualifications: Describe the bidder's qualifications and number of years providing DOGRS (HINGED) & WINDOWS services to confirm bidder has the expertise to meet all contractual responsibilities. years experience in door repair and 20+ years experience in general construction Performance: Provide a description of the bidder's record of satisfactory contract integrity and performance. 20+ years in the construction industry No outstanding debts or disputes Experience and Ability to Fulfill Service Requirements Page B.l G:lpub-wdcsleng115-19 Rotation List RFP's1A AdminlTechnical Services RFPi201 ~-l9 RFP On Call Technical Services E Vers.docx 0 ~Xhibit A: Praposa~ k'o~ ~~AND~.A.TOR'!~ The undersigned proposer submits this proposal in response to the City of Ashland's Request for Proposals (RFP} for ~N-CALL CONTRACT~NC SERVICES ~'RADEI`TECHNICAL}dated April 1 2~1 ~ .The proposer warrants that proposer has carefully reviewed the RFP and that this proposal represents proposer's pull response to the requirements described in the RFP. The proposer further warrants that if this proposal is accepted, the proposer will contract with the City, agrees to the terms and conditions found in the Agreement fax ON-CALL GONTI~A,CTING SERVICES ~'I'RADEITECl~N1CAL}attached ~~chibit Y and RFP or has submitted terms and conditions acceptable to the City, and will provide alI necessary Iabar, materials, equipment, and other means required to complete the word in accordance with the requirements afthe RFP and contract daeu~mer~ts. 1. Parent Company, if applicable: Compar~yName (I:t.Q~IItZ~D}: ~~{S ~i~~GC~~ ~~r~t~~tin 3, Service Provided: ~ ~ ~~VU~ business Address: ~,~L'~ 1 e~~ ~ 5. Telephone Number: ~4-! ,~~'~'OG 1 UU ^ ~.~3,~. 6. Fax Number: ~ 54 ~ -87~-~ ~ ~8 . 7. Email Address: edsgeneralcontrat;t~nglic~yahao.com Name of Authorized Signatory: J~~ ~i~r~l~ Title: President ~o. note: April , 7 Proposer is a resident bidder as cl~fined by oRS 2'~9A.120(I}(b) Yes No~ Proposal Form Page A,1 G:t~ub-~vrltslengll5.19 Rotation List RFP's1A ~.dinmlTechnical Services RFPi2~15-19 It~'P fln Call `t'echnical Services E Vers.docx xhi~~t ~xperienee anti ,~bi~i~y to ~+nl~i1 ~crvice ~e~ui~remen#~ °~A~, 34 ~al~icafions: describe bidders qualifications a~c~ number of years providing aces ~Hirao~oa & wN~oauvs services to canfrm bider has tl~e expertise to meet a(I contractual responsibilities. years experience ire door repair and 20+ yeas experience in genera! corlstr~ctinr~ ~e~ormance. Provide a description off` tl~c bidder's xccar~ of satisfactory contract iz~tegrzty ar~d performance. ~0+ years in iiZe construction industry 1~o cutstandir~g debts or disp~es Ex~erie~ce ~utd Ability to Fui.~ll Service Ite~ui~ements Psge G:Il7ub-Wtlssleng115-19Rotaf3on Z,IStR.FP'SU1 Admilll~ecl~nical Services ItFPl2~15-19 RFP On Cali Technical Services E Vers,docx ~/J ~ s `i Kaylea Kath®I From: Ed's General Contracting LLC <edsgeneralcontractingllc@yahoo.com> Sent: Tuesday, April 25, 20171:41 PM To: Rotation List Contract Subject: Fw: On-Call Contracting Services Attachments: City of Ashland - Doors.pdf Hi Kaylea, Here's our application for trucking. I have one more for you coming soon! Thanks! Jenny Garcia ~d~4s e~cral ~or~t~actin~ ~regorl ~~B#~0'~27~ 8405 ~y~a~ ~r~ white Cfty, 97503 (54~) 53~-57~G From: Rotation List Contract <rotationlist~ashland.or.us> To: "Ed's General Contracting LLC" <edsgeneralcontractingllc~yahoo.com> Sent: Tuesday, April 18, 201712:43 PM Subject: RE: On-Call Contracting Services Hi Jenny, No problem, I'm happy to help. You can download the RFP by clicking Here. If that doesn't work, here's how you can find it on our web page: • First, follow this link: http://www.ashland.or.uslRFP.asp • Next, find the advertisement for On-Call Contracting Services (it will probably be the first advertisement on the web page) • Scroll to the bottom of the advertisement and click "Request Bid Package". You'll need to fill out some info about your company in the form that pops up. • Click "download packet". A link to the packet will then pop up. The RFP is 31 pages, but don't let it scare you off! It looks overwhelming at first, but once you read through you'll see that it's just a series of simple forms that need to be filled out. If you look at page 2, item A Exhibits), you'll see a checklist of the forms that need to be submitted. You can fill them out by typing directly into the boxes. Some forms are basic questions about your business, and require really simple answers. One of the forms asks about your experience. No need to give complicated, narrative answers. The more straight-forward and to-the-point, the better. The majority of the forms, however, simply require you to type in your initials, indicating you've read and understood the terms. The complete RFP can be emailed to this address (the easiest option), but hand-delivery or mail work as well. i EXHIBIT C ' Trucking Proposal There is no bid amount for this RFP. We are grading based on the information you've included in the form (particularly, experience, customer service standards, and your labor/equipment/call out rates). Evaluation Criteria on page 4 of the RFP shows how we grade the proposals. Again, thanks for your interest! Kaylea Kathol, Project Manager City of Ashland - Public WorkslEngineering 51 Winburn Way, Ashland OR 97520 C: (541) 331-1144 0: (541) 552-2419 NOTICE: This email transmission is official business of the City of Ashland, and is subject to the Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at 541- 552-2419. Thank you. From: Ed's General Contracting LLC [mailto:edsgeneralcontractingllc@yahoo.com] Sent: Tuesday, April 18, 201711:23 AM To: Rotation List Contract Subject: Re: On-Call Contracting Services Hi Kaylea, Thanks for the info! Where can I find the proposal forms? I've never bid on something like this before, what's the bid amount based on? Maybe it will be obvious once I see the form. Thanks again! Jenny Garcia Ed's General Contracting Oregon CCB#207276 8405 Kyra Ln White City, OR 97503 (541) 531-5786 From: Rotation List Contract <rotationlist@ashland.or.us> To: "Ed's General Contracting LLC" <edsgeneralcontractin Ilq c@yahoo.com> Sent: Tuesday, April 18, 201710:59 AM Subject: RE: On-Call Contracting Services Hi Jenny, Thanks for your interest! While we are no longer soliciting painting and pressure washing, we certainly would be interested