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2017-172 Contract - Roxy Ann Rock
Contract for GOODS AND SERVICES less than $25,000 CITY O ~ CONTRACTOR: ROxY ANN ROCK, INC ASH LAN D CONTACT: wES~. 2 East Main Street 0 ~ 0 Ashland, Oregon 97520 ADDRESS: Po Box 4488, MEDFORD, OR 97501 Telephone: 5411488-6002 Fax: 541/488-5311 TELEPHONE: (541) 601-7451 DATE AGREEMENT PREPARED: 5125117 FAX: 541.535.6051 WESNORTON@AOL.COM BEGINNING DATE: July 1, 2017 COMPLETION DATE: Lune 30, 2019 COMPENSATION: . ~ a GOODS AND SERVICES TO BE PROVIDED: Contractor to provide on-call GENERAL EXCAVATION services, pursuant to labor and equipment rates provided in Exhibit C (proposal). Services shall not exceed $10,000 per call-out. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said rima Cit of Ashland Contract, NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 2796.220, 2798.225, 2796.230, 2796.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,283.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered b certified mail or in person. Contract for Goods and Services Less than $25,000, 06130/2016, Page 1 of 5 c c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate, If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d)are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. ObligationlLiability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, ordelegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, 1000 000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. c. Automobile Liabilit insurance with a combined sin le limit, or the e uivalent, of not less than Enter one: Contract for Goods and Services Less than $25,000, 0613012016, Page 2 of 5 $200,000, $500,000, 1000 000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverages) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Workers' Compensation, required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions andlorself-insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suitor proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HEISHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contractor: City of Ashlan Signature "Departmen Head Print Name Print Name f~ L~..,, Title Date W-9 One copy of a W-9 is to be submitted with ZO the signed contract. Purchase Order No. v Contract for Goods and Services Less than $25,000, 0613012016, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: '`f 1 c rr I a y out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. 2 Commercial advertisin or business cards or r g a t ade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. ~ (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) I assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the laboror services to be provided. 9 1 ;,f^~~ r Contractor (Date) Contract for Goods and Services Less than $25,000, 0613012016, Page 4 of 5 3 ~ i ~ 1 ~ ~ ~ EXHIBIT B ~ o s an . , , . ~ : per hour effective June 30, 2017 Increases annually every June 30 by the ~r Consumer Price Index) . - ~ , portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten ormore employees, and childcare) benefits to the has received financial amount of wages received by assistance for the projector the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note; For temporary and employer and the City of $$20~688,g8, part-time employees, the Ashland if the contract Living Wage does not apply exceeds $20,688,86 or more. ➢ If their employer is the City of to the first 1040 hours worked Ashland including the Parks in any calendaryear. For ➢ For all hours worked in a and Recreation Department, more details, please see month if the employee spends Ashland Municipal Code 50% or more of the ➢ In calculating the living wage, Section 3,12.020, employee's time in that month employers may add the value working on a project or of health care, retirement, Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at wvuw.ashland.or.us, Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees, CITY OF ASHLAND Contract for Goods and Services Less than $25,000, 06130/2016, Page 5 of 5 EXHIBIT C PROPOSAL: BOXY ANN ROCK City of Ashland Y Intermediate Procurement REt~UEST FUR PRUPUSAL UN-C'ALL CUNTRACTING SERVICES (TRADEi'I`ECHNINCAL) Release date: April 11~ 2Q17 Bids are due by 2:00 Pi~~ (PSTIDST), Apr 25, 2o~r OVERVIE'W' The Cit}~ of .~shland (thc "C'it~~"} is accepting proposals far track and technical on-call contracting services, including ARRORIST A~.ITOMATIC GATES; RACKFI.UW; RUII.nING CUNTROI.S; CAR.[) [,OCK FUELING SYSTEMS; DEBRIS CLEANUP & IIAUI,ING; DOORS (OVERHEAD & HANGAR); DUURS (HINGED} ~ WINDUWS; ELECTRICAL; FENCING; FIRE ALARM; FIRE PROTECTION; GENERAL E~tCAVA"PION; NVAC; INDUSTRIAL WASTE MANAGEMENT; LANDSC~'AE'INt<1 & IRRI~iA'l'I(~N; LEAK I3E'l`I✓C~l'1(~N MASONRY; PAVIMEN'l' Cl1`l"I'INCi; PES"I' CyUNTIZUL; I'LUMBiNG; ~'RAI~"l~'1(.' C'()NTRUL; 'I'RUCKiNG; `I'UWIN(~; and WINDUW c~ GUTTER CLEANING. The Cite will then select no more than three of the highest ranked proposers to enter into contracts with the City as pre-qualified contractors prepared to bid the services herein described, up to a maximum cost of $l0,(IU(l. The City will award individual jobs to the successful bidders as also pruvideci herein, but generally according to a formula cansiciering rotation uC contractors, contractor availability, and puce. These contracts will start July 1, 2017 and extend until June 30, 2419, with an option to rene~~~ for two additional ~~ears. Contracts are non-exclusive. Contractors ~ti-~ho meet all of the City's qualification criteria, but are not selected Ior on-call serti~ice contracts, ~i~ill be maintained in the C'ity's database oi'prequalilied contractors. Prequalified contractors may be considered for jobs at the City's discretion, including without limitation jobs that exceed the maximum cost oI'$IO,CI(~t~ or require specialized kno~vledgc, skills, or abilities. Contractors ~~rill be required to maintain a presence within the local area to provide dependable on-call sen<<ices for both public and private property, as applicable. The City requires contractor se~n~ices to be dC~ne in a timely, safe and I~rofessit~r~~~l n~anncr in t~or~~pliar~c~~ ~~'ith the applicable industry= standards and in accordance ~~~ith the criteria, terms, and conditions established within this Request Cur I'rupusa) (IZI~PI. The City of Ashland Project Manager, Kaylea Kathal, is the sole point of contact during the entire solicitation process. Information, eurrespondencc;and yuestiunspertaining tothis solicitation shall 4NL~' be directed to: tiame: l~a~~lea Kathol Title: Project ~fianager address: City of AshlAnd 5! W'inburn ~'ay, Ashland, OR 97520 Telephone: 5~1-552-2~I9 ~:maih t~~~~~~~~~~~at ,i~~~ir ~~~h~~~~tt~.r~~.~~ i~e~~cst fa~~ ~'ro~+as~~Is ~hz C~~i1(: ~nU;~ctins; Si~r~~~e~s ~~l radcr'I'~.~h~~~cal) I'a~:c 1 G ~~pub-~~~ri~s"~engbl~-I~l ~ola~ion List KFI''sL~~~d~irr~Techr~ical 5en~ices RFI'L'(~l~-ICI RFP_4n Call Technical Sen~ices~E Vers.doc~ Y In response to this RFP, interested contractors arc requested to submit a proposal package consisting of the tones and documentation described herein. Proposers shall provide the intonnation, including any addrtronai docunlentatlon, requested in the attached exhibits in a clear and concise manner. C(7N'I~E~ti"CS a~` ~Rt~~'~lS~l ~,CN~:('hLIS'f~ A. Exhibits Exhibit A: Pr~~posal Dorm Q Exhibit B: Experience and Ability to Fulfil[ Service Requirements Exhibit C: References ~ Customer Service Standards Q Exhibit U: Facilities description and information 0 Exhibit E: Equipment & Vehicle List Q Exhibit F: Employee Security Check Form (Plumbers and Electricians)~`~ Q Exhibit G: Proposed Fee Schedule Q Exhibit I~~: Contract ~l'en~ts & Conditions Q Exhibit 1: Contract for (~(~OUS AND SERVICES Less than $?S,(It~{I' Exhibit J: Addendum to Contract for Goads and Services Ir,ess than ~?5,0~0~ * Exhibit provided for reference purposes. Employee information will be required within seven (7) working days of notY~cation of intent to award. Exhibits are templates. They include ackno~~~~ledgement pages that must be initialed and returned with the proposal. Additional documentation that must be provided within seven (7) working days of notification of intent to award: Copy of current t~`it~r of Ashland Business License (Per ~;xhibit 1, line 2 and Exhibit J, section S.I.1) Copiefi otapplicable specialt~~~ licenses required by the Oregon Construction Cantractars Board 0 Copies of current Insurance Certificates, including without limitation: workers' Compensation (as applicahl~), General Liability, Commercial~`Business Automobile (Per Exhibit I, line !6~ SLtBMISStaN OF PR(JP(}SALS t~nP (1) electronic copy of the proposal must be recei~~ed b~~ the City of Ashland an or before the submission deadline set forth below. The proposal must be include all exhibits described above, as well afi any signed addendums that have been released by the City of Ashland. Exhibits A through J contain eiectre~r~ic text boxes in which the prolx~ser rnaE~ directly type responses. "1 he,_propasal shall lie submitted to the Cite electronically upon completion to: ~totationList~ashland.or.us. If proposer is unable to submit an electronic proposal, arrangements may be made evith the Cite for the deliver~~ of a typed, hard c~pv proposal. Please contact Kavlea Kathol as provided on Pale 1. ~tcquz~st for I'rv~safs Oct C~~I Con~~actin~; Sen~iees (~lra~ie~~''I~~;clu~ical) !'ale G~'~pub-~~~rks~en~;`~, l ~-19 Rotarian list RFA's1Am_,~dminlTechnical Sen~ices Rf~ E'~s?f)1 I ~l Ri~ I' art Call ~'echnical Sen~iccs___E 1~~~rs.doc~ I~C~E" ~)AT~ A'~tiD TC~tt; The proposals must be submitted to the Cite prior to 2:00 ~'M (PST~`DST~ on Apr 25, 2017 , LATC or I~ AXLL~ proposals «~ill Nt1T be considered. proposals not submitted clectron~cally ~~~ill N'OT be considered unless prior arrangement has been made with the City. C~,~'~►Lt~ATICI~` ~'I~+~C'~;SS An evaluation committee appointed by the City of Ashland, of no loss than three (3), ~~~ill evaluate the proposals band on the evaluation criteria established in this R.FP. Eaeh catcgor}r ~~~ill be scored with a dumber of points, up to the maximum number ofpoints assigned to each c~~tegory. The greater the number of points assigned to a category, the greater the categor~~~'s level of importance. Each proposal ~4~ill be evaluated, scored and then ranked acct~rding to the evaluation criteria. The City of Ashland ~~rill carefully consider the fees being proposed by each of the potential proposers to determine if they are usual and customary. If the proposed fees arc not usual and customary, the City of Ashland will not award the contract. unless the Cite of Ashland and proposer negotiate fees that are fair and reasonable. After the initial evaluation of thy; proposals has been ct~mpleted, the 1~:valuation r`ommittee t~~ay request written clarifications. The actual interview and~or additional inquiries for clarifications may be performed or requested in person or by telephone. The City of Ashland may reject any proposal not in compliance with all prescribed solicitation procedures and requirem4nt5 and other applicable Ia~vs, and the Cite may r~;ject for food cause an~~ or all proposals upon the City's tindit~~s that it is in the best i~~terest of the City of Asl~lar~d. The total p<~ints a~~~ardcti to each proposal will be tabulated and the proposers shall be ranked accordingl~~. A contract andlor multiple contracts with the proposer and0or proposers deemed to be mast qualified will then be negotiated. if negotiations with a proposer are unsuccessful, the City of Ashland ma~~~ proceed to the nc~t most qualified, and soon until a contract is successfuliti~ negotiated. ~c~gt~est far Pm~~als _ ~r~ f all ('~M~U~ctir~~ S~r~~ic~~~ (Tr~d~~T~c~~nic~lj P~~~' G~1pub-«rksteng'~IS-I~> Rotation List RFP'sdA_AdminlTcehnical S~rr~ices R~P~?.~115-i9 RFP~t)n Cal! Tc~hnical ser~~ices_~ V'ers.dacx 1✓VALti,a~l~lON CRl~1'ERIA The pro~sals will be evaluated according to the following criteria. E~'ALLIAT[UN CRITERIA PAINTS Exhibit A: Proposal Force Mandatortil Exhibit B: Experience and Abilit}t to Fulfill Service Requirements 30 Exhibit C: References & Customer Service Standards 30 ..w...___..~..._~._~... Exhibit D: Facilities description anal information 1C1 Exhibit E: Equipment & Vehicle List l0 Exhibit F: Employee Security Cheek Form (Plumbers and Mandator~~ Flectricians)* (acknrnvlcdgement pagc)* Exhibit G: Proposed Fee Schedule 2p Exhibit N: Contract Terms & Conditions Mandator~~ Exhibit I: Contract for GOODS AND SERVICES Less than $25,QOQ Mandatorti~ (acl;nowlcdgcmentpage) Exhibit J. Addendum to Contract fur Goods and Services Less than Mandatory ~25,0~(~ (acknowledgement page) Capy ol~current City of Ashland business License (Per Exhibit 1, Mandatory* line 2 acid Exhibit J, section 5.1. l copies of applicable specialty licenses required by the Oregon Construction Contractors Board: and copies of current lc~suraclre Certificates, ic~cluding without limitation: ~~Iorkers' Compensation, General Liabilin~, and Commercialt'Business ~lutomabile (Per Exhibit 1, line lb}. I:~m~l~a~~~~~~ tttfr~t~ttttxttntt ~~~rll ht~ r~~~gtrrr•~~fl zo~rlltrrt s~~~~~~ra ti~~nrkirr~~ ~~f~t~.r nf~rt~~~l~cr~lrnr~ «f~trtt~~~~t try rn~=rrr~~ ~.'r~tttt'ttt't. E~yu~st fur l'ru}w~s (h~r C~fl Cur~t~~~~Cttzs; Scr~~~ccs (~fra~~~°l~~clu~ic~la l'a~~; ~ ~~~,pu~-~~ri~s`~eng~ l l R~t~tion List RFl''s1A_Adniin~Tc~chnic~l S~n~ic~s RFE'~~2U l S- l9 R~F 1' (?n Calf ~'~chnical Sen~ices E ~'ers.dac~: ~`.