in your proposal for all of the other items. When contractors have indicated they would like to bid on multiple trades, I've asked them to fill out a single proposal form, and then just re-submit it for each of their trades. In your case, you would submit four nearly-identical proposals to RotationList~ashland.or.us. The only difference would be that you would select a different trade on each proposal. We look forward to receiving your proposal. Please don't hesitate to contact me if you have additional questions. Thank you, 2 Trucking Proposal Kaylea Kathol, Project Manager City of Ashland -Public Works/Engineering 51 Winburn Way, Ashland OR 97520 C: (541 } 331-1144 0: (541) 552-2419 NOTICE: This email transmission is official business of the City of Ashland, and is subject to the Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at 541- 552-2419. Thank you. From: Ed's General Contracting LLC mailto:edsq~eneralcontractin IIcC~ ahoo.com~ Sent: Tuesday, April 18, 201710:19 AM To: Rotation List Contract Subject: SMS: On-Call Contracting Services Hi Kaylea, We are interested in the following trades for the on-call contracting services in Ashland. Painting Trucking Window & Gutter Cleaning Doors (Overhead & Hangar) Doors (hinged) and windows Pressure Washing Please send additional info. Thanks! Jenny Garcia Ed's General Contracting Oregon CCR#207276 8405 Kyra Ln White City, OR 97503 X541) 531-5786 3 Service Area: Describe geographic area serviced. Jackson County Josephine County Indicate the appropriate industry experience you have to provide the type and scope of services being requested below: Commercial new and existing {All trades): Door repair and installation Painting Stucco General Construction Trucking Vllindow & Gutter Cleaning Residential new and existing (PLUMBING and ELECTRIC only): Experience and Ability to Fulfill Service Requirements Page B.2 G:ipub-w~ksleng115-19 Rotation List RFP's1A AdminlTechnical Services RFP12015-19 RFP On Call Technical Services E Vers.docx Exhibit C: References & Customer Service Standards (1,►ZAX. 30 POINTS) Provide three references in the space below. Reference Name Organization or Relationship Phone Number Don Turner Past Client 541-842-®948 Gerry Wellspring Past Client 541-601-9934 Ma#t Past Client 541-944-0916 Describe the bidder's customer service standards Record of high customer satisfaction. We treat all of our customers professionally and with respect. we are extemely prompt and responsive. We work hard to make sure the customer is satisfied and will redo work when needed to ensure the best quality and highest cus#omer satisfaction. References & Customer Service Standards Page C.1 G:lpub-wrksleng115-19 Rotation List RFP's1A AdminlTechnical Services RFP12015-14 RFP On Call Technical Services E Vers.docx Erl~ibit D: Facilities description and information (~►ZAX 1®POINTS) Physical 8405 Kyra Ln Address White City, OR 97503 Mailing Address (if different) Description of M-F lam-6pm business hours Description of Home office facility Description of Stored at home office vehicle storage Description of Stored in trailer/garage material supply storage Facilities description and information Page D.1 G:Ipub-wrkslengU 5-19 Rotation List RFP'siA AdminlTechnical Services RFP12015-19 RFP On Call Technical Services E Vers.dacx Ell~ibit E: Equipment & Vehicle List (~~IAX.10 POIlVTS) Describe any vehicles that will be used under this contract in the space below. Vehicle Description License # State of Issue Year Conditio® Toyota Tacoma 447JQZ OR 2014 Like New Peterbuilt Low Boy YCC120 OR 1989 Good Peterbuilt Dump YCCX120 OR 1999 Uery Good Truck Equipment & Vehicle List Page E.1 G:ipub-wrkslengtl5-14 Rotation List RFP's1A. AdminlTechnical Services RFP12415-19 RFP On Call Technical Services F. Vers.doca F~hibit ~C: Proposed Fee Schedule (1~►~IAX. 20 POINTS) Describe bidder's rates and fees, including as applicable, miniinumcall-out fee; hourly labor rates for specific job classifications; on-call rates; hourly equipment rates, and any other applicable standardized rates or fees. $45 per hour fior window and gutter cleaning Proposed Fee Schedule Page G.1 G:lpub-tivrkstengll5-l9 Rotation List RFP's1A AdminlTechnical Services RFP12015-19 RFP On Call Technical Services E Vcrs.doca Exhibit G. Proposed Pee Schedule ~d,A~. 20 PUIN'I'S} Describe bidder's rates and fees, including as applicable, minimum call-out fee; hourly labor rates for specific job classifications; on-call rates; hourly equipment rates, and any other applicable standardized rates or fees, $~0 Service call fee + $60~1r for door repair and installation Pmpased Fee Schedule Page G:tpul~-wrlslengilS-l9 Ratatian .ListRFP's1A AdminlTechnical Sen~ices RFP12Q1S-1~ RFl' On Call Technical Se7vices E Vers.dacx E~ltibit H: Contract Terms & Conditions ((lr►~ANUAT~RY) The proposal should indicate acceptance of the City of Ashland's contract provisions attached as Exhibit I, Contract for GOODS AND SERVICES Less than $25,000, and/or suggest reasonable alternatives that do not substantially impair the City of Ashland's rights under the contract. The proposer may also propose contractual terms and conditions that relate to subject matter reasonably identified in the request for proposals. The City of Ashland reserves the right to negotiate the contractual terms and conditions proposed as alternatives by the proposer. If inclusion of any of the City of Ashland's contract provisions will result in higher costs for the services, such costs must be specifically identified in the proposal. Unconditional refusal to accept the contract provisions proposed by the City of Ashland without offering acceptable alternatives may result in the disqualification ofthe proposal. (Initial to indicate acceptance) If applicable, provide recommended alternative contract provisions: MANDATARY SERVICE REQUIREMENTS Contractor shall comply with all federal, state, and local laws applicable to the work under this Contract, and all regulations and administrative rules established pursuant to those laws. (initial to indicate acceptance) Contractor shall provide awell-supervised, trained and fully staffed work force at all times to perform the contracted services in a timely and efficient manner. - (Initial to indicate acceptance) Contract Terms & Conditions Page H.l G:tpub-wrkslengli5-19 Rotation List RFP's1A AdminlTechnical Services RFP12015-19 RFP On Call Technical Services E'Vers.docx Contractor shall be responsible far providing acceptable staffing levels and employee supervision to ensure all contracted services are satisfactorily performed in the safest, most cost- effective manner possible. (Initial to indicate acceptance) Contractor shall not subcontract any of the work required by this contract without the prior written consent of the City, Contractor will provide in all subcontract agreements that the Subcontractor will be bound by the terms and conditions of this Contract to the extent that they relate to the Subcontractor's work. Contractor agrees that if subcontracts are employed in the performance of this contract, the Contractor and its subcontractors are subject to the requirements and sections of ORS Chapter 656, Workers' Compensation. (Initial to indicate acceptance) J ACCESS TO RECORDS Contractor shall maintain fiscal records and all other records pertinent to this Contract. (Initial to indicate acceptance) All fiscal records shall be maintained pursuant to generally accepted accounting standards, and other records shall be maintained to the extent necessary to clearly reflect actions taken. (Initial to indicate acceptance} All such records shall be retained and kept accessible for a minimum ofthree years following final payment. (Initial to indicate acceptance) The City of Ashland's authorized representatives shall have the right to access the Contractor's books, documents, papers and records related to this Contract for the purpose of conducting audits to monitor compliance with the terms of the contract. (Initial t0 lnd]Cate aCCeptanCe} ELIGIBILITY TO PARTICIPATE ~ PUBLIC PROCUREMENTS Provide a written statement which identifies proposer's status regarding its eligibility to participate in public procurement activities. ~f the firm, business or person submitting this proposal has been debarred, suspended, disqualified or otherwise lawfully precluded from participating in any public Contract Terms & Conditions Page H.2 G:tpub-v~~rkslengll5-l9 Rataiion List RFP"s1A AdminlTechnical Services RFP12015-19 it~P On Call Technical Services E Vers.dacx procurement activity, including being disapproved or disqualified as a subcontractor with any federal, state or local government, or if any such preclusion from participation from any public procurement activity is currently pending, proposer shall fully disclose and explain the circumstances relating to the preclusion or pending preclusion as part of the required statement. The proposer shall identify the name, address and contact information of the governmental unit that has the authority to issue the findings or ruling, the effective date and duration of the current action or proposed date and duration of any pending suspension or debarment and the circumstances relating to the current or pending suspension or debarment. Are you eligible to participate in public procurement activities? Yes No If "IV0",please provide the information requested above: ADDITIONAL DOCUMENTATION Contractor currently retains or is willing to obtain the licenses and insurance policies listed below, and will furnish the following documents to the City within seven (7) business days of notification of intent to award: ❑ Copy of current City of Ashland Business License (Per Exhibit I, line 2 and Exhibit section 5.1.1) ❑ Copies of applicable specialty licenses required by the Oregon Construction Contractors Board ❑ Copies of current Insurance Certificates, including without limitation: Workers' Compensation, General Liability, CommerciaUBusiness Automobiles (Per Exhibit I, line lb) *Prior to entry into a contract, City of Ashland must be named on cert~cate as additional insured. {Initial to indicate acceptance) Contract Terms & Conditions Page H.3 G:lpub-wrksleng115-19 Rotation List RFP's1A AdminlTechnical Services RFP12015-I9 RFP On Call Technical Services E Vers.docx E~;hibit l: Contract fox GOODS A.I~D SERVICES Less thane $25,000 (~^,[ANDATORl~ ~To be completed following notification of decision to award contract* T ~ CONTRACTOR: ~ 1'~'`~ ~ CONTACT: 20 East Main Street Ashland, Oregon 97520 ADDRESS: Telephone: 5411488-6002 Fax: 5411488-5311 TELEPHONE: DATE AGREEMENT PREPARED: FAX: BEGINNING DATE: COMPLETION DATE: COMPENSATION: GOODS AND SERVICES TO BE PROVIDED: ADDITIONAL TERMS: in the event of conflicts or discrepancies among the contrail documents, the City of Ashland Contract for Goods and Services will be primary and #alce precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not cordlict wrth the said rima C' of Ashland Contrail NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration ofi the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform anywork described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Comple#ion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and comple#e the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited #o $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 2798.220, 2798.225, 2798.230, 2798.235, ORS Chap#er 244 and ORS 670.800 are made part of this contract. 7. Living Wage Requirements: If con#ractor is providing services under this contract and the amount of this contract is $20,283.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in #his chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to past the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. lndemnthcation: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and a!I losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting ftom injury to any person including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract . Contractor shall not be held res onsible for an losses, ex enses, claims, subro ations, actions, costs, Contract for GOODS AND SERVICES Less than $25,U00 Page I.1 G:Ipub-vurksleng115-14 Rotation List RFP's1A_AdminlTechnical Services Rh'P12015-19 RIiP On Call Technical Services E Vers.docx judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certfied mail or in person. c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions: i. 9f City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or s#ate regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 1 h days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of #ermination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contrac#. e. ObligationlLiabili~ of Padies. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such tem~ination or modification. However, upon receiving a no#ice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the Cit}r. Contractor shall have the complete responsibility for the performance of this contrac#. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minorrty, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 1 Z. Asbestos Abatement License: If required under ORS 46$A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontrac#s: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contrac#or: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted a ainst it an action for insolvenc ; makes a eneral assi nmen# for the benefit of creditors; or ceases loin Contract for GOODS AND S)rRVICES Less than $25,000 Page I.2 G:1pub-u~rkslengll5-19 Rotation List RI~P's1A AdminlTechnical Services RFPt2015-19 RFP On Call Technical Services E Vers.docx business on a regular basis of the type identified in its obligations under the Cantract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insu~, r_ ante. Contractor shat! at its own expense provide the #ollawing insurance: a. Worker's Compensation insurance in compliance with ORS 656.417, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a cambined single limit, or the equivalent, of not less than Enter one; $1,440,004, 2 000''800 or Not Applicable for each occurrence for Bodily injury and Property Damage. c. Automobile Liability insurance with a combined single limit, or the equivalent, of nat less than Enter one; $544,400, 1800 000 or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or chance. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance couerage(s) without 30 days' written notice from the Contractor or its insurer(s~ to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Workers' Compensation, required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall famish acceptable insurance certificates prior to commencing work under this Cantract. The contractor's insurance is primary and non- contributory.The certifica#ewill specify all of the panes who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self insured retentions andlor sel# insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suitor proceeding (collectively, "the claim") between the Gity (andlor any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solefiy and exclusively within the Circuit Gourt of Jackson County for the State of Oregon. lf, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in person jurisdiction of said courts. In no everrt shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO 1NAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED 8Y 80TH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN, THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE 80UND BY ITS TERMS AND CONDITIONS. 19. Nonappropriatiions Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's paymen# of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may termina#e this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with na further liability to Contractor. 24. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certifica#ion. Contractor shall si n the certification attached hereto as ExhibitA and herein inco orated b reference. Contract for GOODS AND SERVICES Less than $25,000 Page I.3 G.1pub u7ks1eng115-19 Rotation List RFP's1A AdminlTechnical Services RFP12015-19 RFP On Cali Technical Services E Vers.dacx Contractor: City of Ashland By i3y Signature Department Head Print Name Print Name Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for GOODS AND SERVICES Less than $25,000 Page I.4 G:\pub-wrlsleng\15-19 Rotation List RFP's1A AdminlTechnical Services RFP12415-19 RFP On Ca31 Technical Services E Vers.docx C~JNTRACT EXHIBIT A CERTIFICATIONStREPRESENTATICINS: Contractor, under penalty of perjury, certifies that {a}the number spawn on the attached W-9 form is its correct taxpayer 1D {or is waiting far the number to be issued to it and (b} Contractor is not subject to backup withholding because ~i) it is exempt from backup withholding or {ii) it has not been notified by the lntemal Revenue Service {IRS} that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor fur#her represents and warrants to City that {a) it has the power and authority to enter into and perform the work, {b} the Contract, when executed and delivered, shall be a valid and binding obGgatian of Contractor enforceable in accordance with its terms, (c} the work under the Gontract shall be performed in accordance with the highest professions! standards, and {d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax Taws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: {1 } !carry out the labor ar services at a location separate from my residence ar is in a specific portion of my residence, set aside as the lavation of the business. ~2) Commercial advertising or business cards or a trade association membership are purchased far the business. {3} Telephone listing is used for the business separate from the personal residence listing. {4) Labor ar services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. ~6) !assume financial responsibility for defective workmanship ar for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance ar liability insurance relating to the lobar or services to be provided. Contractor {Date) Contract for GOODS AND SPRVICES Less than $25,000 Page I,5 G:Ipub-wrkslengll5-l9 Rotation List RI~P'stA. AdminlTechnical Services RFP124I5-19 RFP ~n Call Technical Services E Vcrs.docx i 1 i t C~NTRA~T fX~IB~T B ~rf ~~~~nd ~l , per hour effective June 30, 2016 (Increases annually every dune 30 by the Consumer Price Index) - ~ . ~ Parton iJ~$iress os i~eir fit: i K and !RS eli~,i4{e ~mp1~;~~er, ~t~te ~.mployer has c~eteria r13^s ~~nc~a~~~~ teen or care e;t~plo~ees. and r.•hi;dcare t?vrQ?its to ~e h3S "eCeit'~ ~~na_'l~~a{ 2a"',`~11r)t Qi i~e?~'eS feG?flE~ uiz assistance #or the prv~jer ar amplay~. 1=er a[I t?o;~rs ~rorfe~ order a b=asiriess frgrn the Cifi~ o' ser.=~ r~n`~act t+et~l;een G I~'ir r~sh[and it ex~:ss e# ~ ~o~e: ~Frrp[oe~r ~~,s r?oE en~p{o';er and tre C~ of ~j, "f r 520.283.20. irsv~~~e temoo~.