~hl~lt~ a'~: ~1"Q~?ll~~ FQrrttl {~f~~n~~Q~"►~r~ The undersigned proposer submits this proposal in response to the City of Ashland's Request f`or Proposals (~Z~P) for UN-CALL CUN~t~IZAt~`~~I~LI~Ci SEI~V[C~'E~ ('T'RADI~,1°t'>~Ct~NIC`AL}dated April 11, 207 . "t"he proposer ~~arrants that proposer has carefully revicw~ed the R1~ P and that this proposal represents pruposer's full response to the requirements described in the RIP. `(~he proposer further ~varrants that if this proposal is accepted, the proposer «ill contract ~~ith the City, agrees to the terms and conditions found in the Agreement for ON•CALL CCJNTRACTING SERVICES (TRADE~'TECI lN[CAL) attached Exhibit l and RFP or has submitted terms and conditions acceptable to the City, and will provide ali necessary labor, materials, equipment, and ath~r means required to complete the ~~ork in accordance titi~ith the requirements e~f the RCp and ctmtract documents. 1. Parent Company, if'applicable: Company Name ~~~~~~te~~ Box Aran Roc I~c. 3. Servi ce Ravi ded: ~G E N E RA L Ex CAVAT I o N Business Address: Pp Box 4488 5. Teleplrc~r~e Ntrn}l~r: 541-601-7451 6. rax Nrrn'ber: 541-535-6051 Email Address: wesnorton aoi.com Name afAuthar7zcd Si~matary~: ~es Norton Title: President `~.~ate: April 25, 2017 I'ropaser is a resident bidder as defined by QR~ L79,h.1?(~ l)(b} Yes I~a~ Nra~c►sal F~rn~ P~~e ;'1 V G:.pub-~~~r4s~en~;',IS•19 E~atati~n List RFP'st~!__~~ldrniEiR~~cehniral Scn~ices R~P~?t)15-1~J RF!',..(}n Call T'cchnieal S~n~iccs~E ~tcrs.docx I~.tlriiri~ 1~: t':rt~rrierrc><~ ~~i~~ti tl~ilit~ t~~ I ~rltill'~c~~~~ir~~ It~~~t~~if~~~iu~~~i1~ f~1,~\~ 3~) !'~~I\ I'~) ~~,~llal~itll'~1~tOi1S: ~)>;,°1~1(~~` I,flt" ~'~itit~~.'i~ t~Gl;l~I~1~.,.'slri~il~i~ ~1I?t; 1'titli~~t"~` ~s1 ~~.';tl'd ~~Ci►' ~tflfl~' ~ x' e i i ,.1'j.~~! "3 tilE~ll~ !i~ ~1~i~EEf~i' t~ilil~L'~ 4~'~ l'~~~+d~;~t,+ (il rr!l'4r 1 ~r'V~s N~r~~r~, C~~~lCl~r r-~~ Pr~si~~r~~ ~f Roxy Ar~~~ {r~~~ t~~~ I~l:~r~' th~r~ ~ year ~x~~eri~rt~~ i~~ ~er~~r~ ~r~itrl.tCtic~rl ,'.~itl~ pt~~~~h~~i~ art ~xi;~v~~tic~« ~~r~~ s~Q~i~t~~f ~t~vriti~~ 5u~h ~cir~f{~~t~rk, ~`f rcii~l~~~~ syStna~, ir~5t~il~~t~or~ cif ~~~rec~~t~= ba~~, ~:;r.rrt~~~ s~~~~71k~. r~tir~ir~g ~I1~ ~ r~~f Apr i r~~ . ~r`~xy ~r~r~ ~,-~~,k Ire; ~~~rf~~rr~~~~ci ~~r~c~t~r t;~r~sr~~~ v~.~iil~ ~r~~iti~~ ~,~c~°!~ TI~~ C;ity c`~f ~~~I~~r~~, Tf~~ Cite ~f P~rle~ff~r~i ~~a~~r~t Ur~~r~ R~r~~~~t~~~i A~r~~;y, ~~~~~f~r~f ~~a~~~~l D~Str~i~t. P~~1e~f~r~~ Fri~r~~s C~t.~r'~h~ ~~r~it Construrt~~~~ ~r~~f ~~ther~. ~~t't'~11I'ltl~ltlt"l'. ~~it!'+I~~~' 1~1,'`~~.(~~~lai~l r~i I~l~' ~~i~I~~:'1 i~'it~lii ~~i1!'~~~,1:~~+~`ti °~t~l~(f,l~i 111I~",~I~I~i ~11~t~ ~~axy Ar~r~ R~~;k ~~?t5 ~iy~~ 5t~r1t.1~~r~S for ~o~ ~~►farr~~~J ~~7~! priC1~~ itself ~r~ r~~~eti~~~~ ~r~ ~x~~~t~ir~ 4f~~ t~r~~~s ~?f ~~~h ~~r~tr~~'t ~r~t~ °~~r~it,f~ ~t ~r~t~~rs. F?1I~~,~~ir~t~ is ~ ~~~~t~l list t~f s~tisfi~~1 r~i~trti~i~~! ~Qr~tr~~ts~ City ~f f~~~~;ff~r~i 1~b AAA ~c~r~1~1~ ~x~~~t~~t~c~r~ ~r~~f ~;~r1~r~t~ ~~t~~f~arc~ ~i~~ (~i~,~f~al~r ~I~~ssr~~~r~~ Pr~~a~{'~t+~ar~ Ex~;~~~~tic~n T~ier~t Urt~~n Rr~~~r~l Civic; C~r~1t~r Ally Ir~~t~r~t~~rt~~rtts Ex~~~~~~~ti~r~ City ~f Ash~r~~wf :~shl~r~~.l P~r~s ~3r1~~ R~~r~~t~t~r~ ~x~~~vt~~~r~, ~~r~k~~.~r~, ~~r~~,. Cite ~f Ashi=~r~~i Enders f~1~r7~~ri~! ~h~It~r R~~ir ~ seisrr~i~; st~~ili~~ti~r~ Cite ~f Ast~~n~f L~t~i Prt~ ~,iti~ity Ir~st~~ll~~t~~r~ Ex~~~~~=~ti(~r~ ~ ~1~r~~, ~~r~~rt~ Sen~iee ,~irea: Uescrib~; g~~ognaphic area ser~~ic~;d. Roxy Ann Rock, Inc. provides a variety of construction services throughout Southern Oregon including in the cities of Ashland, Talent, Medford, Central Point and Grants Pass. Indicate the appropriate industr~~ experience you have to provide the type and scope of scr~~ice~ being requested below: Commercial new and existing (All trades): We have provided infrastructure services (stomp drain, waterline, sewer line, concrete work, excavation, grading and related services for numerous government agency and private contracts over the last 40 years Residential new and existing (PLUMBING and ELECTRIC only): i E~:ne11CC ;u~~ ~{~~l~ll~ ~U ~'ll~~l~~ ~Ct~'1C~t; ~4yll11C~I11411Lti P~~;, [3.? G~~~iub-~~~rksl~ng~l{-I~1 Rotation List RFP"s~A_Admin~~Techn~c~l S~n~iccs ftFP~2UC~-I~~ ~FP~t~n CaLI T~chn~cal Scr~~iccs_~ Vcrs.doc~ t~:~hibit C~: Referpnres & ~'ustomer ~er~~ice Standards ~~fA'~. 30 PC~~NT~~ Nro~~ide three references in the space belo~~r. Reference Name _ Organization or Relationship ~ Phone Number Jeffrey Mcl=arland City of Ashland 541-488-5340 Steve Ennis Project ManagerlArchitect 541-618-9155 Peter Brown City of Medford 541-774-2617 Describe the bidder's customer ser~~ice standards We strive to provide quality construction services to our clients at a reasonable price and within the most expedient time possible. We are available to negotiate any and ail services. 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'~"I"t~ h~ ~~t~inf►l~t~~~ I~~fl►~~~~~n~ rt~~ti~i~.~~ti~.►i~ ~~~'c1~~i~i~~~n 1~~ ~~<°ar~I ~;r~ntr~a~a~ ~r~curit~~ C"hrcks for C'ontr,~rt~~r's ~:tt~plo~~ces t"it1 ~~1~ .•\si~l;►►~~1 is ~r~~?~►r~~~l i~~ ~►ssi~.;►t il~~~ C~'~~nir~►~;t~~r i~~ c'►►i~:►' ~►~~~►r~ ii7 ~~ri~ t~i~~ ~rr1~c~►~~~ ~~1~ r~~si~i~nt• ~11~ tl~~: (~'it~ ~~(':~sl►l,►►►ti try m~►~~~ ~t~~~~ss~►r~ pl►i~►►17i►►;.~ a~~~1 ~~I~~iri~ a'~~~~tirs. ~'~~►~~ira~t~~r s~~;all ~~r~~~~iti~~ i~~ ih~: C'it~ ~►l~.tsl~~ru~c~. list ►~i~cmE~lc~~~'~,~:~ «~t~~ t~°ili h~ ~7~~~l~►~ttist~ ti~~~~rh u~~~i~►~ I~~is ~~~►~tr~l~i ,~11 ~m~l~~~'~~s ~~i~l h~ r~~~~tur~~l i~+ saiist~►4t~~ril~~ ~~'it~' ~~I~.~1shl~►►►ti l~~~~;l~~ ►'~~i~►~~i ~E~~°~k ~ri~~r t~~ h~~itz~ ~►~~i~;n~.~~1 u►t~l~.~r tl~i ~+<►z~ir~►~:i. ~ih~ C'ii~ ~►1~,~lsftCan~l si►all ~~~~t~.~►~i~u►7~~ ilt~ t~l~~ri~~uit~l I~~~k~►'~~~►t~i~ t►~ti~iie~ tlt~►t e~'~~~►1~1 ~r~~i►i~~ii ti~~~r~in:; ~►►~~i~~r iltis ~~>G~tr~►Li ~I~hi~ ~~~ill he 1~<►>4t! t►i~ tl~t~~ r7ti►iur~ ~~6~t11~ husi~a~.wsa ~~~ui l~~~~1 ~~I~s~~:urit~~ t}~~t is 4 « !'t'l~tll!'t'l~ 1~ti'i~!'k s~l~l~~ ►lt~i fit` ~.i~Sl~.!t1G't~ itti tl tlt'~~' ~'111~~~t►1t'~' ~1C°Itli° tt~ ti~►t1Sf~►~:itNrl~~' ~1~1`~`~►►1~ ~ 1t4' t,~~ ;~5~1~~►Ilt~ h~►~:k~:r~~un~i ~17~~:~. ~t~~~~~ ('~lntra4i~~r sil~~li m4►ii~i~►i►~ ~►n~l Its►~~~ ~►~;►ilahl~~ ~i ~►!1 ii►~~~~s. ~uf'r~~ni lisiir~~.;s ,~iit►ch~~! a~ F:~hi~~it ~~II ~it~pi~a~'~~~'1 ~~~~r~~~rmi►~~.: r~~~~r~ u►1~iL~r ibis ~:~~~ttra~i. Plc~asc ~~op~~ ~nt~ att~ci~ a~di~io►1a! p~~;cs if r~c~rrssar•~~, tC rtrt~~~i~C I~:it~pl~~ti'~~~~ f~~'~;Et~L►~~~~ r~tti~r~'s~ .1~1tt~i l~~~~ I.iti~~~~i Ot~ ~~~i (s~,~ ~3~►sintss ,~1~ ~ r~~~) ~ 1.~~~i. (first. ~~~1itf~il~~ ~ Ori~~~ li~.~:r~s~ Cis<<~~~~ (~rirnt' Rivera, Cornelio P. ~~41427 St.~►i~~ C`~►r~~ i~ti~~tt ~aR ___...~__K.____._ _ _ _ _ n . _ _ _ St<<c~t ;~~~l~ir~.~ss ~ it~~ ~i~kt~i T.i~~ ' 2326 Stonefiefd Wa ;Medford OR 97501 ~ ~ t _ _ _ _ ~____m...~. [~~Zit ~~f~ kii►-th X01 ~ ~~-2a-63 Y ~w...__. _~.._mm W ~;~r~~~~_ 1,.~►si. I~~~r.~i. ~1i~idl~~ ~ ~►~1~,~ ~ ("rr►11~~ COrte2, Francisco TelleZ licc~ns~~ Sig►i~~ C~'~~n~~icti~~n f 8449fi72 ~ OR ~ • _~~w._._~... ___.~w___~. ~ ~~~a ~i►~G~~i ,~~~~Elri'~s C'ii~~ ~i~►ic` Ii~~ 1570 South Peach Space 122 ;Medford C R 97501 w ~ E r _ _ . ~ Jur~~ 25, 2~1 ~ ;July 14, 966 ~.m~~e_ 1 l~lj~l~R~c~' ~:°~urlla t ll~~i~ 6 ~~llll ~I'~I~~i~El~."f..bil~! I i,":ill~l~t~~~) f I 1t ~`lila ~tt'~~« ill,,: ~ ~~r~l,l~Is;fi ~ ;r1 ~ ~ ~~~fll!!i ~~#1llii,i~ ~~"1~6is:* ,~E1(~.~~J ~~F ~)it ~ ,E~) ~:G'~3iE(+.',1I ~+4'I~~tis~ ~ ~;'C~~;t~t1 ~.,9l;1~'' f ;l\~. f' I ~ ~ f 9tfaf ~t.° f ~i 1 l'f . 4 f It~t'~~1~` ~ ~ r 112~i: 82~ Bennett Avenue, App D Medford CSR ~ 0750 1+! i p yy _ p 3 ( r f E11 t fJ1t iFl f. f i ~ W. f.I ii~O. ~~11'i~`' f ~i~i. fih'~`t, ll~~ftfl~ ~}fl~~f~~ f ia'i'll+~~.° ~~1'1~1~~' f~ nr IIY f.,~,.Y 1 i. ~~.n 4~~d*11. +'~t~~~. \ ~~l ~r ~lw~~~~~d JJ ~ ~R 1 ~ a 2330 Co~estine Rd. Ashland aR '9750 _ July , ~ Marsh 22, 199 ~,lilli• f ~~°~l. ~~li~l. ~fi~.f~.f",~: f )Ii"~i~ < f.i+,:il~~~' ~~li~titi _ . a ~ f ~~1 i~ia~'f, f f I a y E . _r acknowledgment of the terms and conditions of ~~~hibit F Employee Security Check Eorm (Plumbers and Electricians Only. I agree to pro~~ide the Cite ofAshland ~irith employee information consistent ~v~ith Exhibit F within seen ~~~orking da~~s of notif tion of intent to a~~~~r~i contract. UV~ lni ~ 1 to aclcno~vled e ~ ha ~ ~ ~t~i~lorc.c Securitti Check; f-c~c7n (I'ltu~~tx:rs aii~ ~lecinc~~is1 ~'~~~,1°_ 1 Ci~ipub-~ti7ks~n~~IS-Icy katati~n Kist ft~P'srA_A~trnin~Tcchn~cal Scn~ic~s iZF~''~?C►(~-Irk R~P_t?n C~1! Technical 5~r~~irc~_~ Vcrs.doc~ ~:ihil~il(~: Proposed ~'ee schedule (1~iAX. 20 ~'C~iN'~'~) Describe bidder's rates and fees, including as applicable, minimum call-out fee; haUrly labor rates for specific job classifications; on-call rates; hourly equipment rates, and any other applicable standardized rates or tees. Minimum call-out fee of $2000 Hourly rate for Laborers: $31.50 Hourly rate for Equipment Operators: $38.50 Hourly rate for Truck Drivers: $28.50 Hourly rate far Foreman: $48.50 Equipment rates: Dozer:$501hr Bobcat: $40/hr Excavator: $fi01hr Mini Excavator: $50Jhr Loader: $fi0/hr Dump Truck: $57.50/hr Truck wJLowboy Trailer: $125Jhr Roller: $451hr VlJater Truck: $42.50Jhr Crew Truck: $15Jhr Foreman's Truck: $8.50/hr 1'rolwsed f~'~; Sche~uie Pa,~c G. l G.lpub-«~rks~cng`~ 11- I ~ Rotation List RFP's~A__~dmirl'~Technical ~en~icc~s RFP'~?(~ I 1 t~ R~F~ (fin Call Technical sen~iccs_E ~~crs doc~ ~~~l~ihit N. Contract Terms ~ t'anditions (~~A4tii~AT~R1') The proposal should indicate acceptance afthe Cit}~ of Ashland's contract provisions attached as Exhibit 1, Contract far GtJQI~S ANn SF,RVICFS less than $?S,OQtI, andlor suggest reasonable alternatives that do not substantially impair the City of Ashland's rights under the contract. The proposer may also propose ~ ~ -a contractual t~rrns and eanditi~~ns that r~,lat~, t~~ sub~cct rr~a~tter r~as~~nably id~,ntil~~~,d in thy, r~uGSt far proposals. The City of Ashland reserves the right to negotiate the contractual terms and conditions proposed as alternatives by the proposer. if inclusion off` any of the City of Ashland's contract provisions ti~711 result in higher costs for the services, such costs must be specifically identified in the proposal. Unconditional refusal to accept the contract provisions proposed by the Cite ofAshland without offering acceptable alternati~~~es tmati~~ result in the disqualification ofthe proposal. ( p } Y v ~ initial t~ indicate acre tance~ ll'applicable, provide recommended alternative contract provisions: ''l~aAN~1T4R1' SER~~'1~'r RF,Q[~iRF.?1~F~1TS Contractor shall comply «~~th all federal, state, and local la~vs applicable to the ~vork under this Contract, and all regulations and administrati~{e rules established pursuant to those la«ts. Initial tc~ indicate acre lance { I3 ~ Contractor shall provide awell-supen~ised, trained and fully staffed work force at all times to perform the contracted services in a timely and efficient zmanner. VUN in to ~ tame lIn~hal t~ d a p ~ C;~ntr~act ~fer~t~s C'ta~rd~txur~s Pa~c, l~{. l G~~~pub-~~~rks~Cn~;`t I I ~ R~tat~~n List R~P'stA, AdminlTechnical Sen=ices RF'P~?~ 1 l~) RFP_Un Call Technical Sen~~ccs_~ Vers.d~cr ~~t~ntrac~tt~r shall be reslx~nsible for pravidin~ acceptal~lc staftin~ levels and employee suf~rvisit~n t~~ ensure all contracted services are satisfacturily~ performed in the safest, must cost- ef~irctive manner possible. UVN (initial to indicate acceptance) f.,'tmtractt~r shall n~~t subcontract any ref the wark required by this u~ntract with~~ut the prior written consent of the City. Contractor will provide in all subcontract agreements that the Subcontractor will be bound by the terms and conditions of this Contract to the extent that they relate to the Subcontractor's ~~~ork. Contractor agrees that if subcontracts are employed in the performance of this contract, the Contractor and its subcontractors are subject to the requirements and sections of ORS Chapter b56, Workers' Compc;nsatiun. ~N ~ini i ( t al to Indicate acccptanc~) ACCESS TO RECORDS Cr~ntractor shall ~paintain fiscal records and all tither r~~ords ~rtinent to this Contract. (InU~al to md~~ate a~ieptan~~,) All fiscal records shall be maintained pursuant to generally accepted accounting standards, and other records shall be maintained to the extent necessary to dearly reflect actions taken. WN (I~~itial to indicate acceptaiiee) 111 such records shall be retained aril kept accessible for a nunilYlu~n of~thrte years follo~~~ing final payment. { p ) V y ~ Initial to indicate acce lance rile City of Ashland's authorized r~;pre~;ntatives shall have the right to access the Contractor's books, dr~cr~mearts, l~ahers and r~:cruds related to this L'ontract for the purlx~se ref conducting audits to ~rro►~itor compliance with the terms ofthe contract. WN . (ln~tial to indicate acceptance ~:IaIGI13ILTI'~' `I'0 FAR1'IC'II'A`I'~ Iti Pi~SLIC' PItCK't~KEi1'IE'`r~1~S Provide a written statement which identiCes proposer's status regarding its eligibility to participate in public procurement activities. If the firm, business or person submitting this proposal has been debarred, suspended, disqualified or other~~~ise la~~-fully