~~ or ca, ~r~e ash{and if t~,e contract , ~ , . ext~eds S20;283.Z0 or r,ere. ~ if #heir ert~p'oy~er is ~~e City of ~0~0 hoop in ~~r ~a~e~~a- ~sn`and ircv ud~n0 the ?arks ~r;; rtn perm ~c~ rare ~ DOE 3{ !?D'.!''S',i'0'kvd in 3 of ± Relrea~on Lepartm2ni, ~~etails =1n :app[i~ti[Yh~ e€ pis rr~vrstn i# t^~ e,~;p[~;<<ee spe~ncs n,~~ . s ~~~,y:y, ~a23e sae t;Sh[u~d ~r mere~'~e ~ ~ f Gn , - 0 ~ 0 uri~~pa CQ~~ ~~a~o~~ ca;c4la, ~ the k,~n Ala e, ~9 n errp[a, eD s Mme ~ that rraatr e~m.p[a~rers a4~f add the ~y~a`~e 3.120. :4Ur~n~ C'I 8 +~~-.`L2Ct Gr c# heath cage, r tiremArr, t i • ~ tai! ~e .4~h~and Ci~~~ ~~~~irfEs~raior`s a , c~ ai ~~-~S~-~C~2 cf ti~rr~e t~ ~e ~~~;r ~r~minis#rator, ~i~~~ ~~ll: 20 Est t~,~airc Street ~shl~rd, O~ 057_0 Gr ~~si~ the G~}f's L~;~bsire at k~,~~~,~~_aG~lan~_o;_~,s. Notice to employers: ~i~ e~ti~ ~}~st be p~ste~ ~;e~umir~a~~ in area ~;~{~r~ ~ gar SOOIi b~1 ~~l em~sayees. CITY CAF Contract for GOODS AND SERVICES Less than $25,000 Page I.6 G:1pub-wrkslengll5-l9 Rotation List RFP's1A AdminlTechnical Services RFP12015-I9 RFP On Call Technical Services E Vers.docx Acknowledgment of the terms and conditions of Exhibit I, Contract for GOODS AND SERVICES Less than $25,000. I acknowledge that I have read and am familiar with terms of the template contract and the contract's exhibits A and B, herein referred to as Exhibit I. ~lnitial to acknowledge) Contract for GOODS AND SERVICES Less than $25,000 Page I.l G:lpub-wrksteng115-19 Rotation List RFP's1A AdminlTechnical Services RFP12015-19 RFP On Call Technical Services E Vers.docx _ _ _ E~hil~it .i: Addendum to Contract #'or Goods and Services Less than $25,000 ~1~IANDATORY) AGREEMENT FUR ON-CALL WINDOW & GUTTER CLEANING ~ SERVICES ~SP~1fY ~'Pe) THIS ADDENDUM to City of Ashland Goods & Services Contract Less Than $25,404 between the Cl'l'Y OF ASHLAND, as city, and Ed's General Contacting LLC , as Contractor. WHEREAS, the City of Ashland regularly requests on-call trade and technical services for the maintenance and repair of City facilities (services), and often when an emergency for such services may arise on both private and City owned property; and WHEREAS, the City of Ashland would like to establish a speedy and efficient selection among qualified businesses that still fosters fair and equal competition among them to obtain the lowest price; and WHEREAS, Contractor responded to City's Request for Proposals for On-Call Contracting Services (Trade/Technical) and was selected by the panel that reviewed the proposals. NOW THEREFORE, CYTY AND CONTRACTOR HEREBY FURTHER AGREE AS FOLLOWS: 1, DEFINITIONS. 1.1. AGREEMENT: This document, entitled Agreement for On-Call Maintenance and Repair Services (TradelTechnical), and any exhibits incorporated herein. 1.2. BUSINESS HOUR: Hours during which business is normally conducted, specifically 8:44 AM to 5:40 PM, Monday through Friday, excluding holidays. 1.3. CITY REPRESENTATIVE: Specifically designated employees authorized by this Contract to call Contractor, review bids, select, and dispatch Contractor to areas needing services. City Representative will include persons designated from the City of Ashland Public Works Department and the Ashland Parks and Recreation Department assigning services to Contractors for their respective departments. Addendum to Contract for Goods and Services Less than $25,000 page J ~ G:Ipub-wrkslengllS-i9 Rotation List RFP's1A Adminll'echnical Services RFP12QlS-19 RFP On Call Technical Services E Vers.docx Exhibit Addendum to Contract far Goods and Services Less than $5,000 (I~V~ANDATGRY~ AGREEMENT FC3R UN CALL DOORS (HINGE©~ & 1NINDOV~S I SERVICES (~~~ifi~ ~Y~~) T~CIS ADDENDUM to City of Ashland Goods & Services Contract Less Tfian $25,000 between the CITY OF ASHLAND, as City, and _~C~ lS ~'n~'f ~~~~~CI111~ , as Contractor. V~VHEREAS, the City of Ashland regularly requests on-call trade and technical services for the maintenance and repair of City facilities services), and often when an emergency for such services may arise on both private and City owned property; and PVHEREAS, the City of Ashland would like to establish a speedy and efficient selection among qualified businesses that still fosters fair and equal competition among them to obtain the Lowest price; and AREAS, Contractor responded to City's Request for Proposals for Qn-Call Contracting Services (TradelTechnical) and was selected by the panel that reviewed the proposals. NG`~V THEREFQRE, CITY AND CC►NTRACTUR HEREBY F'LIRTHER AGREE AS FOLL4'WS: 1. DEFIl~ITI4NS. 1.1. AGREEMENT: This document, entitled Agreement for fln-Call Maintenance and Repair Services (TradelTechnical), and any exhibits incorporated herein. 1.2. BUSIl~1ESS HOUR: Fours during which business is normally conducted, specifically $:00 AM to 5:~0 PM, Monday through Priday, excluding holidays. I.3. CITY REPRESENTATPVE: Specifically designated employees authorized by this Contract to call Contractor, review bids, select, and dispatch Contractor to areas needing services. City Representative wild include persons designated from the City of Ashland Public'4~orks Depa~°tmcnt and the Ashland Parks and .Recreation Department assigning services to Con#ractors for their respective departments. Addendum to Contract ft~r Goads and Services Less than X25,000 Page 3. l G:lpub-wrksleng115-19 Rotation List RFP's1A AdrninlTechr~ical Services RFP12015-X9 RAP On Call Technir„ai Services E Vers.docx l~l~ibit A.ddendum to Contrast for Goods and Services Less than $25,4 0 (1'~AIVDATO~tY) DC~~ i1t~fl~f ~ ACRIV1S'I' ~}~-CALL ~ SE~tYICES ~SP~i~Y tYPE) TES AD~}LII~ to City of Ashtaa.d Goods ~ Services Contract Less Than $25,00o between the C7T~Y OF ASHLAND, as City, and rS ~n~r~Ctn~ , as Contractor. WH~R~AS, the City of .Ashland regularly rea~uests on-call trade and tech~aical services far the maintenance and repair of City facilities services), and o$en when an emergency for such services may arise on both private and City owned property; and SAS, the City of Ashland would lime to establish a speedy and efftcient selection among qualified businesses that still fosters pair and equal competition among them to obtain the lowest price; and WIi~~AS, Contractor responded to City's Request for Proposals for Dn-Call Contracting Services {TradelTechnical) and was selected by the panel that reviewed the proposals. NU'UV T.t~REF~~, CzTY AIV~ C4NI'RA,CT+~~ l'~EREBY ~`IJR1'H~R AG~~ AS FOLL[}WS: n~~xo~vs. 1.1. AGREEN~EEN'I`: This document, entitled Agreement for On-Call Maintenance and Repair Services ~'I'radelTechnical), and any e~hi6its incorporated herein. 