precluded from participating in any public Cv~itr~~c► ~~iTllti ~ ("~~nd~t~+an Page f-I ? G~~~t~h-«~rk~!cn~,~115-1~) R~►talit~n list RFP's!A_AdminlTcchnieal ~e~n~ires RFA~?f)1 ~-ltd RFP_(h~ Call T`cchnical ~cn~ic~s_E ~~~r~ d~c~ judgments, or other damages, directly, so~ly, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract maybe terminated at any time by mutual consent of both parties. b. Cites Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. c. For ause. City may terminate or modify this contract, in whole or in part, effective upon delivery ofi written notice to Contractor, or at such later date as may be established by City under any of the following conditions:. i. If City funding from federalt state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are mod~ed, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this tx~ntract; or iii. if any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract maybe terminated at any time thereafter by a written notice of termination by the party giving notice. ii, Time is of the essence for Contractor's performance of each and every obligat~n and duty under this contract. City by written notice to Contractor of default or bre~h, may at any time terminate tt~e whole or any part of this contract if Contractor fails to provide sero~es called for by this contract within the time specked herein or in any extension thereof. iii. The rights and remedies of City proved in this subsection ~d) are not exclusive and are ~n addition to any other rights and remedies provided by law or under this contract. e. ObligationlLiability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modif~;aation. However, upon receiving a notice of termination (regardless whether such none is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of tem~ination. Further, upon termination. Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor far work performed prior to the termination date if such work was performed in accordance with the Contract. 1d. Independent Contractor Status: Contractor is an independent C~tractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discriminafian Certification: The undersigned certifies that the unders~ned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that ~ shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of pRS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.71 a, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcor~ract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by Gity of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and Cry. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor; commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted a ainst it an action for insolvenc ; makes a eneral asst nment far the benefit of creditors; or ceases doin C~ntrn~t fir C~'1t~DS AND SERV(CE5 Lc~s than ~2~.~)t~t► Pa~c l.~ 4' G~ ~putr~ticks~Cngtl.>"-19 Rotation List RFP's~~~1,~~dminlTechnical Sen~ices RT'P~01~-1t) RCP_4n Ca1E Technical Scn~iccs_E Vcrs.dac~ business an a regular basis of the type identified in ~s obligations under the Contract; ar attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shat! at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for al! their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $1,000,000, 2 Ooo OQO or Not Applicable for each occurrence for Bodily Injury and Property Damage. c. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $500,000, ,1~0,,. ,~~0, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired ornon-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverages) without 30 days' written notice from the Contractor or ~s insurer(s) to the City. e. Additional Insured/Certificates of Insurance, Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and empbyees as Additional Insureds on any insurance policies, excluding Workers" Compensation, required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates pr7or to commencing work under this contract, The contractor's insurance is primary and non- contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be finartciaNy responsible far ail pertinent deductibles, seif- insured retentions andlorself-insurance. 17 Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdbtian's conflict of laws, rules or doctrines. Any claim, action, suitor proceeding (collectively, "'the claim") between the City (andlor any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. ff, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in person jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT NEISfIE NAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY tTS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently oval{able and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on Crrty appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21 Certification Contractor shall si n the certification attached hereto as Exhibit A and herein incur orated b reference. C~ritraee t'r (~UUDS A?vU S~:R1'!t:'[S less tl~~i ~?~,t)t){) ('a3e t C;,~~►u~-«•rks~n~1 I I Rotation List RF~''s! A_Admint`('echn~cal ~en~~ce~ RFC'1?O I I RF~'_(h► C'al) `I~cchnical Sen~iccs Ea Vers.~ocx Gontracx~r: Gity of A~hl~nd By _ 1, ~ BY Signature Department Head ~ Print Name Print Name ~ Title Date W-9 One copy of a W-9 is to be subm fitted with the signed contract. Purchase Order No. °antrac► #'~r (.iUUUS A;~D Slk1~JIC.E:~ mss 1liari ~?y.t?t~~ Page l.~ G~lpukr~~-ri~s~cng~l~-I~~ Ratataon Gist RFP's~.A_,Admi«~'I~echnical Sen~ices RFP~?01~-1~) RFP_(~n C~'all '1°~chnica! S~n~ir~s_~ Vers docx ca~r~►cr ~xH~~~r ~ CERTIFICATIONSJREPRESEHTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown an the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b} Contractor is not subject to backup withholding because (i} it is exempt from backup withholding or (ii} it has not been notfied by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that 'rt is no longer subject to backup withholding. Contractor further represents and warrants to City that (a} it has the power and authority to enter into and perform the work, (b} the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c}the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perfom~ the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: ~ (1 } I carry out the labor or services at a location separate from my residence or is in a specific portion of my res~ence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased #or the business. (3} Telephone listing is used for the business separate from the personal residence listing. v- (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6} I assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. 