1,2. BL'SII.ILSS gUi~: Hours during which business is normally conducted, specifically B:Oa AM to x:00 PN~, Monday through Friday, excluding holidays. ~,3. CITY ~P1~SLNTA'I~: Specifically designated employees authorized by this Contract to call Contractor, review bzds, select, and dispatch Contractor to areas needing services. City 12epresentative will include persons designated from the City of Ashland Public Works Department and the Ashland Pans and Recreation Department assigning services to Contxactors for their respective departments. Addendum to Contract for Goods and Services Less #han ~25,~Q0 Pa.~e J.1 G:tpub-wr[cslenglt5-19 Rotation List RFP's1A Admin~Technical Services ItF~'12o1S-19 RpP On Call Technical Services E Vers.doex 1.4, CONTRACTOR: A company which is party to this Agreement, its employees, agents and associates, including all principal parties, such as its officers, directors and managers. 1.5. EMERGENCY: Any human caused or natural event or circumstances causing or threatening loss of life, injury to person or property, [or similar] human suffering, and includes, but is not limited to, fire ex losion, flood, severe weather, drought, earthquake, spills or releases of oil or hazardous material, P contamination, disease, blight, infestation, civil disturbance or riot. 1.6. HOLIDAYS: The days of the year observed by the City include: New Year's Day, Martin Luther King, Jr. Day, President's Day, Memorial Day, July 4th, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. I,~. OwNER: The person in whose name a property is titled, or the person who has the right to possession of the property. 1.8.OwNER'S AGENT: A person authorized by an owner to have access #o the property. 1.9. SERVICE(S): Any trade or technical services performed by contractors defined in this Agreement for the purposes of maintaining City facilities, including such activities as troubleshooting, repair, minor installation, and materials removal. 2. SCOPE OF SERVICES. Z.l.i. Contractor agrees to provide services when requested to do so by City. The City Representative will forward such requests to Contractors under contract by the City. 3. COMPENSATION. Contractor will be paid for its services by City at the rates attached to this Agreement and hereby incorporated as Exhibit G. 4. TERM. This Agreement is effective upon execution by both parties, and it shall continue for two complete fiscal years therea$er (July 1 through June 30). Upon expiration of this Agreement, Contractor ma re nest a two year extension by contacting the City in writing more than 45 days before the expiration yq Addendum to Contract for Goods and Services tress iban $25,000 Page J.2 G:Ipub-wrlcsleng115-] 9 Rotation List RFP'stA AdminlTechnical Services RFP12015-19 RFP On Call Technical Services_E Vers.docx of this Agreement. The extension shall be granted unless the City objects in writing mare than 30 days before the expiration of this Agreement. 5. C®NTRACTOR MINIMUM SERVICE REQUIltEMENTS. 5.1. LICENSES. 5.1.1. General Operations. Contractor shall possess a City business license and all commercial vehicle and operator licenses required under local, state and federal regulations. 5.1.2. Constraction Contractors License. Contractors performing construction activities to real properties must be licensed with the Oregon Construction Contractors Board shall meet all state requirements, possess and maintenance of licensing and bonding necessary for providing services per ORS 701 and OAR 812. 5.2. PERSONNEL ~PLUMIlVG AND ELECTRICAL). All plumbers, electricians, and their assistants conducting any and all business related to this Agreement shall be identified on a personnel roster submitted prior to signing this Agreement. Any changes to personnel shall be reported to the City by the 10th day of the month following the change. 5.3. RESPONSE TIME (non-emergency). Contractor shall respond to all service requests to Contractor by the City Representative within eight {8) business hours of receiving the initial request. 5.4. PLACE OF BUSINESS AND OPERATIONS. 5.4.1. Business Office. 5.41.1. The Contractor has an established place of business within a 40 minute radius to the Ashland city limits. 5.4.1.2. The business office is open for the purpose of inspection of business records and equipment from 8:00 AM to 5:00 PM excluding weekends and holidays. Addendum to Contract for Goods and Services Less than $25,000 Page J ~ G:lpub-wrksleng115-14 Rotation List RFP's1A AdmintTechnical Services RFP12015-i 9 RFP_On Call Technical Services E Vers.docx 5.4.1.3. The business office shall maintain records that contain the following information for at least three years for each service: property description; reason for the service; time and date of service, identity of the elnployee(s} providing the service; and an itemized list of services and fees. 5.4.1.4. The Contractor has personnel available 24 hours a day, 365 days a year, who can be contacted to bid and perform services. BID ROTATION. 6.1. Rotation Schedule 6.1.1. The City will assign a range of dates to each Contractor from the approved list which will confer priority status to the assigned Contractor (herea~er Priority Contractor) for receiving services requests from the City. Assignment periods extend for one calendar month, and will rotate according to a fixed schedule for the two-year period of the Agreement. The rotation schedule will be structured to provide equal distribution of priority status amongst all Contractors with respect to the seasonal trends in work opportunities. 6.2. Requests for services for non-emergency and emergency events will be made from City Representative to the Priority Contractor. If the Priority Contractor declines the request, the subsequent Contractor on the rotation list (Secondary Contractor) will be called. If work is declined by the Secondary Contractor, the City will call successive contractors according to the rotation until the request is accepted and a contractor is dispatched. Response to service calls by the Secondary Contractor or any successive contractor will not affect the order of the rotation list. 7. RESPONSE TIl1'IEE. 7.1.If communication pertains to an emergency event, Contractor shall inform City Representative whether it accepts an assignment within (30) thirty minutes of receiving a call. Contractor shall not accept an assi ment unless it has the equipment available and is capable of responding and arriving within the Addendum to Contract for Goods and Services Less than $25,00 Page J.4 G:1pub-wrl~leng\15-19 Rotation List RFP's1A AdminlTechnical Services RFP12015-19 RFP_on Call Technical Services E Vers.docx required timeframes outlined in this Agreement. Contractor shall not accept a call and then later decline it, except for circumstances beyond the control of the Contractor. 