1 r Contractor (Date) C'o~ttract for GtJC~US ~1~'vU SER1;'IC'~S Less tha~~ ~Z~,UU(i E'a~e l.> Ci; ~pu~-+~~rkslcn~~ I I It~tation LisE ItFP',LA~Adniin!'I'cchnic~tl Ser►~iccs Rl^ I'Lt) I I ~ 1Z~ P__t7rt (~'aII '1'cchnira! Scn~~ccs_E 'Vcrs.dac~ i~:~l~ihit J: Addendum to t'ontract far Goods and Services less than SZS,CI~i) (~~iANI)ATOk~') AGRE~;M~;N'C F~UH t~~►-(.'ALL GENERAL EXCAVATION SERVICES (Specify type) 'PHIS ADDENDt~~I to City u#' Ashland Cicx~s & Services Contract Less 'Phan ~2~,C~0(~ behveen the CITY 4F ASHLAND, as City, and .Boxy Ann Rock inc, _ , as Contractor. WHEREAS, the Cit~l of Ashland regularly requests on-call trade and technical services for the maintenance and repair ofC"ity facilities 1s~rti~ic~ts~, a~~d c~ft~r~ when an em~r~er+cy for such ser~icr~s may arise on both private and City owned property; and WHEREAS, the City of`Ashland would like to establish a speedy and efficient selection among qualified businesses that still festers fair and ec}uai competition among thrum to obtain the lowest price; and WIIEREAS, Contractor responded to City's Request for Proposals fur Qn-Call Contracting Services (Trader~Cechnical) and vas selected by the panel that reviewed the proposals NCI~~''I'IIERI~FORE, CI'I'~'AND ('~}N`l'N►AC"hOk IIER.EBl' F[4C~THER AGREE AS I'OLLn~'~'S: 1. DEFINITI01~5. l.l. AGItEEME~i'[': 'Phis document, entitled Agreement for (1n-Call Maintenance and repair Serti~ices {"l~rader~'~(~cchnical}, at~d ar~y exhibits it~ct~~r~~rated herein, 1.2. BC1SiNESS HOI~R: Hours during, which business is normall}r conducted, specifically 8:04 AM to 5,00 PM, Munda.y through Friday, excluding holidays. 1.3, ('I'1'1' KE~;PIt~:S~;iti"{'~'1'1V~:: Slx;citically dc~+igr~ated employees authorized by thts Contract to coil Contractor, review bids, select, and dispatch Contractor to areas needing sen~ices. City Representative will include persons desi~mated f~rtym the City t7f Ashland Public Works t~epartment and the A~;hland Parks and Recreation [department assigning set~~ices tc~ C~'ctntractors fc~r t~~eir respective departt»ents. ~d~~ndw~1~ to ('antract ~c~r Gds a►~d Scr~`iccs Liss tl~~~r~ ~~5.(~t(t I'a,~c J.1 G.~pub-~~~rks'~n~,~I~-1r) ft~tatic~n List R~~P's~1~i~dn~intTcchnic~l Sen~ic~s RF~P~~(11~-1~~ RFP__On C~11 Technical Ser~~iccs._E Vtrs.doc~ i.4. ('Oi~'~TRAC'7"OR: A company which is party to this AgreerT~tnt, its employees, agents and ass~~ciates. including all principal parties, such as its officers, directors and managers. 1.5. ~:1~1ERGEN("~`: Any human caused or natural event or circumstant;es causing ur threatening loss of life, injury to person or property, (or similar) hurr~an suffering, and includes, but is not lit~~itcd to, fire explosion, flood, severe weather, drought, earthquake, spills or releases of oil or hazardous material, u~ntamination, dise~ ~e, blight, infestation, civil disturbance or riot. 1.~i. N(~t,IDAYS. ~f~he days of the year observed h~' the City include: New Years flay, N(artin lluther Kind, Jr. Day, President's Day, Memorial Da}f. July nth, Labor Da}~, Veteran's Day, Thanks~ivin~ Day, Uay after "f'hanksgivin~„ and C'hr7stmas [)ay. 1.7. (~1~'N~;R~ Thy; fx;rson in whose r~arne a property is titlt~i, ar the person who has thy; ri~,ht to possession of the property. 1.8.OWNER'S AGEN`fi': A person authurired by an owner to have aooess to the property. 1,~. S[~:R~~'1('E(S}: Any trade or technical services performed by contractors dttined in this Agreement far the purposes of maintaining City facilities, including such activities as troubleshooting, repair, minor installation, and materials removal. 2. SC'CfPE (~F SER1~'iC'ES. 2.1.1. Contractor abrees to provide services «~hen requested to do so by City, The City Representative will forward such r~uests to Contractors under contract by the City. 3. ('O1~°IPF1i~;SA`I'1ON. ~'ontractor will kx~ paid for its sen~iccs by ~'ity at the rates attached to this Agreement and hereby incorporated as llxhihit G. 4. TERM. `f~his A,~reement is ef~eclive up<m execution by both parties, and it sha11 continue f«r twt~ uamplete fiscal years thereafter (July I through June ;()~l. l.llx~n erpiratit~r~ cif this Agrc~e~ner~t, Contractor may request a two year extension by cuntactin~; the City in writing; more than ~S da~rs before the expiration Addendum to Contr~t for Cnx~ds and Services Lcs~ dean ~Z:~,tt~(~ ~'a~;c ~ C;:ipub-~~~rks~Cns;'sl~-lt.~ Rotation List RFP'si.A,AdminiTechnical Scn~iccs RFPL?015-l9 RFP Qn Call Technical Serr~ice~ ~ ~ters.doc~ a~ this A~;reernent. "f4he extension shall k~e granted unless the City objects in writin,~ more than 3() days before the expiration of this A~neement. S. C'ONTRAC"TOR M[NIMI1iVI SERVICE RF(~ULREMENTS. LIC'ENSES. S.1.1. General Operations. Cantractc?r shall passes a City business license and all commercial vehicle and operator licenses require udder local, state and feerai regulations. 5.1.2. C'anstruction Contractors t~icense. C"ontractors pcrt`t~rmir~~ ~t~nstructian activities to real properties must be licensed ~~tith the Qre~;on Construction Contractors Board shall meet all state requirements, passes and maintenance of~licensing and bonding necessary for providing services per OAS 7~ I and OAR ~ l 5.2. PERSONNEL (PLI~MING AND ELECTRICAL. All plumbers, electricians, and their assistants umducting any and all business related to this Agreement shall be identi f ie on a personnel roster submitted prier to signin,~ this Agreement. Any changes to personnel shall bi repc►rted to the City by the 10th day ofthe month follo~~~ing the change. 5.3. R~:SPONSF "I'IMH~ (non-emergency). Contractor shall resp<md to all service requests to Contractor b~~ the City 1~epresentative within eight busiress 1~ours of rccc;iving the initial request. 5.4. PLA~'E OF BC~SINESS AND C)PERATIONS. 5.4.1. Busine~ Office. 5.4.1.1. '{'he Contractor has an established 1~lace ~~t'busincss within a 4~ minute radius to the Ashland city ljm~ts. 5.4.1.2. The business office is open tt~r the purpose of'inspecticm of'business records and equipment from ~,t)U AM to "~:U() l'M excluding weel;c;r~ds and holidays. Addendum to ~'ontract far (toes and Sen7ccs L~s~ than ~~5,i~O pa:;c~ ~ ~ G:~pu~-~~~rks~Cn~;11~-19 Rotation List R~P's1A_Adminl~'cchnical Sen~iccs RFP~?Oli•1~1 RFP~Orr Call Technical SeR~iccs_h l~'crs.dac~ 5.x.1.3. The business office shall i~7aintain records that contain the following information far at bast three years for each service: property description; reason for the service; time and date of service, identity of the employees}providing the service, and an itemised list ofservices and fees. 5.~.1.~. The C~~ntractor has personnel available 2~ hours a day, 365 days a year, who can ~ contacted try bid and perform services. b. BID RUTATIO~'. K~t~tiUn ~GlledUlC 6.1.1. The City will assign a range of dates to each Contractor from the approved list evhich will confer priority status to the a<ssig~ned Contractor (hereafter Priority Contractor) for receiving services requests from the City. Assignr~~;nt peritxls extend for one calendar month, and w-ill rotat+~ according to a fixed schedule far the t~vo-year period of the Agreement. The rotation schedule «nll be structured to provide equal distribution cif priority Status am~mgst all C'untracturs with respect to the seasonal trends in work c}pp~rtuniti4s. 6.Z. Requests for services for non-emergency and emergency events titijill be made from City- Representative to the Nriority Contractor. I f the Priority Contractor declines the request, the subsequent Contractor ~~~n the rotation list (Secondary Contractor) will be called. If work is declined by the secondary Contractor, the Cite will call successive contractors according to the rotation until the request is accepted and a umtractor is dispatched. Resp~mse to service calls b-y the Secondary Contractor ur any successive contractor ~~~ill not affi~ct the order ref the rotation list 7. RIJSP~NSE TL1~~E. 7.1. ll' communi tion pertains to an emergency went, Contractor shall inform C.'ity Representative whether it accepts an assignn~tnt within {3U) thir#~` tt~inutes of receiving a ca11. Contractor shall not adept an assi,~~nment unless it has the equipment ati<<ailable and is capable of responding and arriving within the Addendum to C`vntr~t For (roods and 5en~ices Less th~~ S?~,t~{.F Pace J.~ G !pub-~~rks~cn~~,! ~-It) Rotation List RFP"stA_AdminlTcchnica! Sen~iccs RFP?(}1~-19 RFP Utt Call Technical Sen-iccs E Vers.docti P required tirnefrai1~es outlin;d in this Agreement. Ccar}tractor shall not accept a call and then later decline it, except for circumstances beyond the control of the Contractor. 7.2. Contractor shall respond to emergency service requests dispatched tca Contractor by the Cily Representative within sixty (6t1~ minutes of receiving the dispatch. 7.3. Lack of a timely response may result in the Contractor being canceled from the call and placed at the kx~ttum of the rotation list. Repeated lack of timely response may result in termination of this Agreement. 8. U~,~'Ll~1tiG SE~t~~'iC'~ It~;+Qi~~~S'i'. ~.1. Contractor shall inform the Cite Representative, within shirty {~o) minutes of receiving a dispatch, if Contractor is for any reason unable to respond to an emergency service request, or unable to respond within the required time, and must decline the service request. Contractor shall inftarm the City Representative immediately if, upon arrival at the property, any condition prevents performance of the service. Declining a sen~ice requ ,~t mere than thirty minutes after the Contractor receives the dispatch shall 1~e considered failure to respond. 8.2.1E a Contractor declines a request, the rotation is advanced and the next available Contractor on the rotational list shall he dispatched. 9. C'C1N`I'RAC'1'(~R'~ tl~L1CAI'1C~IVS ~Nll DC.~I'I:~;S. 9.1. Contractor or its insurer shall give days written notice to the City prior to any cancellation, material change, reduction of limits, or intent i~ot to renew the insurance coverage~s~. 9.2. Attcr arriving at the proptirty Contractor shall p~;rform the st;r~~ic~;, or determine the appropriate equipment necessarti~ and summon it, as long as Contractor is authorised to perform the ser<tice. 9.3. Contractor shall perl~~rm all work in a sale, courteous, and respectful manner. 9.3.1. C'cantractor shall neat tae vcr~aally or physically caffensive, abusive, disresla~;ctful car disccaui-tec>us to an~~ owner or City employee related to the work performed. Addendw~~ to C"untr~t fur Gatx~s and Sen~ic~~ Less tl~~~ ~'a~~c C;.~pub-~r~rks~Cn~~l>-!~ Rotation List RFP'si:~_Admin~Technical Scn~ic~s RFP~OI~-l9 RFP~_on Call T~c~hnical Scn~iccs_E Vcrs.docx 9,3.2. (.~`ontractor shall not operate any vehicle or other equip►nent in performance of this Agreement in a careless, reckless, or negligent manner. 9.~, Cantractr~r shall be resp«nsible fur cleanup of the pr~~ject assigned. C"ontractt~r shall carry, and use when necessary', ahsorbc~nt r~~aterial, l~rtx~ms, shovels and waste containers tt~ clean the usual debris and ~~~aste associated with completing services. 9.5. Cuntract~~r shall make the business ufiice available far inspection by the City at any reasonable time during normal business hours, 9.b. Contractor shall not cause unnecessarti~ damage to the persons or propert}~ of others while performing under this Agreement. ~.7, C'aniractar shall not make any false statements of material fact, or omit disclosure of material fact in performance of this Agreement. 1Q. Ni~SGFI~I.ANFU[1S. IU.I. ~titJti-E~CLLfSi~~`E. This is not an exclusive contract for GENERAL. EXCAVATION scrviccs The City may Pram time to time utilize GENERAL EXCAVATION services far special needs outside this Agreement at its discretion. The City wail make all ef~urt~s to utilize the sentices of Contractors on the list consistent with thG interests of public safety and timeliness. r~dd~;r~dtui~ t~ Cun~xt fir Gtxxts snd ~,~r►°i~c~ hcs~ th;~ ~~~,110(l Pa~4 J.fa (i.tpub-~r~rt+stt;rtgtt~-t~~ f~~tn~it~n test R~A's~r~_~dmin~Tc4hnica~l Sc~r~i~;~;s R~`P~Ut~-t~l RFP_~h~ Ca1t Technical Seniccs_E ~'crs.dc~~ Arknowledgn~ent of the terms and conditions of Exhibit J, Addendum Contract for GOODS AND SERVICES Less than ~25,t1~0. I acknowledge that I have read and am familiar r~~~ith terms of the Addendum to Contract, herein referred to as E~hilait J. WN Initial to a~l~ou°led ~e Adden~u~z~ to C~ntr~t fir Cics ~i~ ~;r~~i~es Lei than ~~?.llf~t~ ~ 7 ~i~1~u~-~a~r1~:~1cr~~~l:?