7.2. Contractor shall respond to emergency service requests dispatched to Contractor by the City Representative within sixty (60) minutes of receiving the dispatch. 7.3. Lack of a timely response may result in the Contractor being canceled from the call and placed at the bottom of the rotation list. Repeated lack of timely response may result in termination of this Agreement. 8. DECLINING SERVICE REQUEST. 8.1. Contractor shall inform the City Representative, within thirty (30) minutes of receiving a dispatch, if Contractor is for any reason unable to respond to an emergency service request, or unable to respond tivithin the required time, and must decline the service request. Contractor shall inform the City Representative immediately if, upon arrival at the property, any condition prevents performance of the service. Declining a service request more than thirty minutes after the Contractor receives the dispatch shall be considered failure to respond. 8.2. If a Contractor declines a request, the rotation is advanced and the next available Contractor on the rotational list shall be dispatched. 9. CONTRACTOR'S OBLIGATIONS AND DUTIES. 9.1. Contractor or its insurer shall give 30 days written notice to the City prior to any cancellation, material change, reduction of limits, or intent not to renew the insurance coverage(s). 9.2. After arriving at the property Contractor shall perform the service, or determine the appropriate equipment necessary and summon it, as long as Contractor is authorized to perform the service. 9.3. Contractor shall perform all work in a safe, courteous, and respectful manner. 9.3.1. Contractor shall not be verbally or physically offensive, abusive, disrespectful or discourteous to any owner or City employee related to the work performed. Addendum to Contract for Goods and Services Less than $25,000 Page ~ 5 G:lpub-wrksleng115-19 Rotation List RFP's1A AdminlTechnical Services RFP12015-19 RFP On Call Technical Services E Vers.docx 9.3.2. Contractor shall not operate any vehicle or other equipment in performance of this Agreement in a careless, reckless, or negligent manner. 9.4. Contractor shall be responsible for cleanup of the project assigned. Contractor shall carry, and use when necessary, absorbent material, brooms, shovels and waste containers to clean the usual debris and waste associated with completing services. 9.5. Contractor shall make the business office available for inspection by the City at any reasonable time during normal business hours. 9.b. Contractor shall not cause unnecessary damage to the persons or property of others while performing under this Agreement. 9.7. Contractor shall not make any false statements of material fact, or omit disclosure ofmaterial fact in performance of this Agreement. 10. NIISCELLANEOUS. 10.1. NON-EXCLUSIVE. This is not an exclusive contract for WlNOOw & GurrER CLEANING ~ services. The Ci ma from time to time utilize WINDOW & GUTTER CLEANING a Services for special needs outside tY Y this Agreement at its discretion. The City will make all efforts to utilize the services of Contractors on the list consistent with the interests of public safety and timeliness. Addendum to Contract for Goods and Services Less than $25,x00 pale G:1pub-wrksleng115-19 Rotation List RFP'slA Admin\Technical Services RFPt2015-19 RFP On Call Technical Services E Vers.docx 9.3.2. Contractor shall not operate any vehicle or other equipment in performance of this Agreement in a careless, reckless, or negligent manner. 9.4, Contractor shall be responsible for cleanup of the project assigned. Contractor shall carry, and use when necessary, absorbent material, brooms, shovels and waste containers to clean the usual debris and waste associated with completing services. 9.5. Contractor shall make the business office available for inspection by the City at any reasonable time during normal business hours. 9.G. Contractor shall not cause unnecessary damage to the persons or property of others while perforn~ing under this Agreement. 9.7. Contractor shall not make any false statements of material fact, or omit disclosure of material fact in performance of this Agreement. 10. MLSCELLANEOUS. - ~ of an exclusive contract for DOOMS {HINGED) & WINDOWS O services. 10.1. NON EXCLUSI~TE, `phis is n from time to time utilize DOORS WHINGED) & WINDOWS a services for special needs outside The City may this Agreement at its discretion. The City will make all efforts to utilize the services of Contractors on the list consistent with the interests of public safety and timeliness. Addendum to Contract for Goads and Services Less than $25,000 page ~,b G:lpub-wrkslengll5-19 Rotation List RFP's1A Admin~Technical Services RFP12015-19 RFP On Call Technical Services E Vers.docx for shall not o crate any vehicle or other equipment in performance afthis Agreement irl a 9,3.2. Cor~trac p careless, reckless, or negligent manner. for shall be res onsible for cleanup of the project assigned. Contractor shall carry, and use 9.4. Contras p sorbent material, brooms, shovels and waste containers to clean the usual debris and when necessary, ab waste associated with completing services. ctor shall make the business o~-lce available far inspection by the City at any reasonable time 9.~. Contra during normal business hours, for shall nofi cause unnecessary damage to the persons or property of others while performing 9.b, Contras under this Agreement. r hall not make any false statements of material fact, or omit disclosure ofma#erial fact in 9.7. Contracta s performance of this Agreement. l ~ - t~ 1~, I~SCEL~,~►NEU~S. ~ ~~~lC.~!r 86'~dS ~ S~rViCeS. 10.1. NON-~~C~1~5. This is not an exclusive contract for ~ ~ services for special needs outside The City may from tune to time utilize ent at its discretion. The City will make all efforts to utilize the services of Contractors an the this Agreem list consistent with the interests of public safety and timeliness. Page J.