_~y R~tat~an Lisi R~°~''s~A_..:A~im~r~~'hcchnic~! Sen~iccs K~~'t2Ul~-l~~ ~tf~P fin C'all'hcchnical'~cn~ices_ E 4fcrsdacti DATE (MMIDDIYYYY) ACG~RD® CERTIFICATE OF LIABILITY INSURANCE 5/30/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Tiria Costa NAME: Ward Insurance Agency PHONE (541) 687-1117 ~C No; (541)342-8280 PO BOX 10167 EMAIL tina@wardinsurance.net ADDRESS: INSURERS AFFORDING COVERAGE NAIC # Eugene OR 97440 INSURERA ~hi0 Securit Insurance Co . INSURED INSURER B :Oh10 CdSUalt Roxy Ann Rock, Inc . INSURER C PO BOX 4488 INSURER D INSURER E Medford OR 97501 INSURER F COVERAGES CERTIFICATE NUMBER:17/18 GL/AL/Ul~/IM REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE POLICY NUMBER MMIDDIYYYY MM1DDlYYYY X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1, 000 , 000 A CLAIMS-MADE ❑X OCCUR DAMAGE TO RENTED 1, 000, 000 PREMISES Ea occu«ence $ X Y BKS55883449 3/1/2017 3/1/2018 MED EXP (Any one person) $ 15 , 000 PERSONALB~ADVINJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2 , 000 , 000 POLICY ~ JE ~ ~ LOC PRODUCTS - COMPIOP AGG $ 2 , 000 , 000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1, 000 , 000 Ea accident A X ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED X Y BAS55883449 3/1/2017 3/1/2018 BODILY INJURY (Per accident) $ AUTOS AUTOS PROPERTY DAMAGE $ NON-OWNED Per accident X HIRED AUTOS X AUTOS Uninsured Motorist $ 1, 000, 000 X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1, 000 000 B EXCESS LIAB CLAIMS-MADE AGGREGATE $ 1 000 000 DED X RETENTION 10 000 US055883449 3/1/2017 3/1/2018 $ WORKERS COMPENSATION PER OTH- ANDEMPLOYERS' LIABILITY YIN STATUTE ER ANY PROPRIETORIPARTNERIEXECUTIVE ❑ E.L. EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? N ! A (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $ ff yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ A Contractors Equipment BKS55883449 3/1/2017 3/1/2018 Limit: $73,000 Ded: $500 DESCRIPTION OF OPERATIONS I LOCATIONS !VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Ashland is included as additional insured on a primary and non-contributory basis with waiver of subrogation as respects to the general liability as required by written contract per attached CG8810. Auto additional insured and waiver apply per CA8810. Subject to policy limits, terms, conditions and exclusions. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Attn : Kaylea Kathol ACCORDANCE WITH THE POLICY PROVISIONS. 20 E Main Street Ashland, OR 97520 AUTHORIZED REPRESENTATIVE 1`~ --tea`' Darrin Godfrey/KATIES ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD INS025 r~mam~ www.saif.com Ore on Workers' Compensation g. Certificate of Insurance ,!corporation Mail to: Certificate holder: ROXY ANN ROCK INC CITY OF ASHLAND PO BOX 4488 ATTN: KAYLEA KATHOL ENGINEERING MEDFORD, OR 97501-0176 PROJECT MANAGER 20 E. MAIN STREET ASHLAND, OR 97520 The policy of insurance listed below has been issued to the insured named below for the policy period indicated. The insurance afforded by this policy is subject to all the terms, exclusions and conditions of such policy; this policy is subject to change or cancellation at any time. Insured Producerlcontact Roxy Ann Rock Inc Ward Insurance Agency Inc PO Box 4488 Mike Godfrey Medford, Or 97501-0176 541.687.1117 mike@wardinsurance.net Issued 0513012017 Limits of liability Policy 793280 Bodily Injury by Accident $500,000 each accident Period 0910112016 to 0910112017 Bodily Injury by Disease $500,000 each employee Body Injury by Disease $500,000 policy limit Description of operationsllocationslspecial items All Operations Important This certificate is issued as a matter of information only and confers no rights to the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies above. This certificate does not constitute a contract between the issuing insurer, authorized representative or producer and the certificate holder. CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED TO THE POLICYHOLDER AND CERTIFICATE HOLDER IN ACCORDANCE WITH THE POLICY PROVISIONS AND OREGON LAW. SAIF WILL ENDEAVOR TO PROVIDE WRITTEN NOTICE WITHIN 30 DAYS WHENEVER POSSIBLE. Authorized representative Kerry Barnett President and CEO 400 High Street SE Salem, OR 97312 P: 800.285.8525 F: 503.584.9812 Policy_OLCA_Certificate0flnsurance Purchase order ® Fiscal Year 2018 Page: 1 of: 1 _ ~ I~P~~]~1~1~~1~~~I=~~P=P_&~N=AI.L_= B ' Cit of Ashland ~~1pR~~a~~M~-N~~~-_ y - J L ATTN: Accounts Payable - - - _ _ _ Purchase Q L 20 E, Main er # V ~ 0 Ashland, OR 97520 Ord T Phone: 5411552-2010 p Email: payable@ashland,or.us V H CIO Public Works Department E BOXY ANN ROCK l 51 Winburn Way D PO BOX 4459 P Ashland, OR 97520 p MEDFORD, OR 97501 Phone: 5411488-5347 R o Fax:5411488-6006 -V~ndQFPhQn_~1~umE~~r ~ ~l~dQr~k~ ~_r~~~- _ _ - ~ ~ - ~r~en~e~ - 541 601-7451 Ka lea Kathol ~ _ _ Date Ord~re~__ __VendQr ~T~m~_r~-_-__ _ = a~ _ ~~i~r~ : - - ~ - = ~n~L~~ti~~~= ~=f~~~ni _ - _ _ 0612612017 1756 FOB ASHLAND OR Cit Accounts Pa able - - - Item# . .----==fir _tt__.'_-.-~a-r_t--- . ~ ~=~~~~d_P~e- On-call Excavation Services 1 Consultant to provide on-call general excavation services as 1 $4.0000 $4.00 needed Contract for Goods and Services less than $25,000 Beginning date: July 1, 2017 Completion date: June 30, 2019 Project Account: Project Account: Project Account: Project Account: GL SUMMARY 082400 - 602400 $1.00 085700 - 704100 $1.00 121200 - 602118 $1.00 125500 - 602118 $1.00 B Date: y. ~uthoriz Signature ~ $4.00 FARM#3 CITY OF a~ ~ SHLAND ~ 8~ ~ _~'t REQUlSITI®N Date of request: 6 • ~ • 1~ Required date fordelivery, 6.21. l~ Vendor Name Roxy Ann Rock Address, City, State, Zip PO Box 4488, Medford, OR 97501 Contact Name & Telephone Number Wes Norton 541.601.7451 Fax Number 541.535.6051 SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption; ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached -Attach cop of council communication _ If council approval required, attach cop of CC ❑ Small Procurement Cooperative Procurement Less than 5 000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council; Contract # ❑ VerbaliWritten quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ® (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, b direct a ointment Date original contract approved by Council; y pp ❑ Written quote or proposal attached (Date) ❑ (3) Written proposalsiwriften solicitation Date approved by Council: _ (Attach copy of council communication) ❑ Form #4, Personal Services $5K to $75K Valid until; Date Description of SERVICES Total Cost Consultant to provide on-call general excavation services as ' needed 9_i . Item # Quantity Unit Description of MATERIALS Unit Price Total Cost xxx XXX XXx TOTAL COST ® Per attached quote/proposal Project Number ~ ~ ~ ~ ccount Number Account Number a ~ ~ ~ t~~ ~ ~ ~ ~ ~ Account Number ~ , ~ ~ ~ ~ ~ *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures, ~ IT Director in collaboration with department to approve atl hardware and software purchases: 1T Director Date Support-Yes / No By signing Phis requisition fo ~1 certify that the City's pub ' contracfi requirements have been satisfied. Employee.. ~ ~9 ~ Department Head: ~ P.~ ~ , _ ' (,Equal to or greater than $5,000) Department ManagerlSupervisor: ~ ~ City Administrator: : ` _ ~ '~t ~ (Equal td or greater than $25,000) _ Funds appropriated for current fiscal year.' E / NO ~~~~`~InanC@ Dir2Ctor- (Equal fo or greater than X5,000) Dafe Comments: Form #3 -Requisition