~ Addendum to Gonlract for Goods and Services li.ess than $25,000 G;l ub-vyrkslengtl5-1~1 Rotaxion List RIiP'slA AdminlTechnical Services RI~P12015-19 RFP~On GaII Technical Services E vers.docx P ACCRD~ CERTIFICATE tJF ~.IABILITY INSURANCE 05/1712017 PROOUC~ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Michael A Rush ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1361 Center Dr Suite 100 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Medford, OR 97501 j INSURERS AFFORDING COVERAGE NAIC # ran rr~sur~Ra Nautilus Insurance Company Ed`s General Contracting LLC I~RERe: Farmers lnsuranoe Ext~nge . _ _ _ _ 8405 Kyra Ln ' ~,R~c_ SAIF Corporation ~ Wh ite Citgr, OR 97503 rNSURER o: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDIGATED. NOTWRNSTANDiNG ANY REQUIRE.k~ENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUl~4ENT WTTN RESPECT TO WHICH TNES CERTIFICATE MAY BE ISSUED OR hlAY PERTAIN. THE INSURANCE AFFORDEA BY THE POi.lClES DESCRIBED HEREIN !S SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDRIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY NAVE BEEN REDUCED BY PAID CLAIMS. _ _.._a _ NiSR jAt~'L POL3CY NtAil~ _ j ~POItC'f EFFECTIVE POLICY EXPRATlOM ; 1NTS LTR GEf~tAt. LIAB~,.{TY ~ EI,CH OC.Ct3RRE~ S 1 ✓ ca~~cl*~ c~!~uLU~a!r~rY a _PRE~ttSES~Faoaa~er~e} -s - 100,Ot}0 ass ~/`accug ~ I~Ea~I~~~I 5,000 i ~ NN704512 ~ 0$/1$12016: 0811$12017 ~ ~RSt~AOV►a~tY ' s 1,000,004 c~~uAG~fGATE ` s 2,000+~ ra=m. a,~c,~T~L~~~r.~.~~sPER ~ ~-,~A~ ' s 2,4,000 j ~ P~.K;Y ~ _ ~i ' L00 ~ ~ AUTONOB~.E LlASOJTY ~ CO+~~AiS(NGtE llkti i s 1,040,000 B ` ~~~~urTO h ALL (7~Nt~D AUTOS ~ ; S(1t3ILY tTtRtKY (i~erpe~on} S F ~ ~ '~`E° 606657414 05117/2017 05117/2018 HiREOAUT05 ~ 90DdLYlt~1RY ~ (`P'aac~j S j ~ ~~iED Alf e 05 i f j ~t ` R~T~i 1 LMtIMY~l7C C ' t AA/1APR 1i GARAt~ W~BIl11'Y ~ ~ : At4'TOONLY • EAACC~ENT S u ANYAUTO OTF~RiH~L4 _EAAGC ' S_ ~ ` AUT0041.Y: AGE ` s Exc~ur~u uAe~rrv ~ ~ ~ac~ Occur ~ s - - - I OG~LiR CCA11.1S MADE ~ AlsC~tEGATE i S S DEIX1C'lsBl.E ' j 'I S ~~S ~ W'C STATI}- ; ,0TH- MrORI~RS COI~E!lSATlON At@ ~ ~ Tt7R1' LETS. ~ ER _ C aa~.or>as u~am ~ 544 000 ,ar~vP~~~oi~Aa~-~,~curn~ 865337 ~ 0910512016 `0910512017 ~ ~~=~-'a~c'~-_ . aau~s~aauo,-~? ~ ° EL..~->:~~.o~` s 500,000 Ky~, ~ 500,000 SPECS r~R01~8 tk~4ow € ~L 6a'Sa=iwSL -?I~iCY Lt3~ ~ ~ t ! on+e~ i t TIOMI OF OPE'RATiOkS 1 LOCATI01lS! YE}bC1.ES I EXCiUS10tiS ADDID BY FJ+~ORSEiBiit SPECIAL PRA *The City of Ashland, Oregon, and its Elected officials, Officers and employees are additional insureds CERTIFICATE HOLDER CANCELLATION saaala~ Ax~r of TIf ABOVEDESt~ P'Ol1CES a~ BffOaZETHE ~Anoa City of Ashland DATE Tt~oF, r~ rsstnli~ MsuRS~ VME.L E~avoR To PAIL 34 a►YS wRIT'rEt+ 20 E Ma in St I~orlcE TO Ttf t~trT~c~►TE awals~ To Tam La:FT, ~ FAILURE To 0o so sNALL Ashland, OR 97520 If~£ ago OBLIGATI~1 oR uaslurY of ANr a~ t~r+ THE INSaJRER. ITS AGENTS oR RIITATIV1eS. aurHOR~.a ,;~~rt~ 1 ~ i! ACORD 25 (2001108) 0 ACORD CORPORATION 1988 Purchase Ord er h _ Fiscal Year 2018 Page: 1 of: 1 B City of Ashland =~1~~ ~!~Pt~~=C~~euM~NTS.. - _ ~ - L ATTN: Accounts Payable Purchase L 20 E. Main Q ~ Ashland, OR 97520 Order # V I T Phone:5411552-2010 O Email: payable@ashland.or.us ~ H CIO Public Works Department E ED'S GENERAL CONTRACTING LLC 151 Winburn Way p 8405 KYRA LN p Ashland, OR 97520 O WHITE CITY, OR 97503 Phone: 5411488-5347 R 0 Fax:5411488-6006 ~ _ Vender Phone Nuro~er ~fen~~~l mbec = = = -B~_~c~=___-==__ _ _ Ka lea Kathol _ Date Or~~red : Vendor I~um~r= _~@a~ ~equtr~___~---__ ~ ~?~l~_~--.- - , _ = - - - _ _ _ e~~~ iQf n=_ 06/2612017 3461 Cit Accounts Pa able - Item#. ~ _Qes~rJ~ t~er_r_--_L~_a~= ~ - - = ~ _ - _ ° = ~ ~ -~~:~=Ene~ On-call Services 1 Consultant to provide on-call windowlgutter cleaning, trucking, 1 $4.0000 $4.00 and doors (hinged) and window services as needed Contract for Goods and Services Less than $25,000 Beginning date: July 1, 2017 Completion date: June 30, 2019 Project Account: Project Account: Project Account: Project Account: GL SUMMARY 082400 - 602400 $1.00 ' 085700 - 704100 $1.00 121200 - 602118 $1.00 125500 - 602118 ~ $1.00 ~ By.~= _ Date. ~'a~' Authorized nature . _ = . _ - $4.00 FORM #3 ~~y~•~~ _ CITY O F r} . S H LAN REQV~S~T~ON Date of request: 6 • ~ • 17 Required date for delivery: 6.21. l~ Vendor Name Ed's General Contracting Address, c►ty, State, Zlp 8405 Kyra Lane, White City OR 97503 Contact Name & Telephone Number Jenny Garcia 541.531.5786 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emer enc ❑ Reason far exemption; ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2,50 ~ Date approved by Council; ❑ Written quote or proposal attached ❑ Written quote or proposal attached _ Attach cop of council communication _ If council approval required, attach cop of CC ❑ Small Procurement Cooperative Procurement Less than 5 000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ VerballWritten quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ® (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement X5,000 to $75,000 ❑ Farm #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council; (Date) ❑ (3) Written proposalslwrittensolicitotion Date approved by Council; _ (Attach copy of council communication) ❑ Form #4, Personal Services $5K to $75K Valid until; Date Description of SERVICES Total Cost Consultant to provide on-call window/gutter cleaning, trucking, and doors (hinged) & window services as needed Item # Quantity Unit Description of MATERIALS Unit Price Total Cost XXX XXX XXX TOTAL COST ® Per attached quote/proposal _ b 9 ~ ~ Account Number -dumber ~ ~4..::`a . s pin /$)p N t S N® 9 Account Number ~ ~ ~ ~ ~ Account Number ~ g S ,1 Expenditure must be charged fo the appropnafe account numbers for the financials to accurately reflect fhe actual expe itures, IT Director in collaboration with department fo approve all hardware and soffware purchases: IT Director Date Support-Yes / No By signing this requisition arm, I certify that fhe City's public co racting requirements have been satisfied. Employee. ` 4 ~ Department Head:~~~'~~`~._;~ ~ ~ ~ t ~ ~ `~~p ~ (Equal to or gre~ater~an $5,000) - ~ De artment Mana erlSu ervisorrV ~ f • Cit Administrator: ' p 9 p Y (Equal to or greater than $25,000) , r urrent fiscalf 'ear; YE / NO 1 ~ Funds appropriated fo c y Fl nCe Dire - (Equal fo or greater than X5,000) Dafe Comments: Form #3 -Requisition